HBNI. General Guidelines for Ph.D. and M.Sc. (Engg)

14.09.2013 HBNI General Guidelines for Ph.D. and M.Sc. (Engg) 1

Preface Right from inception, the Department of Atomic Energy has laid emphasis on human resource development and various institutions of the Department have been running a variety of academic programmes including Ph.D. and M.Sc.(Engg). HBNI brings academic programmes of the following ten institutions of DAE under one umbrella. 1. Bhabha Atomic Research Centre (BARC), Mumbai 2. Indira Gandhi Centre for Atomic Research (IGCAR), Kalpakkam 3. Raja Ramanna Centre for Advanced Technology (RRCAT), Indore 4. Variable Energy Cyclotron Centre (VECC), Kolkata 5. Saha Institute of Nuclear Physics (SINP), Kolkata 6. Institute for Plasma Research (IPR), Gandhinagar 7. Institute of Physics (IOP), Bhubaneswar 8. Harish Chandra Research Institute (HRI), Allahabad 9. Institute of Mathematical Sciences (IMSc), Chennai, and 10. Tata Memorial Centre (TMC), Mumbai. The first four are research centres and focus sharply on technology and product development. The last six are grant in aid institutions and focus relatively more on basic research. In the process, research centres and grant in aid institutions have together provided high caliber technologists as well as scientists to the Department, which has led to India s spectacular strides in the field of nuclear sciences and their applications. All ten institutions have a long history of offering research based degrees. The role of HBNI is to further nurture in depth capabilities in nuclear science and engineering and serve as a catalyst to accelerate the pace of basic research and facilitate its translation into technology development and applications. It also provides an integrating academic link amongst various institutions of the Department and makes vast research infrastructure of institutions of the Department available for human resource development for the country. HBNI runs academic programmes, viz., Master s and Ph.D. degrees in Engineering, Physical, Chemical, Mathematical, Life and Health Sciences while encouraging inter disciplinary research. Additionally, a Strategic Studies programme has also been identified to ensure availability of adequate qualified human resources to address issues pertaining to nuclear law, economics of nuclear power, nuclear security, nuclear proliferation, knowledge management, intellectual property rights etc. Academic Vision and programmes Academic programme leading to Ph.D. is broad based and consists of two components: (i) course work, and (ii) research work leading to a thesis. All CIs runs graduate schools. For historical reasons, schools run at BARC, IGCAR and RRCAT are called Training Schools. Doctoral students attend courses at Graduate/ Training School to fulfill course work requirements for the Ph.D. programme. Students pursuing Ph.D. after graduation in engineering or masters in sciences have to study all the foundation courses, the core courses, elective or specialized courses as needed, and take up one or two self study courses/ independent study/ minor R&D project to get initiated into 2

research. Course requirements for students admitted to a Ph.D. programme after M.Tech. or M.Phil. depend on the research programme proposed to be pursued by them and is defined by doctoral committees. IMSc and HRI offer an integrated Ph.D. programme, where students having a Bachelors in science or engineering are admitted to Ph.D. programme and such students also get a M.Sc. prior to getting a Ph.D. They take up longer course work. HBNI encourages research in interdisciplinary areas through a specially designed scheme wherein a student works under the joint supervision of two research supervisors, one having strength in basic research and the other in applied research, preferably across institutions. At any given time, research centres pursue a variety of projects: research and development oriented as well as industrial, and are always looking for solutions to problems that arise in their day to day working. This nurtures an atmosphere which motivates faculty and research students to select their research problems in a manner that helps in providing solutions to the challenges faced by technologists working on projects. Four research centres also run a M.Sc.(Engg) programme for the benefit of employees. HBNI expects a doctoral thesis to be a significant original and independent contribution to knowledge in a chosen field of study and be of such lasting value as to merit publication. It should demonstrate an ability to select an important problem and deal with it completely including an ability to effectively communicate what has been achieved through the research activity. It should be short, not longer than 300 pages. A Master s thesis must show that the student is able to work in a scholarly manner and is acquainted with the principal works published on the subject of the thesis. It should demonstrate readiness of the student to pursue research and an ability to communicate complex issues in a cogent manner in about 100 pages. Guidelines These guidelines supplement ordinances and have been written to facilitate implementation of ordinances. While all care has been taken to ensure that the guidelines are compliant with ordinances, in case of any conflict, ordinances will prevail. 3

