SELECTION PROCESS REGULATIONS TO CEMS MIM PROGRAMME AT SGH

SELECTION PROCESS REGULATIONS TO CEMS MIM PROGRAMME AT SGH Introduction This document is a translation of the selection rules and regulations for the CEMS Master in International Management studies programme at SGH. CEMS MIM is a joint degree programme conducted (as of October 2017) by 30 leading schools of management in worldwide and dozens of companies and social partners that belong to the CEMS The Global Alliance in Management Education. The MIM Programme is available to 1 st year SGH Master s Programme students of selected majors who hold a university degree (at least Bachelor) in any major. Its aim is to educate future managers for companies and economic institutions active on global markets. CEMS MIM studies are conducted entirely in English. Detailed information about the programme and its requirements is available through the CEMS website at: http://www.cems.org/general/programme/curriculum.php and through the CEMS website at SGH: www.sgh.waw.pl/cems/. The general structure of MIM studies is presented in the Exhibit 1. Exhibit 1. : The structure of CEMS MIM Programme 8 Page 1 z 15

1 Entry requirements Candidates for CEMS MIM, who are students of full-time Master s studies at SGH must fulfil (at the moment of selection process) the requirements listed below. 1. The candidate must be enrolled as SGH students in the first semester or (after fulfilling the conditions stipulated in section 5.) the second, or the third semester of studies of the following majors (offered in Polish and/or English): a) E-Business b) Finance and Accounting, c) Global Business, Finance and Governance d) International Business, e) Managerial (Business Administration) f) International Economics, g) International Tourism, Hotel industry and Leisure Services, h) Management, i) Corporate Financial Management, j) Project Management. 2. The student of other major at SGH may be eligible for admission provided he or she: a) is conducting parallel studies (second major) in one of the eligible majors (confirmation required), or b) is a graduate of SGH bachelor s or master s studies, or c) is a graduate of bachelor s or master s studies in economics or management from any university. 3. Admission to selection process in cases described in section 2. is possible after positive verification of confirmations, diplomas or transcripts of records by CEMS Academic Director at SGH. 4. The candidate cannot be a student of double or joint degree programme at SGH. 5. The candidate who is currently in the second or third semester of Master s studies may be eligible for admission provided, he or she: a) in the academic year in which the selection process is conducted: i. is a student of the second semester and is already on leave in Winter Semester for at least one semester, ii. is a student of the third semester and is currently on leave for the whole academic year, or is on leave in Winter Semester and will declare to extend the leave for Summer Semester, b) submits (once available) a valid document from Dean s Office or a declaration confirming the above, c) will have completed maximum two semesters of studies at the beginning of CEMS MIM Programme. Page 2 z 15

6. The candidate must possess one of the English language certificates required by CEMS (TOEFL, IELTS Academic, CAE/CPE, or BEC Higher) at minimum required level stipulated in the Appendix 1 to these Regulations, or be a graduate of university programme in English from CEMS or EQUIS/AACSB International accredited school, or a school from English-speaking country. 7. In case of candidates who are native speakers of English, the student choose as his/her first and second foreign language (FL 1 & FL 2) two other languages (FL1 must be chosen from the list of the official CEMS languages) and obtain minimum 76 points from the SGH Language Competence Tests or to present a commercial certificate (or equivalent) at minimum proficiency level B2 in the CEF scale, as stipulated in the Appendix 1. 8. The candidate must declare at least one language as mother tongue. In case of declaring more mother tongues, or if there are doubts related to the candidate s actual written and oral proficiency (which cannot be verified), the candidate may be requested to sign a dedicated CEMS Honour Statement. 9. The candidate must obtain required minimum score in SGH Test of Knowledge in Economy and Foreign Language (TKEFL) or required minimum GPA: a) in case of first semester students, depending on the admission mode, the required minimum for TKEFL is 50% of overall score, and minimum GPA (after five semesters of BA studies at SGH) is 3.40; b) in case of other students, the required minimum GPA achieved in MA studies is 3.40. 10. The candidate must apply on-line at SGH selection website both at: http://www.sgh.waw.pl/rekrutacja-wymiana/ and at the CEMS recruitment website at: http://www.cems.org/selection/. 11. A candidate must choose at least one, and maximum all (except SGH) schools in order of preference for spending mandatory term abroad. 12. A candidate should not choose a school located neither in a country where their university degree was issued nor in the country of candidate s citizenship; the waiver from this rule may be granted by CEMS Academic Director at SGH if that will be beneficial for the student s learning experience; in such case the candidate is obliged to submit a request along with letter of motivation. 13. A candidate must submit on-line and in paper form all application documents listed in Appendix 2 to the Rules, within deadline announced in the recruitment process schedule (Appendix 4 to the Rules). Page 3 z 15

