CAS 216 Beginning Word Instructional Packet

CAS 216 Beginning Word Instructional Packet Portland Community College Sylvania/Newberg Campus Classes Computer Applications/Office Systems Department Winter 2015 No. 23225

Course Outcomes Course Overview Upon successful completion of this course, student will be able to: Use Microsoft Word to create personal and/or business documents following current professional and/or industry standards. Use critical thinking skills to independently design and create word processed documents. Communicate in a business setting using word processing vocabulary Be prepared for intermediate level Word course. General Information Beginning Word is presented in weekly units to assist you in planning your coursework. In order to complete this course, it is important that you follow this schedule. You can work as fast you would like, but not as slow as you would like. Your instructor may have specific deadlines that you must follow in order to successfully complete the course. This instructional packet is your road map for the course. Always have it available when you are in class, and working outside of class, so that you are following the correct procedures and completing the required assignments. Your Time Commitment This course meets for four hours per week, with one additional hour required outside of class to meet the number of credit hours. You should plan to spend at least an additional 4-6 hours per week in order to complete this course. This meets the college standard of two hours outside of class for each credit. These additional hours may be completed in a campus computer lab or on your home computer. CAS 216 Beginning Word 2013 2

Types of Assignments This course consists of several types of assignments: Self-check Work Scored Assessments Performance Tests Portfolio Self-Check Assignments There are 20 self-check assignments that will earn one point for this course for a total of 20 points of the total points for your grade. Completed self-check assignments from each chapter will earn one point and each memo to your instructor will earn one point. The self-check work consists of the documents you create while working through the chapters in the textbook. These are called selfcheck assignments. It is your responsibility to self-check these documents against the pictures at the beginning of each chapter before submitting them to your instructor. Scored Assessments There are 29 scored assessments for this course, which will account for 145 points of the total points for your grade. You are expected to be able to complete the scored document assignments on your own, with very little help from your instructor. You will not have access to answer keys for these assignments. Each assessment is worth 5 points, and will be assessed by your instructor using the Document Scoring Guide. Documents that are used in business must be error free and professional appearing. Because our program is designed to prepare students for the world of work, these same standards will be used to assess your assessments. It is very important that you review your instructor s feedback on your Scored Assessments before you take a Performance Test. Performance Tests There are three performance tests for this course, which will account for 180 points of the total points for your grade. Each test will be worth 60 points. The test documents are similar to the assigned exercises from the textbook. The tests are open book and open notes. You will have one class period (1 hour and 50 minutes) to complete a test. CAS 216 Beginning Word 2013 3

Portfolio As part of the graded requirements for this course, you will assemble a portfolio consisting of work that is representative of what you have learned in this course. This portfolio will be a folder or notebook and demonstrate the skills acquired in the Beginning Microsoft Word course. The portfolio will account for 40 points of the total points for your grade. Details for the portfolio will be presented in Week 4 and Week 10. Grading Criteria Activities Points Each Total Chapter Self-Check and memos to instructor 1 20 Scored Assessments 5 145 Performance Tests 60 180 Portfolio 40 40 Total Points 385 Points to Test 1 Grade Points to Test 2 Grade Final Points Grade Percentage 117-131 A 224-249 A 346-385 A 90-100% 104-116 B 199-223 B 308-345 B 80-89% 91-103 C 174-198 C 270-307 C (or P) 70-79% 78-90 D 149-173 D 231-269 D 60-69% <78 F <149 F <231 F (or NP) 59% CAS 216 Beginning Word 2013 4

Course Procedures Weekly Procedures o Read and review the weekly outlines. o Read the assigned chapters listed on the weekly outlines as you complete the self-check assignments. o Complete Self Work use the self-check key found in answer key link on your desktop to review your final document and have your instructor preview at your computer screen. o Complete Scored Assessments--scored assessments are printed and placed in your individual folder for grading. You may use the color printer for assignments that include the use of color. Note: each instructor will have specific procedures for submitting graded work. o Compose and format memo composition exercises as assigned. Use the style guide format for your memos. o You will have three production tests in the course. You will fill out a test request form one class session prior to the date the test is assigned. Please place the test request form in the classroom at the designated tray. Proofreading Work It is important that you submit professional looking documents in this course. Be sure to use Print Preview to look at your work critically before submitting it to your instructor. For self-check work, be sure you compare your documents with the answer keys for accuracy. Proofreading is a very important skill to develop. Everyone makes keyboarding errors. (We have yet to meet a person who makes no errors.) However, in order to correct your keyboarding errors, they must be found. This is where your proofreading skill comes in. Please use the following techniques when proofreading your documents: CAS 216 Beginning Word 2013 5

