ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Don DeBusk, President Patty Kennedy, Clerk Glendale, AZ 85301-1661 Vicki L. Johnson Susan Maland Pam Reicks Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Eugene E. Dudo GOVERNING BOARD MEETING Administrative Center/Board Room February 4, 2014 Regular Meeting Compliance with ARS 38-431.02 Consistent with the requirement set forth in ARS 38-431.02, notices of this regular meeting held in public were appropriately posted. The following Board members were present: Don DeBusk, President; Patty Kennedy, Clerk; Vicki Johnson, Susan Maland, and Pam Reicks. Also present were: Eugene Dudo, Superintendent; district administrators, and principals. Call to order President DeBusk called the meeting to order at 7:33 pm. with all Board Roll call members present except Pam Reicks who arrived at 8:08. Pledge of Allegiance The Pledge of Allegiance was led by President DeBusk. Adoption of agenda (Pol. Ref. B-1700) Special recognitions Public participation Consent Items Approved agenda as printed. MOTION: Kennedy SECOND: Maland CARRIED: 4-0 Presentation of Achievement Above All award to Apollo High School teacher Rebecca Vega. Presentation of Achievement Above All award to Apollo High School student Aisha Raji. Presentation of Certificate of Achievement to Apollo High School s Distributive Education Clubs of America. Jennifer Rice, sponsor. Presentation of Achievement Above All award to Apollo High School support staff employee Aura Hopper. Presentation of Volunteer Recognition award to Apollo High School volunteer Danny Salgado. There were no requests. Action taken on Consent Items as follows: Minutes Approved the minutes of the meetings held on January 16, 2015, (Pol. Ref. B-2100) January 21, 2015, and Study Session on January 24, 2015. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Online Learning Academy
P a g e 91 Vouchers (Pol. Ref. D-2950) Ratified vouchers for recording in the official minutes. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 01/20/2015 430,105.89 3,398,134.68 23,713.63 01/26/2015 475,920.77 N/A 22,974.16 Purchase order (Pol. Ref. D-2500) Executive session (Pol. Ref. B-1550) Bid return (Pol. Ref. D-2750) Professional visit (Pol. Ref. G-3000) Approved purchase orders. Authorized executive session. Approved the following bid returns: 1. RFQ 15-08 Network Equipment 2. RFQ 15-09 Wi-Fi Equipment 3. RFQ 15-10 Structured Cabling a. Internet Access/ISP Service District Office/Online Learning Academy Approved the following professional visits: 1. Association of Career & Technical Education (CTE) Arizona Winter Conference Where: Prescott, AZ When: February 5-6, 2015 Persons involved: Kevin Lukefahr, Rhonda Sykes (MV) Purpose: Professional development and representation at the Board meeting Cost to CTE funds: Transportation = $160; Registration = $520; Lodging = $460; Substitute = $200 2. Advanced Placement Workshop Where: Addison, TX When: February 6-7, 2015 Person involved: Kim Thomas (MV) Purpose: Gain knowledge of test content and grading for BC Calculus Cost to Civic Center funds: Substitute = $100 3. Arizona Music Educators Association Conference Where: Mesa, AZ When: February 6-7, 2015 Person involved: Gordon Williford (MV) Purpose: Receive information in music pedagogy, instrument repair and performance Cost to Club funds: Registration = $75; Substitute = $100
P a g e 92 Professional visits 4. Solidworks World 2015 (continued) Where: Phoenix, AZ When: February 8-11, 2015 Persons involved: Marshall Rubin (C); Lora Zimmer, Ryan Swartz (MV); Brian Anderson (DO) Purpose: Learn about Solidworks software program Cost to CTE funds: Registration = $2,780; Substitute = $900 5. LINK Crew Training Where: Colorado Springs, CO When: February 8-11, 2015 Persons involved: Shaundra Alexander, Katrina Glenn, Nicole Webb (C) Purpose: Training on implementing a LINK Crew program Cost to Title I funds: Transportation = $900; Registration = $6,585; Substitute = $900 6. ELL Collaborative Alliance: Transition to New Assessments Where: Salt Lake City, UT When: February 10-12, 2015 Person involved: Kimberly Means (DO) Purpose: Represent GUHSD and work