2 Detailed procedure of registering as candidate for CEMS MIM and required application documents 1. Students wishing to apply for admission to CEMS MIM must complete on-line application forms in the CEMS database available at: http://www.cems.org/selection/ (submitting on entry personal information and SGH student ID number), and at SGH International Centre Selection Website at: http://www.sgh.waw.pl/rekrutacja-wymiana/ 2. Detailed instructions on how to apply on-line at SGH and CEMS websites (as well as how and when to submit additional, required documents) are presented in Appendix 2. 3 General selection rules 1. Selection process consists of two stages: a) the verification and assessment of the on-line application (submitted both in CEMS database and CPM system) and candidate s eligibility to apply for CEMS MIM Programme according to formal requirements stipulated in 1 and 2 of the Rules; b) the interview with all or selected candidates. 2. Subject to analysis and verification are exclusively complete on-line applications, that were submitted on time with the required additional documents. 3. Application forms that do not fulfil formal requirements, are incomplete or have been submitted after the deadline, will be rejected. 4. Other applications will be subjected to assessment in order to select candidates for the interview. 5. Only those candidates who have successfully passed both stages of selection process may be admitted to CEMS MIM Programme. 4 General criteria of selection and the grading system 1. Candidates may obtain maximum 140 points according to criteria presented in Table 1 in the selection process. 2. The final score is a sum of selection points for all criteria. Page 4 z 15

Table 1. Selection and grading criteria Selection criteria Selection points* Min Max 1a. SGH Admission Test (TKEFL)** 1b. Admission: Grade Point Average from BA studies at SGH*** 0.00 40.00 2. Proficiency in the second foreign language (FL2)**** 0.00 20.00 3. Student extracurricular activity 0.00 20.00 4. Interview***** 0.0 60.00 TOTAL 0.0 130.00 * All points are rounded up to 1/100. ** the result of TKEFL is translated into the selection points according to the following formula: (Achieved percentage of the max. score 50%) x 0.8 point; *** Grade point average (GPA) from BA studies (if that was a basis for admission of the candidate) is translated into selection points according to the following formula: (actual average grade 3.40) x 25; **** The result for proficiency in the second foreign language (FL2) is translated into selection points according to the following formula: (Competence test result or points according to Appendix 1-60) x 0.5 ***** In case of dividing that process into interview and assessment, the candidate may obtain max. 30 points for each component. 1. Admission to SGH 5 Detailed description of criteria grading system at the 1 st stage of selection process The score for this component is solely based on the result of the admission process of the student to the programme of studies he or she applies from to CEMS MIM regardless of the current semester of studies. a) the points for TKEFL are translated into selection points according to formula presented in Table 1; b) the score of candidates, who were admitted to SGH MA studies on the basis of high GPA of SGH Bachelor s Studies, is calculated based on their GPA achieved after five semesters of bachelor s studies according to Table 1. c) the basis for assigning GPA points to students in other cases not listed in this document (e.g. students who were admitted to SGH as foreigners) is the Page 5 z 15