Use spelling/grammar check first. Compare your document word-for-word or number-by-number with the copy from which you were keying. Placing a finger on each word or number as you compare your document with the copy may help you to keep from reading too far ahead and missing an error. Look at the printed document or use print preview if not printing. Does it look professional? Compare it with a similar document you have completed in the past, with the textbook, or with the Style Guide. Is the format correct? Have you followed the instructions for setting up this type of document? Proofread the document, and then put it aside. Proofread your document again. You may be surprised at the errors you find when you use this delayed proofreading technique. Proofreading a document one time is not enough. Documents should be read at least twice. Additional Tips: Read for meaning. Use the Show/Hide button to display nonprinting characters; look at the document on the screen to make sure you have used Word features correctly. Have you used the format buttons or tab settings appropriately to align text? Remember, do not use the space bar to align text; the space bar should be used only between words and at the end of sentences. CAS 216 Beginning Word 2013 6

Scoring Guide Your documents will be graded using the following Scoring Guide. Before submitting an assignment for grading, you should assess the document yourself using the scoring guide. If your work falls in the error-free category, go ahead and submit it. If it is not, edit it so that it does meet the requirements for errorfree. Word Processing Document Scoring Guide Error-Free Usable Minor Edit Major Edit Unusable Incomplete Accuracy and Appearance No text or data errors No format errors Software features used correctly This document looks professional in every way Followed all instructions as presented 5 Points One text or data error that does not alter meaning of document One minor format error Followed all instruction s as presented 4.5 Points One error that spell check could not find Minor text or data error Two minor format errors One minor instruction not followed 4 Points Two errors that spell check could not find. Major text or data error Major format error One major instruction not followed 3.5 Points Any error spell check could find. More than two errors that spell check could not find Format errors that make the document unusable More than one instruction not followed 3 Points Work is incomplete Multiple errors spell check could find Multiple format errors Multiple instructions not followed 0-2.5 Points 100% 90% 80% 70% 60% 0-50% A+ A B C D F CAS 216 Beginning Word 2013 7

Submitting Work The assignments for each week are due the first class session of the following week. For example, Week 1 work is due the first class session of Week 2. Work submitted late may not get scored. Each instructor has their own preferred method for submission of work. Please be sure that you submit your work as directed by your instructor for this course. Recording your Progress Your instructor will record your scores on a progress record which is stapled inside your student folder. At the end of this packet is a copy of a blank progress record for your own use. Do not write on the progress record in your student folder, and do not remove your folder from the classroom. Marketable Skills Award and Certificates of Completion Students who take a series of related classes may earn a Marketable Skills Award. These awards are a great way to enhance your resume. Informational handouts are in the CAS classrooms. Ask your instructor for the handout that explains how you can earn a Marketable Skills Award. Start now working to earn your award. CAS 216 Beginning Word 2013 8

Weekly Assignment Modules CAS 216 Beginning Word 2013 9

Week 1 This week you will begin learning some basic features of Microsoft Word. Your Week One assignments will introduce you to: Creating, saving, and printing documents Closing and opening documents Moving around a Word document Selecting, inserting, and deleting text The Undo and Redo buttons How to use Help in Word If you have questions about any of these concepts while you are working on your assignments, please let your instructor know! Chapter 1 Creating, Printing, & Editing Documents Begin reading Chapter 1, pages 3-27. Your textbook is set up for you to read and do. Read about each concept or feature and then complete the assigned selfcheck exercises as you proceed through the chapter. Note: not all exercises will be assigned or have files that will be saved. Follow the outline below: Self-Check Assignments Exercise 1.1 (A-B) pp. 6-12. (There will be one file to save when completed) Exercise 1.2 (A-B) pp. 12-16. (Check your document with the self-check key) Exercise 1.3 (A-B) pp. 16-19. (There is no printout for this exercise) Exercise 1.4 pp. 20-23. (Check your document with the self-check key) Exercise 1.5 pp. 24-25. (Check your document with the self-check key) Exercise 1.6 (A-B) pp. 25-28. (There is no printout for this exercise) Week 1 continued on next page CAS 216 Beginning Word 2013 10

