Smyrna High School Band Boosters General Information Contact Information nprofit Smyrna High School Band Boosters Address 100 Bulldog Drive Smyrna, TN 37167 Phone (615) 904-3865 23739 Fax 615 904-3866 Web Site Web Site Email shsbbtreasurer@gmail.com At A Glance Year of Incorporation 1992 1
Mission & Impact Statements Mission The Smyrna High School Band Boosters' mission is to provide financial support through fundraising efforts, to cover needs not met by the school and/or school district. We work to encourage the development of an enthusiastic community spirit toward the total school band program and supports student participation in a wide spectrum of music programs and opportunities. Background The Band Boosters is the organization that funds and helps to organize the Marching Band and several other portions of the Smyrna High School music department. Composed primarily of parents of band students, the Boosters sacrifice time and energy for the betterment of the organization, and to help further their sons' and daughters' experiences with the High School Marching Band. Impact The Smyrna High School Band Boosters have provided the 100+ band students at Smyrna High School the funding necessary to support programs that enable our students to improve their musicianship by attending marching contests, participating in clinics and special events, receiving supplemental professional instruction, supplying musical instruments for approximately 40% of our students, and promoting school and communityrelated opportunities for performance. With booster support, the band is able to perform at community events such as parades, football games, welcome-home ceremonies for returning troops, jazz festivals, and other events as requested by community members. We continue to have success with several of our larger fundraisers (fruit sales and football program sales), and host All-County band try-outs for Rutherford County. We were also able to purchase new uniforms for the entire band. Needs We are need of new instruments. Our organization supplies instruments for approximately 40% of our music students. Our wish, at this moment, is to raise $100,000 to purchase new instruments that will replace the ones that can no longer be repaired. As our band grows in size, we will be needing to purchase additional uniforms so that all of our students may participate in our activities. Service Categories Primary Organization Category Arts,Culture & Humanities / Fund Raising & Fund Distribution Secondary Organization Category Youth Development / Youth Development Programs Areas of Service Areas Served TN - Rutherford Smyrna, TN Board Chair Statement A high school band department can not operate without outside fundraising support. Our challenge is that we must continually compete for limited donation funds, and we must often compete against other school groups who are also in need of additional money to support their programs. Our biggest challenge is to convey the importance of being able to offer quality music programs and opportunities for all students who wish to participate. We have been successful in being able to promote music in our school by enabling such programs 2
as fall and winterguard, marching band, jazz band, concert band, percussion and woodwind ensembles, etc. Our students have successful marching seasons and score well at contests, as do our winterguard groups. Many students qualify to participate in All State, Mid State, and All County Bands. Numerous students go on to participate in music and band programs at the college level. 3
Programs Programs Fundraising arm for the Smyrna High School Band Department Description The Smyrna High School Band Boosters raises the funds necessary to support activities of the music department, not met by the school board. Our yearly budget is derived from scrutinizing new and recurrent needs, and developing a fundraising plan that will generate the income to meet those needs. Additionally, special programs and costs for items such as uniform replacement and instrumentation have to be met through fundraising efforts outside of the yearly operating budget. Such needs may be met through community sponsors, added fundraisers, or grant applications. Budget 35000 Category Education Extracurricular Music Population Served Youth/Adolescents only (14-19 years),, Short Term Success v Provide diverse musical training, exposing students to various generes of music while challenging them to excell and reach individual and team goals v First year having a separate percussion class enabled extensive training for percussion students (drums, mallets, all percussion instruments) and allowed those students to perform additional percussiononly pieces at concerts. Build upon that success for the current academic year. v Provide additional tutoring to enable continuation of the flute ensemble. v Support both a junior varsity and varsity winterguard performance group to increase students opportunities to perform in a music-related activity v Continue preparation necessary for numerous students to audition and qualify to participate in All-County, Mid-State, and the All-State bands, in addition to the Murfreesboro Youth Orchestra, Percussion XS, and the Governor s School for the Arts. v Accommodate increased interest in early morning jazz class and jazz performance opportunities. Long term Success v Increase community awareness of the arts and appreciation of the value of music education v Continue participation in marching contests, clinics, and festivals which challenge our students to perform at a high level of competition v Development of alumni data base to enhance marketing and recruitment efforts v Increase recruitment of middle school students v Increase marketing efforts and media exposure v Broaden fundraising efforts, more long-range planning and targeting alumni and community donors who have an interest in supporting the arts and youth leadership 4