average number of points assigned to all remaining candidates who fulfil formal criteria of admission to CEMS MIM in this selection process. 2. Language proficiency in the second foreign language (FL2) a) Selection points for proficiency in the second foreign language (in scale from 0 to 100 points) is calculated solely on the basis of the SGH Language Competence Tests or commercial certificate (and equivalents) according to Appendix 1; b) The validity of SGH Language Competence Tests is limited to 2 years calculated according to the following formula: x-2, where x stands for the calendar year in which the selection takes place; there are no validity restrictions on language certificates; c) If the candidate has presented a proof of proficiency in more than one FL2 the selection points will be calculated on the basis of the best result. d) In case stipulated in 1, section 7, the candidate is not given any selection points for proficiency in the foreign language other than English declared as FL1. 3. Extracurricular activity a) Students extracurricular activity is assessed by SGH Student Union (Samorząd Studentów SGH) according to its own rules and regulations that it sets and announces. b) Selection points will be uploaded to the CPM recruitment database from the file provided by SGH Student Union. c) The maximum number of points for that element is 20 regardless of the actual score provided by SGH Student Union. 6 Detailed description of criteria grading system at the 2 nd stage of selection process: The interview 1. To the second stage of the selection process may be admitted up to 100 (one hundred) candidates with the highest score. 2. The above-mentioned number may increase (within the feasible capacity of the assessment and/or interview process) following the decision of the CEMS Academic Director at SGH: a) if the number of available slots in partner universities is changed, b) if the score of the 100 th candidate in the ranking is achieved by more than one candidate; c) if there is necessity to interview more candidates due to selection process Page 6 z 15

schedule (i.e. awaiting language proficiency assessment test results); d) due to other extremely important reasons. 3. The aim of the interview is to expand the knowledge about candidates derived from their application forms and to assess their motivation to participate in CEMS MIM programme and their study plan, and finally, to assess other aspects of the student profile required by CEMS. 4. The interview may be composed of two separate parts: a personal interview by the members of the Selection Committee (Jury), and an assessment conducted on a basis of CEMS Admission Criteria. 5. The interview is mandatory and is conducted with candidates in person by three members of the Jury. The interview should last at least 20-30 minutes (or 10-15 minutes in case of organising a separate assessment), including the time for candidate s profile presentation to the jury and his/her final evaluation. 6. Candidates may obtain up to 60 points for the interview, and in case of separate personal interview and assessment, the candidate may obtain up to 30 points for each component. 7. In specific cases (sickness, stay abroad) and following request of the candidate, the Selection Committee may agree to conduct the interview on-line (e.g. Skype or video conference) if technically possible. In such cases, the date of interview will be agreed individually with a candidate, and will cover all selection criteria, even in case of organising a separate personal interview and assessment. The maximum number of points for such interview is 60 points. 8. Candidates may obtain up to 60 points for the interview (up to 20 points from each member of the Jury) which is the sum of all points assigned by each member of the Jury who assesses a candidate. In case of organising a separate assessment, the maximum score for that component is 30 (up to 10 points from each member of the Jury). 9. On top of the assignment of points for interview, each member of the jury is obliged to assess the compliance of candidate s profile with CEMS MIM requirements ( Yes of No ). If a simple majority jury members make a negative decision, a request for rejecting the candidate from the selection process is presented. 10. The request described in Section 9 must reach unanimous support of all members of the Jury who interviewed the candidate. In such case, the candidate is automatically rejected from CEMS selection process regardless of the total accumulated score of the candidate without further proceedings. 11. Any absence from the interview results in the candidate s rejection from the selection process unless the candidate has informed members of the Jury in Page 7 z 15

advance about his/her absence (including force majeure situations) and there are still free slots available to conduct an interview. 7 Assignment of university for a term abroad 1. The assignment of university in which a candidate will spend his/her mandatory term abroad means that a candidate has been accepted for CEMS MIM Programme. 2. Only students with a final score of at least 50% of the maximum available points will be accepted. This limit may be raised (in case the number of candidates with required minimum score exceeds the number of available slots), or lowered by the CEMS Academic Director, who is also responsible for setting the number of slots available in the selection process. 3. The assignment of candidates, who successfully complete both stages of the selection process, to a university where they will spend a term abroad, will be conducted by on-line application according to the following criteria: a) total number of selection points accumulated during selection process, and b) preference of universities for term abroad. 4. In case when two or more candidates obtain the same number of total points, the position in the ranking of such candidates is determined by: a) sum of points obtained for the interview, and then b) the points obtained for the assessment (if organised), c) the points for admission process, d) the points for extracurricular activity, e) points for the proficiency in the second foreign language (FL2), and f) the alphabetical (Polish) order on the list by increasing Surname(s) and Name(s). 5. Once the assignment process is complete, a list containing the names of candidates accepted for CEMS MIM Programme will be published along with a waiting list. Waiting list candidates must comply with the requirements stipulated in Section 2. 6. The candidate on the waiting list may be invited to CEMS MIM Programme in the following cases: a) resignation of a candidate who was accepted for CEMS MIM; b) the increase in number of slots offered by a partner university, provided the candidate achieved minimum score as described in section 2; 7. The decision to accept a candidate from the waiting list is made by the CEMS Academic Director; admission is offered to candidates with the highest number of points according to the ranking list. Page 8 z 15

