User Guide 2017 2018 Published December 4, 2017 Prepared by the American Institutes for Research Descriptions of the operation of the Online Reporting System, and related systems are property of the American Institutes for Research (AIR) and are used with the permission of AIR.
Table of Contents Introduction to the User Guide... 1 Organization of this User Guide... 1 Document Conventions... 2 Intended Audience... 2 Additional Resources... 2 Section I. Overview of the Online Reporting System... 4 Understanding User Roles and Permissions... 4 Section II. Accessing ORS... 6 Logging in to the ORS... 6 About Usernames and Passwords... 7 Switching Between Online Systems... 8 Logging out of the ORS... 8 Section III. Understanding the ORS Interface... 9 ORS Welcome Page... 9 ORS Banner... 10 General Tools... 11 Section IV. Viewing Score Reports... 12 Overview of Score Reports... 12 Accessing Score Reports... 14 Defining the Student Population... 15 Understanding the Home Page Dashboard Aggregation Tables and Accessing Subject Detail Score Reports... 16 Understanding the Score Report Layout and Features... 17 Navigating between Score Reports using the Exploration Menu... 19 Understanding the Exploration Menu Options... 20 Viewing Scores Based on Demographic Subgroup... 22 Showing and Hiding a Report s Columns... 24 Sorting Data in a Report... 24 Showing and Hiding Comparison Data... 24 Viewing Subject Detail Score Reports... 26 Viewing School Listing Subject Detail Report... 27 Viewing Personnel Listing Subject Detail Report... 28 Viewing Roster Listing Subject Detail Report... 30 Viewing Student Listing Subject Detail Report... 31 Disaggregating the Student Listing Subject Detail Report by Demographic Subgroup... 33 Viewing Individual Student Report... 34 ii
Table of Contents About the Individual Student Report... 36 Viewing Reporting Category Score Reports... 37 Viewing School Listing Reporting Categories Report... 39 Viewing Student Listing Reporting Categories Report... 40 Viewing Item Level Reports... 42 Viewing Trend Reports... 45 Understanding Trend Report Features... 46 Select Administrations to Plot... 47 Choose Who to Graph... 47 Select Dimensions... 47 Viewing Data by Demographic Subgroup... 47 Dropped Students... 47 Hiding Trend Lines... 48 Zoom Feature... 49 Viewing School Listing Trend Report... 50 Viewing Personnel Listing Trend Report... 51 Viewing Roster Listing Trend Report... 52 Viewing Student Listing Trend Report... 53 Section V. Viewing Reports & Files... 54 Generating a Summary Statistics Report... 54 Retrieving Student Results... 55 Generating a Data File or PDF of Individual Student Reports... 56 Accessing Student Data Files and PDF Reports from the Inbox... 58 Understanding the PDF of Individual Student Reports Zip File... 58 Section VI. Working with Student Rosters... 60 Adding a New Roster... 60 Creating Rosters Through File Uploads... 63 Viewing and Modifying a Roster... 65 Deleting a Roster... 67 Printing a Roster... 68 Section VII. Searching for Specific Student s Score Reports... 69 Understanding Student Search Results and Selecting a Test... 70 Viewing a Selected Student s Test Results... 71 Appendix A. Printing Reports in the ORS... 72 Printing Reports from the Student Listing Report Page... 73 Printing Reports from the Individual Student Report Page... 76 Appendix B. User Support... 79 iii
Table of Figures Table of Figures Figure 1. Assessment Cards on Portal... 6 Figure 2. User Cards on Portal... 6 Figure 3. ORS Card on Portal... 6 Figure 4. Login Page... 7 Figure 5. Ohio Online Assessment Systems Drop-Down List... 8 Figure 6. Welcome Page... 9 Figure 7. ORS Banner... 10 Figure 8. General Tools... 11 Figure 9. Home Page Dashboard Page (Ohio s State Tests)... 14 Figure 10. Home Page Dashboard Aggregation Tables (Ohio s State Tests)... 16 Figure 11. Subject Detail Report... 17 Figure 12. Annotated Subject Detail Score Report... 18 Figure 13. Exploration Menu... 19 Figure 14. Score Report with Breakdown by Gender... 22 Figure 15. List of Score Report Columns... 24 Figure 16. Score Report with Comparison On... 25 Figure 17. Score Report with Comparison Off... 25 Figure 18. School Listing Subject Detail Report School Listing Report... 27 Figure 19. Personnel Listing Subject Detail Report... 29 Figure 20. Roster Listing Subject Detail Report... 30 Figure 21. Student Listing Subject Detail Report... 32 Figure 22. Individual Student Report (AASCD)... 34 Figure 23. Individual Student Report (Ohio s State Tests)... 35 Figure 24. School Listing Reporting Categories Report... 39 Figure 25. Student Listing Reporting Categories Report... 41 Figure 26. District Level Item Report... 43 Figure 27. District Trend Report... 46 Figure 28. Trend Line Box... 48 Figure 29. School Listing Trend Report... 50 Figure 30. Personnel Listing Trend Report... 51 Figure 31. Roster Listing Trend Report... 52 Figure 32. Student Listing Trend Report... 53 Figure 33. Summary Statistics Page... 54 Figure 34. Retrieve Student Results & My Inbox Page... 56 Figure 35. Inbox... 58 iv
List of Tables Figure 36. Zip File of PDFs of Student Reports... 59 Figure 37. Manifest File with PDF References... 59 Figure 38. Add Rosters Page... 61 Figure 39. Add/Remove Students to Roster Panel... 62 Figure 40. Upload Roster Page... 63 Figure 41. File Upload Preview (partial view)... 63 Figure 42. Validation Page... 64 Figure 43. Confirmation Page (partial view)... 65 Figure 44. View/Edit Roster Page... 66 Figure 45. Retrieved Rosters (Partial View)... 66 Figure 46. Student Search Pop-up Window... 69 Figure 47. Student Search Results Page... 70 Figure 48. Score Report for a Selected Student s Test... 71 Figure 49. Print Tool... 72 Figure 50. Mozilla Firefox Print Dialog Box... 72 Figure 51. Printed Report: Home Page Dashboard Page... 73 Figure 52. Student Listing Report Page Print Pop-up Window... 74 Figure 53. Student Listing Page: Printed Report... 74 Figure 54. Student Listing Report Page Print Pop-up Window Options for Printing ISRs... 75 Figure 55. Inbox: PDF Report of ISRs... 76 Figure 56. Individual Student Report Page Print Pop-up Window... 77 Figure 57. PDF of ISR... 78 List of Tables Table 1. Key Symbols and Elements... 2 Table 2. User Roles and Access in the Online Reporting System... 4 Table 3. Available Score Reports... 12 Table 4. Subject and Grade Selection Fields... 20 Table 5. Score Reports Dimensions... 21 Table 6. Demographic Subgroups... 22 Table 7. Subject Detail Report Columns... 26 Table 8. Student Listing Report Subject Detail Report Columns... 32 Table 9. Reporting Category Score Report Columns... 38 Table 10. Columns in the District Level Item Report... 44 Table 11. Summary Statistics Report Column Descriptions... 55 Table 12. Columns in the Rosters Upload File... 65 v
Introduction to the User Guide This user guide describes the features of the Online Reporting System (ORS), a web-based system that provides score reports for each student who takes Ohio s State Tests, Ohio s Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD) or the Ohio English Language Proficiency Assessment (OELPA). This section provides an outline of the structure and organization of the user guide and the stylistic features used in the document. Organization of this User Guide This user guide provides information about all ORS features, including instructions for viewing score reports, downloading student results, creating and editing rosters, and searching for students. This user guide is organized as follows: Section I, Overview of the Online Reporting System, provides a brief introduction to the ORS and describes the user roles for performing different tasks in the ORS. Section II, Accessing ORS, includes instructions on how to log in and log out of the ORS and switch between different Ohio Online Assessment systems. Section III, Understanding the ORS Interface, describes the layout and key features of the ORS. Section IV, Viewing Score Reports, includes an in-depth overview of the score reports available in the ORS. Section V, Viewing Reports & Files, describes how to download student results and view test statistics. Section VI, Working with Student Rosters, provides instructions on how to create and manage student rosters. Section VII, Searching for Specific Student s Score Reports, includes instructions on how to search for score reports for particular students in the ORS. Appendix A, Printing Reports in the ORS, provides detailed instructions on how to print reports in the ORS. Appendix B, User Support, provides additional information including Help Desk information. 1
Introduction to the User Guide Document Conventions Table 1 describes the key icons and elements used in this user guide. Table 1. Key Symbols and Elements Element Description Alert: This symbol accompanies important information regarding actions that may cause minor errors. Note: This symbol accompanies additional information or instructions of which users must take note. Text Text Mono Italics Bold text indicates a link, button, drop-down list value, or keyboard control that is clickable. Bold and italicized text indicates a page name. Monospace indicates text you enter from the keyboard. Text in italics indicates field names. Warning: This symbol accompanies important information regarding actions that may cause fatal errors. Tip: This symbol accompanies useful information on how to perform a task. Intended Audience This user guide is intended for district and school personnel involved in administering Ohio s State Tests, OELPA and AASCD to students. It is assumed that users are familiar with using a web browser to retrieve data and with filling out web forms. If you want to use the file download features, you also need to be familiar with using a spreadsheet application and working with comma-separated value (CSV) files. Additional Resources The following publications provide additional information: For policies and procedures that govern secure and valid test administration, see the relevant Test Administration Manual. For information about which operating systems and browsers are supported, see the Online System Requirements. 2
Introduction to the User Guide For information about student and user management, rosters, participation reports and test status requests, see the TIDE User Guide. For information about network and Internet requirements, general peripheral and software requirements, and configuring text-to-speech settings, see the Technical Specifications Manual for Online Testing. The above resources are available on the Ohio Online Assessment portal oh.portal.airast.org. 3
Section I. Overview of the Online Reporting System ORS contains two major features: Score Reports and Reports & Files. Score Reports: Provides score data for each Ohio Online Assessment test. You can compare score data between individual students and the school, district, or overall state average scores. ORS also provides information about performance on subjects, reporting categories and items when applicable. Reports & Files: Provides summary statistics (count and percentages) of students who tested in a selected subject and grade level. Enables you to download student data files containing test scores and demographic information. The ORS also enables you to create and manage rosters for analyzing aggregate score data for specific groups of students. Note: ORS provides dynamic data that can be used to gauge students performance on various administrations. However, the data in this system are not to be used for official accountability purposes. Understanding User Roles and Permissions Your access to the ORS reports and data depends on your user role and your school and district associations. For example, district users can view data for all schools, personnel, rosters, and students in their district; school users can view data only for personnel, rosters, and students in their school. Table 2 describes the user roles within the ORS and the reports and features that are accessible to each user role. Table 2. User Roles and Access in the Online Reporting System Access Level and Roles* District School Score Reports School Listing DTC DA DRU EC BTC BRU TE TA SR Personnel Listing Roster Listing Student Listing Individual Student Score Report 4
