Postgraduate Admissions Online Application - Step-By-Step Guide for Applicants WELCOME! Welcome to a Step-by-Step assistance to online application. This will guide you on how to create an application online: BEFORE APPLYING Scanned copies (soft copies in pdf format) of following documents should be ready before applying: o o o o o o o o Application fee receipt ( non-refundable Application Fee) Certified copy of Degree Certificate (s) Copy of Transcript Two copies of completed Professional/Academic References Certified copy of National Identity Card (Omang for citizens) and Passport for international applicants Personal Statement of Intent for Masters and Proposal/Research Plan for MPhil/PhD Certified copy of Registration Certificate/card or Nursing Licence (where applicable) Copy of proof of change of surname (where applicable). N.B. All former UB students who have changed their surnames should use surnames they used while they were students at UB so that the system will easily map their student ID to their surname and to their previous record. The new surname could be changed through SGS offices once the applicant has been admitted. Prospective students may use any Internet facility available to them to apply or use UB internet facility located at School of Graduate Studies Offices (Block 247/First Floor). Each applicant can submit two applications. Each application should have its own separate application fee, else one of them will be rejected. 1
GENERAL ENTRY REQUIREMENTS Master s degree programme The normal minimum entrance requirement shall be a Bachelor s degree of this or any other recognized University or equivalent institution with at least a second class, second division or equivalent (3.0 GPA, on a 5-point scale) in the relevant field. Candidates with a Pass degree or equivalent, and who have at least two years of relevant work experience, may be considered for provisional admission. After successful completion of 2 semesters of full-time academic work or 24 credits of part-time work, the student will be considered to be in good academic standing. Applicants who have completed a post-graduate diploma are eligible for admission into a Master s programme. The number of credits to be allowed towards the Master s will be assessed on admission. Master of Philosophy Degree Programme Normally applicants must have obtained an appropriate single major or Honours degree with a First or Upper Second Class (overall A or B Average; GPA of 3.5 on a 5 point scale) from a recognized University or equivalent Institution of Higher Education or a Master s degree. Applicants who have obtained an appropriate combined major degree with a First or Second Class (overall A or B average) may be considered provided that, at least, an Upper Second Class performance (B average) is achieved in the intended field of study. Doctor of Philosophy Degree Programme Applicants who have obtained an appropriate Master s Degree (MSc, MA, MEd, MPhil or equivalent) with course work and research are eligible to apply. LIST OF PROGRAMMES BY FACULTY FACULTY OF BUSINESS Master of Business Administration (*Candidates whose undergraduate degrees are not business related will have to enroll on the MBA Foundation program. The program runs for five weeks [June July] on part-time basis during the weekend, starting on Friday evening until Sunday afternoon) FACULTY OF EDUCATION: MEd (Master of Education) in Adult Education Counselling and Human Services Curriculum & Instruction Early Childhood Education Educational Management 2
Gender Education Language Education Mathematics Education Physical Education (streams: Pedagogy, Sports Management, Sports Science, Sports Psychology) Primary Education Religious Studies Education Research and Evaluation Science Education Social Studies Education FACULTY OF ENGINEERING AND TECHNOLOGY: MSc (Master of Science) in Civil Engineering (streams: Geotechnics, Transportation, Water and Environment, Structural, Construction Management) Electrical/Electronic Engineering Mechanical Engineering (stream: Energy and Process Engineering) Electrical/Electronic Engineering Master Project Management (MPM) FACULTY OF HEALTH SCIENCES Master in Nursing Science (MNSc) Streams: Adult Health Nursing (Critical/Emergency/Trauma Nursing or Gerontological and Geriatric Nursing) Community Health Nursing(Sub-Streams: School Health or Occupational Health) Family Nurse Practitioner (Child & Adolescent Family Nurse Practitioner or Adult & Aged Family Nurse Practitioner) Psychiatric Mental Health Nursing (Child and Adolescent Psychiatric or Adult & Aged Psychiatric Mental Health Nursing) Parent and Child Health Nursing(Sub-Streams: Midwifery or Child and Adolescent Health) FACULTY OF HUMANITIES MA (Master of Arts) in African Languages and Literature (streams: Literature, Linguistics, African Oral and Written Literature) English (streams: English Language and Linguistics, English Literature and Literature of Africans in the Diaspora) History Theology and Religious Studies Master 3