1.0 Enrolment The following categories of students enroll for the Ph.D. or M.Sc.(Engg) programme. 1.1 Students having a Bachelors in engineering or a Masters in Science and selected based on performance in an all India written test conducted at the national level and approved by Academic Council such as JEST, NET, NBHM, DBT, GATE, DST Inspire 1 etc. and a selection interview by an expert committee nominated by Director of CI where student is seeking admission. 1.2 Students having M.Tech. and screened in based on an all India test conducted by HBNI and selected based on a selection interview for inter disciplinary research. 1.3 Employees of any of the CIs, who satisfy eligibility criteria and have been selected through an approved procedure involving a written test and a selection interview by expert committees at the CIs. 1.4 Employees of units of DAE, which are not CIs can enrol for a Ph.D. or M.Sc.(Engg) programme under the external registration category. An employee desirous of admission in this category should approach the CI, he/she would like to get associated with and then follow all procedures as applicable to employees of that CI. 2.0 Detailed guidelines for screening and identifying course work for M.Sc.(Engg) programme This programme is designed to benefit employees of CIs working on engineering problems 2. For this purpose, employees can be categorized as follows. Those who have a PGDiploma 3, but are not prepared to commit to a long term research program leading to PhD or Those who have AMIE/B.Tech/M.Sc. degree. 2.1 For students having a PGDiploma: Selection interview to ascertain aptitude for research and knowledge base related to the proposed topic of research is mandatory. At least two advanced courses (equivalent to 6 credits) related to proposed topic of research need to be prescribed by the Standing Committee empowered for such selections. Additional courses (in the form of class room courses, self study courses, independent study, minor R&D project) to tackle obsolescence arising out of the fact that the candidate completed PGDiploma or one year course work more than five years back and taking into account the performance of the student in the course work may also be prescribed. 2.2 For students having AMIE/B.Tech./M.Sc. degree: Written Test for screening before selection interview is mandatory. Selection interview must ascertain aptitude for research and knowledge base related to proposed topic of research. One year course work equivalent to 60 1 When a student gets fellowship from an agency other than DAE, he/she will be subject to the same discipline as any other student of HBNI. 2 Employees working on science problems are expected to enroll for M.Phil programme and that is covered elsewhere. 3 Prior to setting up of HBNI, Training School graduates were not getting any diploma. For the purpose of eligibility of this programme, all such employees who have completed one year course work and obtained marks as stipulated by HBNI are given due credit for the course work while prescribing course work. However, they have to submit a copy of the mark sheet as a proof of having completed course work. Those who have completed course work after setting up of HBNI have to submit a copy of diploma as well with the application. 4

