Grade Settings There are several places in GradeSpeed in which setup needs to be verified or changed depending on each grading cycle. These will include the cycle calendar, teacher verification, and the grades export icon. GradeSpeed Cycle Calendar Settings Verify the Cycle Calendar is set to the appropriate grading cycle. 1. Go to GradeSpeed >> Tools and Settings >> Cycle Calendar. 2. Verify or change the appropriate grading cycle by clicking on the current radio button. 3. Click on the Update button to save the changes. IMPORTANT: IT IS IMPERATIVE THAT THE CYCLES ARE SET CORRECTLY WHEN GRADES ARE BEING EXPORTED. Click on the Update button to save any changes. Chancery SMS - Grade Reporting Page 1
GradeSpeed Teacher Verification Settings Verify that the cycle under Teacher Verification Icon is correct. 1. Go to GradeSpeed >> Tools and Settings >> Teacher Verification. 2. Verify the correct cycle is selected, change when applicable. Verify the correct cycle displays. Chancery SMS - Grade Reporting Page 2
GradeSpeed Teacher Verification Validate that teachers have verified their gradebooks. Make sure that the Verified column displays a Yes and the % column is set to 100%. NOTE: If % is below 100 % it signifies that certain sections/classes have been partially verified. 1. Go to GradeSpeed >> Tools and Settings >> Teacher Verification. A No under the Verified column means the teacher has not verified, a Yes means the teacher has verified. Click on the Verify button to verify for a specific teacher Click on the Clear button to clear the verification for a specific teacher. Click on the View History button to view verification history for a teacher. The Verify All button, verifies all teacher gradebooks. The Clear All button, clears all teacher gradebooks for the next reporting cycle. The View pull down menu, allows you to view all teachers, verified and unverified teachers. Verify or change the view to the needed grading cycle. 2. The Verify button, verifies a specific teacher gradebook. 3. The Verify All button, verifies all teacher gradebooks. 4. The View pull down allows you to view All teachers, Verified Teachers and Unverified teachers. A listing can be printed by going to File, Print from the menu bar. 5. The Cycle pull down, allows you to change grading cycles views. 6. The Clear All button, unlocks all teachers for the next grading cycle. Chancery SMS - Grade Reporting Page 3
Gradespeed Export Grades Important: Before running the Export Grades, always verify that the correct reporting period is correct. 1. Go to GradeSpeed >> Tools and Settings >> Export Grades. Select the Progress Report or Report Card radio button. 2. If the Progress Report radio button is selected, verify that the correct IPR Run 1 or the IPR Run 2 is selected from the drop down menu. Verification of the correct progress will display at the bottom of the screen under SMS Grading Period Cycle code. 3. Select the Export for verified teachers only radio button. 4. Click on the Export Grades button. 5. Click the OK button to a similar message below. 6. When the process finishes, the number of exported records will display. Chancery SMS - Grade Reporting Page 4
Gradespeed Exporting Grades for One Teacher 1. Go to GradeSpeed >> Tools and Settings >> Export Grades. 2. Select the Progress Report or Report Card radio button. 3. Make sure you are in the correct grading cycle. 4. Select the Specified teacher only radio button. 5. Enter the teacher Id number (internal number found in the teacher verification page in GradeSpeed or the staff id in Chancery SMS. 6. Click on the Export Grades button. Enter the teacher id number, found in parenthesis, on the teacher verification screen. 7. Click the OK button to a similar message below. 7. When the process finishes, the number of exported records will display. Chancery SMS - Grade Reporting Page 5
POINTS TO KEEP IN MIND Grades will remain locked as long as the teacher gradebook remains verified under the Teacher Verification Icon, and the Verified column displays a Yes status. There is no attendance process, this is done automatically. Minimize doing schedule changes during reporting cycles. Print out grade reporting reports. These are suggested reports and are not limited to this list. Elementary o Audit Sheets >> Go to Chancery SMS >> Reports >> Pearson Custom Reports >> YISD Elementary Report Card V.XX o Progress Reports >> Go to Chancery SMS >> Reports >> Pearson Custom Reports >> YISD Elementary Report Card V.XX Save a copy of each progress and report card before un-verifying teacher gradebooks. Secondary o Report Card/Progress >> Go to Chancery SMS >> Reports >> Pearson Custom Reports >>YISD Secondary Report Card V.XX Save a copy of each progress and report card before un-verifying teacher gradebooks. Chancery SMS - Grade Reporting Page 6