Overview of the Online Reporting System Access Level and Roles* District School Reports & Files DTC DA DRU EC BTC BRU TE TA SR Summary Statistics Retrieve Student Results Manage Rosters Search Students * DTC District Test Coordinator; DA District Administrator; DRU District Reporting User; EC EMIS Coordinator; BTC Building Test Coordinator; BRU Building Reporting User; TE Teacher; TA Test Administrator; SR Second Rater 5
Section II. Accessing ORS This section explains how to log in and out of the ORS and switch between different systems. Logging in to the ORS To log in to the ORS, you must have an authorized username and password. If you have not yet received your login information, contact your Test Coordinator as you will need to be added to the Test Information Distribution Engine (TIDE) before you can access the ORS. Warning: Do not share your login information with anyone. All Ohio Online Assessment systems provide access to student information, which must be protected in accordance with federal privacy laws. To log in to ORS: 1. Open your web browser and navigate to the Ohio Online Assessment portal (oh.portal.airast.org). Figure 1. Assessment Cards on Portal 2. Select the required assessment card. 3. Select your user role. Figure 2. User Cards on Portal 4. Click Online Reporting System (ORS). The Login page opens. Figure 3. ORS Card on Portal 6
Accessing ORS 5. Enter your email address and password. Figure 4. Login Page 6. Click Secure Login. You will be directed to the ORS. About Usernames and Passwords Your username is the email address associated with your account in the Test Information Distribution Engine (TIDE). If you are a user who was recently added to TIDE, you should receive an email from AIRAST-DoNotReply@airast.org that contains a link to the Ohio Online Assessment TIDE system, where you can set up your password and select and answer a security question to activate your account. You must use the link to activate your account within 15 minutes of receiving the email. If your first activation link expires: If you did not activate your account within 15 minutes of receiving the first email containing the activation link, click the second link included in the activation email or select the Click here to request one link in the First Time User section of the Login page. Enter your email address in the Email Address field and click Next. You will receive another email containing a new activation link, which also expires in 15 minutes. If you forget your password: If you forgot your password, you can reset it. Click the Forgot Your Password? link on the Login page. Enter your email address in the Email Address field and click Next. Enter the answer for your selected security question and click OK. You will receive an email containing a link to set up a new password, which also expires in 15 minutes. It may take up to 10 minutes to receive the new email. If you did not receive an account activation or password reset email: Emails containing the account activation or password reset link come from AIRAST- DoNotReply@airast.org. Check your spam folder to make sure your email provider did not categorize it as junk mail. If you still do not see the email, contact your Test Coordinator to make sure you are added in TIDE. Only users who have been added to TIDE will receive an email with an activation or password reset link. 7
Accessing ORS Additional Help If you are unable to log in, contact the Ohio Help Desk for assistance. You must provide your name and e-mail address. Contact information is available in the Appendix B, User Support section of this user guide. Switching Between Online Systems When you are logged in to any Ohio Online Assessment online system, you can switch between systems without having to log in to each system separately. Note: Access to the systems and their features is dependent on your user role. While users will be able to navigate into TDS, the navigation menu will not appear in TDS. This is by design so that test sessions are not closed inadvertently. To switch between the Ohio Online Assessment systems: 1. Navigate to the drop-down list on the top left corner of your browser that displays the Ohio Online Assessment systems you can access. Figure 5. Ohio Online Assessment Systems Drop-Down List 2. Select the system you want to use. You will be directed to the selected system and will not have to log in again. Logging out of the ORS ORS contains students personally identifiable information. Be sure to log out of the ORS to ensure that unauthorized users do not have access to this information. Warning: Logging out of the ORS logs you out of all Ohio Online Assessment systems. For example, if you log out of the ORS while administering a test using the TA Interface, your test session will stop and all students in the session will be logged out of their tests. To log out of ORS: Click Log Out on the top right hand corner of the page. Warning: ORS has a timeout feature that automatically logs you out if your session is inactive for 20 minutes. 8
Section III. Understanding the ORS Interface This section describes the ORS features and layouts. ORS Welcome Page When you first log in to the ORS, the Welcome page opens. You can select the report you want to view from this page. Note: To access the ORS reports and features at any other time, click the links in the ORS banner (see Figure 7). Figure 6. Welcome Page To view the ORS reports: 1. From the Select drop-down list, select the district or school whose reports you want to view. This list appears only if you are a district-level user associated with more than one district or a school-level user associated with more than one school. For example, if you are a schoollevel user with access to multiple schools, you will need to select the school whose reports you want to view. 2. Do one of the following: o To download student results, click Retrieve Student Results. o To view score reports, click Score Reports. The page corresponding to your selection opens. 9
Understanding the ORS Interface ORS Banner The banner, which appears on all pages except for the Welcome page, provides links to all the ORS reports and features. Click the links described below to access the different ORS reports and features. Alert: Use the on-screen buttons and tools to navigate within the ORS. Do not use your web browser's back button. Figure 7. ORS Banner Score Reports links to the Home Page Dashboard page (see Figure 9). For information about score reports, see Viewing Score Reports. The Reports & Files drop-down menu provides access to the Reports & Files options listed below. For information about Reports & Files options, see Viewing Reports & Files. o Summary Statistics o Retrieve Student Results Inbox links to the Retrieve Student Results & My Inbox page where you can access student performance data files. For information about downloading student data files, see Accessing Student Data Files and PDF Reports from the Inbox. Search Students opens a pop-up window where you can search for a student by SSID or by first or last name and access their test results. For information about searching for students, see Searching for Specific Student s Score Reports. Add Rosters links to the Add Roster page where authorized users can create student rosters. For information about rosters, see Working with Student Rosters. View/Edit Rosters links to the View/Edit Roster page where authorized users can view and edit student rosters. For information about rosters, see Working with Student Rosters. Upload Rosters links to the Upload Roster page where authorized users can upload roster files. For information about rosters, see Working with Student Rosters. Note: The links for adding, viewing and editing, and uploading rosters are displayed on the basis of your user role. For example, if you are not authorized to upload rosters, the Upload Rosters link is not displayed in the banner. 10
Understanding the ORS Interface General Tools The banner also consists of the tools listed below. The tools that are available may vary from page to page. Figure 8. General Tools Help opens the ORS User Guide. Print opens the browser s dialog box for printing the current page. Note: Additional printing options are displayed when you click Print on the Student Listing Report and Individual Student Report pages, which enable you to generate different score reports in PDF format. For more information, see Appendix A, Printing Reports in the ORS. Alert: The Family Educational Rights and Privacy Act (FERPA) prohibits the release of any personally identifiable information. Printed reports and exported reports that contain personally identifiable student data must be securely stored or destroyed. Tip: Depending on the report, you may need to set your print options to landscape or horizontal mode to accommodate the various columns in the report. To preview and adjust the scale of the content, use your browser s Print Preview feature. Export opens the browser s dialog box for exporting the data displayed on the page. You can choose to view the file immediately or save it for future use. The data is exported as a Microsoft Excel (.xls) file. 11
Viewing Score Reports Section IV. Viewing Score Reports This section describes score reports and their features. It also provides instructions on how to access the different score reports. Overview of Score Reports Score reports display aggregated scores for districts, schools, personnel, and rosters, as well as individual student performance data for Ohio s State Tests, OELPA, and the AASCD tests. You can view performance trends for certain Ohio s State Tests and AASCD tests. Data can be compared with the overall state and district average for the test you are analyzing. ORS data is preliminary and may not be used for accountability purposes. All score reports data, except for individual students score reports, can be disaggregated into subgroups for detailed analysis. For example, you can view a Grade 5 Mathematics report for a roster, for all of a teacher's students, for an entire school, or for a district. You can create custom groups of students to analyze aggregated data based on shared characteristics, such as student athletes in an enrolled grade. See Working with Student Rosters for additional information. Table 3 provides an overview of the types of reports available through the Score Reports feature and the levels of aggregation at which they can be viewed. Table 3. Available Score Reports Report District Level School Level Personnel Level Roster Level Student Level Home Page Dashboard Summary of performance (to date) across grades and subjects or courses for the current administration. Subject Detail Data for a subject within a particular grade or course for the current administration. Reporting Category Level Detail* Reporting category-level percent at each performance level for a subject within a particular grade or course for the current administration. *Only applies to Ohio s State Tests 12
Viewing Score Reports Report District Level School Level Personnel Level Roster Level Student Level Domain Level Detail* Domain-level percent at each performance level for a particular grade or grade band for the current administration. *Only applies to OELPA Item Level Detail* Summary of performance on each operational item for a specified subject for the current administration. *Only applies to Ohio s State Tests Trend* Longitudinal comparison of scores for a selected administration (across time). *Not available for all tests Student Listing List of all students who belong to a school, teacher, or roster with their associated subject or course scores for the current administration. Student Detail Detailed information about a selected student s performance in a specified subject or course. 13
Viewing Score Reports Accessing Score Reports The Home Page Dashboard page displays the overall summary of score data and testing progress for your district or school, and is the starting point for data analysis. You can define the students whose aggregated scores you want to view. You can also navigate to more detailed score reports from the Home Page Dashboard page. The score data that you see are dependent on your role; for example, a building test coordinator only sees that school s aggregate data. Figure 9. Home Page Dashboard Page (Ohio s State Tests) To view the Home Page Dashboard page immediately after logging in to ORS: From the Select drop-down list (if available) on the Welcome page, select the entity whose scores you want to view and then click Score Reports. For information about the Welcome page, see ORS Welcome Page. To view the Home Page Dashboard page at any other time: Click Score Reports on the banner at the top of the web page. 14