credits 4 is mandatory. Additional course work may be specified by Standing Committee after the completion of one year course. 3.0 Detailed guidelines for screening and identifying course work for Ph. D. Programme 3.1 Students with a PGDiploma 5 and a M.Sc. Selection interview to ascertain aptitude for research and knowledge base related to the proposed topic of research is mandatory. Preferably two advanced courses related to the proposed topic of research need to be prescribed by the Standing Committee / Doctoral Committee. Additional courses (in the form of class room courses, self study courses, independent study, minor R&D project) to tackle obsolescence arising out of the fact that the candidate completed PGDiploma or one year course work more than five years back and taking into account the performance of the student in the course work may also be prescribed. 3.2 Students having a M.Sc. A screening written test followed by selection interview to ascertain aptitude for research and knowledge base related to topic of research are mandatory. Those selected as JRF against advertisement by CIs will not have to go through another selection procedure as it is expected that selection process at all CIs follows academic rigor required by HBNI. One year course work equivalent to 60 credits is mandatory. Additional course work may be specified by Standing Committee to strengthen the knowledge base related to proposed topic of research. Candidates who have done M.Sc. by research may be critically examined and additional courses may be prescribed to compensate for the fact that they have not done enough course work during M.Sc. 3.3 Students having a PGDiploma 6 and a B.Tech. or equivalent Engineering graduates, who have joined in recent years, are expected to have completed M.Tech. and will fall in the category described in 3.4. Engineering graduates, who joined prior to starting of HBNI or those who could not complete M.Tech. in HBNI because of some compelling circumstances, will fall in this category. A careful assessment is done by the Standing Committee in all such cases. Such candidates are encouraged to enroll for M.Sc.(Engg.) and follow the criteria described under 2.1. Direct enrollment for Ph.D. is permitted only for those students who show strong aptitude for research during the selection interview and have publications in peer reviewed journals. Two advanced courses related to topic of research need to be prescribed by the Standing Committee / Doctoral Committee. Additional courses (in the form of class room courses, self study courses, independent study, minor R&D project) to tackle obsolescence arising out of the fact that the candidate completed PGDiploma or one year course work more than five years back and taking into account the performance of the student in the course work may also be prescribed. 3.4 Candidates with M.Sc(Engg)/ M.Tech./M.Phil 7 Selection interview to ascertain aptitude for research and knowledge base related to topic of research is mandatory. At least two advanced courses (equivalent to 6 credits) related to topic 4 Ordinances provide for a minimum of one semester of course work. However, based on experience, it has been found desirable to prescribe 60 credits or two semesters of course work. 5 Please see footnote 3. 6 Please see footnote 3 7 For students enrolling for Ph.D. on some of the topics related to strategic studies, MBA may also be considered as qualification satisfying course work. 5

of research need to be prescribed by the Standing Committee / Doctoral Committee. Additional courses may also be prescribed to tackle obsolescence for candidates who did M.Sc. (Engg)/M.Tech./M.Phil. more than five years back or whose topic of research is vastly different from what has been studied by the candidate during M.Sc. (Engg)/M.Tech./M.Phil. 3.5 Candidates with B.Tech. or equivalent as qualifying degree 8 Written Test for screening before selection interview is mandatory. Selection interview must ascertain aptitude for research and knowledge base related to proposed topic of research. Such students must earn a minimum of 60 credits through class room based courses. Additional 30 credits to be earned based on self study courses or independent study or a minor R&D project are also prescribed. Additional course work may be specified by Standing Committee after the completion of 90 credits. 3.6 General: For both M.Sc.(Engg) and Ph.D. Programmes The course work must include a course on research methodology, which may include quantitative methods and computer applications. Methodologies such as self study courses/ credit seminars may also be used in lieu of conventional course work wherever considered appropriate 9 and the candidate examined as deemed fit. Doctoral committee must prescribe in writing to the student syllabus for any self study course that a student has been asked to take up. Syllabus used by elite institutes in the country or abroad may be taken as reference for prescribing syllabus. Course material available on website of elite institutes may also be used. An expert in the subject may be designated as faculty with whom student should have frequent interaction. Evaluation should be based on a judicious combination of assignments, and oral and written examinations. The topic of the credit seminar should be decided by Standing Committee/Doctoral Committee and should improve knowledge of the student significantly in the area of research. It should not be mere literature survey or any other chapter of the thesis. 3.7 General: only for Ph.D. programmes Oral General Comprehensive Examination: Within two months of successful completion of course work, the candidate shall appear for an oral general comprehensive examination to be conducted by the monitoring/doctoral committee. If performance is satisfactory, the monitoring/doctoral committee shall permit the candidate to pursue/continue research towards thesis. Else, it may give specific suggestions and time period (maximum six months) to the candidate for preparation before reappearing for the oral general comprehensive examination. If a candidate fails to qualify in two attempts, registration for Ph.D. shall be cancelled. Doctoral committee can consider advising him/her to enrol for M.Phil or M.Sc.(Engg). All the prescribed course work, credit seminars, self study courses and general comprehensive examination should be completed within 2 years of joining PhD 8 Primarily such candidates may be encouraged to enroll for M.Sc. (Engg.). 9 This may be done in cases where candidate has extensive knowledge on certain subjects because of long experience. Applications received against such cases will be examined by competent authority and may be referred to BoS if necessary. 6

