ANNUAL UPDATE PLAN 2013-2014 Page 1 of 14 Annual Update Plan Questionnaire The purpose of the Annual Update Plan Questionnaire is to help departments/units: 1) Document changes within the department and in the discipline, College, State, or surrounding community that will be useful in conducting a department s/unit s six-year Comprehensive Program Review; 2) Monitor annual progress on action plans/goals and validation committee recommendations made during the Comprehensive Program Review process; and 3) Develop a plan and corresponding budget to implement stated plans to improve student success and institutional effectiveness. Deans and Department Chairs may include additional information in their Annual Update Plan as they think is needed in order to fully describe their department or unit needs and/or justify additional resources for distribution. NEW Please complete and submit your Annual Update Plan to the Office of Institutional Effectiveness no later than Sunday, September 30, 2012 by 11:59pm. In order to streamline the submittal and distribution process, the 2013 Annual Update Plan MUST be submitted by email to Maribel Carbajal-Garcia at CarbajM@elac.edu, and ALL full-time faculty members and the adjunct representative (if applicable) in the department/unit must be cc d on the email. No hard copies will be accepted. This document includes the official application for the Hiring Prioritization Committee. Other resource requests will be made accompanying the completion of your budget worksheets in Winter. Late or incomplete applications will not be considered for these resource allocations. Supervising Deans or Vice Presidents will provide comments no later than November 5, 2012. NEW Please indicate whether you are completing the Hiring Prioritization form. XXX Hiring Prioritization Committee Form Department: Life Sciences Supervising Dean: Laura Ramirez Name(s) of person(s) completing this form: Alison Davis Stacie Kelley Mike Carr Dorothy Roane Susanne Douglas For questions regarding the Annual Update Plan 2013-14, please contact the Office of Institutional Effectiveness. (323) 415-4152.
Page 2 of 14 Table of Contents Planning Sections I. Department/Unit Description A. Curriculum B. Student Learning Outcomes II. Department/Unit Plan, Recommendations and Progress A. Table A: Department/Unit Action Plan B. Table B: Comprehensive Program Review Recommendations III. IV. Hiring Prioritization Requests Electronic Approvals of Planning Sections A. Department Chair/Unit Manager B. Supervising Dean Budget Section (Due in Winter 2013) For questions regarding the Annual Update Planning process, please contact the Office of Institutional Effectiveness. (323) 415-4152
Page 3 of 14 Instructions: Please complete the External Scan below. Section I. Department/Unit Description External Scan: An External/Environmental Scan is a collection of information from outside of your unit that may influence your program. Looming over everyone s head is the election in November. We have already made major cuts to our class offerings for both fall 2012 and spring 2013. If the election does not go our way there will be even more cuts in our department. Currently we have cancelled our entire Saturday offerings, four Biology 3 classes, two Physiology 01 classes and a Biology 6 class. We were luckier than some departments on campus who were hit with bigger cuts. We lost 56 hours of class time. This number was based on the size of our department. Unfortunately the cuts were not spread over our 5 programs. All 56 hours came out of our Life Sciences offerings (Anatomy, Physiology, Biology, etc.). RT and HIT are cohort programs similar to the Nursing Program. Luckily these programs were saved from cuts. Students would not be able to graduate in a timely manner if these cohort programs were cut. Budget cuts affected the size of our supply budget. Our lab supply budget was cut to $10,000. Luckily by attending several campus-wide budget meetings and submitting an itemized list of what we spend on each lab, we were able to get our supply budget back up to $30,000. That is less than what we used to get but workable with some belt tightening. The budget crisis also limits our ability to ask for new equipment. Our department goals include bringing new technology to the classroom and increasing student success. There are many new items we could be using in our labs such as the Power Lab Teaching System made by ABI that offers real time measurements for EKG, ECG, blood pressure, respiration, etc. We are in real need of a second high definition microscope/television combination for use in the lab. The current one is very popular in both our microbiology and biology labs. We hired a new EM Program Director last year but there is still no budget for new equipment such as a Scanning Electron Microscope and a Fluorescent Microscope, which are widely used in both research and medical labs. We want to modernize and revamp our EM program to take advantage of the current job market but have no money to do it.