Library and Information Studies Archives and Record Management FACULTY OF SCIENCE: MSc (Master of Science) in Mathematics Physics * (Full-time only) (stream: Energy and Environmental Physics, Geophysics, Instrumentation, Theoretical Physics) Chemistry *(Full-time only) (streams: Analytical Chemistry, Inorganic Chemistry, Organic Chemistry, Physical Chemistry) Computer Science *(Full-time only) Computer Information Systems *(Full-time only) Applied Microbiology Hydrogeology Environmental Science FACULTY OF SOCIAL SCIENCES: MA (Master of Arts) in Development Practice (Modular) Development Studies Economics (Now offered both Part time & Full-time) Politics and International Relations Population Studies (streams: Demography, Population Studies) Public Administration (streams: Human Resources Management, Local Government Management, Public Policy and Administration, Public Financial Management). *Candidates whose undergraduate degrees are not Political Science and Public Administration - related will have to enroll on the Political Science/Public Administration Foundation program. The program runs for one week [July) on a full-time basis during the day. Enrolled students will be expected to pay P3000.00 for the foundation course. Statistics Master Law (LLM) Social Work (streams: Social Policy and Administration, Clinical Social Work, Youth and Community Practice) Postgraduate Diploma Statistics MPhil and PhD programmes (continuous application/admission): FACULTY OF BUSINESS MPhil/PhD in Business Administration 4
FACULTY OF EDUCATION MPhil/PhD in Education (Streams: Adult Education, Early Childhood Education, Educational Management, Environmental Education, Educational Technology, Exercise Science, Gender Education, Counselling and Human Services, Curriculum and Instruction, Research and Evaluation, Food and Nutrition, History Education, Home Economics Education, Language Education, Mathematics Education, Measurement and Evaluation, Geography Education, Infant Education, Physical Education and Coaching, Special Education, Science Education, Social Studies Education, Religious Education, Textiles and Clothing, Sports Psychology, Sports Science, Sports and Recreation Management, Family and Consumer Sciences) FACULTY OF ENGINEERING AND TECHNOLOGY: MPhil/PhD (Built Environment) MPhil/PhD (Design) MPhil/PhD (Engineering) MPhil/PhD ( Project Management) MPhil/PhD (Technology) FACULTY OF HEALTH SCIENCES MPhil/PhD in Medical Sciences FACULTY OF HUMANITIES: MPhil/PhD in African Languages and Literature MPhil/PhD in English MPhil/PhD in History MPhil/PhD in Library and Information Studies MPhil/PhD in Theology and Religious Studies FACULTY OF SCIENCE: MPhil/PhD in Biological Science MPhil/PhD in Chemistry MPhil/PhD Computer Information Systems MPhil/PhD in Computer Science MPhil/PhD in Environmental Science MPhil/PhD in Mathematics MPhil/PhD in Physics FACULTY OF SOCIAL SCIENCES MPhil/PhD in Economics MPhil/PhD in Political Science MPhil/PhD in Population Studies MPhil/PhD in Public Administration MPhil/PhD in Social Work 5
MPhil/PhD in Sociology MPhil/PhD in Statistics OKAVANGO RESEARCH INSTITUTE in Maun: MPhil/PhD in Natural Resource Management 6
FINANCIAL PROCEDURES This here outlines mainly bank details that prospects/students need to use in paying their fees. 1. Existing Student 1.1. University students may pay fees at any branch of First National Bank of Botswana to University of Botswana bank account number 62130787601. After paying your fees, you may proceed through the Student Debtors Finance office 144(student center) for un-blocking, (leaving a copy of the deposit slip) then proceed to your Faculty for academic registration. For international payments, students may pay into our Standard Chartered Bank Account details of which are as follows: Account Name: University of Botswana Account Number: 0100110109600 Branch code: 662167 Swift code: SCHBBWGX Copies of proof of payment, (with full student names and student number noted on them) should immediately be send by fax to: +267 3959 390 or e-mailed to Studentpayments@mopipi.ub.bw 1.2. Students who are in receipt of sponsorship letters must deliver copies of the same and get financial clearance from Student Debtors office at Block 139, Room 144 (Student Centre) or follow the guidelines provided during registration before proceeding to their respective Faculties to complete registration. 2. Prospective Students 2.1. Candidates or prospective students who wish to apply for admission may pay application fees at the following banks: First National Bank of Botswana to University of Botswana bank account number 62130787601, Corporate Branch Barclays Bank of Botswana to University of Botswana bank account number 3761645 Standard Chartered Bank of Botswana to University of Botswana bank account number 0100110109604 For payment of Application Fee from outside Botswana, please deposit the fee into the following Standard Chartered Bank Account: Account name: University of Botswana Account number: 0100110109604 Branch code: 662167 Swift Code: SCHBBWGX 2.2 A copy of the deposit slip (with your name & ID written on) should be attached to Application Forms when these are submitted or sent to Postgraduate Admissions Office of the University of Botswana, School of Graduate Studies. Applicants who pay fees in this manner need not queue at University Cashier s Office for payment before submitting application forms. This method of payment also avoids acquisition of post office Postal Orders for onward transmission to the University as a form of payment. 3 International students residing in Botswana should bring with them copies of employment contract and residence/work permit for their parent(s). For self-employed, bring tax certificate, company certificate and residence/work permit. Such students should also present passports for appropriate identification by country of origin. 7
SCHEDULE OF FEES 8
SCHEDULE OF FEES Excursion Fee Course List 9