8. The unassigned slots may be offered to CEMS MIM students, who wish to change the assignment due to unstable political situation, natural disasters, or due to rejection of admission by the host university. 9. Remining, unassigned slots may be transferred to selection process for Erasmus+, PIM and bilateral exchange programmes, or offered to CEMS MIM students who will apply and get permission to join CEMS Multi-Country Track (or Tri-National Track). Selection criteria for Tri-national Track is conducted by CEMS Academic Director at SGH after closing the selection process. 10. Appendix 3 to the Rules contains a list of universities participating in the CEMS MIM programme, with the available number of slots for candidates. 8 Detailed rules for assignment of slots to candidates 1. The slots assignment process is divided into two stages: a) the initial assignment of slots, b) the final assignment of slots due to resignations or lack of confirmation for the initial assignment. 2. Initial assignment of slots is based on the Rules as stipulated in 7 Sections 1 to 5. The process ends with the announcement of initial results of the selection. 3. Within two days after publishing the initial results of the selection process, all candidates are requested to confirm or resign from participation in CEMS MIM programme as stipulated in the 9, Section 1 and 4. 4. In case of resignation(s) from the programme after publishing the initial results, the process of assignment of slots is repeated. In this process participation is limited to those candidates who did not reject/resign from participation in CEMS MIM in the initial stage and those from waiting list. 5. After repeated assignment of slots the final list of students admitted to CEMS MIM programme is published, and admitted students must submit confirmations according to 9 of the Rules. 6. In case of resignations submitted after publishing the final results of the selection, released slots are offered according to the following rules based on the waterfall model: a) A released spot will be offered to a candidate who would first get this spot according to the ranking; b) In case or rejection to accept proposed spot, the assignment will be offered to the next students in the ranking, who would get this spot. If again, the candidate rejects the spot, it will be offered to the next person in ranking who would get that spot, provided he or she is not lower than on 40 th position in the ranking. Page 9 z 15

c) Above mentioned process may be continued for the candidates ranked below 40 th place or those on the waiting list following the consent of CEMS Academic Director at SGH. d) In case of rejection to accept the offered spot, a candidate will be omitted in the process of offering released slots in the future and his/her assignment is final; the same applies to those who will accept the offer their decision is final. 7. Under specific circumstances, CEMS Academic Director at SGH (himself or following the request of CEMS Programme Manager at SGH) may stop the process of assigning unused slots as described in Section 6. 8. The final decision concerning unused slots is announced by CEMS Programme Manager at SGH no later than by the end of March of the year in which the final results of the selection are published. 9. Potential further changes in assignment of slots resulted from later resignations after the deadline stipulated in Section 8. may apply exclusively to cases listed in 7 Section 9. of the Rules. 9 Confirmation, resignation from participation in the programme, transfer of credits, and deletion from the programme 1. Candidates who qualify for CEMS MIM Programme after are obliged to confirm on-line (or by phone, if they lack internet access) their assignment of university and semester. 2. Once a student accepts the assignment, he or she cannot participate in the selection process for any other exchange programmes conducted by CPM for the same academic year, except internship abroad programmes that take place outside CEMS MIM terms. 3. Each student admitted to CEMS MIM is obliged to pay CEMS Registration and Handling Fee of 100 via CEMS dedicated fee payment portal by April 30 of the year, in which the student starts the programme. 4. Failure to fulfil the requirements stipulated in Section 1. and 3. is tantamount to resignation from participation in the CEMS MIM programme. 5. Resignation (except cases described in Section 4.) must be submitted to CEMS Programme Manager in written form and should include the reason for such decision. 6. Resignation from the programme is inferred in cases when students fail to Page 10 z 15

