Data Trustees and Data Stewards NOTE: THIS DOCUMENT IS UPDATED WHEN TRUSTEES DEISGNATE STEWARDS. University Policy UNIV 1.51 (Data and Information Governance) defines the roles and responsibilities of Data Trustees and Data Stewards; at the time of this publication the process for formally designating Data Stewards has not been approved or established. In the meantime, this listing of Data Stewards in the Enrollment Management and Institutional Reporting areas is unofficial, provided as a convenience for USC employees. For access to Student-related data and information systems, users should submit a request through the Data Access Permissions System (DAPS; https://www.sc.edu/daps/ ) or through the UTS Service Desk at 803-777-1800. To inquire about a potential/appropriate Data Steward for other functional areas, please email the Document Custodian (contact info below). D OCUMENT N AVIGATION The following are clickable links. Admissions Financial Aid & Scholarships Registrar Other areas will be added as designees are named. D OCUMENT C USTODIAN Chief Data Officer Mike Kelly Division of Information Technology 803 777 5230 kellymc2@mailbox.sc.edu D EFINITIONS Data Trustees UNIV 1.51 (Data and Information Governance, http://www.sc.edu/policies/ppm/univ151.pdf ) I.A.4 reads: Data Trustees shall be responsible for data related strategic planning and policy approval for all organizational units under their charge that manage or receive University Data; for designating and managing Data Stewards of these units; and for assuring that Data Stewards and their organizational units actively support the policy, programs, and guidelines of data and information governance. Data Trustees shall enumerate data stewardship as an essential job duty for appropriate direct reports. I.B.9 defines the following: Data Trustees have strategic planning and policy making responsibilities with implications for University Data. Data Trustees designate Data Stewards for the organizational units under their care. Individuals identified in the University Policy Responsible Officer List (see UNIV 1.00, Policy on Policies, Appendix 1) shall be Data Trustees.. Data Stewards UNIV 1.51 I.A.5 reads: Data Stewards shall establish and enforce practices and procedures that are binding on organizational units and users that provide, receive, store, or manage University Data and information under the Data Steward s care. Subject to federal and state law and regulation as well as directives of the Board of Trustees and university policy, Data Stewards are Saved on 2/12/2018 Page 1 of 5
responsible for the following with respect to data, information, and related assets under their care: a) determine and document classification of data elements and assets; b) understand and apply security and privacy standards, guidelines, and practices (see IT 3.00, Information Security); c) review requests and determine, approve, and assign access and permissions to University Data, information, and systems for End Users (internal and external), organizational units, system integrations, as well as sharing agreements; d) review and determine acceptability, conditions, and controls applicable to requests for University Data, information, and related systems to be processed, stored, or hosted by a third party, prior to processing or storage; e) prior to issuing access and permissions (internal and external), verify that users or third parties have acknowledged and accepted responsibility for appropriate use and confidentiality of data, technology, and user credentials (see UNIV 1.52, Responsible Use of Data, Technology, and User Credentials); f) with appropriate controls and restrictions, ensure broad access to University Data that enables institutional and organizational unit operations, reporting, business intelligence, and decision support; g) actively represent the concerns and interests of his/her organizational unit through participation in the Data Stewardship Council; and h) carry out activities and directives approved by the Data Trustee to whom he or she reports. UNIV 1.51 I.B.8 defines the following: Data Stewards oversee the capture, maintenance, storage, use, and dissemination of University Data and information for a particular function or operation; they may be considered System Owners for stores and systems they purchase, operate, or contract with a third party/service provider to operate and/or host. The official roster of designated Data Stewards, as confirmed by Data Trustees, is maintained by the Chief Data Officer and may be accessed online (see http://www.sc.edu/about/offices_and_divisions/division_of_information_technology/docs/datas tewardslisting.pdf (this document)). Saved on 2/12/2018 Page 2 of 5
