End-of-the-Year LPAC Annual Review APRIL 4 th and 5 th Pilar Moreno-Recio Director of Bilingual/ESL Education
LPAC Administrator of the Year Votes
Objectives Learn procedures/expectations for the Annual Review LPAC process A. State Assessment Results/LPAC Calendar B. LPAC Committee and Responsibilities B. Annual Review Process C. estar Processes (EOY LPAC, Special Exit Criteria and ELL Linguistic Accommodations Screens) D. ELL LPAC Folder Audit Process and Documentation Bilingual/ESL Program Summer School Information
LPAC CALENDAR
Tentative State Assessments Results State Assessment Results: Dates/ LPAC Meetings For Grades 3-8: By June 15. The online version sometimes arrives a week earlier. For End of Course: By June 3. The online version sometimes arrives a week earlier. Suggested Testing Windows: April 5 th - May 11 th (Students without 2 consecutive years of TELPAS data) Suggested LPAC Meetings Timeframes: May 17 th June 1 st.
Bilingual/ESL Department April 2016 The Oral Language Proficiency Test (IPT) is administered to all PK and K students in the Bilingual and ESL program and 1 st -12 th grade students without 2 year of TELPAS consecutive data. Norm-reference (Terra Nova) test for 1 st -2 nd and 11 th -12 th need to be administered if students are considered for exit. Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 Window for the ORAL LANGUAGE PROFICIENCY TEST April 1 st - May 10 th 1 EOY LPAC Update Session Closes 3 4 5 6 7 8 9 10 11 12 13 14 15 End of 5 th Six Weeks 16 17 18 19 20 21 22 23 Monitor LPACs for 5 th Six Weeks 24 25 26 27 28 29 30 Monitor LPACs for 5 th Six Weeks
Bilingual/ESL Department May 2016 Annual Review for all Bilingual/ESL, Parent Denials and M1/M2 students take place. Parents of students who meet exit criteria need to be notified in writing. Campus needs receipt notice from parents acknowledging the student met exit criteria. Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 Mother s Day 9 10 11 EOY LPAC Parent State Testing Days State Testing Days Advisory Group/Breakfast- Luncheon 12 13 14 15 16 17 18 19 20 21 EOY LPACS 22 23 24 25 26 27 28 EOY LPACS State Testing Days 29 30 Holiday / Memorial Day 31 1 EOY LPAC Deadline. Documentation Uploaded/DUE on estar. EOY LPACS 2
LPAC COMMITTEE AND RESPONSIBILITIES
Composition of the LPAC The LPAC is composed of a: -Campus Administrator* -Professional Bilingual Educator* -ESL Teacher/Professional transitional language educator* ( An ESL certified teacher or general ed. teacher trained in sheltered instruction) -LPAC Parent* of a students participating in bilingual or ESL education. This parent cannot be an employee of the school district. -Special education representative member when considering ELLs/Special Education Students. - Any other LPAC members that need to provide input about the ELLs. *All members must be present! TAC 89.1220 (c) In school districts and grade levels not required to provide a bilingual education program, the language proficiency assessment committee shall be composed of one or more professional personnel, a campus administrator, and a parent of an English language learner participating in the program designated by the school district. TAC 89.1220 TEC 29.063
LPAC Membership Guidelines All LPAC members must be trained. (Refer to the Bilingual/ESL Department Website for the Parent Training resources) http://www.gccisd.net/default.aspx?name=bilingual.resources If one of the members does not understand English (parent), the training should be developed in the member s primary language. At the LPAC meeting, an interpreter should be available if the parent representative is not proficient in English. The parent representative volunteers her/his time in the LPAC. Trained parent serves as a representative parent for all ELLs. The student s parents are not required to attend the LPAC meeting. Each trained LPAC members will also sign an oath of confidentiality because test and other information that is shared and analyzed for all students must be considered with respect to each student and his/her family s rights to confidentiality.