Elementary Progress Report/Report Card 1. Go to Chancery SMS >> HOME >> Reports. 2. Go to Pearson Customs Reports. 3. Click on the YISD Elementary Report Card v X.X link. 4. Select the appropriate reporting period from the drop down. 5. Default is all students, under student selection, else for individual students, enter student id numbers separated by commas. Example: 123456,456789,423456,147895,478954,456123 6. Select all grade levels or a specific grade level from the pull down menu. 7. Click on the Include withdrawn students who have grades button to print for withdrawn students. 8. Click on the appropriate sort options: Student Name, Grade level /Student Name or by Homeroom /Student Name. 9. Enter up to 50 characters per line in School Message Line 1 and School Message Line 2 if applicable. 10. Click on the Include Honor Roll Tag checkbox for honor roll students. 11. Click on the Print Audit Sheets checkbox to print audit sheets. Select appropriate reporting period Enter up to 6 student id s separated by commas Type School Message Here Enter up to 50 characters per school message lines Chancery SMS - Grade Reporting Page 7
12. Open the Output Options panel, and select the Adobe Acrobat (*.pdf) under the Report format drop down menu. 13. Click on the Run button. 14. A preview of the report will display, print the report. Chancery SMS - Grade Reporting Page 8
Grades by Homeroom (Elementary Schools only) 1. From the HOME page in Chancery SMS, go to CLASS from the control panel and click on Homerooms. 2. A list of homeroom teachers will display, click on the appropriate Grading icon for the selected teacher. 3. A list of students will display with class grades. Verify that grades are correct. If grades need to be corrected, un-verify the teacher s gradebook, teacher will make corrections, re-verify the gradebook and clerk will re-export for specified teacher. 4. Click on the drop down list or click on the Prev or Next link to go to the next subject. 5. Click on the printer icon to print a student grade list. Chancery SMS - Grade Reporting Page 9
Grades Verification Report (Secondary Schools only) 1. Go to Chancery SMS >> HOME >> Reports. 2. Click on the Grades Verification Report. 3. Click on the appropriate grading period for radio button. 4. Open the Output Options panel, and select the Adobe Acrobat (*.pdf) under the Report format drop down menu. 5. Click on the Run button. 6. A preview of the report will display, print the report. Chancery SMS - Grade Reporting Page 10
Secondary Progress/Report Card 1. Go to Chancery SMS >> HOME >> Reports. 2. Go to Pearson Customs Reports. 3. Click on the YISD Secondary Report Card v X.X link. 4. Select the appropriate reporting period from the drop down menu. 5. Default is all students, under student selection, else for individual students, enter student id numbers separated by commas. Example: 123456,456789,423456,147895,478954,456123 6. Select all grade levels or a specific grade level from the pull down menu. 7. Click on the Include withdrawn students in the selected period checkbox to print for withdrawn students. 8. Click on the appropriate sort options: Student Name, Grade level /Student Name or by Period / Teacher /Student Name. 9. Select the Today radio button IF the Distributing Period is selected. This will look at current student s schedule. 10. Select the Specify radio button IF the Distributing Period has passed. Enter the end date of the reporting period to capture the current reporting cycle or if the Gradebooks have not been cleared. 11. Select the distributing period from the Distributing Period drop down menu. 12. Click on the Include E2020 Course checkbox when applicable at end of the year (S2). 13. Click on the Print Mailer checkbox to mail outs. 14. Enter up to 50 characters per line in School Message Line 1 and School Message Line 2 if applicable. Select appropriate reporting period Enter up to 6 student id s separated by commas Type School Message Here Enter up to 50 characters per school message lines Chancery SMS - Grade Reporting Page 11
15. Open the Output Options panel, and select the Adobe Acrobat (*.pdf) under the Report format drop down menu. 16. Click on the Run button. 17. A preview of the report will display, print the report. Chancery SMS - Grade Reporting Page 12
Grades by Class (Secondary Schools only) 1. From the HOME page in Chancery SMS, go to CLASS from the control panel and click on Classes. 2. A list of teacher classes will display, click on the appropriate Grading icon for the selected teacher. 3. A list of students will display with class grades. Verify that grades are correct. If grades need to be corrected, un-verify the teacher s gradebook, teacher will make corrections, re-verify the gradebook and clerk will re-export for specified teacher. 4. Click on the drop down list or click on the Prev or Next link to go to the next subject. 5. Click on the printer icon to print a student grade list. Chancery SMS - Grade Reporting Page 13