A DMISSIONS D ATA T RUSTEES AND D ATA S TEWARDS University Policy UNIV 1.51 defines the roles and responsibilities of Data Trustees and Data Stewards; the university is currently updating the Operational Areas and process for designation. This listing by Name is unofficial, provided as a convenience for USC employees. For access to Student Admissions-related data and information systems users should submit a request through the DoIT Service Desk at https://scprod.service-now.com/sp/. Admissions System wide Functional Dennis Pruitt Scott Verzyl verzyl@mailbox.sc.edu Aiken only Sandra Jordan Dan Robb danr@usca.edu Beaufort only Al Panu Mack Palmour mpalmour@uscb.edu Columbia only, Undergraduate Dennis Pruitt Mary Wagner wagnermt@mailbox.sc.edu Columbia only, Graduate School Lacy Ford Murray Mitchell mmitchel@mailbox.sc.edu Lancaster only Walter Collins John Jones jpjones1@mailbox.sc.edu Law Robert Wilcox Lewis Hutchison lhutchis@law.sc.edu Medicine, Columbia Biomedical Science PhD only Medicine, Columbia Medical Students only Les Hall Edie Goldsmith edie.goldsmith@uscmed.sc.edu Les Hall Joshua Thornhill joshua.thornhill@uscmed.sc.edu Medicine, Greenville Jerry Youkey James Buggy jbuggy@greenvillemed.sc.edu Palmetto College, all campuses Susan Elkins David Hunter davidh@mailbox.sc.edu Pharmacy USC Columbia only Randall Rowen Wayne Buff buff@sccp.sc.edu Salkehatchie only Ann Carmichael Michael Smith pmsmith@mailbox.sc.edu Sumter only Michael Sonntag Keith Britton kbritton@uscsumter.edu Union John Catalano M Brad Greer greerm@mailbox.sc.edu Upstate Brendan Kelly Donette Stewart dstewart@uscupstate.edu Saved on 2/12/2018 Page 3 of 5
F INANCIAL A ID & SCHOLARSHIPS D ATA T RUSTEES AND D ATA S TEWARDS University Policy UNIV 1.51 (Data Access) defines the roles and responsibilities of Data Trustees and Data Stewards; the university is currently updating the Operational Areas and process for designation. This listing by Name is unofficial, provided as a convenience for USC employees. For access to Student Financial Aid and Scholarships related data and information systems users should submit a request through the DoIT Service Desk at https://scprod.service-now.com/sp/. Financial Aid & Scholarships System wide Functional Dennis Pruitt Joey Derrick jcderric@mailbox.sc.edu Aiken only Sandra Jordan Linda Higgins lindahi@usca.edu Beaufort only Al M. Panu Patricia Green pagreene@uscb.edu Columbia only Dennis Pruitt Joey Derrick jcderric@mailbox.sc.edu Lancaster only Walter Collins Kenneth Cole colekt@mailbox.sc.edu Palmetto College, all campuses Susan Elkins Tabatha McAllister mcallisv@mailbox.sc.edu Salkehatchie only Ann Carmichael Julie Hadwin jhadwin@mailbox.sc.edu Sumter only Michael Sonntag Ken Bernard bernardkd@uscsumter.edu Union John Catalano Robert Holcombe reholcom@mailbox.sc.edu Upstate Brendan Kelly Bonnie Carson Durham bcarson@uscupstate.edu Saved on 2/12/2018 Page 4 of 5
R EGISTRAR D ATA T RUSTEES AND D ATA S TEWARDS University Policy UNIV 1.51 (Data and Information Governance) defines the roles and responsibilities of Data Trustees and Data Stewards; the university is currently updating the Operational Areas and process for designation. This listing by Name is unofficial, provided as a convenience for USC employees. For access to Student-related data and information systems, users should submit a request through the Data Access Permissions System (DAPS, https://www.sc.edu/daps/. Registrar System wide Functional Dennis Pruitt Aaron Marterer acmarte@mailbox.sc.edu Aiken only Sandra Jordan Vivian Grice viviang@usca.edu Beaufort only Jane Upshaw Jim Tisdale jtisdale@uscb.edu Columbia only Dennis Pruitt Aaron Marterer acmarte@mailbox.sc.edu Columbia Veteran Services Dennis Pruitt Chris Mobley cbmobley@mailbox.sc.edu Lancaster only Walter Collins Aaron Marterer acmarte@mailbox.sc.edu Palmetto College campuses all Susan Elkins Tabatha McAllister mcallisv@mailbox.sc.edu Salkehatchie only Ann Carmichael Aaron Marterer acmarte@mailbox.sc.edu Sumter only Michael Sonntag Aaron Marterer acmarte@mailbox.sc.edu Union John Catalano Aaron Marterer acmarte@mailbox.sc.edu Upstate Tom Moore Mary David Fox mdfox@uscupstate.edu Saved on 2/12/2018 Page 5 of 5