Viewing Score Reports Defining the Student Population From the Home Page Dashboard page, you can select the test and administration for which you want to view score data and select the group of students whose data you wish to view. To select the test and administration: 1. From the Test drop-down list, select an assessment (e.g., AASCD, Ohio s State Tests). 2. From the Administration drop-down list, select an administration (e.g., Spring2017). 3. Select the appropriate radio button for the category of students whose scores you wish to view. o Scores for students who were mine at the end of the selected administration Displays scores only for those students who tested in the selected test and administration and were associated with your school or district at the end of the selected test and administration. The aggregate will not include scores of students who have been removed from TIDE. o Scores for my current students Displays scores for those students associated with your current rosters, even if they were previously enrolled in a different school or district at the time of the selected test and administration. This feature provides insight into how students currently assigned to your roster performed in previous grades regardless of where they were enrolled. For example, if a student tests at School A but is currently enrolled at School B, School B will be able to see the student s scores. However, if you currently have a student who did not test in the selected test and administration, no data appears for that student. This would include students who moved to your school or district from out of state. o Scores for students who were mine when they tested during the selected administration Displays scores for students who were associated with your district, school, or roster when they were tested in the selected test and administration. For example, if a student tested at School A but transferred to School B, School A will be able to see the student s scores. If a student was active in TIDE when the test was completed, the student s score will be included in the aggregate, even if the student has since been removed from TIDE. The Home Page Dashboard page aggregation tables display data based on your selections. See Understanding the Home Page Dashboard Aggregation Tables and Accessing Subject Detail Score Reports for information about the tables. 15
Viewing Score Reports Understanding the Home Page Dashboard Aggregation Tables and Accessing Subject Detail Score Reports Aggregation tables on the Home Page Dashboard page display score data for students by grade (or grade-band where applicable) and subject and provide access to more detailed subject score reports. Figure 10. Home Page Dashboard Aggregation Tables (Ohio s State Tests) The columns appearing in this report are: Number of Students Tested This column displays the number of students who completed their test and have a valid score. Percent Proficient This column displays the percentage of students who have scored proficient or above on each Ohio s State Tests, Ohio s Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD) or the Ohio English Language Proficiency Assessment (OELPA) test. The percentage is a ratio of the number of students that scored proficient or above on the test to the number of students that took the test. Data in this table are organized by grade level or course depending on the test. To access detailed score reports for a particular subject: From the Home Page Dashboard page, click the corresponding grade-subject cell in the appropriate table. For example, if you want to view the Ohio s State Tests subject detail report for Grade 8 English Language Arts, click the grade-subject button highlighted in Figure 10. The corresponding Subject Detail Report opens. See Figure 11. 16
Viewing Score Reports Figure 11. Subject Detail Report Understanding the Score Report Layout and Features Most score reports share similar features. Figure 12 illustrates some of the common features of score reports, which are: Name: The name of the score report, the test, the administration, and the entity (e.g., district, school, personnel, or roster) are displayed on the top of the report. Report Format: All score reports except individual student reports are in table format such that the first column displays the name or entity, such as district, school, or personnel, to whom the scores belong. Student Population: The category of students whose score data you are viewing is displayed on the top of the report. The student category corresponds to the radio button selected on the Home Page Dashboard page. Time Stamp: A time stamp is included at the bottom of every report to indicate when the report was generated. Legend: A legend is displayed on top of the report to describe the color codes that correspond to each test-specific performance level and can help you understand the data presented on the report. Legends may not be displayed on all the reports. 17
Viewing Score Reports Figure 12. Annotated Subject Detail Score Report In addition, score reports allow: Navigating between Score Reports using the Exploration Menu Viewing Scores Based on Demographic Subgroup Showing and Hiding a Report s Columns Sorting Data in a Report Showing and Hiding Comparison Data 18
Viewing Score Reports Navigating between Score Reports using the Exploration Menu Using the Exploration Menu, you can navigate between score reports belonging to different subjects, grades, and dimensions within the assessment selected on the Home Page Dashboard. To navigate between score reports: 1. From the Name column of a score report, click that appears next to each entity (e.g., school or personnel). The Exploration Menu opens. 2. From the Exploration Menu drop-down lists, select the subject, grade, and type of report that you wish to view. The report options that are available may vary. For information about the different categories of score reports, see Understanding the Exploration Menu Options. Figure 13. Exploration Menu 3. Click View. 19
Viewing Score Reports Understanding the Exploration Menu Options The Exploration Menu lets you navigate to different types of score reports for a selected subject and grade. By default, the first two drop-down lists display the subject and grade cell you selected from the Home Page Dashboard aggregation tables to access the score reports. You can navigate to a different grade within the same subject or navigate to a different subject, if available for the selected assessment, by selecting the required values from the relevant dropdown lists. Note: The Exploration Menu does not allow you to navigate to a different administration. To view score reports for a different administration, you must return to the Home Page Dashboard and select the required administration from the Test drop-down list. For more information about selecting an administration, see Defining the Student Population. Table 4. Subject and Grade Selection Fields Field Subject Grade Description Displays the subjects available for the selected administration. Displays the grades available for the selected administration. The remaining three drop-down lists on the Exploration Menu let you select the type of score report that you wish to view. For navigation purposes, score reports can be broadly categorized into three dimensions: Who, What, and When. Data can be analyzed appropriately, depending on whether the focus is on testing group (e.g., school, teacher, or roster), content type (e.g., subject, reporting categories, or items), or period of time (e.g., trend, current administration). Table 5 describes these dimensions. Using the Exploration Menu, you can navigate to any report by making different selections from the Who, What, and When drop-down lists. However, the options that are available in the dropdown lists depend on your user role, the report you are viewing, and the entity level where you have opened the Exploration Menu. If a drop-down list displays N/A or does not show any options, it means that you cannot navigate any further up or down in that dimension. For example, as a district level user you can view all levels of Subject Detail Reports, such as the School Listing, Personnel Listing, Roster Listing, and Student Listing. (For information on these different reports, see Viewing Subject Detail Score Reports). While viewing the School Listing Report (see Figure 18), if you open the Exploration Menu from the district level, the only available option in the Who drop-down list will be School since it is not possible to view aggregates for all the personnel, rosters, or students belonging to a district. However, if you open the Exploration Menu from the school level, you will be able to select Personnel, Roster, or Student from the Who drop-down list to navigate to the required aggregation report for the selected school. 20
Viewing Score Reports Table 5. Score Reports Dimensions Dimension Description Categories/Reports Who What When Displays data for schools and groups (districtlevel, school-level, personnel-level, roster-level, and individual students). Displays data by subject, reporting categories, and items within the selected subject. Displays data either as a snapshot of performance in the current test administration or as a historical trend (for the subject/content area you are viewing). School Personnel Roster Student Subject Reporting Categories (Ohio s State Tests only) Domains (OELPA only) Item Level Reports (Ohio s State Tests only) Trend (Not available for all tests) Current Admin 21
Viewing Score Reports Viewing Scores Based on Demographic Subgroup The Breakdown By filter disaggregates the score data by a specific demographic subgroup category. When you select a subgroup, the report expands to display the corresponding data for that subgroup or a cross-section of two subgroups. For example, you can disaggregate a score report by gender to see the associated score data for All, Female, and Male students as shown in Figure 14. To view score reports by a demographic subgroup: 1. From the Breakdown By drop-down list (see Figure 14), select the required demographic subgroup. See Table 6 for the available subgroups. 2. Click Go, if available. An updated report appears with score data displayed in the selected subgroups. Figure 14. Score Report with Breakdown by Gender Table 6 lists the available demographic subgroup categories. Table 6. Demographic Subgroups Subgroup Description Possible Values Gender Student s gender Female Male Enrolled Grade Grade in which student is enrolled during the test administration Kindergarten Grade 01 through Grade 14 22
Viewing Score Reports Subgroup Description Possible Values Migrant Student Indicates student s migrant status Yes No Race/Ethnicity Student s ethnicity code Two or more races American Indian or Alaskan Native Native Hawaiian or Other Pacific Islander Asian Hispanic or Latino Black or African American White Other/Unknown You can also select cross-sections of groups, such as Ethnicity by Gender. The available cross-sections are Enrolled Grade by Ethnicity, Enrolled Grade by Migrant Student, Enrolled Grade by Gender, Ethnicity by Gender, and Gender by Migrant Student. 23
Viewing Score Reports Showing and Hiding a Report s Columns You can choose the columns that you want to display on a score report. To show or hide a report s columns: 1. Click in the top right corner of the table. A list of the columns constituting the table is displayed. Figure 15. List of Score Report Columns 2. To show columns, mark the checkboxes next to the columns that you wish to see. 3. To hide columns, clear the checkboxes next to the columns that you wish to hide. 4. To remove the list from view, move your cursor away from the arrow icon. Sorting Data in a Report You can sort data in ascending or descending order for all the columns. The default sort is by Name in ascending order. To sort the data: 1. Click the column header to sort data in ascending (A Z; 1 10) order. 2. Click the column header again to sort the data in descending (Z A; 10 1) order. Note: The selected sort order is automatically applied to all the reports that you view while logged in to the ORS. However, if you log out of the ORS, the sort order automatically reverts to the default. Showing and Hiding Comparison Data By default, each of the score reports provide overall score data of the state, district, or school appearing in the top rows above the green line. This can be used for comparing your results to the parent entity. If the comparison data appear in the same table as the rest of the report, you can choose to show or hide the comparison data when viewing the report. Note: Additional comparison data at the personnel and roster levels may also be displayed for some reports. However, the comparison rows that are available depend on the entity level from which the report has been accessed. For example, the comparison rows will include the overall score data of the personnel if you access the Roster Listing Report from the Personnel Listing Report and not from the School Listing Report. 24
