NACA Student Government West Institute Colorado School of Mines Golden, CO July 9 12, 2015

NACA Student Government West Institute Colorado School of Mines Golden, CO July 9 12, 2015 Dear Student Government Institute Delegate: Thank you for choosing NACA Student Government West Institute as you invest in the potential of your Student Government. Join other student leaders from across the country in sharing experiences, addressing diverse issues faced by colleges and universities across the nation, and learning how we, as leaders, can make an impact on our campuses and in our communities. This year s Institute is a leadership development program for student government representatives. Utilizing various current leadership development theories, the Institute curriculum is developed to provide participants with strategies to best represent a diverse group of students and organizations. This interactive program is designed to focus on both individual leadership skills and to define the role of the student government. Sessions will range from exploring your individual leadership style to learning some of the basics of student government. Delegates and higher education professionals of all skill levels will benefit from the hands on curriculum. Each workshop is identified with an experience level to guide participants to workshops that are the most advantageous for their needs. You will also have an opportunity to experience the rich culture and history of Golden, CO. It s important to note that the true effectiveness of this Institute is entirely up to you. You can help the staff shape the Institute curriculum by indicating issues or skill areas you would like to see addressed on the enclosed forms. In preparation for a successful experience, we ask that you comply with the following: After reviewing this entire packet of information, complete and return the forms as indicated. It is very important that you provide us with your summer contact addresses, travel plans and roommate preferences; Each delegate attending the institute must complete and return the Delegate Information, Behavioral Agreement Form and Institute Delegate Agreement Disclaimer of Liability Form; The Student Government Advisor or summer contact for the institution must complete and return the Institution Information Form. It is very important that all forms arrive no later than Friday, June 12, 2015. If you have any questions about the Institute schedule or program content, please contact me at jfbouldin@sfasu.edu or 936-468-2940. NACA SG West Institute is bound to be both an educational and fun experience! If I can be of assistance to you before the Institute, please let me know. On behalf of the Institute Staff, we look forward to seeing you at the Colorado School of Mines. Sincerely, Jamie Bouldin Student Government West Institute Coordinator

Our Host: Colorado School of Mines Colorado School of Mines is a public research university devoted to engineering and applied science. It has the highest admissions standards of any public university in Colorado and among the highest of any public university in the U.S. Mines has distinguished itself by developing a curriculum and research program geared toward responsible stewardship of the earth and its resources. In addition to strong education and research programs in traditional fields of science and engineering, Mines is one of a very few institutions in the world having broad expertise in resource exploration, extraction, production and utilization. As such, Mines occupies a unique position among the world s institutions of higher education. Since its founding in 1874, the translation of the school s mission into educational programs has been influenced by the needs of society. Those needs are now focused more clearly than ever before. The world faces a crisis in balancing resource availability with environmental protection and Mines and its programs are central to the solution. Mines offers all the advantages of a world-class research institution with a size that allows for personal attention. Registration and Arrival/Departure Times Institute registration will take place on Thursday, July 9, 2015 in the main lobby of Maple Hall. Institute staff will be at the registration area between 11:00 am and 2:30 pm. You will receive your room assignment and keys at that time. The Institute will begin at 3:15 pm. The Institute will conclude Saturday evening, July 11, 2015 at 10:00 pm. Unless absolutely necessary, attendees should not arrange departing flights prior to 10:00 pm on Saturday. If your travel arrangements require that you arrive at the Colorado School of Mines before 11:00 am or after 2:30 pm on Thursday, or will require you to leave the Institute prior to 10:00 pm on Saturday, please let us know in advance. Lodging and Keys Maple Hall will be your home during the Institute. Maple Hall is comprised of four floors. Each suite has two rooms which are joined by a shared bathroom. Maple Hall is air conditioned and has elevator access to each floor. Each person will receive a linen packet containing two flat sheets, pillow case, bath towel, hand towel, wash cloth and a blanket. Should a participant require additional sets, they will be available at the front desk for $6.00 per pack. You will receive your room assignment and keys at check-in. Every effort will be made to honor roommate requests listed on the Delegate Information Form; however, it may be necessary to break up larger delegations into different rooms. If you are traveling alone or do not have a roommate preference, we will be happy to assign one for you. Room keys or conference cards lost or damaged during the Institute will be charged to the individual at the cost of $125 for keys and $25 for conference cards. Meals: Your Institute registration includes meals beginning with dinner on Thursday, July 9 and concluding with breakfast on Sunday, July 12. Our meals will be served in Mines Market. Special Needs: Any special accommodations or dietary requirements should have been requested on the Institute registration form. Every effort will be made to accommodate participants special needs. University Policies All participants will be expected to follow all applicable University policies while on campus.