Scored Assessments Complete the following scored assignments. Most assessments will be found at back of each chapter unless you are completing an assignment that is customized and has special instructions in this packet. Be sure to read the directions for each assignment listed below. Introductory Paragraph: Type a document telling your instructor why you are taking the Beginning Word course and what you hope to learn. Begin with the title Why I am Taking CAS 216 at the left margin. Press enter two times and begin your paragraph(s). This document should be a minimum of four complete sentences. Proofread and correct all errors as you type. o Be sure to add your reference initials at the end of the document with the assignment name Intro Paragraph. Example: xx intro paragraph o Save your document and submit as instructed. Assessment 1.1: C01-A01-CoverLtrs p. 31. Complete the assessment following the steps outlined in the textbook. Save to your storage device. Include the proper reference line with your initials and file name. CAS 216 Beginning Word 2013 11

Week 2 Your Week Two assignments will be from Chapters 2 and 3 and will introduce you to: Formatting text Applying quick styles and themes Aligning text Indenting text The Format Painter Line spacing Bullets and numbering Chapter 2 Formatting & Managing Documents Self-Check Assignments Exercise 2.1 (A-D) pp. 37-48. This assignment will have four parts. As you progress through each part of the assignment (A, B, C, D) save as instructed in your textbook. You will have one completed file when you have completed Part D. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment. Exercise 2.2 (A-C) pp. 49-53. Scored Assessments Assessment 2.3: C02-A03-ManageData p. 57. Assessment 2.5: C02-A05-Memo p. 58. Memo formats can vary depending on the textbook or reference manual. Please refer to Appendix C in the back of your textbook or the style guide for this course when formatting a memo document. Week 2 continued on next page CAS 216 Beginning Word 2013 12

Chapter 3 Aligning and Indenting Paragraphs Self-Check Assignments Exercise 3.1 (A-F) pp. 63-76. This assignment will have six parts. As you progress through each part of the assignment (A, B, C, D, E, F) save as instructed in your textbook. You will have one completed file when you have completed Part F. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment. Exercise 3.2 (A-D) pp. 76-81. Follow the instructions for completion for 3.1. You will have one file when you complete Part D. Exercise 3.3 (A-B) pp. 81-83. Scored Assessments Assessment 3.3: C03-A03-Biblio p. 87. Assessment 3.4: C03-A04-TravelAdv p. 88. For step #6, you can choose the same Reflection text effect as you did for the title in step #5. CAS 216 Beginning Word 2013 13

Week 3 Your Week Three assignments will be from Chapters 4 and 5 and will introduce you to: Paragraph borders and shading Sorting text in paragraphs Setting tabs Moving and copying text Checking spelling and grammar Using the Thesaurus Chapter 4 Customizing Paragraphs Self-Check Assignments Exercise 4.1 (A-B) pp. 95-98. Exercise 4.2 (A-C) pp. 98-104. Exercise 4.3 (A-E) pp. 104-112. This assignment will have five parts. You will have one completed file when you have completed Part E. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment. Exercise 4.4 (A-C) pp. 112-115. Exercise 4.5 (A-B) pp. 116-117. Exercise 4.6 (A-B) pp. 118-120. Scored Assessments Assessment 4.3: C04-A03-NewEmp p. 124-125. Assessment 4.7: C04-A07-Ch01TofC p. 128. Week 3 continued on next page CAS 216 Beginning Word 2013 14

Chapter 5 Proofing Documents Self-Check Assignments Exercise 5.1 pp. 133-136. Exercise 5.2 (part A only) pp. 137-138. Exercise 5.3 (A-C) pp. 144-147. Exercise 5.4 (part A only) pp. 148-152. Scored Assessments Assessment 5.2: C05-A02-PrepareResume pp. 155-156. Other Assignments Memo Writing Assignments: Throughout this course, you will compose memos to your instructor on a specific topic. The memos you compose will help to reinforce your writing skills and provide an opportunity to compose at the computer and properly format a memo. What Makes an Acceptable Memo? The memorandum (memo) is used within a business as a way to communicate with others within that business. Use the business memo format to complete these memo-writing assignments. (Refer to your Style Guide or Appendix C in the back of your textbook as needed.) Your memo must be grammatically correct with no spelling or punctuation errors. Spell check must be used. Write in complete sentences, and proofread carefully. Your instructor may ask you to resubmit the memo if it is not done correctly. Note: E-mail has replaced most memos today but writing a clear concise memo or e-mail is essential for today s business communication. Memo to Instructor Your PCC program of study Compose a short memo to your instructor using the correct memo format found in the Style Guide or in Appendix C in the back of your textbook. Use PCC Major as your Subject Line. In your memo share what is your major at PCC and why you chose this or what you would like to take as a course of study and major. CAS 216 Beginning Word 2013 15