Viewing Score Reports To show or hide comparison data: Click the Comparison button above the report. When Comparison: On is displayed, the comparison rows are visible on the report. Figure 16. Score Report with Comparison On When Comparison: Off is displayed, the comparison rows are hidden from view. Figure 17. Score Report with Comparison Off 25
Viewing Score Reports Viewing Subject Detail Score Reports The Subject Detail Report is the first score report that you can access from the Home Page Dashboard page and provides access to other score report categories. The subject detail report name consists of the following components: Student Performance in Each Performance Level. How did my [entity] perform overall in [Subject or Course], where the text within brackets indicates variables that change based on the test that you have selected. Each report also indicates the test name (subject and grade or course), the administration, and the entity (e.g., district, school, personnel, or roster) for whom the report has been generated. The title of the score report table is Performance on the [Test Name, which includes the grade and subject or course] Test: [Entity], [Administration], where the text within brackets indicates variables that change based on the test that you have selected. The Subject Detail Reports display overall student performance for the selected test. Table 7 describes the Subject Detail Reports columns. Table 7. Subject Detail Report Columns Column Name Student Count Average Scale Score Percent Proficient Percent at Each Performance Level Counts of Students at each Performance Level Description The name of the entity/individual you are viewing (e.g., district, school, personnel, roster, student). The number of students who have a valid score for the grade, subject, and administration selected. The student count does not include records with a condition code, such as invalidated (INV) or did not attempt (DNA) records. The average scale score of students who have completed the selected test. The percentage of students who were proficient or above in the selected test. The distribution of students across the performance levels based on their scaled scores. The actual counts of students at each performance level. The different subject detail reports are discussed in the following sections. 26
Viewing Score Reports Viewing School Listing Subject Detail Report The School Listing Subject Detail Report is the default displayed report for district-level users. A school s performance data in the selected grade and subject is displayed together with the associated district s and state s performance for the purpose of comparison. Authorized district-level users can view the data for each school in their district. To view a school listing subject detail report from the Home Page Dashboard: 1. From the Home Page Dashboard page, define the student population as described in the section Defining the Student Population. 2. From the Home Page Dashboard page aggregate tables, click the grade-subject cell for which you want to view a school listing report. The School Listing Subject Detail Report for the selected grade-subject opens. For an explanation of the report columns, see Table 7. Figure 18. School Listing Subject Detail Report School Listing Report Using the Exploration Menu, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Disaggregate the report by demographic subgroup; see Viewing Scores Based on Demographic Subgroup. 27
Viewing Score Reports Show or hide the columns; sort data; show or hide comparison data. For information about these features and the layout of the report, see Understanding the Score Report Layout and Features. Print the report; see Printing Reports in the ORS. Export the report or view definitions of the terms used on the report; see General Tools. Viewing Personnel Listing Subject Detail Report The Personnel Listing Subject Detail Report is available to district- and school-level users and displays data for all the personnel in the selected school whose students have completed the selected test. To navigate to the Personnel Listing Subject Detail Report from the School Listing Subject Detail Report: 1. On the School Listing Subject Detail Report (Figure 18), click next to a school name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Personnel; from the What dropdown list, select Subject; from the When drop-down list, select Current Admin. 3. Click View. The Personnel Listing Subject Detail Report for the selected grade-subject opens. For an explanation of the report columns, see Table 7. 28
Viewing Score Reports Figure 19. Personnel Listing Subject Detail Report Using the Exploration Menu, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Disaggregate the report by demographic subgroup; see Viewing Scores Based on Demographic Subgroup Show or hide the columns; sort data; show or hide comparison data. For information about these features and the layout of the report, see Understanding the Score Report Layout and Features. Print the report; see Printing Reports in the ORS. Export the report or view definitions of the terms used on the report; see General Tools. 29
Viewing Score Reports Viewing Roster Listing Subject Detail Report The Roster Listing Subject Detail Report displays the selected school s or personnel s rosters; these rosters include students who have completed the selected test. For information about how to create rosters, see Working with Student Rosters. To navigate to the Roster Listing Subject Detail Report from the Personnel Listing Subject Detail Report: 1. On the Personnel Listing Subject Detail Report (Figure 19), click next to a user s name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Roster; from the What drop-down list, select Subject; from the When drop-down list, select Current Admin. 3. Click View. The Roster Listing Subject Detail Report for the selected grade-subject opens. For an explanation of the report columns, see Table 7. Figure 20. Roster Listing Subject Detail Report Using the Exploration Menu, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. 30
Viewing Score Reports Disaggregate the report by demographic subgroup; see Viewing Scores Based on Demographic Subgroup. Show or hide the columns; sort data; show or hide comparison data. For information about these features and the layout of the report, see Understanding the Score Report Layout and Features. Print the report; see Printing Reports in the ORS. Export the report or view definitions of the terms used on the report; see General Tools. Viewing Student Listing Subject Detail Report The Student Listing Subject Detail Report displays all the students associated with the selected school, personnel, or roster who have completed the selected test in addition to any students who were assigned a condition code, such as invalidated (INV). To navigate to the Student Listing Subject Detail Report from the Roster Listing Subject Detail Report: 1. On the Roster Listing Subject Detail Report (Figure 20), click next to a roster s name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Student; from the What dimension drop-down list, select Subject; from the When drop-down list, select Current Admin. 3. Click View. The Student Listing Subject Detail Report for the selected grade-subject opens. For an explanation of the report columns, see Table 8. 31
Viewing Score Reports Figure 21. Student Listing Subject Detail Report Table 8. Student Listing Report Subject Detail Report Columns Column Name SSID Scale Score Performance Level Description The name of the student. The student s unique identifier. The student s overall subject scale score. The performance level associated with the student s score. From the Student Listing Subject Detail Report, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Disaggregate the report by demographic subgroup; see Viewing Scores Based on Demographic Subgroup. 32
Viewing Score Reports Show or hide the columns and sort data. For information about these features and the layout of the report, see Understanding the Score Report Layout and Features. Print the Student Listing Subject Detail Report or Individual Student Reports (ISRs) of all the students listed on the report; see Printing Reports from the Student Listing Report Page. Export the report or view definitions of the terms used on the report; see General Tools. Disaggregating the Student Listing Subject Detail Report by Demographic Subgroup Similar to the other score reports, you can disaggregate the data displayed on the Student Listing Report page by demographic subgroups. However, the procedure for disaggregating and viewing the data is different from the higher level reports. To disaggregate score data by a subgroup: 1. From the Breakdown By drop-down list, select the required group. 2. From the Values drop-down list, select a specific subgroup or test event value. For example, select Male for the subgroup Gender. 3. Click Go. The new list only includes students that match the specified value. 33
Viewing Score Reports Viewing Individual Student Report The Individual Student Report displays the breakdown of the student s scale score and performance level for the selected subject. It also displays average scale scores for the state, district, and school for comparison purposes. The report includes a graphical representation of a student s performance. Text explaining what the achieved performance level means and possible next steps is also provided. For Ohio s State Tests, the Individual Student Report may also display the student s performance on each individual item included on the test. To navigate to the Individual Student Report from the Student Listing Report: 1. On the Student Listing Report (Figure 21), click next to a student s name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Student; from the What drop-down list, select Subject; from the When drop-down list, select Current Admin. 3. Click View. The Individual Student Report opens. For information about the features of the Individual Student Report page, see About the Individual Student Report. Figure 22. Individual Student Report (AASCD) 34
Viewing Score Reports Figure 23. Individual Student Report (Ohio s State Tests) 35
Viewing Score Reports About the Individual Student Report The information included in the Individual Student Report may vary based on the administration and subject that you have selected. A student s performance data is segregated into separate tables, often with accompanying text to describe the data included on the report. Depending on the administration (Ohio s State Tests, OELPA or AASCD), the Individual Student Report may provide the following information: Overall Performance on [Test Name, which includes grade and subject or course] Test: [Student Name], [Administration] Depending on the administration selected, this table may include: o The student s name and student identification number. o The student s overall scale score. o The performance level (Ohio s State Tests and AASCD) or proficiency status (OELPA) associated with the student s score. o The met reading promotion score indicator (grade 3 English language arts Ohio s State Tests only). o The comprehensive scale score associated with the students score (OELPA only). Scale Score and Performance on [Test Name, which includes grade and subject or course] Test: [Student Name], [Administration] This barrel chart visually depicts the student s performance level based on his or her overall scale score. It also includes a brief description of the each performance level. OELPA only: Performance on the [Test Name, which includes the grade and OELPA subject] Test, by Domains: [Student Name], [Administration] This table includes: o The name of the domain and the student s scale score for each domain. o The student s performance level in each of the domains. o The domain description. Average Scale Scores on the [Test Name, which includes the grade and subject or course] Test: [Entity] and Comparison Groups, [Administration] This table includes average scale scores for the state, district, and school with which the student is associated. Reading Promotion Score on the Grade 3 English Language Arts Test, [Student Name], [Administration] This barrel chart visually depicts the student s reading promotion score based on his or her overall grade 3 English language arts scale score for the Ohio s State Tests. 36