EOY LPAC Training at the Campus Level Create your EOY LPAC campus session in Eduphoria. Ex: LPAC Annual Review- Travis Trained LPAC administrator trains campus staff who will participate in the EOY LPAC process. Campus designee grants credit for training completion to campus LPAC members in Eduphoria. Oaths of confidentiality by all trained members are kept on file by campus LPAC administrator. LINK: HOW TO CREATE A COURSE IN EDUPHORIA: https://www.smore.com/kf93n-adding-a-course?ref=email
LPAC Guidelines All trained members are given prior notification of the meeting. All required members meet and a chair is selected for the meeting. Members review and discuss all student data and information. Members arrive at appropriate decisions. Members sign and date all documentation forms/lpac forms. (Maintain records for five years (member roster, LPAC minutes, training documents with dates, oaths of confidentiality )
LPAC Guidelines Decisions are kept in the LPAC minutes which are kept online with the estar program. Documentation for each students is archived in the student s record folder on line. TAC 89.1220 (f & l) Notify the Bilingual/ESL Department PEIMS Clerk, Claudia Orozco, upon conclusion of your EOY LPAC meetings.
LPAC Responsibilities Identification of ELLs Placement of ELLs Parent Approval Assessment and Documentation Review *Instructional Methodologies and/or Interventions Accommodations for Assessments Coordination of services with other programs *Linguistic Accommodations (BOY, MOY & EOY) (ELL Instructional Accommodations Checklist Form) Annual Review (linguistic and academic progress)
LPAC ANNUAL REVIEW -EOY LPAC (Testing of students, progress letters, exit letters, special exit criteria review, ELL linguistic accommodation checklist) -estar PROCESS
Annual Review- Data The LPAC should review: - Benchmark - Classroom tests - State Criterion-Referenced test data - Norm-reference English and Spanish (when applicable) standardized achievement test data - Oral language proficiency test data - TELPAS data Documented on estar - Passing grades in all subjects and courses taken - Any input that will give a well-rounded picture of the students growth and progress
EOY ANNUAL REVIEW LPAC FOR: ELLs NON-ELLs Bilingual and ESL students PK-12 th Parent Denials M1s and M2s Print a LEP and M1 and M2 Report from TEAMS to ensure all students are accounted for at the EOY LPAC meeting.
Testing Administrator The person administering the oral language proficiency test (listening and speaking) must have documentation of training in the administration and scoring of the test and must be proficient in the language of the test. TAC 89.125 (c) The LPAC, not the test administrator, must meet and review all assessment results to bring to the LPAC.
What Tests, When and Who? PRE-K-Kinder 1 st -5 th 6 th -12 th Pre-IPT April 1 st -May 10 th IPT I April 1 st -May 10 th IPT II April 1 st - May 10 th Per TEA Director, NOT ALL ELL students must be administered the listening and speaking sections of the IPT. If a student was rated in TELPAS listening and speaking last year and this year, then those ratings may be used to review language development (instead of IPT).The ELL students who are to be tested at the end of the year in the English OLPT Listening and Speaking sections are:
Who Are We Testing for IPT Listening and Speaking at the EOY? LEP PK and Kinder students Pre-IPT Students who are recent immigrants (newcomers) who were not in Texas last year and did not participate in TELPAS. (If they came after March 1 st - We do not test them in OLPT) Students who went to school last year in a state other than Texas. (If they came after March 1 st - We do not test them in OLPT) Students for whom previous TELPAS scores are not available. (Students who missed the TELPAS testing)
