GENERAL HENRY H. ARNOLD EDUCATION GRANT ONLINE APPLICATION INSTRUCTIONS Please review the following instructions on how to register for an account, eligibility documents required, and how to complete and submit the application. The instructions do not discuss each field in the application as most are self-explanatory, but certain areas receive in-depth attention. If you need assistance, please contact the Air Force Aid Society at (703) 972-2647. Before beginning, refer to the Required Documents table below. Gather as many of the documents as possible and scan and save each document as a separate file. For best results when scanning, use 300 dpi (dots per inch), black and white or 8-bit color, and medium quality settings. Higher settings do not increase readability of documents. File size may not exceed 2.0 MB. These documents will be uploaded into the application. Required Documents Notes: AFI 36-3026(I), Chapter 1, Table 1.8.1.1 permits a cardholder to photocopy IDs to administer military-related benefits to eligible beneficiaries. Recommend that all but last four of SSNs be blacked out before scanning/submitting. If the STUDENT is a Child and the SPONSORING AIR FORCE MEMBER is, Active Duty or Title 10 AGR/Reserve then provide the following documents: - Front and back copies of student s military ID card - Copy of regular Active Duty member's assignment orders to present duty station or Title 10 Reservist's extended active duty orders showing active duty status through December 1 st of the academic year - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study)
Child Title 32 AGR - Front and back copies of student s military ID card - Copy of sponsoring member's orders/contract showing performance of full-time active duty through December 1 st of the academic year - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study) Child Retired - Front and back copies of student s military ID card - Copy of sponsoring member's retirement orders or DD Form 214 Statement of Service with reason for separation listed as retirement - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study) Child Retired Reserve (Not age 60/not receiving retired pay) - Front and back copies of student s military ID card - Copy of sponsoring member's retirement order (DD Form 214 Statement of Service); notice of eligibility for retired pay at age 60 showing assignment to Retired Reserve Section and placement on the USAF Reserve Retired list or retired pay order showing retired with pay on 60 th birthday or later. - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study) Child Deceased - Front and back copies of student s military ID card - Copy of deceased member's AF Form 1613 Statement of Service or State Death Certificate with copy of most current military orders - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study) Spouse Active Duty or Title 10 AGR/Reserve - Front and back copies of student s military ID card - Copy of regular Active Duty member's assignment orders to present duty station or Title 10 Reservist's extended active duty orders showing active duty status through December 1 st of the academic year - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study)
Spouse Deceased - Front and back copies of student s military ID card - Copy of deceased member's AF Form 1613 Statement of Service or State Death Certificate with copy of most current military orders - If applying as a 5 th year undergraduate, provide verification of enrollment in a 5-year program (5 th year required for all students enrolled in major program of study) ALL APPLICANTS MUST ALSO PROVIDE: Student Aid Report (SAR) The Student Aid Report (SAR) from the 2018-2019 Free Application for Federal Student Aid (FAFSA) is used to determine each applicant s need. The FAFSA may be completed online after 1 October each year at www.fafsa.ed.gov. Use the IRS Data Retrieval Tool for easier processing. Once your FAFSA has been submitted, you will receive an email with instructions on how to access an online copy of your SAR. You can also retrieve your SAR by logging into the FAFSA website, clicking on View Processed Information, and selecting the pdf version of the SAR. Be sure to save your SAR on your computer so that you may then upload the COMPLETE SAR directly into your General Arnold Education Grant application. We require the COMPLETE SAR and will not accept one that does not include ALL pages or just the FAFSA confirmation or acknowledgement pages. NOTE: If your FAFSA application is incomplete, your SAR will not include an EFC, but will display text that specifies any issues that need to be resolved. If there are items that need to be reviewed on your SAR, they will be listed under What You Must Do Now on the first page of the SAR and will be marked/highlighted on the following pages. Please ensure that your SAR shows a number for the EFC and no items still need to be reviewed before uploading your SAR into your grant application. We will notify you if any items need clarification, and possibly request an updated SAR if corrections have to be made. Transcripts Transcripts must include all completed course work through the student s Fall 2017 semester and reflect the most recent cumulative GPA on a 4.0 scale. If the student has any previous college credits, submit transcripts from all colleges or vocational-technical schools attended. If no previous college or vo-tech school credits, submit high school transcripts. Unofficial or online transcripts are acceptable if they include the student s name, school name, grades and credit hours for each course, terms of enrollment and cumulative GPA based on a 4.0 scale. Transcripts must be in a non-editable format (such as pdf). NOTE: Students who are homeschooled are required to provide standardized test results (SAT, ACT, GED) or State-issued documentation of high school completion as proof of meeting 2.0 GPA requirement.