Viewing Score Reports Ohio s State Tests only: Performance on the [Test Name, which includes the grade and subject or course] Test, by Reporting Category: [Student Name], [Administration] This table includes the performance level indicators associated with the student s reporting category scores. This table also includes the What This Result Means and Next Steps text which provides a detailed explanation of the student s skills based on the achieved performance level and guidance on advancing the student s capabilities. Ohio s State Tests only: Performance on the [Test Name, which includes the grade and subject or course] Test, by Item: [Student Name], [Administration] This table includes: o Item number and content statement for each operational item included for this reporting category. A content statement may be repeated since a test may include more than one item associated with the same standard. o The number of points earned on an item. o The number of points possible for an item. From the Individual Student Report, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Print the Individual Student Reports available for the student; see Printing Reports from the Individual Student Report Page. Note: Depending on the information included in the Individual Student Report and the number of tables and notes that are displayed, the report may span more than one page when printed. Export the report or view definitions of the terms used on the report; see General Tools. Viewing Reporting Category Score Reports The Reporting Category Score report shows the percentage of your students in each Reporting Category for the selected subject. Note: Reporting Category reports are available for Ohio s State Tests only. The reporting category score report name consists of the following components: The score report name is [Entity] Performance at Each Performance Level. How did my [entity] perform overall in [Grade and Subject or Course], where the text within brackets indicates variables that change based on the test that you have selected. 37
Viewing Score Reports Each report indicates the test name (grade and subject or course), the administration year, and the entity (e.g., district, school, personnel, or roster) for whom the report has been generated. The title of the score report table is Performance on the [Test Name, which includes the grade and subject or course] Test by Reporting Category: [Entity], [Administration], where the text within brackets indicates variables that change based on the test that you have selected. Table 9 describes the Reporting Category Score Report columns. Table 9. Reporting Category Score Report Columns Column Name Student Count Average Scale Score Percent Proficient Reporting Category Percent at Each Performance Category Description The name of the entity you are viewing (e.g., district, school, teacher, roster, student). The number of students who have a valid score for the grade, subject, and administration selected. The mean reporting category score of students who have completed the selected test. The percentage of students who were proficient or above in the selected test. The reporting categories constituting the selected subject. Percent of students at each reporting category performance level who have taken the selected test. 38
Viewing Score Reports Viewing School Listing Reporting Categories Report The School Listing Reporting Categories Report is available for district-level users. A school s performance data on each reporting category constituting the selected grade and subject is displayed together with the associated district s and state s performance for the purpose of comparison. You can view the data for each school in the selected district. To access the School Listing Reporting Categories Report from the Subject Detail School Listing Report: 1. On the School Listing Report (Figure 18), click next to the district name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select School; from the What drop-down list, select Reporting Categories; from the When drop-down list, select Current Admin. 3. Click View. The School Listing Reporting Categories Report opens. For an explanation of the report columns, see Table 9. Figure 24. School Listing Reporting Categories Report 39
Viewing Score Reports Similar to the subject detail score reports, from the School Listing Reporting Categories Report, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Disaggregate the report by demographic subgroup; see Viewing Scores Based on Demographic Subgroup. Show or hide the columns and sort data. For information about these features and the layout of the report, see Understanding the Score Report Layout and Features. Print the Student Listing Subject Detail Report or Individual Student Reports (ISRs) of all the students listed on the report; see Printing Reports from the Student Listing Report Page. Export the report or view definitions of the terms used on the report; see General Tools. Viewing Student Listing Reporting Categories Report The Student Listing Reporting Categories Report displays reporting category performance for all the students associated with the selected school, personnel, or roster who have completed the selected test. Each report displays the average scale score for the state, district, and school as applicable. The title of the comparison s table is Average Scale Scores on the [Test Name, which includes the grade and subject or course] Test: [Entity] and Comparison Groups, [Administration]. The title of the score report table is Performance on the [Test Name, which includes the grade and subject or course] Test, by Student, Reporting Category: [Entity], [Administration], where the text within brackets indicates variables that change based on the test that you have selected. To access the Student Listing Reporting Categories Report from the School Listing Reporting Categories Report: 1. On the School Listing Reporting Categories Report (Figure 24), click next to an entity s name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Student; from the What drop-down list, select Reporting Categories; from the When drop-down list, select Current Admin. 3. Click View. The Student Listing Reporting Categories Report opens. The Student Listing Reporting Categories Score Report (see Figure 25) differs from higher level reporting categories score reports in that it reports a student s name, SSID, overall subject scale 40
Viewing Score Reports score, and performance level classification associated with the student s reporting category scores. Refer to the legend on the top of the report to understand the data represented. Figure 25. Student Listing Reporting Categories Report Similar to the Student Listing Subject Detail Score Report, you can print or export the report. You can also disaggregate the report by demographic subgroups. For more information, see Viewing Student Listing Subject Detail Report. 41
Viewing Score Reports Viewing Item Level Reports The Item Level Report provides summary information for the district s, school s, personnel s, roster s performance on each item of a subject for that administration. You can view a listing of all items in a subject sorted by content standard and the performance of the selected entity on those items. Note: These reports are only available for Ohio s State Tests for Mathematics, Science and Social Studies beginning with the Spring 2017 administration and for English Language Arts beginning with the Fall 2017 administration. Students that have tested on paper, large print, braille or breach will not be included in the percentages of this report. The report name consists of the following components: The score report name is Performance on Each Item for the [Subject] Test. How did my [entity] perform on each item of the [Subject] test? Each report indicates the test name (subject and grade or course), the administration, and the entity (e.g., district, school, personnel, or roster) for whom the report has been generated. Each report displays the average scale score for the state, district, school and roster as applicable. The title of the comparison s table is Average Scale Scores on the [Test Name, which includes the grade and subject or course] Test: [Entity] and Comparison Groups, [Administration]. The title of the score report table is Performance on the [Test Name, which includes the grade and subject or course] Test, by Items: [Entity], [Administration], where the text within brackets changes depending on your selections. To access the District Level Item Report from the School Listing Subject Detail Report: 1. On the School Listing Subject Detail Report (Figure 18), click next to the district name. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the What drop-down list, select Subject; from the When dropdown list, select Current Admin. 3. Click View. The District Level Item Report opens. For an explanation of the report columns, see Table 10. 42
Viewing Score Reports Figure 26. District Level Item Report 43
Viewing Score Reports Table 10 lists the columns appearing in the District Level Item Report. Table 10. Columns in the District Level Item Report Column Item #/Content Statement Percent 0 Points Earned Percent 1 Point Earned Percent <2> Points Earned Definition Item number and description of the content statement for each item included for the standard. The content statement may be repeated since a test may include more than one item associated with the same standard. Also, the item numbers may not appear chronologically as they are organized on the basis of the standards with which they are associated. The percentage of students who have scored zero points on the item. The percentage of students who have scored one point on the item. The percentage of students who have scored two points on the item, if applicable. The Percent Points Earned columns displayed on the report depend on the maximum number of points that can be scored by a student on an item for the selected subject. If the maximum number of points a student can score for Math/Fractions is 3, then the report will display columns up to Percent 3 Points Earned. From the District-level Item Report, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Print the report; see Printing Reports in the ORS. Export the report or view definitions of the terms used on the report; see General Tools. 44
Viewing Score Reports Viewing Trend Reports Trend reports, which belong to the when dimension of score report categories, display the overall performance of a student or group of students in the selected subject throughout the administrations using graphs and tables. For each administration, either the average scale score or the percentage of students who are proficient is plotted. Scores from previous years represent a group s average score or a student s individual score from that year s administration. All tests taken within the current school year are valid only for individual student trends. Note: Trend reports are only available for AASCD ELA and Mathematics tests and grades 3-8 Ohio s State Tests in ELA and Mathematics. The trend report name consists of the following components: The score report name is Longitudinal Report. How did my students perform over time? Each report also indicates the grade and subject or course and the entity (e.g., district, school, personnel, or roster) for whom the report has been generated. The title of the score report table is [Group or Individual] Performance Over Time on the [Test Name, which includes the grade and subject or course] Test, by [Average Scale Score]: [Entity], where the text within brackets indicates variables that change based on the test that you have selected. 45