Page 4 of 14 Section IA. Curriculum Using the information provided by the curriculum committee, please indicate the percentage of Course Outlines of Record that are out of compliance: 30% Please note that lack of compliance will be taken into consideration during the resource allocation process. Complete the following table by providing information on any new courses and programs that the department is planning on offering in the 2012-2013 academic year: Proposed Program Type Existing Courses Required for Program None due to the budget. Degree Certificate Degree Certificate New Courses Required for Program (Also list in the next table) Department Goal with which Proposed Program Aligns Proposed Course Type Department member initiating new course outline New Course New Course District Course District Course Choose an item. Choose an item. Expected Semester of First Offer Department Goal with which Proposed Course Aligns
Page 5 of 14 Section IB. Student Learning Outcomes Using the information provided by the SLO facilitator, please indicate the percentage of courses that have CLOs (Student Learning Outcomes for Courses) developed: Using the information provided by the SLO facilitator, please indicate the percentage of courses that have CLOs (Student Learning Outcomes for Courses) assessed: Using the information provided by the SLO facilitator, please indicate the percentage of programs that have PLOs developed: Using the information provided by the SLO facilitator, please indicate the percentage of programs that have PLOs assessed: 100% 94% 100% 0% Referring to your Four Column Report located in TracDat, describe any action plans that have been made as a result of your SLO assessments at either the Program or Course level and what additional resources are needed in order to complete these action plans. Action Plan(s) Resulting from SLO Assessments Use the TV/Microscope in all Bio.3 and Microbiology labs. Anticipated Outcome of SLO Action Plan Increased success in identifying specimens in the microscope, which is a large part of both the Micro and the Bio. 3 course SLO. We need to buy at least one additional TV/Microscope for use exclusively in the Biology labs.
Page 6 of 14 Section II. Department/Unit Plan, Recommendations and Progress Please update/complete Tables A and B below. Section IIA. Table A: Department/Unit Action Plan Complete Table A by: 1) aligning the department/unit goal with the Strategic Plan/Educational Master Plan goals (refer to http://www.elac.edu/faculty/oie/collegemasterplans.htm); 2) reporting progress on stated goals; 3) stating the anticipated outcomes of the stated goals; and 4) indicating any needed resources. Please report on the status of all ongoing department/unit goals and list any new goals developed for the coming years. Department/Unit Goal Assess PLOs Start a Physician s Assistant prep program Hire a new HIT Program Director Develop a Biotechnology Program Develop an environmental biology program Revamp and expand the EM Program. Bring new technology to the classroom. Develop new certificate program for an EKG technician. Develop new certificate programs for alternative health specialists. Alignment with Strategic Plan Goal(s) Goal 2.2 Student success #2.12 Goal #1.1 Goal #1.1 Goal #1.1 Goal #1.1 Goal #2.3 Goal # 1.1 Goal #1.1 Status Progress Made Toward Department/Unit Goal Anticipated Outcome of Department/Unit Goal Ongoing PLOs have been written but not assessed. Increase number of completions, transfers and graduates from our programs. Ongoing We are still in the discussion phase but have departmental Attract more students from other support for the idea. campuses. Ongoing No viable candidates applied last year. Strengthen and revamp the HIT Department. Delayed pending We have written the course outlines for several new New certificates and degree program. resources Biotechnology courses. New jobs for entry level lab techs. Ongoing Ongoing Delayed pending resources Delayed pending resources Delayed pending resources The new Allied health building is now on hold. The department has written curriculum for 5 new green classes. They have all been sent to the curriculum committee. Hired new EM Program Director who will modernize the program, update curriculum and develop SLOs. Plan is to ask for 2 new high-resolution microscope/ TV combos for Micro 20 and Bio.3 when funds become available. In the early planning stages. Being discusses by the RT department members. Looking in to the possibility of offering certificates in massage therapy or acupuncture both covered by medical insurance. Transfer to 4-year colleges. New degree program. New transfer options. Attracting non-science students to our department. New certificate program. New technology in the classroom. Continue to Increase the success rate for the SLOs in Micro and Bio. 3 New certificate program. More versatile RT graduates. New certificate programs. New job opportunities