MAKING AN APPLICATION ONLINE The following steps will guide you in making an online application. First you need to create an Application Account. CREATING AN APPLICATION ACCOUNT a) Make your application online through the University of Botswana website: www.ub.bw. Click on the link Prospective Students as shown below: b) A new page titled Prospective Students will appear. Browse through the page until you see postgraduate application and click on the link Apply 10
c) A new page entitled Information on Applying will appear. Read through the page to make sure that all information and certified scanned soft copy of all documents needed to complete online application are ready. Once satisfied that all is ready, click the hyperlink Online 11
d) A new page will be displayed. You will be expected to create an Application Account. e) If you are a returning student/applicant, sign into your account by entering your existing Application ID and Password and select login or if you forgotten your login credentials click on Forgotten your Application ID and/or Password f) If you are a new applicant complete Step 1 and Step 2. Step 1: Enter the Security Code that appears on the page (it will be a different, unique number that appears every time) Step 2: Click on the <create application id> button Returning applicant login: Enter your <Application ID> and <Password> and click on login to complete your application Enter the <Security code > shown Click on <create application id> g) After you click <create application id> button, enter the necessary information into the Create Application ID page below: 12
Select Postgraduate Select the Term from the drop down list. e.g. 2017/2018 Semester 1 for entry in August 2017 Input required information. If you have previously studied at UB & remember your Student ID, enter it. Enter the e-mail address where you want your login credentials to be sent. Select the country that issued your national identification document. Select Omang for Botswana nationals or passport for non-botswana nationals and input the corresponding IDs. Click here to continue h) After entering all the required information, click on <Continue> button. The following message will appear conforming that an e-mail has been sent to your e-mail account. Click <OK> when you have read the message. 13
i) Log on your e-mail account. There should be an e-mail with your temporary Application ID and Password. Note both the Application ID and Password and click on the hyperlink shown below. Select the Hyperlink J) The page below will be displayed. Select Confirm Temporary Password hyperlink. Select this Hyperlink 14
k) Enter your Application ID and Password as supplied on the email sent to you and click OK. l) The Change Password page will be displayed. You need to change password. Enter your own password and click OK. m) After changing your password, a confirmation message will come up as shown below. 15
Click OK after reading the message. The Application Summary page which is the application form will be displayed. ONLINE APPLICATION FORM APPLICATION SUMMARY This is the Application Form. You are now ready to apply. a) Read the information on Application Summary. You can view, edit or delete your application. You can also add another new application. You are allowed to add two applications only. Each application must have its own unique application fee receipt and statement of intent. You may use the same references if necessary. 16
Click to add a new application Click edit or delete button to view or remove an application from the system b) A welcome page will be displayed as below showing your First Names, Surname and Application ID or Student ID if you are a former student of University of Botswana. Read the instructions on Welcome page carefully. 17
Click on <next> when finished reading the instructions Note the following: i. The table or grid in the right corner will help you know which application steps you have completed. ii. The buttons below the grid are used for the following: <next> navigates to the next page <previous> navigates to previous page <save> saves the changes you made <verify application> checks if you completed the application correctly <submit> to submit the application, no changes allowed once the button is clicked <return to summary page> allows you to view the application c) Click on <next>. The Personal Details page will be displayed. Enter all the required information and click <next> when done. 18
Enter previous surname if you are married and have changed your surname Click on <next> to continue d) The Study Choice page will be displayed. 19
Click on <select> to choose programme of study Click on <remove> if you want to remove the programme e) When you click on <select> the page below will be displayed. Enter your <programme of study> and click <search> Enter your programme of study and click <search> 20
f) Click <select> to choose your programme of study from the list as shown below. g) Select <offering mode> (part-time or full-time) and <Campus>. Click <next> to continue. 21
Click on <next> to continue Choose mode of study and Campus h) The Contact Details page will be displayed. When you have entered all required information, click on <next> button to continue. 22
Country of your mailing address Enter Address as: Click on <next> to continue Private Bag 0022 Tlokweng Enter City/Town/Village for your Mailing Address i) The Demographic Details page will be displayed. Enter your Gender, Marital Status and indicate whether you have disability, click on <next> button to continue. Click on <next> to continue 23
