Requisition for Change Action Plan Objective I: Create an African-American [Africana] Studies Major/Minor [Minor] Plan Coordinators: Roger Fortin (Kandi Stinson, Janice Walker) # Start Actions Completion Goal: Promote the development and implementation an Africana Studies minor. 1. April Encourage faculty to complete and submit a proposal for an Africana Studies minor to the CAS Curriculum Committee. 2. September 3. September After the proposal for the minor is approved by the CAS Curriculum Committee, forward the proposal to BUGS and support its approval. Upon approval of the Africana studies minor, appoint a director. May 7, December 17. Tyrone Williams Janice Walker Roger Fortin, Janice Walker Stipend for director Objective II: Increase Faculty/Staff of Color for Student of Color Retention Plan Coordinators: Cheryl and Boggs # Start Actions Completion Goal: Enhance Recruitment of Administrative and Professional Staff and Faculty Members of Color 1. Summer Each dean will examine current faculty diversity and retention with respect to diversity in her/his college over last 5 years. After receiving (utilization) information from HR, each dean with the provost will propose strategies to enhance diversity in her/his college. Mark Meyers, Ali Malekzadeh Mark Meyers, Ali Malekzadeh College offices, 1
3. Summer Each dean with the provost will establish a plan for increasing the retention of diverse faculty in her/his college. Roger Fortin Mark Meyers, Ali Malekzadeh 4. Initiated Implement Online Hiring Resource Guide May 1, 5. Summer 6. May 19, 7. Summer 8. Summer Integrate focus on hiring for diversity into new optional Manager-Leader workshop for academic and administrative supervisors Affirmative Action Planning Workshop for key individuals May 16, June 30, Vet utilization data to deans and VPs for input Initiate consultation meeting with hiring units at the beginning of every search to include discussion of diversity goals and strategies as well as policies and procedures Goal: Enhance Opportunities for Interaction Between Employees and Students of Color and ongoing Shari-Mickey Faculty Committee, President s Administrative Council HR Business Partners OHR and Diversity Offices Kathy Riga, HR Business Partners HR Business Partners 1. Summer Develop a series of print and web-based profiles and strategic messaging geared toward facilitating greater visibility of employee diversity and fostering connections between diverse students and employees December 16, Host Fall Meet and Greet Reception for diverse faculty and staff members to welcome incoming students Goal: Support Employee Development for Ensuring a Positive Climate for Diversity, Bob Hill Robert Clay HR Business Partners, Diversity & Equity Committee, Web Services Cheryl, PAC 1. Summer Integrate diversity topics into existing HR Brown Bag Internal and 2
Series. external experts Objective III: Increase financial support for students and ensure that the process for receiving funds from the Office of Student Success and Retention (SSR) is equitable, effective, and transparent Plan Coordinators: Paul Calme/Todd Everett and Kandi Stinson # Start Actions Completion Goal: To administer financial aid resources in an equitable and consistent manner 1. On-going The office of financial aid uses the Free Application for Federal Student Aid (FAFSA) to determine students financial need. This is the federally mandated tool to assess financial need. Xavier follows this assessment in administering federal, state and institutional financial aid and undergoes an annual audit to ensure compliance. In cases where there may be a special situation such as loss of job by a parent, or other family financial changes, students may complete and submit a Xavier Special Circumstance form to the Office of Financial Aid. This allows the office of financial aid to reassess a student s financial situation and may lead to additional funds, all within the parameters set by the federal government. 2. On-going Enrollment Services Grants are initially determined by the Office of Student Success and Retention and are coordinated with the Office of Financial Aid keeping with federal and state guidelines 3. August Create various venues to promote financial literacy, to perhaps include on-campus presentations, web page, webinar delivered through financial aid website/road to Continuous Financial Aid staff Federal, State and Xavier funds Continuous Financial Aid staff, Retention staff Xavier funds March Financial Aid staff Financial Aid website 3