Smoking Policy Tobacco use is prohibited in all University buildings. Although recreational marijuana is legal in private homes for people over the age of 21 in Colorado, it is strictly prohibited on campus. Alcohol Policy Alcohol is prohibited in all University residence halls and adjacent public spaces. Damages Participants shall use and occupy university facilities in a safe and careful manner and shall comply with all applicable laws and governmental regulations. In the event University facilities and/or property incur any loss or damages as a result of a participant, the University will make the repairs and/or replacement of damaged or lost property required, restoring it to the condition it was in prior to such damage or loss. The participant will be responsible for the damages and will be sent an invoice from NACA representing the costs to the University to make such repairs and/or replacement. Reporting Crimes Participants shall contact the University police at 303-273-3333 (or by calling 911) immediately of any crime or suspected crime that occurs on or near the University s campus, and/or during the event regardless of location. Weapons Participants agree not to bring any weapon or firearm, including any handgun(s) carried in accordance with the Colorado Concealed Carry Act, 18-12-201, et seq., C.R.S., into any University facilities, meeting rooms, and athletic facilities and fields. Furthermore, participant agrees to comply with the university Policy on Firearms, Explosives, and Other Weapons, which can be found at: http://inside.mines.edu/operationalpolicies. Recreation Center The Student Recreation Center is $5.00 per person per day with unlimited usage. If you wish to have access and use the recreational center, each person will be responsible for paying the cost on your own at the door. Attire Dress for the Institute is casual. Colorado weather is generally mild, with temperatures averaging 70 80 degrees. Heat waves do occur periodically, but campus buildings are air conditioned. Since temperatures in building are always unpredictable it is recommend that you bring clothes you can layer for additional comfort. Be prepared for cooler evenings and occasional rain showers. What to Bring Delegates should bring a copy of their organization s constitution, bylaws and other governing or procedural documents. These documents can prove useful in discussions, especially about finances and rules or order. We highly recommend bringing any other printed materials (brochures, flyers, governing documents), programs, promotional materials (t-shirts, key chains, etc.) or other information you wish to share; we are hosting a Swap Shop one evening for sharing or trading of items between delegations. Guests are advised to bring an alarm clock, lounge wear (appropriate for common living areas), shower slippers, an umbrella and/or raincoat, and a reusable water bottle and coffee mug. While all Institute meals, housing and educational materials are included in the Institute registration fee, you may choose to bring some additional money for exploring the area. Participants will have time to explore Golden after dinner on Saturday.

Campus Map http://inside.mines.edu/userfiles/file/facilities/csm%20parking%20map101112.pdf Transportation Taxi, limo, town car, and shuttle services are located on the fifth floor of the Denver International Airport (DIA). Super Shuttle provides service to campus for approximately $35 (www.supershuttle.com). The shuttle may take up to 60 minutes from the airport to Maple Hall, so please plan accordingly. The physical address of Maple Hall (the residence hall) is 1733 Maple Street, Golden CO 80401. 24 hour advance reservations are required on shuttle trips returning to the Colorado School of Mines. Addition information regarding airport transportation can be found at: http://www.flydenver.com/parkinggt. Contact Names and Numbers For general Institute related questions, such as the schedule, policies, and Institute content, please contact Jamie Bouldin, Institute Coordinator at 936-468-2940 or jfbouldin@sfasu.edu. To reach Jamie during July 9 12, please contact 936-615-4751. Driving to Campus Driving directions from Denver International Airport and/or from I-25: Take I-70 west, exit Highway 58 to Golden. Exit Washington Street and turn left to enter into downtown Golden. Turn right on 13th Street and left on Maple to enter campus. From Denver: Take 6th Avenue and head west into Golden. Turn right on 19th Street. Turn left on Elm Street to enter campus. From C-470 or I-70: Head east to 6th Avenue. Follow the directions above from 6th Avenue. From Boulder: Take Highway 93 into Golden. Turn left onto 19th Street. Turn left on Elm Street to enter campus. Parking All individuals are responsible for posting a parking pass in the vehicle window and to park in designated lots. Parking passes will be available at check-in and are $4.00 per vehicle, per day. Vehicles without the proper parking pass are subject to ticketing. NACA Behavioral Expectations Agreement All participants must sign a copy of the NACA Behavioral Expectations Agreement and email or fax it to Dionne Ellison at dionnee@naca.org or 803-749-1047. The form is enclosed in this packet. NACA Institute Delegate Agreement Disclaimer of Liability All participants must sign a copy of the NACA Institute Delegate Agreement Disclaimer of Liability and email or fax it to Dionne Ellison at dionnee@naca.org or 803-749-1047. The form is enclosed in this packet. Refund Policy Refunds for registration will be made only for requests received in writing at the NACA Office prior to the early registration deadline (May 30, 2014). No refunds will be given for registrations after this date, however delegate substitutions may be allowed if the request is submitted no later than 4 weeks prior to the start of the institute (June 12, 2015). A $100 administrative fee will be charged for any cancellation. Please DO NOT contact the Colorado School of Mines regarding registration questions. Please direct those questions to the NACA Office at 803-732-6222.