program. The yearly progress report from doctoral committee should be sent to Central office through Dean Academic at the CI highlighting the course work completed and progress made. In case yearly progress report is not received for two years consecutively, the registration may be cancelled. The PhD guide, who is also convener of the doctoral committee, should ensure compliance with this requirement. 4.0 Leave Rules 4.1 Students getting fellowship The leave Rules for Ph.D. students who get fellowship from DAE are given in the DAE OM 10/2/2009/Fellowship/R&D II/6093 dated June 30, 2010. Briefly they are as follows: 1. Thirty days paid leave 2. Casual Leave as per the rules of the Institution 3. Maternity/Paternity Leave shall be admissible as per Government of India instructions 4. Participation in any scientific event in India or abroad will be treated as on duty 5. While pursuing course work during the first year of Ph.D. programme or for any extended duration, leave will be limited to regular vacations as per the programme of the Institute/R&D Centre. Some of the Aided institutions have issued circulars elaborating these basic guidelines. Several issues particularly minimum residence time, semester leave, leave without sanction etc. have been raised from time to time by students. This note provides necessary clarifications and complements the OM issued by DAE. It is not meant to supersede the DAE OM. Aided institutions are also requested to adopt these guidelines. 4.2 Leave: Except for medical reasons, no other leave will be allowed during regular course work. Medical leave up to twelve days may be allowed during the course work subject to certification by an authorized medical officer. During the period when a student is pursuing research work, eight days of casual leave is allowed. Thirty days of paid leave permitted during the period of research work cannot be carried over if not availed. 4.3 Minimum residence time: Some students get jobs based on research already done by them, but before they have written and submitted the thesis. In some cases, because of personal circumstances, students are forced to take up jobs before they have submitted the thesis. To cater to both categories, it is necessary to make provision to enable students to finish Ph.D. Such a provision will be available to only those students, who have completed Minimum Residence Time at a CI of HBNI. A research student has to remain on the campus of a CI till he/she has completed course work, passed OGCE, finished all experimental work and done substantive part of theoretical work. Thesis supervisor has to certify that the student can complete the remaining work and write the thesis even when he is not residing on the campus. In no case, minimum residence period shall be less than two and a half years. Before such permission is granted students must give written concurrence of the employer. 4.4 Maternity Leave: A female student will be entitled to maternity leave as per the Government of India instructions. However, female students are advised to limit maternity leave to a maximum of three months. Leave up to six weeks can also be granted for miscarriage including medical termination of pregnancy, if supported by a proper medical certificate. Such leave can be combined with any other leave due and will not entail any loss of financial assistantship. In case of a need for maternity leave during the course work, action plan with 7