attend courses (e.g. do not to participate in the Block Seminar at the beginning of the programme due to other reason than sickness, accident or force majeure) and other programme elements, or interrupts the study process without prior notice sent to CPM. In such cases, CPM informs the Dean of Graduate Studies about that fact. 7. CEMS Programme does not offer any scholarships. However, students mobility might be financed from Erasmus+ programme (EU and other eligible countries). In order to be offered an Erasmus scholarship, a student must apply for it along with other exchange students according to the rules and procedures stipulated by CPM and published on the CPM website. 8. If a student that has been granted a scholarship or other funds cancels his/her participation in CEMS MIM, does not go abroad, interrupts his/her term abroad or fails to pass his/her exams abroad, all funds must be returned to the account stipulated by CPM within 14 days from the date of: a) submission of written resignation, b) planned date of beginning of semester in partner institution, c) interruption of studies abroad, d) conclusion of the exam session in partner institution. 9. Students who resign from CEMS MIM after publishing final results of the selection (as described in Section 1.), may re-apply for CEMS MIM in the coming years, according to the general rules of selection. 10. Resignation submitted after deadline stipulated in Section 9, except for accident or other force majeure reasons, results in candidate s inability to apply for mobility programmes and/or Erasmus+ scholarship in the given academic year, and to apply for CEMS MIM programme in the future. 11. In case of interruption in pursuing CEMS MIM programme due to accident or other force majeure reasons, the decision on its continuation is made by CEMS Academic Director at SGH according to the rules and regulations of CEMS MIM Programme and regulations of studies at SGH. 12. Resignation from CEMS MIM Programme means that a student continues his/her study programme at SGH as described in SGH regulations. For the credit accumulated by that time SGH may grant ECTS credits. 13. The final decision on credit transfer is made by the Dean of Graduate Studies, after formal assessment of study documents by CEMS Programme Manager at SGH. 14. The Student will be deleted from the list of CEMS MIM students by the CEMS Programme Manager at SGH in the following cases: a) resignation (as described in Sections 3-5), Page 11 z 15

b) deletion from the list of SGH students, c) not showing three times for skill seminar without valid excuse, d) decision of the CEMS Graduation Committee, e) failure to fulfil CEMS MIM Programme requirements as described in the CEMS Student Guide and Graduation Rules (or equivalent document) for the given academic year published by CEMS, and in particular, if: i. more than 1.5 years passed between graduation from SGH and fulfilment of all other CEMS MIM requirements, ii. more than 4 years passed between the end of the MIM year and graduation from SGH. 15. The student may appeal against to the decision of deletion due to reason described in section 14.e) to the CEMS Graduation Committee via CEMS Programme Manager at CEMS Head Office within 14 days after receiving the decision sent to the email address of the student registered at his/her personal profile in the CEMS database. 16. The Student may be also deleted from the list of CEMS MIM students by the CEMS Academic Director in the following cases: a) violation or negligence of student s duties at SGH and hosting universities, b) lack of response to orders given by or contacting with CEMS MIM programme management staff, c) unethical or irresponsible behaviour insulting student s dignity during pursuit of CEMS MIM studies, reported by CEMS Programme management staff or internship supervisor, d) evasion or lack of settlement of financial obligations with SGH or other school, or a company where the student is on internship during pursuit of CEMS MIM programme. 17. The student may appeal against to the decision of the CEMS Academic Director to SGH Vice Rector for International Relations within 14 days after receiving the decision sent to the email address of the student registered at his/her personal profile in the CEMS database. 10 Selection Committee 1. Selection Committee is appointed by the CEMS Academic Director at SGH, and shall be composed of: a) CEMS Academic Director, b) CEMS Programme Manager, and c) one or more CEMS Corporate Partner or CEMS Alumni representatives (who participate in the selection process exclusively during the interview with candidates). Page 12 z 15