with Arizona Department of Education to collaborate on new assessment rigors Cost to ELL funds: Transportation = $300; Lodging = $250; Meals = $78 7. National Policy Seminar 2015 Where: Washington, DC When: February 28-March 5, 2015 Person involved: Kevin Lukefahr (MV) Purpose: Training and updates on legislation and regulations for Career & Technology Cost to CTE funds: Transportation = $650; Registration = $375; Lodging = $1,325; Meals = $295 Student trip (Pol. Ref. I-6500) Approved the following student trips: 1. GHS Student Council Where: Apache Junction, AZ When: February 5-7, 2015 Persons involved: 12 Students and 2 chaperones Arrangements: District mini bus departing 2/5/15, 12pmreturning 2/7/15, 2 pm Purpose: State convention Students will miss 1 school day Cost to District funds: Transportation = $188; Substitute = $100 Cost to Club funds: Lodging = $1,330; Substitute = $100
P a g e 93 Student trips (continued) 2. GWHS Unitown Where: Prescott, AZ When: February 11-14, 2015 Arrangements: District mini bus and 3 District buses Advance Group 2 chaperones, leaving on 2 /11/15, 6 pm returning 2/14/15, 5 pm. Regular Group 130 students and 13 chaperones, leaving on 2/12/15, 7 am returning 2/14/15, 5 pm. Students will miss 2 days of school Purpose: Diversity and tolerance camp to maintain a safe and respectful campus Cost to Club funds: Transportation = $2,200 Lodging = $10,015; Substitute = $1,400 3. AHS Vocal Ensemble Where: Flagstaff, AZ When: February 13-14, 2015 Persons involved: 15 students and 2 chaperones Arrangements: District bus departing 2/13/15, 8:00 amreturning 2/14/15, 9 pm Purpose: NAU Jazz/Madrigal Festival Students will miss 1 school day Cost to District funds: Substitute = $100 Cost to Club funds: Lodging = $666 4. CHS/SHS Regional Choir and Band Where: Bullhead City, AZ When: February 19-21, 2015 Persons involved: 42 students and 5 chaperones Arrangements: District buses departing 2/19/15, 10 amreturning 2/21/15, 10 pm Purpose: Regional Music Festival Students will miss 2 school days Cost to District funds: Transportation = $3,050; Registration = $800; Lodging = $1,200; Substitute = $600 5. AHS Close Up Where: Washington, DC When: March 8-14, 2015 Persons involved: 6 students and 1 chaperone Arrangements: Commercial carrier departing 3/8/15, 12 amreturning 3/14/15, 9 pm Purpose: Provide students with an in-depth knowledge and understanding of how the federal governing operates. Students will miss 5 school days Cost to Club funds: Transportation/Registration/Lodging = $16,042; Substitute = $500
P a g e 94 Student trips (continued) 6. GWHS Band/Orchestra Where: Anaheim, CA When: March 26-29, 2015 Persons involved: 66 students and 8 chaperones Arrangements: Commercial carrier departing 3/26/15, 4 pmreturning 3/29/15, 6 am Purpose: Music Forum and Festival at Fullerton College Students will miss 1 school day Cost to Club funds: Transportation = $5,850; Lodging = $9,100; Substitute = $100 7. IHS Robotics, Engineering, Physics Where: Valencia, CA When: March 27-28, 2015 Persons involved: 50 students and 5 chaperones Arrangements: Commercial carrier departing 3/27/15, 1 amreturning 3/28/15, 4:30 am Purpose: Participate in math and science projects No loss of school time Cost to Club funds: Transportation = $2,950; Registration = $1,500; Substitute = $500 8. Health Occupations Students of America Where: Tucson, AZ When: April 5-8, 2015 Persons involved: 80 students and 8 chaperones Arrangements: District buses departing 4/5/15, 5:30 pmreturning 4/8/15, 5:30 pm Purpose: Spring Leadership Conference and State Competition Students will miss 3 school days Cost to CTE funds: Transportation = $1,000; Registration = $4,920; Lodging = $12,825 9. GWHS Yearbook Where: Denver, CO When: April 16-19, 2015 Persons involved: 5 students and 1 chaperone Arrangements: Commercial carrier departing 4/16/15, 7 amreturning 4/19/15, 2 pm Purpose: Journalism Conference Students will miss 2 school days Cost to Club funds: Transportation = $1,800; Registration = $540; Lodging = $1,160; Substitute = $200