Page 7 of 14 Section IIB. Table B: Comprehensive Program Review Recommendations Complete Table B by reporting progress made on the recommendations made by your Program Review validation committee. Also report any additional resources that are needed to address each recommendation but are not included in your current budget. Recommendation Continue its efforts to hire additional full-time instructors and support staff. Explore student needs for additional Life Sciences courses at the So. Gate center. Explore methods to improve communication to ensure that information is conveyed to all members of the department. Explore offering more self-contained, non-lab courses on campus, and as online/hybrid courses. Review and revise the 23 course outlines that are overdue and submit them to the Curriculum Committee. Progress Made Toward Department/Unit Recommendation New secretary was hired for the Department Chair. New EM Program Director was hired. Still in desperate need of a 3 rd lab tech and a new program Director for HIT. No real progress has been made. HIT courses are being offered but no Life Sciences. Waiting for the new So. Gate center to open where there is lab space. Faculty other than the Chair attends several committees on campus. This information is being shared with the department during our monthly meetings. HIT has developed some online/hybrid courses. The department would like to offer Physiology 1 as an online course and Physio. 6 as a hybrid course. Work still in progress by Stacie Kelley who is writing the on-line curriculum. HIT has rewritten the curriculum for all 15 of its courses. Physio.1, Anatomy 1, Bio. 3 and Micro. 1 & 20 have all been updated. RT has updated their curriculum and is working with the Department Chair to get it through Curriculum Committee. Anticipated Completion Date of Department/Unit Recommendation????? If/when new center is opened. ONGOING 2013 November 1, 2012 deadline
Section III: Hiring Prioritization Committee Form Page 8 of 14 EAST LOS ANGELES COLLEGE For Academic Year 2013-2014 USE A SEPARATE FORM FOR EACH POSITION REQUESTED If you are requesting more than one position in this discipline, prioritize each position by # Oral Response: Scheduled in the presidents conference room between 8:00 a.m. 12:00 p.m., on November 9, 2012. The Committee will not accept paperwork from the discipline during this presentation. No additional or updated paperwork will be accepted. Please be on time. Department: Life Sciences Discipline: Health information Technology Replacement Is this a replacement request for a full-time position Elizabeth Garcia 2011 that has not been filled during the last five years? Name Date XX Yes No If yes, provide the name(s) and dates of separation. In addition to the information provided by OIE, please address the following questions. A. Staffing Hours /40 pts possible 1. Do you currently have the standard hours to offer an additional full time faculty during the Spring and Fall term? YES. We currently only have one full-time instructor in the HIT Program. We are seeking to hire a new HIT Program Director. The current Director really wants to resign from the position but is unable to without a replacement. For accreditation purposes with RHIT we must have a full-time Program Director in order to continue our HIT Program. 2. Answer the following questions based on the staffing and enrollment data provided. a. For instructional departments, please comment on how enrollment trends justify the position you are requesting. List any factors that may limit WSCH or enrollment. We need to have a greater presence on campus. The current director splits her time between South Gate and this campus. Originally our program was evenings and weekends but lately we have had a big demand to include daytime classes as well. Since it is a cohort program we are not affected by budget cuts. HIT is a small department so the WSCH numbers are not as big as some departments but classes such as HIT-133 (Medical Terminology) are always full because the Nursing Department tells their students to take the class. It is a very popular class with all Allied Health majors. Or b. For non-instructional departments (Counseling, DSPS, etc.) how do you assess faculty student ratios and the need