2. CEMS Academic Director at SGH is responsible in particular for: a) monitoring the overall selection process, b) chairing the interview, c) accepting the final list of students admitted to the programme following the selection process, d) designating substitution of the chairperson and members conducting an interview, and e) other tasks stipulated in the Rules. 3. CEMS Programme Manager at SGH is responsible in particular for: a) organising the selection process, b) assessing application forms during the first stage of the selection process, c) participating in the interview, d) assigning slots to students, e) collecting and providing Appellation Committee with all required documents, f) creating list of students accepted for CEMS MIM Programme based on candidates confirmations, and g) other tasks stipulated in the Rules. 4. During the interview the assessment of a candidate is performed at the presence of three members of the Selection Committee representing all three categories (functions) stipulated in the Section 1. 5. In emergency cases, during the interview process: a) the CEMS Academic Director at SGH may be substituted by designated SGH faculty member with at least PhD degree; b) the CEMS Programme Manager at SGH may be substituted by designated CPM officer; c) the CEMS Corporate Partner or CEMS Alumni representative may be substituted by designated CEMS student. 6. The results of each selection stage should be published next day after submission of examination forms from all interviews, and after the decision of the Appellation Committee (if applies). 7. The list of accepted students to CEMS MIM Programme (with assignment of terms abroad) should be published no later than three days after completing all activities related to the process of selection. 8. The final selection process results are to be published within three days after the announcement of the Appellation Committee decision. 9. All the results of selection process and committee protocols are published on the CPM website by the CEMS Programme Manager. Page 13 z 15

11 Appellation Committee 1. Appellation Committee is composed of three to five members (who are not members of the Selection Committee) representing: a) SGH faculty member (holding PhD degree), b) CPM staff member, c) SGH Student Union s representative, and in case of 4 to 5-member composition, d) a representative of CEMS Corporate Partner, CEMS students or Alumni, as appointed by the Vice Rector for International Relations following the recommendation of CEMS Academic Director at SGH. 2. Appellations are collected and assessed by Appellation Committee after each of the two stages of the selection process. 12 Rules for assessment of submitted by candidates appellations by the Appellation Committee 1. The appellation after the first stage of selection process may refer to: a) rejection of candidate s application due to failure in fulfilling formal requirements, b) wrong assignment of points for selection criteria, c) refusal to accept a candidate for assessment and interview. 2. The appellation after the second stage of selection process may refer to: a) wrong assignment of school and term abroad assignment b) errors in the candidate s final score or its components. 3. Appellations submitted after the second stage may not refer to the results of the first stage of selection. 4. An appellation must be submitted in written form or by e-mail within the announced deadline. 5. An Appellation must include the reason for its submission along with short justification and attachments (if needed). 6. Appellation Committee may change the decision of Selection Committee, if a candidate proves: a) that the Selection Committee failed to consider documents submitted in the application (and information they contain) which could result in the candidate s higher score, b) the uploaded data was incorrect, or c) the decision violated the Rules and Regulations. Page 14 z 15

7. The Appellation Committee is not eligible for re-assessment of applications and may not order to repeat the interview (or assessment, if organised separately). 8. The Committee, during the decision-making process, may consult with Selection Committee members. 9. All decision of the Appellation Committee are published in written form, and are announced and published on CPM website by the CEMS Programme Manager at SGH not later than next day after the decision. 10. All candidates are entitled to submit appellations to the Appellation Committee s decision (within three working days from the date of publishing the Committee proceedings record) to the Vice Rector for International Relations who may change the decision of the Committee, reject the appellation or demand that the procedure be repeated. 11. Once the procedure has been repeated, decisions of the Vice Rector for International Relations or the Appellation Committee are final. 13 Final regulations 1. Interpretation disputes concerning the rules and regulations of the selection process for CEMS MIM will be solved on the basis of the Polish version of the present document, while all Appendices are published exclusively in English. 2. In cases not described in the Rules, or their non-compliance with the CEMS and SGH rules, CEMS and SGH rules are applied directly. 3. The above Rules and Regulations were approved by CEMS Academic Director at SGH and come to the effect immediately after publishing them on CEMS website at SGH. Page 15 z 15