Xavier site. Consideration for making this a mandatory exercise. Goal: Systematically assess the effectiveness of the current process for distributing Enrollment Services Grants (ESG) through the Office of Student Success and Retention 1. Spring Directors in Student Academic Support Services (SASS), i.e. TRIO/SSS, SSR, Academic Advising, Learning Assistance Center (LAC) will carefully examine the current policy for clarity, accessibility, and transparency Undertake quantitative research similar to that conducted several years ago, to determine how Enrollment Services Grant funds have been distributed by gender, ethnicity, class year, etc., and their impact on GPA, retention, graduation, and other indicators of student success Kandi Stinson and SASS Directors Kandi Stinson, Dick Pulskamp Support from the Office of Institutional Research Goal: To modify the process for distributing Enrollment Services Grant funds as necessary to ensure that it is equitable and effective. 1. Fall Based on the results of the above assessment and research, SASS Directors will recommend to the Associate Provost for Academic Affairs any necessary modifications and/or enhancements to the policy 2. Spring Associate Provost will act on the SASS Directors recommendations Goal: To make the process for distributing Enrollment Services Grant funds as transparent as possible SASS Directors May 16, Kandi Stinson 1. Spring The policy, with appropriate modifications, will be posted on the University website Goal: Strengthen effectiveness of student support offices 1. August 23, Student Support Services, The Writing Center, Career Services, Academic Advising, and the Learning Assistance Center will be integrated in the new Learning Commons in an effort to strengthen their effectiveness for all students. 2. FY Approval has been given through the budget process to fill the Coordinator for Disability Services position May 16, Adrian Schiess Continuous Kandi Stinson When filled Kandi Stinson 4
Objective IV: To enhance students of color s co-curricular experiences and involvements by creating a culture and environment that are supportive of the needs of these students. Plan Coordinator: Kathleen Simons (Robert Clay, Tekeia Howard, Luther Smith, Dave Johnson, Leah Busam-Klenowski) # Start Actions Completion Goal: Achieve SGA subordinate group status for Black Greek Council (to be later recognized as National Pan-Hellenic Council when charter is granted) and allocation of SGA financial resources to support historically black fraternities and sororities using the Club Sports model. 1. 3/17/10 Seek club recognition status for Alpha Kappa Alpha, Phi Beta Sigma, and Sigma Gamma Rho. The leadership of these groups will submit official club proposal to Senate Club Relations which will include constitution, by-laws and budget 2. Fall Seek subordinate club status through the Club Relations/Senate recognition process. Begin process of seeking recognition by NPHC 3. Feb/March Seek funding for subordinate group, Black Greek Council, similar to Club Sports Council 4/15/10 Student Leadership of fraternities & sororities; Tekeia Howard; Leah Busam Klenowski 12/15/10 Student Leadership of BGC; Tekeia Howard; Leah Busam-Klenowski 4/15/11 Student Leadership of BGC SGA website for forms, policy and processes Club Relations/ Senate guidance Goal: Develop a five-year strategic plan for the Office of Multicultural Affairs, based on external consultant s review, benchmarking, and vision of Director. In addition, increase operating dollars to operate Smooth Transitions (a bridge transition program for students of color) permanently to the baselines budget. SGA 1. Now Seek out opportunities to get $16,000 in additional funding to support the Smooth Transitions Program Development of a five-year strategic plan for the Office of Multicultural Affairs 3. In progress Conduct an external consultant review of the OMA program. 6/1/10 Kathleen Simons B. Amyot, R. Fortin, Manresa & SLL budget 12/1/10 OMA personnel 5/1/10 Robert Clay will contract and 5
provide oversight Goal: Recommend guidelines and training for student club funding groups so that they are more inclusive of underrepresented clubs and organizations. 1. Summer and early Fall of Develop a draft of standard questions to be asked of all funding groups to build fairness and consistency. The draft document will be introduced to the funding group for their feedback. Provide sensitivity training to all members of club funding groups prior to its work beginning each year. The training will include a list of thing to consider when underrepresented groups seeking funding support. 8/15/10 Leah Busam- Klenowski and Kathleen Simons 9/15/10 Tekeia Howard, Dave Johnson and Leah Busam- Klenowski Goal: Support SAC efforts to host an annual multicultural concert. 1. In progress Review options for different middle agents and their ability to assist in getting talent for a multicultural concert. of 3. Summer of 4. Spring of Review the security guidelines and background check processes conducted by Campus Police and Cintas Center personnel to determine if there are issues preventing XU from booking a multicultural concert. Recommend that the SAC concert committee consider opening membership to their committee to include non- SAC students Seek to have an inclusive (crossover) concert offered at Xavier in the Spring of Objective V: Re-defining the Vice-Provost for Diversity Position Plan Coordinator: Cheryl 8/30/10 Leah Busam- Klenowski 9/1/10 Luther Smith and Kathleen Simons 9/1/10 Leah Busam- Klenowski 5/1/11 SGA, Leah Busam- Klenowski, Luther Smith Significant funding support from SGA # Start Actions Completion 6
Goal: Increase Interaction Between Vice Provost and Students 1. Summer Office of the Vice Provost for Diversity will develop print resource for broad dissemination at events for new students, to student organizations, and through RAs, inviting students questions and requests for workshops and discussions, and promoting the resources provided by her office. December 16, Cheryl Bob Hill, Robert Clay, Kathleen Simons, Lori Lambert 7