Junior Volunteer Program Information Packet
2017 Junior Volunteer Program Prospective Volunteers: Thank you for your interest in Mary Washington Healthcare s 2017 Junior Volunteer Program. Included with this document, you will find: An overview of the Junior Volunteer Program Links to the Junior Volunteer Program application (pay careful attention to choose the hospital to which you wish to apply) An application checklist to aid you in compiling all required information Two (2) recommendation forms that must be submitted before the application deadline of 4:00 PM, Wednesday, March 8, 2017. Please read the entire content carefully and feel free to ask any questions concerning the information given. Specific contact information for each hospital is listed in the Overview document and again on the electronic application. Participation in the Junior Volunteer Program provides a meaningful service to our patients, patient families, and staff. This is a serious commitment of time and energy, one you should think through thoroughly. Give realistic consideration to other commitments such as sports, summer camps, vacations, etc. Review the requirements of this program carefully and discuss them with your parents or guardian before submitting an application. Thank you again for your interest and please read on to learn more about becoming a 2017 Mary Washington Healthcare Junior Volunteer. Sincerely, Patricia Wolfrey Manager, Volunteer Services
2017 Junior Volunteer Program Program Overview Mission Statement for Mary Washington Healthcare (MWHC) To improve the health of the people in the communities we serve. Purpose of Junior Volunteer Program The Junior Volunteer Program strives to introduce local high school students to the diverse career opportunities within Mary Washington Healthcare and to experience the satisfaction from serving others while developing a sense of civic responsibility. In keeping with our mission s focus on community, this program is only available to those students residing in and attending high school in MWHC s primary service area. Guidelines Participation is open to students who live or attend school in the MWHC service area and are genuinely interested in giving excellent service to patients, families, staff and visitors of Mary Washington Healthcare. Junior Volunteers must be between the ages of 14 17 and currently attending high school. Rising freshmen must wait until next year. We will not accept those who are currently in 8 th grade. Junior Volunteers must be available to work five full weeks during one of the two summer sessions (see application for dates and times.) If you know in advance that you will be attending summer camp, traveling out of town, or unavailable to fulfill the time requirements, please do not apply. Completed applications and supporting documentation should be submitted on or before 4:00 PM, March 8, 2017. Only complete application packets that meet the deadline will be evaluated. Please be mindful that this is a highly competitive selection process. Due to limited site placements, we will not be able to accept every applicant. Selected applicants MUST attend the mandatory Parent/Guardian information session and the mandatory volunteer orientation. Volunteer Requirements Age You must be at least 14 years of age by March 1, 2017 and currently attend high school. There are no exceptions. Scholastic Requirements Applicant must have a good scholastic average and acceptable attendance record. Copy of current report card or transcripts will be required for those invited to move forward to the interview phase.
2017 Junior Volunteer Program Service Requirements Junior Volunteers must be able to work a minimum of 40 hours during the assigned summer session. The minimum commitment is 4 hours per day, two days per week. This is fulfilled in one of two 5- week sessions. Certificates (verification) of accomplishment will only be given to those completing the full 40 hours. Uniform/Dress Code All Junior Volunteers will be required to wear the designated shirt with khaki pants. Shirts can be purchased at orientation for $15.00. Junior Volunteers not only represent the organization but also represent themselves. Everyone is expected to be clean and professional at all times. Anything less is considered non-compliant and the volunteer will be sent home. Specific dress code requirements will be covered at the mandatory Parent/Guardian meeting. Transportation Junior Volunteers are responsible for transportation to and from the hospital. Communication and Application Status Notification Communication will be conducted via email. Applicants will be notified of their application status and receive further instructions addressed to the email listed in the application. Timely response to invitations and notifications is the responsibility of the applicant. We ask that the teen themselves, not the parents, handle communication with our office. This promotes relationship building and is an excellent learning opportunity for the student. Interview Selected applicants, who are new to the program, will participate in a group interview. Those invited to advance to the interview process will receive an email notification of the dates and times. It is the applicant s responsibility to check their email and respond accordingly. Failure to respond in a timely manner will remove the applicant from consideration. The interview is waived for participants in the 2016 Program. Orientation All students, including those returning from last year, must attend orientation. There are no exceptions. If offered a position in this year s program, you will be required to attend the orientation that coincides with the session dates listed on your application.