2015-2016 Exit Criteria 2015-2016 English Proficiency Exit Criteria Chart Goose Creek CISD At the end of the school year, a district may transfer (exit, reclassify, transition) a LEP student out of a bilingual or ESL education program for the first time or a subsequent time if the student is able to participate equally in a regular all-english instruction program as determined by satisfactory performance in all three assessment areas below and the results of a subjective teacher evaluation. 1 For State of Texas Assessments of Academic Readiness (STAAR) English reading and English writing, the performance level for program exit is Level II (Satisfactory Academic Performance) or above. 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11 th /12 th Current School Year Oral = Listening & Speaking Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Advanced High Level in Listening and Speaking on TELPAS 2016 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 Scored Fluent on English OLPT 2 English Reading' Norm-Referenced Standardized Achievement Test 2 (Rdg./Lang.) 40th percentile or above Norm-Referenced Standardized Achievement Test 2 (Rdg./Lang.) 40th percentile or above STAAR S STAAR 5 STAAR 5 STAAR 5 STAAR 5 STAAR 5 Norm-Referenced Standardized Achievement Test 2 (Rdg./Lang.) 40th percentile or above Terra Nova 11 G Terra Nova 12 G Terra Nova 21 G Terra Nova 22 G English Writing 3 Agency-Approved Writing Test 2 Agency-Approved Writing Test 2 Agency- Approved Writing Test 2 Agency- Approved Writing Test 2 Agency- Approved Writing Test 2 Agency- Approved Writing Test 2 STAAR 4 ' 5 STAAR 4 ' 5 Agency- Approved Writing Test 2 Advanced High level in Writing on TELPAS 2016 Advanced High in writing on TELPAS 2016 STAAR 5 Advanced High level in writing on TELPAS 2016 STAAR 5 Advanced High level in writing on TELPAS 2016 Advanced High level in writing on TELPAS 2016 Subjective Teacher Evaluation Assessments, anecdotal notes, portfolios, etc. 1 19TAC 89.1225(h) 2 In the 2015-2016 List of Approved Tests for Assessment of Limited English Proficient Students available on the following web page: http://www.tea.state.tx.us/index2.asrjx?id=4098 3 For STAAR, English reading and English writing refer to the grade-level tests in grades 3-8 and to the applicable end-of-course English 1 and II reading and writing assessments. 4 Exception: Texas English Language Proficiency Assessment System (TELPAS) Reading and Writing Advanced High will be used for all students with the Texas Assessment of Knowledge and Skills (TAKS) as their graduation requirement under state policy. 5 Includes STAAR A without linguistic accommodations. Note: LEP students may be exited only after the end of first grade based on 19 TAC 89.1225(i). Note: LEP students for whom the LPAC has recommended linguistic accommodations on the STAAR reading or writing test may not be considered for exit. PLAN FOR TESTING: Students in grades 1 st -2 nd and 11 th -12 th who may need potentially exit. They will need the norm-reference test (Terra Nova) as part of the criteria for exit ELL status.
Special Exit Criteria EOY Review Step 6: Determine and Document Whether Student Has Met Modified Exit Criteria At the end of the year, the ARD committee, with key LPAC members, meets to review the assessment results and subjective teacher evaluation required under TAC 89.1225(h) to determine whether the student has met the modified exit criteria. o The subjective teacher evaluation must reflect the status of the student following the administration of the assessments. This meeting is to be held at the end of the school year, as required by TAC Section 89.1220(g). This means that an additional ARD committee meeting is necessary for students whose annual ARD committee meeting is held at a different time. If the decision is made to exit the student based on the assessment results and subjective teacher evaluation, the ARD committee finalizes and documents the change in placement or program and delineates instructional services including the monitoring period for exited students. Furthermore, as required under TAC 89.1220(l)(1)(H) relating to exit from bilingual education or ESL services, the LPAC also documents the exit decision in the student s permanent record file.
Parental Notification Bilingual Classroom ESL Classroom LEP Denial Meets Exit Criteria Meets Exit Criteria Meets Exit/Reclassification Criteria Non-ELL Non-ELL Non-ELL
Exit Letter
Exit Letter
Parental Notification/Approval Bilingual Classroom ESL Classroom LEP Denial Not Meet Exit Criteria Not Meet Exit Criteria Not Meet Exit Criteria ELL in Bilingual ELL in ESL ELL in gen. ed
Annual Student Progress TAC 89.1225 School districts shall report to parents the progress of their child as a result of participating in the program offered to English language learners in English and the home language at least annually.