Week 4 Your Week Four assignments will be a review and application of the concepts and features you have learned in Chapters 1-5. Unit 1 Preparing Documents Scored Assessments Assessment U1.6: U1-PA06-TrainCosts p. 161-162. Assessment U1.9: U1-PA09-ResumeFormat p. 164. Letter 1 from Style Guide: Type the business letter to Mr. John Student using the default normal style. Format as shown in the sample in your style guide. Save the document as xx Letter 1. (Replace xx with your initials.) Assessment U1.11: U1-PA11-Announce p. 167. You may add your own enhancements for text, font color, paragraph shading, and bullets when formatting this assignment. Performance Test 1 Must be completed by Week 5. Requesting a Test The Test Request Form must be filled out at least one class session prior to the date that you are scheduled to take your Performance Test. The test request forms are on the counter in your classroom. (Check with your instructor.) On the form, provide your name, your instructor's name, the class name, the date that you want to take the test, and whether you are requesting Test 1, 2, or 3. Test Strategies Preparation: The tests for this class are open-book/open-note. Use bookmarks to mark pages in your text to refer to during the test. Have sample documents that you have created during the course available for review when taking your test. Week 4 continued on next page CAS 216 Beginning Word 2013 16

Taking the Test: Take a deep breath and remember that you are prepared for this test. After finishing the test, proofread for errors and reread the test instructions carefully. Have you corrected all errors, and have you followed all instructions? Use the features of the software to assist you in proofreading (such as spell check). Performance Test 1 Fill out a Test Request Form at least one class session prior to your taking the test. Performance Test 1 will be worth 60 points. Points will be deducted for spelling errors, typos, incorrect formatting and not following the directions. Two points will be deducted for spell-check or word use errors as well as major formatting errors. One point will be deducted for minor editing errors. Test 1 consists of three documents. You will have 1 hour, 50 minutes to complete the test. The test may include the following items: Keying a memo and a business letter Text formatting (bold, underline, italics, color, alignment) Using spelling and grammar check Changing horizontal alignment (center, justify, etc.) Indents Changing line spacing Changing fonts Numbered or bullet lists Tabs Adding paragraph borders and shading Quick Styles, Style Sets and Themes Moving and copying text CAS 216 Beginning Word 2013 17

Week 5 Your Week Five assignments will be from Chapters 6 and 7 and will introduce you to: Document views Changing margins, page orientation, paper size Utilizing the Page Setup dialog box Page borders Inserting page and section breaks, blank pages, and cover pages Page numbering Creating and formatting text in columns Headers and footers The Click and Type feature Vertically centering text Chapter 6 Formatting Pages Self-Check Assignments Exercise 6.1 (A-D) pp. 175-182. This assignment will have four parts. You will have one completed file when you have completed Part D. Exercise 6.2 (A-C) pp. 183-186. Exercise 6.3 (A-D) pp. 187-193. Exercise 6.4 (A-C) pp. 193-198. Scored Assessments Assessment 6.3: C06-A03-InterfaceApps p. 202. Assessment 6.5: C06-A05-C06-A05-Announce p. 203. Week 5 continued on next page CAS 216 Beginning Word 2013 18

Chapter 7 Customizing Page Formatting Self-Check Assignments Exercise 7.1 (A-C) pp. 211-217. Exercise 7.2 (A-C) pp. 217-221. Exercise 7.3 (A-C) pp. 222-227. Exercise 7.4 (A-B) pp. 228-230. Scored Assessments Assessment 7.1: C07-A01-Strategies p. 232. Other Assignments Compose a short memo to your instructor using the correct memo format. Use Hobby as your Subject Line. In your memo describe a hobby or activity that you enjoy doing (whenever you are not studying, of course). Refer to the information on "What Makes an Acceptable Memo." in Week 3 in your packet. Follow the memo format from Appendix C in the back of your textbook or the style guide format. Portfolio 1 Submission: Draft Submission 5 points Preparing Your Portfolio As part of the graded requirements for this course, you will assemble a portfolio consisting of work that is representative of what you have learned in this course. This portfolio will be a folder or notebook and demonstrate your skill with Microsoft Word. Your portfolio must include documents that reflect the work completed in the course. You will submit your portfolio in two installments. The first submission will be a draft and should include a cover page and table of contents as well as summaries of the documents chosen to include in your portfolio. Your instructor will give suggestions for improvement and highlight items to edit. The final submission must include documents from Weeks 1-10 and include the cover page, updated table of contents and documents descriptions. Submit 9 or 10 documents. A description and or summary page of the software features used to complete each document must also be included. Week 5 continued on next page CAS 216 Beginning Word 2013 19