Viewing Score Reports Figure 27. District Trend Report Understanding Trend Report Features The trend report shows the trend of performance for the state, district, school, personnel, roster, or student you are analyzing. The graph plots the data points for the selected groups of students or individual students at each point in time across test administrations. You can see additional details of a score by placing the mouse over a point on the line graph. Trend reports are interactive, and you can select the data you want to plot on the historical graph using the available features. The notable trend report features are described below. 46
Viewing Score Reports Select Administrations to Plot By default, the trend report is set to plot Spring Administrations or (for grade 3 ELA) Grade 3 ELA [school year] on the graph. However, you may choose to plot the administration selected on the Home Page Dashboard page. To plot only the administration selected on the Home Page Dashboard page: 1. From the Display drop-down list, select Selected Test. 2. Click Go. The trend report will plot the data points for the selected administration. Choose Who to Graph You can select up to five entities to plot and compare at one time. Due to space constraints, you cannot select more than five entities. To select an entity to plot: In the Choose Who to Graph section, mark the relevant checkbox for the required entity. A trend line for each selected entity will appear on the graph and will be color coded to graphically display the performance levels associated with the plotted score. Select Dimensions Each entity listed in the Choose Who to Graph section displays the magnifying glass icon. You can open the Exploration Menu and navigate to different levels and dimensions of trend data or other scores. Viewing Data by Demographic Subgroup You can disaggregate the data and plot data points by demographic subgroups, such as gender. To view data by demographic subgroup: 1. From the Breakdown By drop-down list, select the required subgroup. 2. Click Go. The Choose Who to Graph section displays the available options for the selected subgroup for each entity. 3. Select the combination of entity and subgroups that you want to plot by marking up to five checkboxes. Dropped Students All trend report pages include a column called Dropped Students. If the Dropped Students column contains a View button, it indicates that some students were not included in the trend report. 47
Viewing Score Reports If the column displays N/A, then no students were dropped or excluded from the trend report. To see the students who were not included: Click View. A pop-up window will appear showing the names of the students. Students in the aggregate grouping are dropped from a trend report if they have not completed the selected test across all charted test administrations. Why Students Are Dropped When looking at data for a group of students over time, it is important to look at the same sample of students. ORS omits from mean-score calculations for any student who was absent from any of the test administrations included in the report. This helps to ensure that observed changes in mean scores are the result of actual differences in performance and not the result of the absence of a student during a test administration. Because of this, the average score on the trend report may not always match what you observe in the Subject Detail Report, especially if many students were omitted from the trend calculations. Hiding Trend Lines After you have plotted trend lines, you may want to temporarily hide a trend line to better view data. To do so, navigate to the box below the graph that contains the legend for the trend lines. Figure 28. Trend Line Box To hide/unhide the trend lines: 1. Locate the box listing the trend lines for the report (see Figure 28). 2. Click the trends you want to hide. The selected trend is grayed out and the line disappears from the graph. 3. To display the trend line, click the trend name again. The line reappears on the graph. 48
Viewing Score Reports Zoom Feature Sometimes data points are plotted very close to one another, and it can be difficult to discern what points belong to which entity or reporting category. You can use your computer s mouse to zoom in on different areas of the graph. To zoom in or out of a trend graph: 1. To zoom in, click your mouse s left button and drag the mouse over an area of the graph that has at least one data point. Repeat this action until you are satisfied with the view. 2. To zoom out and return to the full trend graph, click Reset zoom at the upper-left corner of the graph. In addition to the other features, similar to the other score reports, you can do the following: Navigate to other levels of the report, score report dimensions, or score reports belonging to a different grade or subject; see Navigating between Score Reports using the Exploration Menu. Print the report; see Printing Reports in the ORS. Export the report or view definitions of the terms used on the report; see General Tools. 49
Viewing Score Reports Viewing School Listing Trend Report The School Listing Trend report displays the trends for the selected schools within the district and is available to district-level users. To view the School Listing Trend Report from the School Listing Subject Detail Report: 1. On the School Listing Subject Detail Report (see Figure 18), click next to the district. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select School; from the What drop-down list, select the required content type; from the When drop-down list, select Trend. 3. Click View. The School Listing Trend report opens. For information about the trend report features, see Understanding Trend Report Features. Figure 29. School Listing Trend Report 50
Viewing Score Reports Viewing Personnel Listing Trend Report The Personnel Listing Trend Report displays the trends for the selected personnel within a school and is available for school-level users. The data shown are the average scale scores for the selected school. To view the Personnel Listing Trend Report from the School Listing Trend Report: 1. On the School Listing Trend Report (see Figure 29), click next to a school. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Personnel; from the What dropdown list, select the required content type; from the When drop-down list, select Trend. 3. Click View. The Personnel Listing Trend report opens. For information about the trend report features, see Understanding Trend Report Features. Figure 30. Personnel Listing Trend Report 51
Viewing Score Reports Viewing Roster Listing Trend Report The Roster Listing Trend report displays the trends for the selected rosters associated with a school or personnel. The data shown are the average scale scores of all rosters for the selected school or personnel. To view the Roster Listing Trend Report from the Personnel Listing Trend Report: 1. On the Personnel Listing Trend Report (see Figure 30), click next to a teacher. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and Grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Roster; from the What drop-down list, select the required content type; from the When drop-down list, select Trend. 3. Click View. The Roster Listing Trend report opens. For information about the trend report features, see Understanding Trend Report Features. Figure 31. Roster Listing Trend Report 52
Viewing Score Reports Viewing Student Listing Trend Report The Student Listing Trend report displays the trends for the selected students associated with a school, personnel, or roster. To view the Student Listing Trend Report from the Roster Listing Trend Report: 1. On the Roster Listing Trend Report (see Figure 31), click next to a roster. The Exploration Menu opens. 2. On the Exploration Menu, from the Subject and grade drop-down lists, select the required subject and grade; from the Who drop-down list, select Student; from the What drop-down list, select the required content type; from the When drop-down list, select Trend. 3. Click View. The Roster Listing Trend report opens. For information about the trend report features, see Understanding Trend Report Features. Figure 32. Student Listing Trend Report 53
Section V. Viewing Reports & Files The Reports & Files feature provides test summary statistics and enables you to retrieve student results. This section provides instructions on how to generate and view the available reports. Generating a Summary Statistics Report The Summary Statistics page (see Figure 33) displays the statistics for students who have tested for a selected test, administration, and test name and have a valid score. To generate a summary report: 1. From the Reports & Files drop-down list, select Summary Statistics. The Summary Statistics page opens (see Figure 33). Figure 33. Summary Statistics Page 2. From the available drop-down lists, select the parameters for your report: o Test: Select the Test (e.g., AASCD). o Administration: Select an administration (e.g., Spring 2017. o Test Name: Select a test name (e.g., Grade 3-5 English Languge Arts). 54
Viewing Reports & Files 3. Click Generate Report. The report is displayed at the bottom of the Summary Statistics page. Table 11 describes the report columns. Once the report is generated, you can also do the following: To print the report, click Print from the banner. For more information, see Printing Reports in the ORS. To export the report, click Export from the banner. Table 11. Summary Statistics Report Column Descriptions Data Column Description % Tested & CountName The name of the entity you are viewing (e.g., district, school). % Tested & Count This column displays the total percent of students who have or have not been tested in the test administration. 0 the % of students who have not been tested 1 the % of students who have been tested [#] Student count The student count displayed for 1 shows the number of students who have completed each test in brackets. The student count displayed for 0 is the number of students who have not yet started the first opportunity. % Proficient Displays the percentage of students who have met or exceeded proficiency for the selected test. This calculation is based on the number of tests that have been completed and scored. Retrieving Student Results You can download student data for a selected administration by district, school, personnel, or roster. The data includes students personal information, including enrolled school and district, grade level, and the selected test scores. You can also generate PDFs of Individual Student Reports in a Zip file. This section discusses the following: Generating a Data File or PDF of Individual Student Reports Accessing Student Data Files and PDF of Individual Student Reports from My Inbox Understanding the PDF of Individual Student Reports Zip File 55
Viewing Reports & Files Generating a Data File or PDF of Individual Student Reports To generate a student data file or PDF of Individual Student Reports: 1. From the Reports & Files drop-down list, select Retrieve Student Results. The Retrieve Student Results & My Inbox page opens. Figure 34. Retrieve Student Results & My Inbox Page 2. From the Step 1: Choose What section, select the report, test, and other variables: a. Report Type: Select a report. The available options are Student Data and Individual Student Reports. b. Test: Select a test (e.g., Ohio's State Tests). c. Administration: Select an administration (e.g., Fall 2017). d. Tested Grade: All Grades is the only available option. e. Download Format: Select a file format from the options available for the selected report: Student Data: The default is Fixed Width. You can also select CSV (Comma Separated Values). Individual Student Reports: The report is generated as a PDF, which is the only available format. 56