Annual Student Progress Report Pre-K-12 th Bilingual / ESL Annual Student Progress Report Goose Creek Consolidated Independent School District Campus: Date: To the Parents/Guardians of: State and federal law requires that we inform all parents of students identified as ELL (English Language Learner with limited English proficiency) of the progress of their son/daughter in the Bilingual/ESL program or ELL status (parent denial). We have reviewed the following language and academic data to determine the best placement for your son/daughter. Pre-K -12 th English Oral Language Proficiency Test (OLPT) Check Test Administered: Pre-IPT IPT I IPT II Beginning of the Year: Middle of the Year: Date administered: Date administered: Score Level: Score Level: Proficiency Designation: Proficiency Designation: K 12 / Texas English Language Proficiency Assessment System (TELPAS) Please check ( ) level attained or attach Confidential Student Report. B- Beginning I - Intermediate A - Advanced AH Advanced High Listening B I A AH Speaking B I A AH Writing B I A AH Reading B I A AH 3 rd -12 th STAAR / End of Course (EOC) State Assessment MESSAGE FROM estar: Progress Reports for the end of the year are currently being developed and are expected to be completed by the end of April. Assessment Type Date Circle One Score Reading / English 1 (EOC) Pass Fail Writing / English 2 (EOC) Pass Fail Math / Algebra 1 (EOC) Pass Fail Science / Biology (EOC) Pass Fail Social Studies / U.S. History (EOC) Pass Fail Students can exit the linguistic program or ELL status (parent denials) when they are able to meet the following exit criteria set by the state for bilingual or ESL students: 1) TEA-approved tests that measure the extent to which the student has developed oral and written language proficiency and specific language skills in English; 2) Satisfactory performance on the reading assessment instrument under the Texas Education Code, 39.023(a), or an English language arts assessment instrument administered in English, or a score at or above the 40th percentile on both the English reading and English language arts sections of a TEA-approved norm-referenced assessment instrument; and 3) TEA-approved criterion-referenced written tests when available, other TEA-approved tests when written criterionreferenced test is not available, and the results of a subjective teacher evaluation [TEC 29.056(g)] Consequently, it has been recommended that your son/daughter: Continue in Bilingual program ESL program Newcomer Academy Exit from Bilingual program ESL program / State exit criteria has been met Transition from Bilingual program to ESL 6 th grade (only for 5 th grade bilingual students) First Year of Monitor (monitor student progress 1 st year after exiting program) Second Year of Monitor (monitor student progress 2 nd year after exiting program) Program denied by parent/guardian; continue monitoring academic progress of student (parent denials only) 3-28-2016 If you have any questions regarding this placement decision, please contact: phone #
EOY ELL INSTRUCTIONAL ACCOMMODATION FORM
ELL Linguistic Accommodation Form ELL Instructional Accommodations
ESTAR PROCESS
estar End of Year (EOY) LPAC Directions for LPAC Administrators 1. Log in into estar and from the LPAC Meeting Manager tab, click New LPAC Meeting. 2. A new LPAC Meeting Information window will appear. 3. In the LPAC Information window, select the reason for the meeting. Select the END OF YEAR. Make sure to complete the rest of the information (meeting ID (End of Year LPAC), Campus, Date, School Year and Status)
End-of-the Year LPAC estar Screen: # 9
EOY LPAC Recommendation estar Screen # 9 It needs to be completed. It needs to be completed. It does not need to be completed. Exit Date: Last day of school Effective Date: First day of next school year. Program Status: Select placement for next year Data of Parent Signature: LPAC date unless the student is an exit. Then the date will be the date of the exit letter signed by the parent or parent conference held with parent over phone. The Pending field will adjust to NO.
ELL Schedule 5 th- 12 th Graders -estar Screen # 9-
Special Exit Criteria: Review (or Setting for Next Year) estar Screen # 11 It needs to be completed.
