Prairie Dance Theatre Inc. nprofit Profile Contact Information nprofit Prairie Dance Theatre Inc. Address PO Box 16079 Oklahoma City, OK 73113 Oklahoma County Phone (405) 760-8591 Website http://www.prairiedanceokc.org/ Contact Name Tonya Kilburn Contact Email pdtokc@gmail.com Alternate Phone 405 922-0134 At a Glance Organization's type of tax exempt status Public Supported Charity Year Founded 1978 IRS Ruling Year 1979 Registered with the Secretary of State? State Registration Expiration Mar 2017 1
Other ways to donate support, or volunteer Provide donations by mailing a check or by submitting in-kind donations to: Prairie Dance Theatre, PO Box 16079 OKC, OK 73113 Also, The Arts Festival is our biggest volunteer opportunity. Interested persons can volunteer to staff a food booth or volunteer at our festival performances by contacting us at 405-922-0134 or pdtokc@gmail.com. Statements Mission To promote a high standard of dance and movement through the education of children and the public. Background Since 2003, PDT has been serving OKC public school children as an arts in education organization through our in-school programming Smart Moves. Smart Moves is a comprehensive dance class offered alongside core curriculum classes to entire grade levels, at no cost to the schools or students participating. This programming, modeled after the programs of the National Dance Institute, allows PDT to serve the largest amount of students with our resources. In 2006, the PDT Youth Company was formed allowing motivated Smart Moves students to further their dance training. PDT Youth Company is offered as an after-school program. PDT is an Allied Arts member agency that is fully funded by grants and community donations, and its operations are run by the Artistic Director and a working, volunteer Board of Trustees. Prairie Dance Theatre was founded in 1978 by Beth Shumway and was Oklahoma's first professional Modern Dance Company. Impact FY16 Accomplishments: Strengthening and developing a new board after term-limit turnover of previous board. 7 new board members were added. Solidifying our Spring fundraiser. Increasing our individual contributors FY17 Goals: Continue to grow our board Add Community Sponsors Continue to increase individual contributors Focus on board development and training Implement a better tool for financial projection Needs Prairie Dance Theater needs more board members, qualified dance teachers, and more opportunities to generate income (specifically in the Spring). CEO/Executive Director Statement Prairie Dance Theatre believes that the dance instruction provided gives our students the gifts of selfconfidence and community that all children deserve. We are dedicated to engaging children in the arts and inspiring them toward excellence through our dance programs, offered free of charge. It is our desire to fill each classroom with dance professionals and live musicians to inspire the students of Oklahoma City. We believe this incredible opportunity should be assessable to all students. It is our hope that you ll join us in our efforts to spread the gift of dance to as many students as we can! Area Served Area Served Geographic Area Served Oklahoma - Statewide 2
Our focus is currently within the OKCPS district due to the high number of students underserved in the arts, in general. We also direct our programming to those schools with the highest poverty levels by identifying schools with 98-100% Free/Reduced Lunch. Service Categories Primary Organizational Category Secondary Organizational Category Tertiary Organizational Category Arts,Culture & Humanities/Dance Arts,Culture & Humanities/Arts Education Arts,Culture & Humanities Programs SmartMoves Description A comprehensive, in-school dance program modeled after the pedagogy of the National Dance Institute. This program is currently offered to entire grade levels in the Oklahoma City area, free of charge to the participating schools and students. There are three options to this program: Full-Year Program - 30 weeks in length (spanning an entire school year), classes meet one day per week and integrate core curriculum classes with the art of dance. In-school performances are held mid-year and end of the year. Half-Year Program - 15 weeks in length (spanning an entire school semester), classes meet one day per week and integrate core curriculum classes with the art of dance. An in-school performance is held at the end of the program. Two-Week Program - Classes meet every day for the two-week period and integrate core curriculum classes with the art of dance.an in-school performance is held at the end of the program. Category Arts, Culture & Humanities, General/Other Dance Instruction Strategy Population Served K-12 (5-19 years) At-Risk Populations Children Only (5-14 years) Program Short-term Success Program Success Monitoring Examples of Program Success 3
Youth Company Description Category Developed in 2006, this dance troupe was created to further foster the talents and desires of a highly motivated group of alumni from our inschool and after school programs. Those participants in our other programs who show an increased interest and ability will be invited to join the Youth Company. All dancers who participate in this advanced training do so at no cost. The Youth Company represents PDT throughout the community in various capacities such as performing at the Festival of the Arts and two annual performances open to the public. Arts, Culture & Humanities, General/Other Dance Performances Strategy Population Served Children and Youth (0-19 years) At-Risk Populations Program Short-term Success Program Success Monitoring Examples of Program Success Disaster Programs Voluntary Organizations Active in Disaster (VOAD) Member Staff & Management CEO/Executive Director Tonya Kilburn Start Date July 2003 Email dancertonya@gmail.com CEO/Executive Director Experience Tonya Kilburn is an accomplished dance artist, as a performer, instructor and choreographer. She holds a Bachelor of Fine Arts from the University of Oklahoma. Tonya performed professionally with Oklahoma's first modern dance company, Prairie Dance Theatre for numerous seasons. As Artistic Director, Tonya is able to fulfill her strong conviction that dance is more than a performance art; it is a life-long vehicle for giving back to the community and touching lives that might not otherwise be touched. Since implementing the after-school program, The Prairie Dance Experience, in 2003, hundreds of children have received free dance experiences and have been inspired toward excellence through the programs of Prairie Dance Theatre. Tonya has served as a Roster Artist for the Oklahoma State Arts Council since 2000. She has resided as a dance specialist with the DANCEwise Project in Putnam City School District since 2006 and has been on staff with Artworks Summer Camp since 1998. She serves on OSAI Dance Advisory board, UCO Dance Education Advisory Board, OAHPERD board and various arts in education task forces and groups. Staff Information Number of Full-time Staff 1 Number of Part-time Staff 0 Number of Contract Staff 4 Number of Volunteers 10 Staff Retention Rate 100 % 4