NACA Student Government West Institute 2015 Tentative Schedule THURSDAY, JULY 9, 2015 11:00am 2:30pm 3:00pm 4:15pm 4:30pm 5:30pm 5:30pm 6:30pm 6:45pm 7:45pm 8:00pm 9:00pm 9:00pm 11:00pm Check-In and Registration Institute Kick-Off Caucus One Dinner General Session: Position Roundtable Evening Activity: Ice Cream Social FRIDAY, JULY 10, 2015 8:00am 9:00am Breakfast 9:15am 10:15am Educational Session Block One 10:30am 11:40am Case Study Work Group 11:45am 12:00pm Institute Photo 12:00pm 1:00pm Lunch 1:15pm 2:00pm Break 2:15 pm 3:15pm Position Roundtable Two 3:30pm 4:15pm Caucus Two 4:30pm 5:15pm Educational Session Block Three 5:30pm 6:30pm Dinner 6:45pm 7:45pm General Session 8:00pm 10:00pm Evening Activity: Trivia SATURDAY, JULY 11, 2015 8:00am 9:00am 9:15am 10:15am 10:30am 11:15am 11:30am 12:00pm 12:00pm 1:00pm 1:15pm 2:15pm 3:45pm 4:15pm 4:15pm 5:15pm 5:30pm 6:30pm 6:30pm 8:30pm SUNDAY, JULY 12, 2015 8:00am 9:00am 9:00am 10:00am Breakfast Educational Session Block Four Hot Topic Roundtable Case Student Work Group Lunch Case Study Presentation Caucus Three Closing Session Dinner Evening Activity: Opportunity to Explore Golden Breakfast Check-out of Residence Hall & Depart

This form is to be completed by each delegate attending (including advisors, if attending). (Make copies as necessary) NACA Student Government West Institute Colorado School of Mines July 9 12, 2015 Delegate Information Form Please return this form by email or fax to Dionne Ellison by Friday, June 12, 2015. This will assist the institute staff in designing the sessions and accommodating requests and special needs. Important Information about You Dionne Ellison Education and Research Manager NACA Work: 803-217-3479 Fax: 803-749-1047 dionnee@naca.org Name: College/University: Year in School: Cell Phone Number: E-mail: Street: City: State: Zip: Emergency Contact (Parents/Spouse): Emergency Contact Cell Phone Number (Parents/Spouse): Travel Plans I am traveling to Colorado via: Air Personal Car School Van/Car Other Arrival Date: Arrival Time: AM/PM Air carrier and flight number: Departure Date: Departure Time: AM/PM Air carrier and flight number: Remember, check-in is Thursday, July 9 from 11:00 am to 2:30 pm. Also, please do not book your returning flight before 10:00 pm on Saturday, July 11 if at all possible.

Housing Information Roommate preferences and placements will be made on a first come, first serve basis. Every effort will be made to honor roommate requests; however NACA reserves the right to make roommate assignments. I am: Student Staff If staff, do you wish to room with a staff person? Yes No preference I am: Male Female Roommate preference (name): Is this person from your institution? Yes No - If no, what institution is he/she from? Student Government Profile 1. List your current position or role at your institution. 2. List your experience and background in Student Government (i.e. years, number of positions, etc.). 3. List your leadership strengths. What are your areas of improvement? Student Government Issues 1. What is the MAJOR SGA issue being addressed on your campus? 2. What campus issues or concerns would you like to see addressed at the institute? 3. What skills or abilities would you like to gain from the institute?