Program Success Monitored By Examples of Program Success The progress of much of our program hinges on the ability to obtain funding and to meet fundraising goals. Adequate funding allows us to continue specific band programs and increased funding will allow us to expand what can be offered to the band students. As part of the budget process, we list goals for specific fundraisers. In addition, we have organized a fundraising committee of volunteers to brainstorm and research new and inventive fundraisers, which may present opportunities not previously considered. As we are able to offer more programs, better equipment, and enriched musical experiences, more students will remain in band all four years of high school, and enrollment of middle school students should increase. Additionally, we will see more graduating students remain in music programs at the college level. Should monitored fundraising not meet budget goals, we will need to economize on what is offered to the students, or we will need to seek alternative funding. After several years absence of a winter drumline, there is considerable interest this year in this activity. In addition, we are able to continue an early morning jazz class, and we have numerous students this year auditioning for mid-state jazz placement, in addition to mid-state band. Increased interest in these two programs attest to their success. On the financial side, we have received several grants and corporate donations, along with continued support from a core of community sponsors. We have been able to make a purchase of replacement band uniforms pants and hats this year, and have set goals to secure funding for the additional amount that is needed to buy the uniform jackets and accessories. We hope to be able to accomplish that feat by summer 2009, so that next year s band will be able to perform in new uniforms, replacing uniforms that are 15 years old. 5
Governance Board Chair Board Chair Mr. Mark T O'Neal Company Affiliation Town Manager, Smyrna, TN Term Apr 2011 to Mar 2012 Email shsbbpresident@gmail.com Board Members Name Affiliation Status Mr. Clayton R. Jones Comdata Voting Ms. Jennifer S. Melson mail carrier--u.s. Postal Service Voting Mr. Mark T. O'Neal Town Manager, Smyrna, TN Voting Ms. Virginia Pappafotis Broker, Bob Parks Realty Voting Mrs. Melissa Taylor sales/dispatcher for trucking company Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 5 Hispanic/Latino 0 Native American/American Indian 0 Other 0 Board Demographics - Gender Male 2 Female 3 Unspecified 0 Governance Board Term Lengths 1 Board Term Limits 2 Board Meeting Attendance % 40% Written Board Selection Criteria? Written Conflict of Interest Policy? Yes Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation Yes 6
Number of Full Board Meetings Annually 12 Standing Committees Development / Fund Raising minating Risk Management Provisions Commercial General Liability 7
Management Executive Director/CEO Executive Director Mr. Mark T O'Neal Term Start Apr 2011 Email shsbbpresident@gmail.com Experience Former CEOs Name Term Randy Jones May 2010 - Aug 2007 Staff Full Time Staff 0 Part Time Staff 0 Volunteers 50 Contractors 0 Retention Rate 0% Plans & Policies Does the organization have a documented Fundraising Plan? Yes Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers N/A In case of a change in leadership, is a Management Succession plan in place? Does the organization have a Policies and Procedures Plan? Does the organization have a ndiscrimination Policy? Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? 8
Financials Fiscal Year Fiscal Year Start July 01 2011 Fiscal Year End June 30 2012 Projected Revenue $62,000.00 Projected Expenses $62,000.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $62,611 $49,292 $39,102 Total Expenses $42,613 $56,745 $30,176 Revenue Sources Foundation and Corporation $0 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $500 $3,446 $9,297 Indirect Public Support $0 $0 $0 Earned Revenue $0 $0 $6,879 Investment Income, Net of Losses $34 $17 $109 Membership Dues $39,349 $20,157 $0 Special Events $22,390 $25,672 $22,817 Revenue In-Kind $0 $0 $0 Other $338 $0 $0 9
Expense Allocation Program Expense $42,613 $37,073 $22,265 Administration Expense $0 $19,672 $7,911 Fundraising Expense $0 $0 $0 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses 1.47 0.87 1.30 Program Expense/Total Expenses 100% 65% 74% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $56,735 $36,737 $44,190 Current Assets $24,709 $9,470 $14,059 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $0 Total Net Assets $56,735 $36,737 $44,190 Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount Membership Dues $39,349 -- -- Second Highest Funding Source & Dollar Special -- -- Amount Events/Fundraising $22,390 Third Highest Funding Source & Dollar Amount Individual Contributions $500 -- -- Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? Yes Campaign Purpose To purchase needed instruments. 40% of the students use band instruments supplied by the school. The band also needs additional uniforms in order for future band students to participate in all activities. We are a growing organization. Capital Campaign Goal $100,000.00 Campaign Start and End Dates May 2010 to July 2012 Capital Campaign Raised-to-Date Amount $1,000.00 as of May 2010 Capital Campaign Anticipated in Next 5 Years? Yes State Charitable Solicitations Permit TN Charitable Solicitations Registration Exempt - Expires 0 Registration 0 10
GivingMatters.com Financial Comments Financial figures taken from 990. 990 was prepared by H.A. Beasley & Company, PC. Foundations & Corporations included with Individual contributions. Comments provided by Kirsten Joyner 01/2011. Created 02.03.2018. Copyright 2018 The Community Foundation of Middle Tennessee 11