j) The Next of Kin page will be displayed. Enter all the required information. If your Next of Kin contact details are the same as you select checkbox Same Address as Applicant. After filling all the required information, click on <next> button to continue. Click on <next> to continue Click here if your Next of Kin contact details are the same as you k) The Emergency Contact page will be displayed. Enter all the required information. If your Emergency Contact details are the same as you select checkbox Same Address as Applicant. If your Next of Kin and Emergency Contact is the same person, select checkbox Use same details as Next of Kin. After filling all the required information, click on <next> button to continue. 24
Select this checkbox if your Next of Kin and Emergency Contact is the same person Select this checkbox if your Emergency Contact is same as yours Click on <next> to continue l) The Tertiary Education page will be displayed. Fill all the required information. Click here to enter your Tertiary Education details Click here to select institution 25
N.B. A click on select institution will display the following page. If your institution is not in the search list, click My Tertiary Institution cannot be found I wish to manually enter details and manually enter the institution name. Click OK to go Tertiary Institution Summary page. m) The Tertiary Education page will be displayed again. Click on Add Tertiary Education if you have more Tertiary Education details to capture. You can also use <edit> or <delete> buttons to either edit or delete Tertiary Education details. Click on <next> button to continue. 26
Click on <next> to continue Click on add Tertiary Education if you have more Tertiary Education details to capture. n) The Financial Information page will be displayed. Select Yes if sponsored and proceed to choose sponsor name. Select No if self- sponsored and click on <next> button. Select Yes if sponsored and No if self-sponsored. Click on <next> button to continue 27
o) The page below will be displayed if you have selected Yes to the sponsorship question. Search and select your sponsor from the list or if your sponsor name is not in the list click on the hyperlink My sponsor does not appear in the list I wish to manually enter details and enter the sponsor details. Click <next> button to continue. Select sponsor details or click on the hyper link if sponsor is not on the list. p) The Employment page will be displayed once you have clicked <next> button after completing sponsorship page. Select No if you do not have work experience and click <next> button to go to References page. Select Yes if you have work experience and you will be directed to additional Employment page where you can add or delete Employment details. 28
Select No if you do not have work experience. Select Yes if you have work experience and you will be directed to the Employment page below. Click on <next> to continue q) Additional Employment page will be displayed and you can add more than one employment details. Click <next> when done. Add Employment and click OK when done. You can add more than one employment details. 29
r) The Referees page will be displayed. Enter all required information on your referees. You must capture two referees details. You can <edit> or <delete> a reference. Click <next> when done. Click on <next> to continue Click Add referee and complete referee details Click OK after adding the referee s) The Additional Information page will be displayed. You need to indicate if you are interested in university accommodation. Click <next> to continue. Click Yes if you want University accommodation or No if not interested. You can Add language or leave the space blank. This detail is not necessary Click on <next> to continue 30
t) The Documentation page will be displayed. You need to upload all scanned, certified copies (soft copies in pdf format) of documents you saved before applying. Click on <add> next to the document you wish to upload. If you do not have the required documents, save and return to this page when the documents are ready. Click <next> to continue. Click on <next> to continue Click on appropriate <add> to upload the required documents such as copy of Omang, degree certificate, transcript and others. u) The Declaration page will be displayed. Click on the checkbox to make declaration and select <save>. 31
Click on the checkbox to make declaration v) Click on <verify application> button to verify your application. The Verify Application message will be displayed. If there is some required information that you did not complete properly, the following message will be displayed and you need to go back and correct the errors and select <save> and <verify application> again until no more errors are displayed. 32
When all errors have been corrected, another Verify Application message below will be displayed showing that No errors have been found and the status of the application will display as Validated. Status of the application will display as Validated w) You are now ready to submit your application. Click <submit> button. The status of the application will display as Submitted. You will not be able to make any amendments to your application form once submitted. Any changes you wish to make must be communicated in writing to the Postgraduate Admissions Office before the closing date for applications. x) Once you have submitted your application, an e-mail will be sent automatically to your e-mail account acknowledging receipt of the application. You should also receive a formal acknowledgement letter in your e-mail within a week. Welcome and Thank You for choosing University of Botswana. 33