4. What SGA Hot Topics would you like to see addressed at the institute? 5. Please provide a situation/issue that has challenged your campus/sga that could be used as an example for our case study portion of the institute. Leadership Experience Please check the one that best describes your current level of leadership experience. Advanced Intermediate Beginner How many NACA Student Government Institutes have you attended? 0 1 2 3 Thank you for providing us with this information. We look forward to seeing you in Golden!

This form is to be completed by the Staff Advisor and/or Summer Contact for the institution. (One per institution) NACA Student Government West Institute Colorado School of Mines July 9 12, 2015 Institutional Contact Information Form Please return this form by email or fax to Dionne Ellison by Friday, June 12, 2015. This will assist the institute staff in contacting you prior to and during the institute. Dionne Ellison Education and Research Manager NACA Work: 803-217-3479 Fax: 803-749-1047 dionnee@naca.org Name of College/University: College/University Emergency Contact: College/University Emergency Contact Title: Phone Number: Fax Number: Address: City: State: Zip: College/University Emergency Contact Email Address: College/University Emergency Contact Cell Phone Number: * Please list all delegates from your institution attending this institute: 1. 2. 3. 4. 5. 6. Delegate Name Title (if applicable) Please ensure that Delegate Information Forms are submitted for each individual listed above.

Institute Delegate Agreement Disclaimer of Liability Institute: 2015 NACA Student Government West Institute Location: Colorado School of Mines Golden, CO The undersigned is attending the institute designated above and voluntarily desires to participate in an activity which takes place at an offsite location; the undersigned acknowledges that the National Association for Campus Activities has limited sponsorship of this activity and that NACA s only interest in this activity is to make this trip available. NACA expressly disclaims any liability for personal injury or property damage or loss arising out of the act, omission or negligence of the undersigned. The undersigned is duly aware of the risks and hazards which may arise through the participation in such activity and understands that participation in such activity may result in loss of property and/or life and/or limb of the undersigned; Therefore, it is agreed as follows: In consideration of the undersigned s participation in such activity, the undersigned hereby voluntarily assumes all risk of accident or personal injury, including injuries unknown and unanticipated, to his/her person or property and hereby releases and forever discharges the National Association for Campus Activities, its Board of Directors and Trustees, officers, agents, employees and assigns, from every claim, damage, liability, demand, action or cause of action of any kind sustained, whether caused by negligence of the said National Association for Campus Activities, its Board of Directors and Trustees, officers, agents, employees or by accident of otherwise arising from or connected with the undersigned s participation in such activity. The undersigned assumes full responsibility for his/her actions and those actions of his/her guest(s), and, in the event of damage or disciplinary problem, will be responsible for compensation of damages to NACA and subject to disciplinary action through the NACA Complaint Process. The undersigned, by signing this release, hereby certifies that he/she has read and fully understands the conditions herein provided. Signature of Delegate: Printed Name of Delegate: Date:

Behavioral Expectations Agreement Institute: STUDENT GOVERNMENT WEST INSTITUTE 2015 General Notice Participants of the above named NACA Institute are expected to conduct themselves in a responsible manner consistent with federal and state laws and host institution policies. Violation of law or policy while at the NACA Institute will result in the immediate dismissal from the program and notification of the delegate s institution, and may result in criminal or civil prosecution. Institute fees are non-refundable. By signing this form, I agree that I will not participate in the following activities: 1. Use, possession, or distribution of alcohol or illegal drugs during the duration of the institute. 2. Sexual assault or indecent exposure. Sexual assault is defined as the implied use or threatened use of force to engage in any sexual activity against another person s will. 3. Behavior which threatens the emotional or physical well-being and/or safety of participants including but not limited to any form of fighting, vandalism, etc. 4. Unauthorized use of any fire safety equipment including the activation of alarms or extinguisher without immediate cause. 5. Use or possession of weapons. 6. Skip educational sessions or planned activities. 7. Behavior unbecoming of my college/university and of NACA. Process Alleged violations will be reviewed by institute staff. If it is found that it is more probable that a violation has occurred than not, the delegate will immediately be dismissed from the program. A formal incident report will be filed and forwarded to the NACA Office. By signing below, you acknowledge that you have read and agree to abide by these guidelines. Signature of Delegate Date Institute Coordinator Date Printed Name Delegate Institution