Page 9 of 14 to fill this position? 3. In Fall 2010, how many of this discipline s faculty (by headcount) is: # Tenured #Prob # Long-Term Subs # Limited contract # Adjunct Faculty 2 5 In Spring 2010, how many of this discipline s faculty (by headcount) are: # Tenured # Prob # Long-Term Subs # Limited contract # Adjunct Faculty 2 6 4. List the faculty member, reassignment position, the reassignment (0.2,.04, 0.6) and the reassignment dates. Do not include positions that are permanently assigned to the department (ex: Department Chair, Department Centers) Ex: John Smith, Curriculum Chair, 0.4, Fall 06- Fall 10 Dorothy Roane 6 hours release time B. Educational Program /60 pts possible Please reference the Annual Update Program Review and Master Plan in the following responses: 1. The unit plan demonstrates how the department supports the college mission and Strategic Plan. How does filling this position align with the objectives in your department s Unit Plan? Ed plan goal # 1.1 We want to hire a new Program Director so we can expand our course offerings in to the daytime hours. We are unable to continue the HIT Program without a full-time Director. The current Program Director is being forced to remain in this position although she very much wants to step down and go back to full-time teaching. She has no desire to continue as Program Director for the HIT program.
Page 10 of 14 2. Drawing from recommendations and commendations within your most recent program review, how does filing this position maintain, improve, or otherwise affect your program? One of the recommendations in our program review was to continue to hire new instructors so we can expand our course offerings. ELAC was the first community college to offer an HIT program. It deserves the chance to continue to move forward by offering more classes day, night and on-line. 3. In what ways will filling this position further departmental efforts to develop or enhance new or existing programs and/or curriculum in ways that cannot be done by current faculty? Currently we do not have a faculty member who is interested in being the Program Director. We are specifically searching for a full-time faculty member who is current in the field and is familiar with RHIT accreditation rules and guidelines. Since medical records have been computerized at all hospitals the demand for these classes is huge. Many current employees are returning to school to retrain on current coding practices. Originator Dorothy Roane Department Chair Alison Davis Designated Dean s Signature Laura M. Ramirez
Page 11 of 14 USE A SEPARATE FORM FOR EACH POSITION REQUESTED If you are requesting more than one position in this discipline, prioritize each position by # Oral Response: Scheduled in the presidents conference room between 8:00 a.m. 12:00 p.m., on November 9, 2012. The Committee will not accept paperwork from the discipline during this presentation. No additional or updated paperwork will be accepted. Please be on time. Department: Life Sciences Discipline: Respiratory Therapy Replacement Is this a replacement request for a full-time position Tim Jackson Passed away 6-2012 that has not been filled during the last five years? Name Date Yes XX No If yes, provide the name(s) and dates of separation. In addition to the information provided by OIE, please address the following questions. A. Staffing Hours /40 pts possible 3. Do you currently have the standard hours to offer an additional full time faculty during the Spring and Fall term? Yes. After Tim passed away suddenly, we gave his hours to assorted adjunct faculty members. This is not ideal because our fulltime faculty members teach the courses and normally the adjunct visit the clinics. 4. Answer the following questions based on the staffing and enrollment data provided. c. For instructional departments, please comment on how enrollment trends justify the position you are requesting. List any factors that may limit WSCH or enrollment. Our program has almost doubled in size over the last 5 years. We have twice as many clinical rotations and now have a waiting list of students hoping to get in to the program. RT used to be a nice alternative to Nursing because there was no waiting list. That has changed dramatically and now students are signing up a year in advance hoping for a spot on the waiting list. Since it is a cohort program it has not been hurt by the budget cuts. Our WSCH numbers are not huge due to the 15:1 student ratio required by the RT Board. Or d. For non-instructional departments (Counseling, DSPS, etc.) how do you assess faculty student ratios and the need