REGISTRATION Students must register as a user before completing an application. Registration involves three phases: confirming eligibility, creating a profile, and verifying the student s account. Each phase is discussed below. To begin, click on the link to register for an account under Getting Started found on the Education Grant Application home page. Confirming Eligibility A student s eligibility depends on his relationship to the sponsoring Air Force member and the member s category. To confirm eligibility, follow these steps: - From the drop-down menu, identify whether the student is the child or spouse of the sponsoring member. - From the drop-down menu, identify the sponsoring Air Force member s category. If the member is not in one of these categories, then the student is not eligible under this program. - Click the Next button.
- Answer each question by clicking on the appropriate Yes or No button and clicking the Next button after each response. Creating An Account If eligible to apply, the student is directed to the registration information page. Note that the account information is for the STUDENT, regardless of whether the information is entered by the student or someone acting on the student s behalf. Standard capitalization must be used (e.g. John M Smith Jr). No punctuation necessary. The fields are self-explanatory. All fields are required to be completed with the exception of the fields for middle initial and suffix. Click Next to navigate through the tabs.
Provide home address where STUDENT resides when not in school housing. A temporary school address is NOT acceptable for student s address. Enter STUDENT s primary email address that is regularly monitored to which correspondence regarding this application is to be sent. Note: Student s complete email address will become their username. The password must meet the following requirements: At least one lowercase letter At least one uppercase letter At least one number At least one special character (ex: *&^%$) At least 8 characters After all required fields are completed, click Register button to complete your registration. All correspondence throughout the application process will be sent to the Student s primary email address entered. Be sure to add registration@afas.org and Education@afas-hq.org to your contacts and check your email regularly.
Verifying Your Account After submitting the account registration information, an account verification email from registration@afas.org will be sent to the STUDENT s email address provided. Contained in the email is a link the student must click in order to verify the account. Until the account has been verified, the student will not be able to log into the application. If the email is not received, check any junk or spam folders to make sure the message was not misdirected. Once the STUDENT s email has been confirmed/account has been verified, the applicant will be able to begin the application. Logging In Enter STUDENT s email address and password created at registration and click Log in. If password has been forgotten since registration, click Forgot your password? and follow instruction to create a new password.
Beginning an Application Use Next button to move through tabs and sections of the application. Required fields are indicated with a red asterisk ( ). Use Save and Continue to save your entries. If any required fields are not completed, a number count of items needing completion will appear next to the section name(s). Clicking Save and Continue will update the number(s) as they are completed. Once all required fields are completed, a message indicating application is ready for submission will display and the Submit Application section will appear following the Documentation section. See examples below: Save and Continue or Save and Exit must be clicked for the Submit Application section to be displayed.
Example of sections still to be completed: Example of display after all required items completed:
Student Information The Student Information section contains contact information for the student such as mailing address, phone numbers, and email addresses. Mailing address should be student s home address, not be a temporary school address. Observe that some fields pre-populated using information found in the STUDENT s account profile created upon registration, you may still edit these pre-populated fields. Sponsor Relationship: Establishes sponsoring member as the student s father, mother, stepfather or stepmother. If stepparent is selected, the student must reside with the sponsoring member to be considered their "dependent, and the sponsoring member must be listed as one of the custodial parents on the SAR. Otherwise, sponsoring member must provide more than half of student's financial support and proof of support must be attached to application and submitted along with all other required documentation. Residing Status: This question asks whether the student lives with the sponsoring Air Force member when not living in school housing. If the answer is No (typically used when student is a dependent child whose parents are divorced, and student does NOT live with sponsoring Air Force member), then the student will later be prompted to provide contact information for an Other Parent, i.e. the adult with whom the student lives.
Sponsor Information The Sponsor Information contains information about the sponsoring Air Force member and, if applicable, other parent. Entering the sponsoring member s mailing address and contact information may be bypassed only if (1) student has no contact with member and the information is not known, AND (2) other parent contact information has been provided. To bypass, check the box labeled Address Not Known in the Address tab and Contact Not Known in the Contact Information tab. Otherwise, both the sponsoring member s and, if applicable, other parent s contact information must be provided. If sponsoring member is Active Duty, Title 10, or Title 32 AGR, Date of Separation, and Duty Station information are required. If the sponsoring member is Retired or Retired Reserve, then the Date Retired and Rank at Retirement are required. - If an enlisted rank is selected for the sponsoring member, then the sponsoring member s Expiration Term of Service (ETS) should be entered in the ETS field. NOTE: Title 10 AGR/Reservists enter the date Title 10 status is due to expire. Title 32 AGR enter active duty status expiration date. - If an officer rank is selected for the sponsoring member, provide the officer s actual ETS in the ETS field or if indefinite, check the INDEF DOS (Officer) box. If the sponsoring member is retired, provide the member s Retirement Date and the Rank at Retirement. Whenever possible, the sponsoring member s Duty Station should be selected from the dropdown menu. If assigned to a Geographically Separated Unit, Army Post, etc., that is not listed, select the member s Military Personnel Flight (MPF) as shown on active duty orders. Otherwise, select Other Duty Station.