Viewing Reports & Files f. PDF Type: This drop-down list is only displayed for PDF of Student Reports and lets you select the level of detail that should be included on the ISR, if this feature is available for the selected assessment. If the feature is available, you can select from the following options: Simple ISR: Includes only the student s overall performance table, along with the barrel graph and comparison scores table. Detailed ISR: Includes all the information available on the Simple ISR along with detailed reporting category table that includes the next steps recommended for a student based on his or her performance level, and item level information (for applicable tests only). g. Filter By: Optional: Select a specific demographic subgroup. You may also select All, which is the default. If you select a demographic subgroup, a Values field is displayed. Select the required filter criteria from the available options. The Values field does not have an All option. 3. From the Step 2: Choose Who section, select which district, school, and personnel should be included in the report. For most users, the district or school you are associated with is pre-selected and the drop-down lists are grayed out. Verify that the selections are accurate. District users and school-users with access to multiple districts or schools will need to select a district or school. a. District: Select a district if applicable. b. School: Select a school if applicable. You can also select All to generate a report that includes all your schools. For Student Data report, data for all your schools is listed in a single file. For PDFs of Student Reports, separate PDF reports are generated for each of your schools. c. Personnel: Optional: If a school was selected, choose a user. The default is set to All and includes all personnel associated with the school. For personnel, the school will already be selected. d. Roster: Optional: If a personnel-level user was selected, choose a roster. The default is set to All and includes all rosters associated with the selected user. 4. Click Download. A confirmation message is displayed to inform you that your request has been queued and you will be informed via email once the file is ready. 5. Once the file has been generated, it will be displayed in the Inbox section on the Retrieve Student Results & My Inbox page. You can download the file by clicking the Download link for the file. Your files will be available for 30 days. 57
Viewing Reports & Files Accessing Student Data Files and PDF Reports from the Inbox The Inbox lists the student data files and PDFs that you generated from the Retrieve Student Results & My Inbox page (see Understanding the PDF of Individual Student Reports Zip File) as well as the PDF files of individual student reports generated from the Student Listing Report page (see Printing Reports from the Individual Student Report Page). The files in the Inbox are listed in the order in which they were generated and are available for 30 days. To access the Inbox: Do one of the following: o From the Reports & Files drop-down list, select Retrieve Student Results. o Click Inbox on the banner. The number in parentheses next to Inbox displays the number of files existing in the Inbox that are yet to be downloaded. For example, if the Inbox consists of two files of which one has previously been downloaded, (1) will be displayed next to Inbox. Figure 35. Inbox To access a particular file: Click Download in the Status column. Understanding the PDF of Individual Student Reports Zip File The Individual Student Reports option on the Retrieve Student Results & My Inbox page creates a Zip file that contains individual PDFs of each Individual Student Report for all the students associated with the selected entity. It also includes a manifest, which is an Excel (csv) file that lists all the PDFs included in the Zip file. If multiple schools are selected, separate zip files are created for each school. Note: The Print tool on the Student Listing Report page allows you to create a similar Zip file for all the students listed on the report. However, the manifest file is not included. 58
Viewing Reports & Files You can unzip the file (see Figure 36) after you have downloaded the file on your computer. Figure 36. Zip File of PDFs of Student Reports The Zip file also contains a manifest, which is an Excel (csv) file that lists all the PDFs included in the Zip file as shown in Figure 37. Figure 37. Manifest File with PDF References 59
Working with Student Rosters Section VI. Working with Student Rosters Rosters are groups of students associated with personnel associated with a particular school. Rosters typically represent entire classrooms in lower grades, or individual classroom periods in upper grades. Rosters can also represent special courses offered to groups of students. Rosters can be used for analyzing aggregate score data and tracking students test scores easily. For example, ORS can generate a report of all of a teacher s students who have been tested in a given grade and subject or course. School-level users can create a roster if they want to view a report that lists all students in a specific grade who have tested. You can also create a custom list of students receiving special instruction or who belong to an extracurricular program to track their performance as a group. This feature is accessible at all times except when TIDE is unavailable as a result of scheduled maintenance. Adding a New Roster You can create rosters of students associated with your school or district. Students can be included in multiple rosters. When creating rosters, it is recommended to follow the guidelines below: Rosters should ideally include about 25-30 students. If a roster is too large or too small, it may affect the credibility and usefulness of the data. One or more rosters may need to be created depending on the subjects taught by a teacher. For example, if a group of Grade 3 students have the same teacher for Reading, Mathematics, and Science, then separate rosters do not need to be created for each subject. However, if different teachers are responsible for teaching different subjects then separate rosters need to be created for each teacher and subject. When naming rosters, a clear and consistent naming convention should be used that indicates the grade, class name, teacher, period as applicable. For example, an elementary school roster may be named Gr3Jones17-18 and a secondary school roster may be named AikenPeriod3Eng9A17-18. Rosters may also include students from different grades. However, the score reports display data only for a single subject and grade at one time. If a roster includes students from multiple grades, you will only see scores of those students in the roster who have taken the test you selected on the Home Page Dashboard page. For example, if a roster includes students from grades 4 and 5, and you select a Grade 5 Science test, you will see data only for the students who tested in grade 5. 60
Working with Student Rosters To add a roster: 1. From the banner (see Figure 7), click Add Rosters. The Add Rosters page opens (see Figure 38). o The Add Rosters page consists of multiple panels. You can click corner of a panel to collapse it, or click in the upper-left in a collapsed panel to expand it. o A floating Go To section toolbar is also available that includes a numbered button for each panel on the page. You can hover over a button to display the label of the associated panel and click the button to jump to that panel. Figure 38. Add Rosters Page 2. In the Roster Information panel, enter the necessary search criteria to search for students. 3. Optional: From the Test Settings and Tools Filters panel, select values to further refine the search results: a. To include the additional search criterion in the search, select it and click Add. b. Optional: To delete an additional search criterion, select it and click Remove Selected. To delete all additional search criteria, click Remove All. 4. Click Search. The list of retrieved students is displayed in the Add/Remove Students to the Roster panel. 5. In the Add/Remove Students to the Roster panel (see Figure 39), do the following: a. In the Roster Name field, enter the roster name. 61
Working with Student Rosters b. From the Personnel drop-down list, select a user or a school-level user. c. To add students, from the Available Students list, do one of the following: To move one student to the roster, click for that student. To move all the students in the Available Students list to the roster, click Add All. To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected. Figure 39. Add/Remove Students to Roster Panel d. To remove students, from the Students in Roster list, do one of the following: To remove one student from the roster, click for the student. To remove all the students from the roster, click Remove All. To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected. 6. Click Save, and in the affirmation dialog box click Continue. 62
Working with Student Rosters Creating Rosters Through File Uploads If you have many rosters to create, it may be easier to perform those transactions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel. To upload rosters: From the banner (see Figure 7), click Upload Rosters. The Upload Roster page appears (see Figure 38). Figure 40. Upload Roster Page 2. On the Upload Roster page, click Download Templates and select the appropriate file type (e.g., Excel or CSV). 3. Open the template file in a spreadsheet application. 4. Using Table 12 as a reference, fill out the template and save it. 5. On the Upload Roster page, click Browse and select the file you created in the previous step. 6. Click Next. The Preview page appears (see Figure 41). Use the file preview on this page to verify you uploaded the correct file. Figure 41. File Upload Preview (partial view) 7. Click Next to validate the file. Any errors ( ) or warnings ( ) are displayed on the Validate page (see Figure 42). 63
Working with Student Rosters Note: If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid. o Optional: Click the error and warning icons in the validation results to view the reason a field is invalid. o Optional: Click Download Validation Report in the upper-right corner to view a PDF file listing the validation results for the upload file. Figure 42. Validation Page Note: If your file contains a large number of records, ORS processes it offline and sends you a confirmation email when complete. While ORS is validating the file, do not press Cancel, as ORS may have already started processing some of the records. 8. Do one of the following: o Click Continue with Upload. ORS commits those records that do not have errors. o Click Upload Revised File to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file. The Confirmation page appears, displaying a message that summarizes how many records were committed and excluded (see Figure 43). 64
Working with Student Rosters Figure 43. Confirmation Page (partial view) 9. Optional: To upload another roster file, click Upload New File. Table 12 provides the guidelines for filling out the Roster template that you can download from the Upload Roster page. Table 12. Columns in the Rosters Upload File Column Name Description Valid Values District ID* School ID* User Email ID* District associated with the roster. School associated with the roster. Email address of the user associated with the roster. District ID that exists in TIDE. Up to 6 characters. School ID that exists in TIDE. Up to 6 characters. Must be associated with the SSID. Email address of a user existing in TIDE. Roster Name* Name of the roster. Up to 20 characters. SSID* Student s unique identifier. Up to 9 alphanumeric characters. *Required field. Viewing and Modifying a Roster Authorized users can view and modify rosters associated with their district or school. To view or modify a roster: 1. From the banner (see Figure 7), click View/Edit Rosters. The View/Edit Rosters page opens (see Figure 44). 65
Working with Student Rosters Figure 44. View/Edit Roster Page 2. Click Search for Rosters to Edit panel, enter the necessary search criteria to search for rosters. 3. Click Search. The list of retrieved rosters appears (see Figure 45). Figure 45. Retrieved Rosters (Partial View) 4. Optional: To filter the retrieved rosters by keyword, enter a search term in the text box above the search results and click entered value.. ORS displays only those rosters containing the 5. Click for the roster whose details you want to view. The View/Edit Roster pop-up window opens. The pop-up window is similar to the page used to add rosters (see Figure 38). 6. To modify the roster name or personnel associated with the roster, in the Add/Remove Students to the Roster panel, change the roster s name and associated user as required. 7. To add students to the roster, do the following: a. In the Roster Information panel, enter the necessary search criteria to search for students. b. Optional: From the Test Settings and Tools Filters panel, select values to further refine the search results: 66