Page 12 of 14 to fill this position? 3. In Fall 2010, how many of this discipline s faculty (by headcount) is: # Tenured #Prob # Long-Term Subs # Limited contract # Adjunct Faculty 2 1 10 In Spring 2010, how many of this discipline s faculty (by headcount) are: # Tenured # Prob # Long-Term Subs # Limited contract # Adjunct Faculty 2 1 10 4. List the faculty member, reassignment position, the reassignment (0.2,.04, 0.6) and the reassignment dates. Do not include positions that are permanently assigned to the department (ex: Department Chair, Department Centers) Ex: John Smith, Curriculum Chair, 0.4, Fall 06- Fall 10 Mike Carr 6 hours release time. B. Educational Program /60 pts possible Please reference the Annual Update Program Review and Master Plan in the following responses: 4. The unit plan demonstrates how the department supports the college mission and Strategic Plan. How does filling this position align with the objectives in your department s Unit Plan? Our unit plan stresses student success. Without a reasonable number of fulltime faculty we don t have enough qualified instructors to teach the critical theory classes. Our adjunct faculty members supervise the students while they do their clinical rotations, but it is the full timers who write the curriculum, join the committees and help run the program. We are hoping the new faculty member hired will eventually become the new RT Program Director. The current Director Mr. Michael Carr would like to retire in June of 2013.
Page 13 of 14 5. Drawing from recommendations and commendations within your most recent program review, how does filing this position maintain, improve, or otherwise affect your program? Our program review recommended we continue to hire new faculty and support staff to keep the program growing. Even with recent budget cuts the RT program was not affected due to its cohort status. We have to maintain a certain instructor to student ratio based on rules issued by the RT accreditation board. If we would like to continue to grow the program we need another fulltime instructor. The RT Accreditation Board visited us last semester. They suggested we hire more instructors or reduce the number of students we have in the program. Turning students away does not sound like increasing student success and it is something we would like to avoid if at all possible. 6. In what ways will filling this position further departmental efforts to develop or enhance new or existing programs and/or curriculum in ways that cannot be done by current faculty? As mentioned previously, full-time faculty teaches all our lecture courses. Adjunct faculty is limited to clinical rotations. We had just increased the size of our program, opening up several new clinical sites thanks to the hiring of a new probationary faculty member Tim Jackson. We were hoping Tim would take over as Program Director of the RT Program when Mike Carr retired. Unfortunately due to his untimely death we find ourselves starting over again. Originator Michael Carr Department Chair Alison Davis Designated Dean s Signature Laura M. Ramirez **If you are requesting funds for staff or CTE, please proceed to the Electronic Approvals page. ** For questions regarding the Annual Update Planning Program Review process, please contact Maribel Carbajal-Garcia at the Office of Institutional Effectiveness. (323) 415-4152/carbajm@elac.edu
Page 14 of 14 Section IV. Electronic Approvals of Planning Sections Section IVA. Department Chair/Unit Manager: By submitting this Annual Update Plan Questionnaire as Department Chair/Unit Manager, I am verifying that I have personally reviewed the content of this completed questionnaire and that I have ensured that all full-time faculty members and the adjunct representative (if applicable) in the department/unit have participated in the completion of this document and that all other department/unit members have been given the opportunity to provide input. By checking this box, I am indicating my agreement with the above statement. **Please submit a digital version of the completed Annual Update Plan Questionnaire for your department/unit to Dr. Ryan Cornner, Dean of Institutional Effectiveness, at Maribel Carbajal-Garcia CarbajM@elac.edu no later than Sunday, September 30, 2012 by 11:59pm. All full-time faculty members and the adjunct representative (if applicable) in the department/unit must also be cc d on the email.** Section IVB. Supervising Dean: I have reviewed the content of this completed Annual Update Plan Questionnaire. By checking this box, I am indicating my agreement with the above statement.