P a g e 95 Personnel Administrative Reclassification (Pol. Ref. G-5600) Approved the following reclassification: DO - Kevin Greenberg from Campus Technology Assistant at THS to SQL & Student Information System Programmer and Analyst Effective 2/2/15 Leave of Absence Approved the following request for leave of absence: (Pol. Ref. G-2900) WHS - Thomas Carricart, Facilities Foreman Effective 1/12/15 Certified Leave of absence Approved the following requests for leave of absence: (Pol. Ref. G-2900) GHS - Katie Hyatt, ELL Effective 2/17/15 NA - Janis Shoop, Special Ed Effective 1/6/15 Support Staff Employment Approved the following recommendations for employment: (Pol. Ref. G-7650) AHS - Sue Naugle, School Nurse Effective 2/2/15 DO - Donna Hamilton, Bus Assistant Effective 11/3/14 Andrew Parker, Bus Driver Effective 9/24/14 Richard Pompa, Bus Assistant Effective 9/24/14 Yawovi Gbafa, Bus Driver Effective 9/19/14 IHS - Adriann Gardner, Special Ed Instructional Assistant Effective 9/24/14 Lisa Sonnefeldt, School Nurse Effective 1/20/15 Leave of Absence Approved the following requests for leave of absence: (Pol. Ref. G-2900) CHS - Joseph Crawford, Custodian Effective 12/20/14 SHS - Austin Scharlau, Custodian Effective 1/26/15 Resignation Accepted the following resignations: (Pol. Ref. G-9200) CHS - Pamela Farrow, Cafeteria Assistant Effective 12/17/14 Anabel Villalobos Fernandez, Receptionist Effective 1/21/15 GHS - Mariana Reyes, Cafeteria Assistant Effective 1/20/15 IHS - Amy Bojorquez, Attendance Assistant Effective 2/6/15 Approved consent items. MOTION: Johnson SECOND: Kennedy CARRIED: 5-0 New Business Establishment of Study Session Date Approved holding a two-day study session on July 9 and 10, 2015, to review data and receive administrative updates. MOTION: Kennedy SECOND: Maland CARRIED: 5-0
P a g e 96 Second Amendment Easement Agreements Approved the amendments and authorized the Chief Financial Officer to execute and deliver the required documents. MOTION: Kennedy SECOND: Johnson CARRIED: 5-0 Policy Revisions Approved policy revisions for the following: B-0800 Board Member Conflict of Interest B-1400 School Board Meetings B-1550 Executive Sessions-Open Meetings B-1700 Agenda B-1750 Agenda Preparation and Dissemination C-0300 Delegated Authority C-0600 Evaluation of Superintendent G-1100 Smoking by Staff Members MOTION: Maland SECOND: Kennedy CARRIED: 5-0 Policy K-0900 Approved the first reading of Policy K-0900 Public Information and Communication. MOTION: Kennedy SECOND: Johnson CARRIED: 5-0 Policy K-2300 Approved the first reading of Policy K-2300 Distribution/Posting of Promotional Materials. MOTION: Maland SECOND: Johnson CARRIED: 5-0 Policy J-3100 Approved the first reading of Policy J-3100 Weapons in School. MOTION: Kennedy SECOND: Johnson CARRIED: 5-0 Information and Reports A. Suspension reports B. Financial reports C. Bid specifications: 1. RFP 15-06 Printing/Mailing Services 2. RFP 15-11 Parent Telephone Interview Survey 3. RFP 15-12 Kitchen Equipment Maintenance/Repair Services 4. Information and Technology Reorganization update Dr. Joshua Dean gave a presentation which reviewed and updated Board Members on the reorganization of the IT department. Information and Reports were accepted as presented. MOTION: Kennedy SECOND: Johnson CARRIED: 5-0 Current Events A. Principals, District Office Administrators and Superintendent comments B. Board comments Current Events were accepted as presented. MOTION: Kennedy SECOND: Maland CARRIED: 5-0
P a g e 97 Future Meetings and Dates to Remember Feb 6-7 Academic Decathlon Thunderbird High School Feb 16 Presidents Day District office and all schools closed Feb 18 AAA reception - Cortez Administrative Center/Board patio 7:00 pm Regular meeting Administrative Center/Board room 7:30 pm Feb 23 AIMS Writing Feb 24 AIMS Reading Feb 25 AIMS Math Executive Session (Pol. Ref. B-1550) The Governing Board convened into executive session at 8:46 pm. Reconvened Regular The Governing Board reconvened the regular meeting at 9:27 pm. Meeting Adjournment The meeting adjourned at 9:27 pm. APPROVED: Don DeBusk, President Vicki L. Johnson, Member Patty Kennedy, Clerk Susan Maland, Member Pam Reicks, Member Joie Eddings Administrative Assistant to the Governing Board