2017 Junior Volunteer Program Junior Volunteer Application Checklist If you feel confident that you are able to meet these requirements, please proceed with your application submission. Please use the list below as your final checklist to be certain you have not missed anything. Only complete packets will advance in the selection process. Submit the online application and either mail or hand-deliver the required recommendations to the hospital to which you are applying. Submissions should be received no later than 4:00 PM, Wednesday, March 8, 2017. Completed Online Application (found at volunteers.mwhc.com) The application form must be completed in its entirety. Applications must be received by 4:00 PM, March 8, 2017. Recommendations (2 recommendations are required) Two copies of this form are included in the Information Packet and are to be completed by an academic teacher and/or administrator who has direct knowledge of dependability and work ethic. Under no circumstances are family members to be used as a reference. Be certain to allow references time to complete and submit their paperwork. To ensure recommendations are completed and mailed by the deadline, you may have the forms returned to you in a sealed and signed envelope to be hand delivered to the hospital to which you are applying. Mary Washington Hospital Volunteer Services 1001 Sam Perry Blvd Fredericksburg, VA 22401 Stafford Hospital Volunteer Services 101 Hospital Center Blvd Fredericksburg, VA 22401 We ask that you only submit one application to the hospital of your choice. Due to the high volume of interested students, we are unable to allow dual assignments.
Junior Volunteer Program Next Steps: Parent/Guardian Information Session Between March 13-17, those candidates chosen to move forward in the selection process will be emailed an invitation to attend one of the mandatory Parent/Guardian Information Sessions. A parent or guardian must attend the Information Session with the candidate. Tentative dates for these sessions are: Sunday, March 26 Monday, March 27 Thursday, April 6 3:00 5:00 PM (MWH Campus) 6:00 8:00 PM (MWH Campus) 6:00 8:00 PM (SH Campus) Parental consent forms, TB Symptom Questionnaires and other pertinent information will be distributed at this meeting. Sign-up sheets for the group interviews will also be available at the conclusion of each Information Session. Group Interviews Group interviews will be conducted April 17, 18 and 19. Anyone unable to attend one of the group interview sessions will need to notify a staff member prior to April 17. Limited opportunities for make-up dates will be granted on an as-needed basis. A copy of your most recent report card or transcript, the Parental Consent form, and the TB Symptom questionnaire will be due at this time. Immunization Record If you are accepted into the Junior Volunteer Program, you will need to provide a copy of your immunization record no later than one week prior to your assigned orientation (Orientation dates and times are listed on the application.)
Junior Volunteer Program Recommendation Form TO THE APPLICANT: Fill out the top portion of this form and take it to a teacher whom you have asked to recommend you for the program. Give your teacher at least two days to fill out the form and ask him/her to put it in a sealed envelope with their signature across the seal when finished. Pick up the envelopes from your teachers and return them to the Volunteer Office by the specified deadline. Student s Name: Student s School: Grade: Hospital to which you are applying: I give you permission to release the following confidential information to Mary Washington Healthcare s Volunteer Services. Student s Signature TO THE TEACHER: Please answer the following questions regarding the above named student. This student is applying to MWHC s Junior Volunteer Program. Your insight into his/her level of responsibility and dependability as well as his/her maturity is greatly appreciated. Any additional comments that would help us learn more about this student are welcome. Teacher s Name: Subject: Contact Number at School: How long have you known this student? Can you depend on this student to complete assigned tasks yes no Does this student act mature around both adult and peer groups? yes no Do you feel this student will fulfill a summer commitment? yes no Please comment on any outstanding qualities that you feel would make this student an exceptional hospital volunteer: I (please check one) highly recommend this student for MWHC s Junior Volunteer Program. recommend do not recommend Teacher s Signature Date For more information, contact Patricia Wolfrey at Patricia.Wolfrey@mwhc.com or 540-741-1440.
Junior Volunteer Program Recommendation Form TO THE APPLICANT: Fill out the top portion of this form and take it to a teacher whom you have asked to recommend you for the program. Give your teacher at least two days to fill out the form and ask him/her to put it in a sealed envelope with their signature across the seal when finished. Pick up the envelopes from your teachers and return them to the Volunteer Office by the specified deadline. Student s Name: Student s School: Grade: Hospital to which you are applying: I give you permission to release the following confidential information to Mary Washington Healthcare s Volunteer Services. Student s Signature TO THE TEACHER: Please answer the following questions regarding the above named student. This student is applying to MWHC s Junior Volunteer Program. Your insight into his/her level of responsibility and dependability as well as his/her maturity is greatly appreciated. Any additional comments that would help me to learn more about this student are welcome. Teacher s Name: Subject: Contact Number at School: How long have you known this student? Can you depend on this student to complete assigned tasks yes no Does this student act mature around both adult and peer groups? yes no Do you feel this student will fulfill a summer commitment? yes no Please comment on any outstanding qualities that you feel would make this student an exceptional hospital volunteer: I (please check one) highly recommend this student for MWHC s Junior Volunteer Program. recommend do not recommend Teacher s Signature Date For more information, contact Patricia Wolfrey at Patricia.Wolfrey@mwhc.com or 540-741-1440.