Portfolio Part 1 For the first submission, select and print several documents from the exercises that you have completed to this point. Create a professional-looking cover page. Avoid cutesy clipart. You may use one of Word 2013 cover pages or create your own style. Cover Page--should include the name of the course; i.e., CAS 216 Beginning Word or Beginning Word, your name, submitted to your instructor, the term is optional. Table of Contents--should follow a standard contents format (Job C04A02) may include short summaries on the contents page or put summaries on a separate page. Use the type of document, not the file name. Summaries should give a short overview of the features used and why you chose this particular document. Use features to enhance these pages such as paragraph shading, heading styles. Identify the job or assignment before the summary. Use proper sentence structure and proofread and spell-check. Do not include assignments that had errors unless you edit them. You may set up your portfolio in an electronic file format as one document or save each page separately. CAS 216 Beginning Word 2013 20

Week 6 Your Week Six assignments will be from Chapters 8 and 9 and will introduce you to: Inserting symbols, special characters, drop caps Inserting date and time Inserting a file into an open document Document management with folders Previewing a document Chapter 8 Inserting Elements and Navigating in a Document Self-Check Assignments Exercise 8.1 (A-D) pp. 241-246. You will have one completed file when you have completed Part D. Exercise 8.2 (part A only) pp. 246-248. Scored Assessments Assessment 8.1: C08-A01-EmpAppoints p. 259. MLA Report from Style Guide: Read the instructions in the Style Guide for an MLA Style Sample Report. Type the two-page MLA Report following the instructions in the Style Guide. Save the document as MLA Report. Chapter 9 Maintaining Documents This chapter covers material for file management concepts. The textbook is written for the Windows 8 system. Throughout Exercise 1, work within the data files Chapter 9 folder that you copied from the network. Create your folder, delete, copy and move files all within this folder. Self-Check Assignments Exercise 9.1 (A-G) pp. 268-280. Exercise 9.2 (A-C) pp. 281-287. Exercise 9.3 pp. 287-289. Scored Assessments Assessment 9.3: C09-A03-Fax p. 293. CAS 216 Beginning Word 2013 21

Week 7 Your Week Seven assignments will be from Chapter 10 and11 and will introduce you to: Print options Creating and printing envelopes Inserting and formatting clip art Chapter 10 Managing and Printing Documents Self-Check Assignments Exercise 10.1 (A-H) pp. 300-312. There are no documents to submit for Chapter 10, Exercise 1A-H. These exercises show how to use and manage the various features of printing. IMPORTANT NOTE: DO NOT PRINT THE ENVELOPE OR LABELS IN YOUR CAS CLASSROOM. HAVE YOUR INSTRUCTOR VIEW YOUR FINISHED DOCUMENT FROM YOUR COMPUTER SCREEN. Exercise 10.2 p. 313-314. Exercise 10.3 (A-B) pp. 315-317. Exercise 10.5 p. 319. Other Assignments Compose a short memo to your instructor using the correct memo format. Use Favorite Book as your Subject Line. In your memo share what is your favorite book you have read and why you enjoyed reading it. Scored Assessments Assessment 10.2: C10-A02-Envelope p. 323. Assessment 10.3: C10-A03-Labels pp. 323-324. Week 7 continued on next page CAS 216 Beginning Word 2013 22

Chapter 11 Inserting Images Self-Check Assignments Exercise 11.1 pp. 341-344. Exercise 11.2 p. 344-348. Exercise 11.3 pp. 349-350. Exercise 11.4 (A-B) pp. 351-356. Scored Assessments Assessment 11.2: C11-A02-PremPro p. 368-369. Performance Test 2 Fill out a Test Request Form at least one class session prior to your taking the test. Performance Test 2 will be worth 60 points. Points will be deducted for spelling errors, typos, incorrect formatting and not following the directions. Two points will be deducted for spell-check or word use errors as well as major formatting errors. One point will be deducted for minor editing errors. Test 2 consists of three documents. You will have 1 hour, 50 minutes to complete the test. The test may include the following items: Vertically centering text Applying templates Adding cover pages, watermarks, and page borders Changing a document s margin settings and orientation Updating placeholder fields Formatting clipart CAS 216 Beginning Word 2013 23