regard to completion of course work will be decided based on the specifics of the case and in consultation with the student. Specifics here mean number of lectures missed, number of examinations missed, availability of course in the following year etc. 4.5 Semester leave: Semester leave for up to a maximum of two semesters for Ph.D. students may be sanctioned for bona fide reasons. However, except for medical reasons, leave for more than one semester at a time will not be granted. Also, except for medical reasons, such leave would not normally be sanctioned before a student has completed his/her oral general comprehensive examination. 4.6 Deemed semester leave: If a student is absent on sanctioned leave for a period of four weeks and seeks further extension, thesis supervisor may bring this to the notice of Dean Academic in the Institute and after discussion on all issues pertaining to circumstances, two together may decide to convert the leave to a deemed semester leave. 4.7 Absence without sanctioned leave: Absence without sanctioned leave will entail loss of financial assistantship/ fellowship for the period of absence, and may result in the termination of the student s enrolment in the programme. Decision about such termination will be taken by Dean Academic based on a report by the supervisor. 4.8 Students who are employees of a unit of DAE and do not get any fellowship: Leave rules as applicable to employees will be applicable to all such students. They can drop up to two semesters due to any reason including medical and exigencies of office work. 5.0 Calendar There is slight variation of calendar from CI to CI to cater to local conditions. Typical calendar is given here. One year duration is from 1 st August to 31 st July. Course structure for BARC Training Schools is as follows. Semester 1 (17 Weeks) Weeks 1 17 ( from August 1) for conducting foundation and core courses Vacation( 2 Weeks) Weeks 18,19 ( 2 weeks) Semester 2 (17 Weeks) Weeks 20 36 for continuing foundation and core courses Break (5 Weeks) Weeks 37 41 for Technical Study Tour ( 1 week), Vacation (2 weeks) Summer Semester (11 Weeks) Electives and Mini Project ( Weeks 42 52) Examination for courses are held either at the end of a semester or during mid semester as well as end semester. 6.0 Scholarship All students enrolled under category 1.1 and 1.2 are paid a scholarship at rates prescribed by DAE. Absence from classes with prior permission is treated as leave without stipend and one mark per day is deducted from the aggregate. Absence without prior permission entails deduction of two marks per day (or part thereof) from the aggregate in addition to deduction in stipend. 8

7.0 Study away from university In some cases, a student might benefit by conducting research at any institute outside of HBNI. This could be a part of any ongoing collaboration, to which her/his CI is a Party. Guide may encourage the student to do so in consultation with the doctoral committee in accordance with relevant decision of the Academic Council. This is in addition to any field work or short laboratory visits for measurements etc. 8.0 Course work: further details 8.1 Credits for course work: Assignment of credits for courses is based on the assumption that one credit stands for 25 to 30 working hours or workload. Workload refers to notional time students typically need to complete all learning activities (such as lectures, seminars, projects, practicals, self study, preparation for examinations and examinations) required to achieve expected outcomes. 8.2 Performance Assessment: Performance Assessment is carried out on the basis of examinations written, viva voce, seminars and internal assessment as detailed below. Marks and credits for self study courses are decided by faculty and student thesis supervisor. Mode of examination for such courses could be a written test, a viva voce or an open seminar followed by a question answer session. Marks and credits for independent study leading to a report and a seminar and also minor R&D project leading to a report and a seminar are decided by faculty and thesis supervisor. 8.3 Re examinations are held for students missing examinations due to hospitalization on medical grounds or in case of students who score less than 50% marks. If a student fails second time, Director of the CI/ Head of the Institution or his/her nominee may interview the student and make any of the following recommendations, i. The student does not have the capacity to pursue the programme, ii. The student may be given one more chance after he/she has gone through the course work again, or iii. The student may be given one more chance for appearing in the examination without going through the course again. 8.4 Amendment in marks allocated after assessment is allowed only in case of any mistake in addition of marks or missed evaluation of a question or questions. All such amendments are carried out in a single session with the students by the concerned faculty. Answer sheets are shown to the students and retained by the respective School for one year. 8.5 Viva Voce Examinations (only for those who go through full one year of course work) one at the end of semester 1 and the other at the end of semester 2 are held to supplement written tests, and to assess overall understanding of all the subjects studied by the student during the preceding semester. 8.6 Results of all examinations are communicated to respective School authorities within 4 weeks of the conduct of the examinations. 8.7 Detailed Syllabus: Subject wise detailed syllabus is given later in this booklet. The syllabus is reviewed every few years and revised wherever necessary. Any revision is approved 9