Are professional development opportunities provided? Does CEO/Executive Director have formal evaluations? Management Reports to Board? N/A Staff Demographics - Ethnicity African American/Black 3 Caucasian 2 Other 0 0 Staff Demographics - Gender Female 5 Organizational Plans Fundraising Plan Policy against commission-based compensation for fundraising consultant Communication Plan Strategic Plan Number of Years Strategic Plan Considers 1 Date Strategic Plan Adopted v 2012 Management Succession Plan Organization Policies and Procedures Continuity of Operations Plan Policies ndiscrimination Policy Whistle Blower Policy Document Destruction Policy Directors and Officers Insurance Policy Affiliations Affiliation Year Allied Arts member agency 2012 Oklahoma Arts Council 2012 National Dance Education Organization 2012 National Endowment for the Arts 2012 Awards 5
Awards Award/Recognition Organization Year Governor's Arts Award - Arts in Education Oklahoma Arts Council 2016 Government Licenses Is your organization licensed by the government (federal, state and/or local)? Governance Board Chair Dawn Collums Company Affiliation President Term Aug 2015 to July 2016 Board of Directors List Current as of Feb 01, 2017 Name Affiliation Status Rachel Benbrook The Arthritis Foundation Ande Burchfield Dawn Collums OKCPS Chloe Freeman Student, UCO n Sammi Hembree Tonya Kilburn Artistic Director Exofficio Kerrie Lloyd Emily Pool Student, OU n Sara Potts Laura Stanley Laura Story Attorney, Doemer Saunders Daniel Anderson Board Demographics - Ethnicity Asian American/Pacific Islander 1 Caucasian 9 Board Demographics - Gender Female 10 Governance Information Board Term Lengths Board Term Limits 3 years 2 terms Number of Full Board Meetings Annually 10 6
Board Meeting Attendance % 75 % Percentage of Board Making Monetary Contributions to the Organization Percentage of Board Making In-Kind Contributions to the Organization Board Orientation Constituency Includes Client Representation Written Board Selection Criteria? Written Conflict of Interest Policy? 100 % 100 % Standing Committees Volunteer Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Advisory Board Name Melanie Bratcher Becky Clinton Anita Jones Ann Shanks Celestia Stacy Laura Ward Affiliation Community Volunteer Community Volunteer Community Volunteer Community Volunteer Financials Current Fiscal Year Aug 01, 2016-July 31,2017 Current Year Budgeted Total Income $71,240 Current Year Budgeted Total Expenses $71,240 Prior Three Years' Financial History Income and Expenses Fiscal Year 2014 2013 2012 Total Revenue $45,608 $48,857 $42,779 Total Expenses $64,607 $42,828 $38,278 Revenue Less Expenses ($18,999) $6,029 $6,029 Income Sources 7
Fiscal Year 2014 2013 2012 Contributions -- -- -- Foundation and Corporation $46,671 $31,596 $41,173 Contributions Government Contributions $0 $0 $0 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- -- -- Individual Contributions -- $3,170 -- Indirect Public Support -- -- -- Earned Revenue -- $8,962 $1,606 Investment Income, Net of Losses -- $4,952 -- Unrealized Gain/Loss -- -- -- Membership Dues -- -- -- Special Events -- -- -- Revenue In-Kind -- -- -- Other ($1,063) $177 -- Expense Allocation Fiscal Year 2014 2013 2012 Program Expense $50,995 $36,801 $36,175 Administration Expense $13,612 $6,027 $2,103 Fundraising Expense -- -- -- Payments to Affiliates -- -- -- Total Revenue/Total Expenses 0.71 1.14 1.12 Program Expense/Total Expenses 79% 86% 95% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Fiscal Year 2014 2013 2012 Total Assets $8,410 $27,409 $21,380 Current Assets $8,410 $27,409 $21,380 Long-Term Liabilities -- -- -- Current Liabilities -- -- -- Total Net Assets $8,410 $27,409 $21,380 Short-term Solvency Fiscal Year 2014 2013 2012 Current Ratio: Current Assets/Current Liabilities -- -- -- Long-term Solvency Fiscal Year 2014 2013 2012 Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources 8
Fiscal Year 2014 2013 2012 Top Funding Source & Dollar Amount Foundation & Corporations $46,671 Foundations & Corporations $31,596 Foundations & Corporations $41,173 Second Highest Funding Source & Dollar Amount -- Earned Revenue $8,962 Earned Revenue $1,606 Third Highest Funding Source & Dollar Amount -- Investment Income $4,952 -- Endowment and Other Financial Information Endowment? Endowment Value $113,124.00 Endowment Spending Policy Endowment Spending Policy Percentage (if selected) Credit line? Rreserve fund? Tax Credits? Percentage 5 % Capital Campaign Currently in a Capital Campaign? Capital Campaign Anticipated in Next 5 Years? Comments on Financials Foundation Staff Comments Fiscal year 2016 and 2015 financial information came from the organization's financial statements as they were able to file a Form 990N instead of the traditional Form 990s. The 2014 financials came from the IRS Form 990. Therefore, you may see some discrepancies in the breakout of revenue, expenses, totals assets and/or net assets going from the financial statements and the Form 990s. te: FY14 there is a difference of $1,063 in the net assets on the FY14 Form 990 compared to FY13. Therefore, reduced the revenue in FY14. Contributions from foundations and corporations are listed under individuals when the breakout was not available. The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff. Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year. The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information 9
regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff. Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year. Created 02.01.2018. Copyright 2018 Oklahoma City Community Foundation 10