Week 8 Your Week Eight assignments will be from Chapters 13 and 16 and will introduce you to: Inserting and formatting tables Producing multiple letters at the same time by using Word s Mail Merge feature Chapter 13 Creating Tables Self-Check Assignments Exercise 13.1 (A-C) pp. 428-435. Exercise 13.2 (A-B) p. 435-440. Exercise 13.5 p. 444. Scored Assessments Assessment 13.1: C13-A01-LtrCofC p. 447. Letter with Table Document: Review notes below. Instructions will follow. Formatting Tables The table structure as well as the table titles should always be centered horizontally. It is common practice to center tables vertically if you only have one table on the page. Please center all individual tables both vertically and horizontally. See page 230 for a review of vertically centering. If you have a column of money amounts, they must be aligned at the right. See example below: Name Amount Jane Smith $1,452 Robert Jones 998 Paul Brown 300 Mary Day 2,500 Week 8 continued on next page CAS 216 Beginning Word 2013 24

Letter with Table Document Key the following business letter using the proper format provided in your Style Guide, and add a table using the Word Table Feature. You will provide the appropriate salutation and closing. After keying the first part of the letter, type the title of the table (Course Offerings) in 14 point, bold, centered. Create a table with 3 columns and 4 rows. Autofit contents. Center and bold each column heading. (Use 12 point font size.) After completing the table, key the rest of the letter. Save the document as Letter with Table Document. Don t forget to add a reference line. The letter is to Ms. Sonya Gooden, 1045 Cedar Lane, Portland, OR 97219. The letter is from Juan Santana, Advisor. Thank you for your interest in our educational offerings. Listed below is the information that you requested regarding the courses that you are considering taking next year. Course Offerings Course Title Credits Term Offered Biology 4 credits Fall Term Writing 3 credits Winter Term Excel 3 credits Fall Term Please call me at 503.977.2886 if you would like to meet regarding your class schedule. I am available on Tuesdays and Thursdays from 9 until 2 p.m. I look forward to meeting with you. Week 8 continued on next page CAS 216 Beginning Word 2013 25

Chapter 16 Merging Documents Self-Check Assignments Exercise 16.1 (A-C) pp. 528-536. Exercise 1 uses the No Spacing style, instead of the 2013 Normal style that you ve been using so far in this course. The No Spacing style does not automatically double-space when you press Enter. In order to get a blank line between your paragraphs, you will need to press Enter twice at the end of each paragraph. When completing Chapter 16, Exercise 16.1A, you will be setting up your recipient list. Be sure to save this list properly to your storage device. When you complete Exercise 1A, do not close the document window. Set the current document with no spacing and then continue with formatting the business letter beginning with the date as outlined in Exercise 1B. The letter style must follow the Style Guide format. NOTE: Your main document must be associated with the recipient list you just typed or you will see the address block and other items on the merge ribbon shown grayed out and not accessible. Exercise 16.2 p. 537-539. Do not print this file. Exercise 16.3 p. 539-541. Do not print this file. Notes for Printing Merge Documents (only print if instructed to do so) To Print Main Document 1. After printing and closing the merged documents, the main document will be open. 2. In the main document, you should see the merge fields <<Address Block>>, <<Greeting>>, and so on. 3. Change the reference line to match the saved name. Be sure the words Main Document or MD are part of the saved file name. 4. Print. To Print the Data Source File 1. Open Microsoft Access from the Start button. 2. Click File/Open. 3. Find the file. It will have an.mdb extension at the end or an icon with a key on it. Week 8 continued on next page CAS 216 Beginning Word 2013 26

4. Open the file. 5. Click the File button, then select Print and Print Preview. Click on the Landscape button on the ribbon. 6. Click on the Print button to print the list. Other Assignments Complete the following Practice Merge assignment: Using the steps you just learned to create a mail merge letter, complete the following: 1. In a blank document, create the following recipients. Save the Address List as xxpracticemergeds. Mr. and Mrs. Alex Sands Mr. Joseph Alton Ms. Tatiana Pavlova 222 Ash Street 346 Winston Avenue 1504 Oak Street Portland, OR 97221 Seattle, WA 98204 Salem, OR 97214 2. Create the following main document, matching the format used in your first mail merge. Save the Main Document as xxpracticemergemd. Week 8 continued on next page CAS 216 Beginning Word 2013 27