by the Board of Studies. Syllabus for self study courses is designed by thesis supervisor in accordance with needs of the student and with the approval of the doctoral committee. 8.8 Qualifying marks: To qualify for having completed course work for Ph.D. or M.Sc.(Engg), a student must score more than 50% in each subject and more than 60% in aggregate. A doctoral or M.Sc.(Engg.) student who studies four or less courses is deemed to have completed the course work if he/she scores a minimum of 50% marks in each of the courses. 9.0 Code of conduct 9.1 Each student should conduct himself/herself in a manner befitting his/ her association with the CI and HBNI as a graduate student. He/she must show due respect to faculty and staff, fellow students, residents on the campus, and visitors. 9.2 Ragging in any form is strictly prohibited and is a serious offence. 9.3 Adoption of unfair means during examinations, noisy and unseemly behavior in the school, hostel or township, use of electronic media including emails, telephones and mobiles for any kind of harassment should be strictly avoided. 9.4 Any written submission by students pursuing research based degree programmes should represent ideas of students in his/ her own words and where others' ideas or words have been included, they should be adequately cited and the original sources should be referenced. Student should also declare that he/she has adhered to all principles of academic honesty and integrity and has not misrepresented or fabricated or falsified any idea/data/fact/source in the submission. Further, he/she must understand that any violation of the above will call for disciplinary action by the Institute, and can also evoke penal action from the sources which have thus not been properly cited or from whom proper permission has not been taken when needed. Any violation of code of conduct will be investigated and can lead to severe indictment including rustication. 10.0 Notification and declaration of results, and award of degrees and diplomas Results are notified immediately on successful completion of an academic programme by a student by issuing them a provisional certificate after their having completed all academic requirements and formalities, and results are declared and final certificate issued after approval by the Council of Management. 11.0 Duration of enrolment 11.1 The initial enrolment will be for a period of 5 years for candidates with a M.Sc. or B.Tech. and 4 years for candidates with M.Tech. or M.Phi. or M.Sc. plus one year PG Diploma from HBNI. 11.2 The first extension of one year may be given based on the recommendation of the doctoral committee and forwarded by Dean Academic. 11.3 The second extension of one year should be based on recommendation of the BoS. 10

11.4 The enrolment will be terminated after seven years unless recommended otherwise by BoS due to some compelling circumstances (Such cases will require full justification in writing.) 11.4 In case of integrated Ph.D., the time limits specified earlier will start after two years of M.Sc. programme. 11.5 Application for extension may be made in accordance with the form, as finalized during the Deans Meeting held on 21 st November 2012 and available on the HBNI web site. 12.0. Final words of guidance for research students Primary activity of a student is to plan and actively pursue research. A student should plan and execute a research project within the expected time period by devoting sufficient time to the prescribed courses of study, by being committed to the research and avoiding activities which will interfere with satisfactory completion within the time limit. A student should attend regular meetings, as agreed with guide, and do their best endeavour to achieve agreed milestones. A student with the help of the Guide should identify indicators of progress, the timing of the submission of appropriate written work including progress reports or research results. A student should become familiar with all relevant ethical guidelines for the conduct of research and ensure that the necessary approvals are obtained for research involving animal subjects, human subjects or tissue. Student must not resort to plagiarism and follow copyright law. Above all a student should participate in the intellectual life in the institute such as attending seminars and colloquia. Various steps to be taken care of by student are outlined here. While steps are written for Ph.D. student, they are more or less applicable for M.Sc.(Engg.) students as well. 12.1 Every student must enroll by filling Part A of the enrolment form at the time of joining a CI of HBNI. Documents to be submitted to HBNI through Dean Academic include (i) Certificate and mark sheet of qualifying degree including PG Diploma, (ii) Proof of date of Birth, (iii) ` 5,000/ Demand Draft payable to Accounts Officer, HBNI. Once research proposal has been finalized, Part B along with research proposal also has to be submitted. 12.2 The student has to write a research proposal for Ph.D programme and he should speak to Dean, dean Academic and Faculty and seek help in identifying a guide whose area of expertise matches with the research interests of the student. If necessary, guide may decide to take a co guide or a technology adviser. The second step is to identify a topic that is within the mandate of the DAE and the CI, so that availability of research facilities and funding is taken care of. The stage at which guide and topic are identified differs for the two types of students. In case of students(s), the initial period is spent on the course work and getting acquainted. CIs have put in place a monitoring mechanism to track progress of students during the course work and identification of guide and topic is done at the end of course work. For students joining Ph.D. programme after M.Tech., guide and the topic are identified in the first few weeks. Students (e) are invariably exposed to the subject during their professional activities, and are, therefore, expected to formulate the research problem at the time of appearing before the standing academic committee for selection for the Ph.D. programme. The first identification of course work (class room courses, self study 11