Working with Student Rosters i. To include the additional search criterion in the search, select it and click Add. ii. Optional: To delete an additional search criterion, select it and click Remove Selected. To delete all additional search criteria, click Remove All. c. Click Search. The list of retrieved students is displayed in the Add/Remove Students to the Roster panel. d. From the Available Students list, do one of the following: To move one student to the roster, click for that student. To move all the students in the Available Students list to the roster, click Add All. To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected. 8. To remove students from the roster, from the Students in Roster list, do one of the following: To remove one student from the roster, click for the student. To remove all the students from the roster, click Remove All. To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected. 9. Click Save, and in the affirmation dialog box click Continue. Deleting a Roster You can delete a roster if required. Deleting a roster will not remove your association with the students in that roster. However, it will delete the roster from both ORS and TIDE. Alert: This action cannot be undone. Use caution when deleting rosters. To delete a roster: 1. From the banner (see Figure 7), click Edit Rosters. The Edit Rosters page opens (see Figure 44). 2. In the Search for Rosters to Edit panel, enter the necessary search criteria to search for rosters. 3. Click Search. The list of retrieved rosters appears (see Figure 45). 4. Select the rosters that you wish to delete. To select rosters, do one of the following: 67
Working with Student Rosters o Mark the checkbox next to each roster you wish to select. o To select all records, mark the checkbox in the header row. 5. Click above the table of retrieved rosters to delete the selected rosters. Printing a Roster You can print one or more rosters. Note: When printing multiple rosters simultaneously, if the total number of students included in all the selected rosters exceed 1,000, you will be prevented from printing the rosters. However, there is no restriction on the number of students that can be printed when printing a single roster. To print a roster: 1. From the banner (see Figure 7), click Edit Rosters. The Edit Rosters page opens (see Figure 44). 2. In the Search for Rosters to Edit panel, enter the necessary search criteria to search for rosters. 3. Click Search. The list of retrieved rosters appears (see Figure 45). 4. Select the rosters that you wish to print. To select rosters, do one of the following: o Mark the checkbox next to each roster you wish to select. o To select all records, mark the checkbox in the header row. 5. Click above the table of retrieved rosters to print the selected rosters. 68
Section VII. Searching for Specific Student s Score Reports The ORS includes a feature to search for students by SSID, first name, last name, or full name. This is especially useful if you need to find a student s score reports but do not know the student s grade or school. This feature searches for score report results for students, not their test statuses for the current test administration. You cannot view students who are not associated with your school or district. To search for students: 1. Verify that the radio button selected on the Homepage Dashboard page includes the student or students whose data you are searching for. Note: If you do not select the correct student grouping by selecting the appropriate radio button on the Homepage Dashboard page, the student data you are searching for will not be retrieved. For example, if on the Homepage Dashboard page you select the radio button to show data for your current students only and the student you are searching for is no longer your student, no records will be retrieved. For information on selecting the desired student group, see Defining the Student Population. 2. From the banner (see Figure 7), click Search Students. The Student Search pop-up window opens. Figure 46. Student Search Pop-up Window 3. From the School Year drop-down, select the school year you want to limit your search to. 4. Enter the appropriate search criteria: o If searching for students by SSID, enter up to 20 students full SSIDs. If you are entering multiple queries, you must separate each one with a comma (e.g., AA1234567, AA1234568). o If searching for students by name, enter a student s exact first name, exact last name, or both in the text boxes provided. This option is not available for state-level user roles. 5. Click Search. If the search results in a match, those students information will be displayed on the Student Search Results page (see Figure 47). 69
Searching for Specific Student s Score Reports Understanding Student Search Results and Selecting a Test The Student Search Results page shows a list of students who matched your search. If you entered a single SSID for an active student, this student will be the only one displayed. Figure 47. Student Search Results Page To view the tests a student has taken, click + in the first column. This will expand the student row. To view the student s score results for a test, click the test name button (e.g., Grade 8 Science). The Individual Student Report page for the selected test appears. When selecting a test, be sure to note the test administration for the test that you are selecting (listed in the left column). If you are selecting a student s test that is from a different administration than the one that was selected on the Home Page Dashboard page, you will be prompted with a message asking you to confirm that you want to change test administrations. Click OK to continue. The student s score report will load. 70
Searching for Specific Student s Score Reports Viewing a Selected Student s Test Results The Individual Student Score report displays the student s score results for the test that you selected. Figure 48. Score Report for a Selected Student s Test For information about the Individual Student Report, see Viewing Individual Student Report. To return to the search results page, click Back to search results. 71
Appendix A. Printing Reports in the ORS Using the Print tool in the banner, you can print all the reports available in the ORS. Figure 49. Print Tool Except for the Student Listing Report page (for a report, see Figure 21) and the Individual Student Report page (for a report, see Figure 22), when you click the Print tool from any other page in the ORS, a print dialog box is displayed that allows you to print the data displayed on the page. To print a page: 1. From the banner, click Print. A browser- and computer-specific print dialog box is displayed. Figure 50. Mozilla Firefox Print Dialog Box 2. From the print dialog box, select the required print settings. 3. Click the appropriate button to print the page. The button name may vary from one browser to another. For example, click OK on the Mozilla Firefox and Print on the Chrome print dialog box. The printed report will display the data displayed on the page; see Figure 51 for a printed report of the Home Page Dashboard page. 72
Printing Reports in the ORS Figure 51. Printed Report: Home Page Dashboard Page Printing Reports from the Student Listing Report Page The Print tool on the Student Listing Report page (for a report, see Figure 21) opens a print pop-up window that allows you to do the following: Print the Student Listing Report; see Print Student Listing Report. Print the Individual Student Report; see Printing Reports from the Individual Student Report Page. Print Student Listing Report You can print the data displayed on the Student Listing Report page. To print the Student Listing Report page: 1. From the banner, click Print. The print pop-up window opens (see Figure 52). 73
Printing Reports in the ORS Figure 52. Student Listing Report Page Print Pop-up Window 2. From the Print drop-down list, select Just this Page. 3. Click Print. This will bring up the print dialog box (see Figure 50). 4. Specify the print settings and click the appropriate button to print the Student Listing Report page (see Figure 53). Figure 53. Student Listing Page: Printed Report To generate PDFs of individual student reports for all the students listed on the Student Listing Report page. You can then download and print the PDFs from the Inbox section of the Retrieve Student Results & My Inbox page (see Figure 55). To print PDFs of ISRs from the Student Listing Report page: 1. From the banner, click Print. The print pop-up window opens (see Figure 54). 74
Printing Reports in the ORS 2. From the Print drop-down list, select Student Report for All Students in this Group. Additional drop-down lists appear (see Figure 54). Note: The options displayed on the print pop-up window vary depending on the level of detail you want to include on the Individual Student Reports. Figure 54. Student Listing Report Page Print Pop-up Window Options for Printing ISRs 3. From the PDF Reports drop-down list, select the type of PDF report you want to generate. o To generate individual PDFs for each ISR, select One PDF per ISR in a zip file. o To include all the ISRs in a single PDF file with each ISR listed on a separate page, select Include all ISRs in a Single PDF. 4. From the PDF Type drop-down list, if available, select the level of detail you want to include for the ISRs. For assessments that do not have a detailed ISR, this drop-down list will not be displayed. For detailed ISRs, select from the following options: o To include only the student s overall performance table, along with the barrel graph and comparison scores table, select Simple ISR. o To include all the information available on the Simple ISR along with detailed reporting category table that includes the next steps recommended for a student based on his or her performance level, and item level information (for applicable tests only), select Detailed ISR. 5. Click Print. 6. A message is displayed to inform you that you will be notified via email once the report has been generated. 75
Printing Reports in the ORS 7. After receiving the email, go to the Inbox. To access the Inbox, do one of the following: o From the Reports & Files drop-down list, select Retrieve Student Results. o Click Inbox on the banner. Figure 55. Inbox: PDF Report of ISRs 8. Locate the file in the Inbox and from the Status column, click the Download link for the file. The file will be downloaded to your computer in a browser- and computer-specific manner. 9. Locate the file on your computer and open the file to view or print. Printing Reports from the Individual Student Report Page Similar to the Print tool on the Student Listing Report page, the Print tool on the Individual Student Report page (see Figure 22) opens a print pop-up window that allows you to generate a PDF file of the student s score report for the selected test opportunities. However, unlike the Student Listing Report page, you can access the file immediately without having to go to the Inbox. To print reports from the Individual Student Report page: 1. From the banner, click Print. The print pop-up window opens (see Figure 56). 76
Printing Reports in the ORS Note: Similar to the Student Listing Report page, the options displayed on the print pop-up window vary depending on the level of detail you want to include on the Individual Student Report. Figure 56. Individual Student Report Page Print Pop-up Window 2. From the PDF Type drop-down list, if available, select the level of detail you want to include for the ISRs. For assessments that do not have a detailed ISR, this drop-down list will not be displayed. For assessments with detailed ISRs, select from the following options: o To include only the student s overall performance table, along with the barrel graph and comparison scores table, select Simple ISR. o To include all the information available on the Simple ISR along with detailed reporting category table that includes the next steps recommended for a student based on his or her performance level, and item level information (for applicable tests only), select Detailed ISR. 3. Click Print. 4. A browser-specific dialog box opens where you can specify whether to open or save the file. 5. View and print the report; see Figure 57 for a report. 77
Printing Reports in the ORS Figure 57. PDF of ISR 78