ELL LPAC Folder LPAC Folder Audit Form 2015 2016 English Language Learner (ELL) Student LPAC New Folder Audit Form Student Name: ID#: Date of Birth: YES YES NO NO Left Side Form of the LPAC Folder Home Language Survey (Copy of Original, first enrollment in Texas &/or country) or If student enrolling from another Texas district, TREX Report or LPAC information indicating LEP status YES NO NA Notification of Placement / Parent Permission Letter or N/A bc student enrolling from another Texas district, TREX Report or copies of sending district s LPAC information indicate LEP status YES NO NA Parent Denial (if applicable) YES NO NA Parent Notification of Exit Approval Letter (if applicable) Right Side Form of the LPAC Folder YES NO NA Oral Language Proficiency Test (OLPT) English / Spanish or N/A bc student enrolling from another Texas district, TREX Report or copies of sending district s LPAC information indicate LEP status YES NO NA Entry achievement test data (Terra Nova, Grades 2-12) or Agency Approved Norm-Referenced Test(s) YES NO NA Exit achievement test data (Terra Nova, Grades 1-2, 11-12) or Agency Approved Norm-Reference Test(s) YES NO NA N/A bc student enrolling from another Texas district, TREX Report or copies of sending district s LPAC information indicate LEP status YES NO NA Grading Period Monitoring Forms (circle what is applicable) 1 st : Y N NA 2 nd : Y N NA 3 rd : Y N NA (Hard copy documents inside blue LPAC folder) YES NO NA ELL Instructional Accommodation Form (Circle what is applicable) BOY: Y N NA MOY: Y N NA EOY: Y N NA YES NO NA TELPAS Writing Samples (current 2 Years) or N/A bc student enrolling from another Texas district and didn t receive samples YES NO NA TELPAS State Reports (all grade levels) YES NO NA Student History, completed and signed up to current year by campus LPAC administrator YES NO English Language Learner LPAC Folder Annual Audit Form Uploaded and estar Online Decisions ( starting 2015-2016 school year) YES NO Home Language Survey (Copy of Original, first enrollment in Texas &/or country) (uploaded) YES NO NA Parent Permission or Parent Denial (if applicable) (uploaded) YES NO NA Exit Letter (if applicable) (uploaded) YES NO NA Transfer records from another district (if applicable) (uploaded) YES NO NA estar LPAC Placement or Transfer LPAC (First 20 Days) YES NO NA estar LPAC Program Change/Review YES NO NA estar Grading Period Monitoring Forms (circle what is applicable) 4 th : Y N NA 5 th : Y N NA 6 th : Y N NA (Electronic records) YES NO NA estar Special Exit Criteria Form (if applicable) Set Review YES NO NA estar STAAR / EOC Participation and Linguistic Accommodation Decisions Forms YES NO NA English I Special Provisions Form (high school only), SIFE Asylee or Refugee (Check all that apply) YES NO NA estar EOY LPAC Annual Review/Schedule LPAC CAMPUS ADMINISTRATOR (Print Name) Date Signature
New Blue LPAC Folders Organization of LPAC Documents LEFT SIDE Home Language Survey (Copy of Original, first enrollment in Texas &/or country) or If student enrolling from another Texas district, TREX Report or LPAC information indicating LEP status Notification of Placement / Parent Permission Letter or RIGHT SIDE Oral Language Proficiency Test (OLPT) English / Spanish or TREX Report or copies of sending district s LPAC information indicate LEP status ( if transfer student) Entry achievement test data (Terra Nova, Grades 2-12) or Agency Approved Norm-Referenced Test(s) Grading Period Monitoring Forms (circle what is applicable) 1 st : Y N NA 2 nd : Y N NA 3 rd : Y N NA (Hard copy documents inside blue LPAC folder) ELL Instructional Accommodation Form (Circle what is applicable) BOY: Y N NA MOY: Y N NA EOY: Y N NA Parent Denial (if applicable) Parent Notification of Exit Approval Letter (if applicable) TELPAS Writing Samples (current 2 Years) or TELPAS State Reports (all grade levels) Student History, completed and signed up to current year by campus LPAC administrator Exit achievement test data (Terra Nova, Grades 1-2, 11-12) English Language Learner LPAC Folder Annual Audit Form
estar Online Documents and Decisions 2015-2016 Uploaded and estar Online Decisions ( starting 2015-2016 school year) YES NO Home Language Survey (Copy of Original, first enrollment in Texas &/or country) (uploaded) YES NO NA Parent Permission or Parent Denial (if applicable) (uploaded) YES NO NA Exit Letter (if applicable) (uploaded) YES NO NA Transfer records from another district (if applicable) (uploaded) YES NO NA estar LPAC Placement or Transfer LPAC (First 20 Days) YES NO NA estar LPAC Program Change/Review YES NO NA estar Grading Period Monitoring Forms (circle what is applicable) 4 th : Y N NA 5 th : Y N NA 6 th : Y N NA (Electronic records) YES NO NA estar Special Exit Criteria Form (if applicable) Set Review YES NO NA estar STAAR / EOC Participation and Linguistic Accommodation Decisions Forms YES NO NA English I Special Provisions Form (high school only), SIFE Asylee or Refugee (Check all that apply) YES NO NA estar EOY LPAC Annual Review/Schedule
Bilingual and ESL Program Summer Schools PK Bilingual/ESL Summer School Location: -Austin -Crockett -Harlem -Lamar -Walker Newcomer Summer Camps: Grades Locations -3 rd -5 th Crockett -6 th -8 th Baytown -9 th -12 th Lee
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