courses and credit seminars) to be done by the student(e) is also done at this stage. Doctoral Committee is also identified by the standing committee. 12.3 Once Guide and broad topic have been decided, further details of the problem are formulated in a manner that it enables research embodying new knowledge appropriate for the degree to be completed within the specified time. Experience of the Guide is an essential element in formulating the problem. The student should seek guidance from his guide with regard to extent of literature survey to be done and writing the proposal in a form that can be defended before the doctoral committee. 12.4 Looking at the problem detail, the guide may advise the student to modify course work requirement. The process of identifying class room courses, self study courses and credit seminars has to be a dynamic process and needs to be tuned in accordance with requirements as the work progresses. Students are encouraged to listen to on line courses that are available on internet. The student should complete all recommended credit courses and/or credit seminars (within about two year of enrolment). 12.5 A student should appear in the Annual Progress Report meeting called by the Doctoral Committee and should make sure that the review report is sent to the HBNI Central Office. 12.6 The progress of the research proposal is quantified by the number of journal publications published during the Ph.D programme. As per UGC norms, a student should have at least one journal paper. However, doctoral committee expects the student to have more than one journal paper, exact number depends on the topic of research. Publications during the Ph.D programme help examiners to take favourable decision about accepting the thesis. 12.7 Having completed the research programme, a student should appear in the pre synopsis seminar called by the Doctoral Committee. The recommendations of the committee should be incorporated in the final submission. 12.8 In case the Doctoral Committee has cleared the pre synopsis seminar, the student should submit copies of the synopsis (both hard and soft copies) and list 10 all papers published as a result of research findings included in the Ph.D programme to guide. He should help his/her guide to prepare a certificate regarding completion of course work and Oral General Comprehensive Examination. 12.9 The student should submit complete Ph.D thesis in HBNI format to the Dean Academic within three months of the pre synopsis seminar. 12.10 On receiving the examiner s comments from guide, the student should incorporate all comments of the examiners in the final dissertation. 12.11 The student should appear in the final viva voce and defend the thesis successfully. 12.12 After successfully defending the thesis, the student should submit the following documents to the Dean Academic through the guide: Soft copy of the thesis, 10 In all cases, list of publications should be under various heads as follows: journal publications, conference publications, chapters in books, and other such as archival sites. 12

Soft copy of the synopsis in word document, Demand Draft of ` 5,000/ as thesis evaluation fees payable to Accounts Officer, HBNI, and Soft copy of abstract and list of publications in word format for inclusion in the annual report of HBNI. List of publications should be under various headings: Journal publications, Conference publications, chapters in books, and others such as archival sites. First page of all journal papers published / accepted. 12.13 In case of any grievance, a student should approach Dean Academic who will take appropriate action in concurrence of Director of the CI. In case Dean Academic is the guide, student may approach Director of CI. If the student is still not satisfied, he/she may approach Director, HBNI. 13