Today s Date <<Address Block>> <<Greeting Line>> As you have probably noticed, <<Title>> <<LastName>>, your branch of the Fitness Athletic Club has been undergoing major renovations. You will be happy to know that we have finally cleared away the rubble. We ve installed the new equipment, including a new suite of treadmill machines. We want to thank you for your patience while we expanded our facilities. We realize you put up with a lot of inconvenience. As a sign of gratitude, we invite you to register for three free hours with one of our certified personal trainers. Just bring this letter to your branch of the Fitness Athletic Club to sign up. Our trainers are available Monday through Saturday. While you are at the club, take a look at our new schedule for yoga classes. We hope you will like the additional weekend options. We look forward to seeing you at the Fitness Athletic Club. Sincerely yours, Maria Markus Facilities Manager xx Practice Merge 3. Merge all three letters and save them in a new document. Save the merged letters document as xxpracticemergeltrs. 4. Print all three merge documents if instructed to do.(practicemergeds, PracticeMergeMD, and PracticeMergeLtrs). Scored Assessments Assessment 16.1: C16-A01-BTDS p. 563-564. Create a Data Source file. This file is needed to complete Assessments 16.2 and 16.3. Assessment 16.2: C16-A02-BTVacPkgs p. 564. Create a Main Document and merge with a Data Source file. Save your merged letters separately from your main document. CAS 216 Beginning Word 2013 28

Week 9 Your Week Nine assignments will be from Chapters 19 and 21 and will introduce you to: Inserting elements in headers and footers Creating a different first page header Using Building Blocks Inserting Fields Chapter 19 Managing Page Numbers, Headers, and Footers Self-Check Assignments Exercise 19.1 pp. 642-644. Exercise 19.3 (part A only) pp. 647-648. Exercise 19.4 pp. 651-652. Exercise 19.6 (A-B) pp. 653-656. Scored Assessments Assessment 19.3: C19-A03-SoftwareChapters p. 661. Chapter 21 Inserting and Customizing Quick Parts Self-Check Assignments Exercise 21.1 pp. 718-721. Exercise 21.4 (A-B) pp. 738-742. Scored Assessments Assessment 21.1: C21-A01-PropProIssues p. 745. CAS 216 Beginning Word 2013 29

Week 10 Your Week Ten assignments will be from Chapter 26 and will introduce you to: Inserting and modifying citations and bibliographies in an MLA style report Self-Check Assignments Exercise 26.2 (A-E) pp. 925-936. Scored Assessment Assessment 26.2: C26-A02-PrivRights (Steps 1-16 only) pp. 942-944. Portfolio Final Submission Select Portfolio Documents, Assemble Portfolio, and Write Summaries Select the final documents for your portfolio. Review the rubric on the next page prior to submitting your final portfolio. Total Points for the portfolio will be 40 pts. Performance Test 3 Performance Test 3 is open book/open note and will be completed at the computer. A Test Request Form must be filled out at least one class session prior to your taking the test. Test 3 consists of three documents. You will have 1 hour, 50 minutes to complete the test. The test may include the following items: Using mail merge to create merged documents Keying a business letter with a table within the letter. (Use Word Table Feature for creating the table.) Keying a table with shading Keying a report with headers/footers CAS 216 Beginning Word 2013 30

Portfolio Page Draft Submission Final Submission Cover Page Table of Contents Summaries Documents Details Includes cover page, table of contents, summaries of documents chosen through Week 5. Submitted by Week 6 Feedback and editing incorporated as noted by instructor feedback Professional format/style; includes course number, student name, all information centered appropriately, instructor name (properly spelled), no spelling errors. Includes Table of Contents title; type of document or document name (not file name), page numbers or sequence of documents presented at right margin using leader tab, no spelling errors. May use enhancements such as bold, shading, font styles Includes overview of features used to create documents; proper grammar and sentence structure, may include bullets, shading, etc. All documents listed in summary are included in sequence; no editing errors; 9-10 documents are included; Documents assembled in appropriate notebook; submitted by due date. Professional presentation. Points Earned Points Possible 5 10 10 10 5 Total Points 40 CAS 216 Beginning Word 2013 31

Course Evaluation You will receive an email with a link to complete an evaluation for this course. Please take a few minutes to give us feedback. This evaluation is completely anonymous and not released to your instructor until after grades are submitted. There is a time limit on the evaluation, so please don t delay. You can also access Course Evaluations in MyPCC in the My Courses tab under View My Course Evaluations link. Thank you for taking the time to complete this evaluation! CAS/OS Program Information Advising Web Site Visit the following web site if you would like information about the CAS/OS certificate and degree programs: http://www.pcc.edu/cas Certificates of Completion-Career Pathways The Certificates of Completion is a state-approved program that provides short term goals geared towards specific areas in Computer Applications and Office Systems. Students will be able to earn the short-term certificates and then continue on to our existing one-year and two-year programs in a seamless path. These certificates may also provide short-term goals that will lead toward entry-level jobs.. Certificates may range from 13-43 credits. CAS 216 Beginning Word 2013 32