School Information The School Information section contains information about the school the student will MOST LIKELY ATTEND, academic terms, grade, degree, major, and most recent GPA. Enrollment Information Academic Year Start Date and End Date: Select the dates of full-time enrollment for which the grant is being requested. Intended Enrollment Status: full-time status is required. Will be enrolled full-time for Fall/Spring semester(s): Check the corresponding box(es) with the dates of full-time enrollment selected above. At least one box must be checked.
Academic Intended Level of Degree & Intended Program of Study/Major: Select appropriate level of degree (Certificate, Associates or Bachelor); enter intended program of study/major. Grade Level: Select the appropriate grade level for the period identified. NOTE: Students enrolled in 2-year schools or 2-year programs cannot be considered higher than sophomore status, and students applying as 5th year undergraduates must provide verification of enrollment in a degree program which requires 5 years to complete. This verification should be attached to the preliminary application when submitted. Students taking 5 years to complete 4-year degree programs are not eligible to apply as 5th year undergraduates. Expected Graduation Date: Enter date of expected graduation or degree completion. Un-weighted Grade Point Average (GPA): Enter most recent cumulative un-weighted Grade Point Average (4.0 scale) from the current academic year. Entering freshmen should enter most recent cumulative high school GPA; current freshmen and higher grade levels must enter most recent cumulative college GPA; GED students should enter 2.0 and enter GED with pass/fail status in comments block of the Submit Application screen at end of application; and students not attending the current academic year should enter last reported cumulative GPA on 4.0 scale. NOTE: GPA's higher than 2.0 have no impact on award selection other than meeting initial eligibility criterion of 2.0 minimum. Weighted Grade Point Average (GPA): Only incoming freshmen are asked to provide their most recent cumulative weighted Grade Point Average, if known, from the current academic year.
School School Selection: To select the school the student will MOST LIKELY ATTEND, follow these steps: You may search for a school by either 1) selecting only the school's state and then clicking the Search School button. An alphabetical list of all approved schools within that state will appear. Locate and select the appropriate school; or 2) selecting the school's state and entering part or all of the school's name, such as "Calif" for any of the California State Universities; or simply enter "Univ" to get all universities in the state selected. An alphabetical list of all approved schools matching your entry will appear. Locate the appropriate school and click the + next to your school s name to select your school. NOTE: Should choice of schools change after submission of application, immediately notify AFAS via email at Education@afas-hq.org. Family Contribution: Enter the Expected Family Contribution (EFC) shown at top of first page of your Student Aid Report (SAR).
Documentation Required Documents: Based on student and sponsoring member category, a list of the required documents that must be provided to prove eligibility will be displayed. It is also where the files containing those documents may be attached and/or indicated as being faxed/emailed rather than attached.
Attachments: This is where the files containing your required documents may be attached and/or indicated as being faxed/emailed rather than attached. Uploading and attaching documentation is a two-step process and is the preferred method of submitting required documents. To speed up the review and approval process, every effort should be made to attach and submit all documents with the application. In order to do so, we recommend the following: - Scan and create a separate file for each document, using 300 dpi (dots per inch); black and white, or 8-bit color; and medium quality settings. File size cannot exceed 2.0 MB. - Use the "Browse" button in the Attachments tab to locate your saved document files, then attach each file one at a time by clicking the Add Attachment button. When a file has been successfully attached, it appears in the Attachments table. Depending on your browser and installed applications, you may or may not be able to view an attached file. If you need to remove a file after it has been attached, click Delete.
If some or all of the documents are being faxed or emailed, check the checkbox found in this section. If the checkbox is not checked, at least two files must be uploaded. Submit Application Submit Application section will only appear once all required fields have been completed and the Save and Continue or Save and Exit button has been clicked. NOTE: Application cannot be edited once it has been submitted. The certification statement must be checked in order for the Submit button to be activated. The Save and Exit button allows you to save and exit the application, and return later to make edits. It does not submit the application. In order to submit the application to AFAS, click on the Submit button. Additional information regarding your application/documentation may be provided to AFAS by typing in the text box. Confirmation When an application is submitted to AFAS, the student and sponsoring Air Force member (or other parent, as appropriate) are notified via an email from Education@afas-hq.org. If it was indicated that some documents are being faxed or emailed to AFAS, then the Confirmation page displays a button for printing a cover sheet which should be printed and attached to the faxed/emailed documents.
LOGGING OUT After confirmation of application submission, log out by clicking on the Log off link on the right side of the upper menu bar. VIEWING APPLICATION STATUS Log back in using the Log in link on the upper menu bar, or use the registered link under Getting Started on the home page. Application status will indicate if submitted application is pending review, if corrections are needed, or if application has been certified (approved). Submitted Application Application Pending AFAS review Application Rejected Application Certified (Approved)