Certificates Offered: Basic Computer Literacy (13 credits) Word Processing (26 credits) Spreadsheet (27 credits) Office Assistant (43 credits) Web Assistant I (12-14 credits) Web Assistant II (23-25 credits) Virtual Assistant (27 credits) Advanced Certificate You have completed Beginning Word (CAS 216). Intermediate Word (CAS 217) is the next class in the sequence. The same textbook that was used for CAS 216 is used for CAS 217. Many of the chapters in your text that were not covered in Beginning Word are covered in Intermediate Word. Please check with your instructor if you want information on other Computer Applications/Office Systems classes. Consulting with a Computer Applications/Office Systems faculty advisor is important to the student s selection of courses. CAS 216 Beginning Word 2013 33

Academic Integrity/Course Policies Agreement Chapter 10: 10.1(A-H), 10.2, 10.3(A-B), 10.5 Chapter 1: 1.1(A-B), 1.2(A-B), 1.3(A-B), 1.4, 1.5, 1.6(A-B) Introduction Paragraph (see packet) Assessment 1.1: C01-A01-CoverLtrs Chapter 2: 2.1(A-D), 2.2(A-C) Test 2 Assessment 10.2: C10-A02-Envelope Assessment 10.3: C10-A03-Labels Memo to Instructor (Favorite Book) Chapter 11: 11.1, 11.2, 11.3, 11.4(A-B) Assessment 11.2: C11-A02-PremPro Assessment 2.3: C02-A03-ManageData Total Points thru Test 2 = 249 Assessment 2.5: C02-A05-Memo Chapter 3: 3.1(A-F), 3.2(A-D), 3.3(A-B) Assessment 3.3: C03-A03-Biblio Chapter 13: 13.1(A-C), 13.2(A-B), 13.5 Assessment 3.4: C03-A04-TravelAdv Ch. 4: 4.1(A-B), 4.2(A-C), 4.3(A-E), 4.4(A-C), 4.5(A-B), 4.6(A-B) Assessment 4.3: C04-A03-NewEmp Assessment 4.7: C04-A07-Ch01TofC Chapter 5: 5.1, 5.2(A only), 5.3(A-C), 5.4(A only) Assessment 13.1: C13-A01-LtrCofC Letter with Table Document (see packet) Chapter 16: 16.1(A-C), 16.2, 16.3 Practice Merge: packet document Assessment 16.1: C16-A01-BTDS (DS) Assessment 16.2: C16-A02-BTVacPkgs (MD & merged) Assessment 5.2: C05-A02-PrepareResume Week 9 Memo to Instructor (PCC Program of Study) Assessment U1.6: U1-PA06-TrainCosts Chapter 19: 19.1, 19.3(A only), 19.4, 19.6(A-B) Assessment 19.3: C19-A03-SoftwareChapters Chapter 21: 21.1, 21.4(A-B) Assessment 21.1: C21-A01-PropProIssues Assessment U1.9: U1-PA09-ResumeFormat Letter 1 - Style Guide (see packet) Week 10 Assessment U1.11: U1-PA11-Announce Test 1 Week 1 Week 2 Week 3 Week 4 Total Points thru Test 1 = 131 Week 5 Chapter 6: 6.1(A-D), 6.2(A-C), 6.3(A-D), 6.4(A-C) Test 3 Chapter 26: 26.2(A-E) Assessment 26.2: C26-A02-PrivRights (steps 1-16 only) Portfolio - Final Submission Assessment 6.3: C06-A03-InterfaceApps Total Points thru Test 3 = 385 Assessment 6.5: C06-A05-Announce Week 11 Chapter 7: 7.1(A-C), 7.2(A-C), 7.3(A-C), 7.4(A-B) Self-Check/Memos Points = 20 Assessment 7.1: C07-A01-Strategies Assessment Points = 145 Portfolio - Part 1 (Draft Submission) Performance Test Points = 180 Memo to Instructor (Hobby) Portfolio Points = 40 Week 6 Chapter 8: 8.1(A-D), 8.2(A only) Assessment 8.1: C08-A01-EmpAppoints MLA Report - Style Guide (see packet) Chapter 9: 9.1(A-G), 9.2(A-C), 9.3 Assessment 9.3: C09-A03-Fax Total Points = 385 Final Grade Week 7 Week 8 Accumulated Points for Grades Thru Tes t 1: A=117-131, B=104-116, C=91-103, D=78-90, F=<78 Thru Tes t 2: A=224-249, B=199-223, C=174-198, D=149-173, F=<149 Final Points: A=346-385, B=308-345, C=270-307, D=231-269, F=<231 CAS 216 Beginning Word 2013 34