Faculty Center Grading Instructions Campus Solutions Table of Contents The Faculty Center... 2 Using the Final Grade Syncing Tool... 3 Prepare your Canvas Gradebook:... 3 Transfer Final Grades into Campus Solutions:... 3 Grading Schemas... 7 Review Grade Roster in Campus Solutions... 8 Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades Synced from Canvas... 9 Last Date of Attendance... 13 Changing Grades... 18 FAQ... 20 Support... 20 12/1/17 Faculty Grading Center Page 1
The Faculty Center The Faculty Center is a self-service component of the PeopleSoft Campus Solutions Student System that allows Instructors to post final grades. For those teaching online or utilizing a course site that is graded in Canvas: Final letter grades must be Approved and Posted by the Instructor in the Faculty Center within 7 days of the term end date, no later than midnight Eastern Time. *Important Note: The Grade Syncing for Canvas tool is for letter grades only (A, B, C, etc.). Courses that are Pass/Fail cannot use this sync tool. If your course is Pass/Fail, you will need to enter grades manually via the Grade Roster in Campus Solutions. Page 2
Using the Final Grade Syncing Tool These steps detail the process to automatically push the percentage score in Canvas Grades to the Campus Solutions (CS) Grade Center as a letter grade. This process uses a grading schema for both Graduate and Undergraduate courses which is available on page 6. If you prefer to do so, you may continue to manually enter letter grades into Campus Solutions and this is explained on page 8. Prepare your Canvas Gradebook: Complete all grading in Canvas. All cells in Grades should have a grade entered; cells should not be left empty. 1. If you enabled Treat Ungraded as 0 in Canvas Grades, be sure to uncheck that item and then enter grades in all cells. If students are missing assignments, enter a grade of zero 0. Again, there should be no blank cells. Transfer Final Grades into Campus Solutions: When you are ready to transfer final grades into Campus Solutions: 1. In Canvas, select Settings from your course menu (lower left side). Page 3
2. Select the Grade Syncing Tab. 3. Select the Sync grades to SIS button. 4. You will see a message asking you to confirm. Select the OK button. Page 4
5. The button will then indicate: Syncing grades to SIS This may take a few moments to sync. 6. The tool will display Synced when complete. Page 5
Important Notes: 1. The Sync Grades to SIS button should only be used once. 2. Larger classes may take longer to sync and may display the following: Error: Net:: ReadTimeout. a. It is not necessary to resync the grades. This display will update to Synced when the operation is complete. b. The error may also display if Campus Solutions is undergoing heavy use. This is temporary while the system is busy. 3. Once Sync Grades to SIS is selected, any changes in assigned grades in the Total column within Canvas will not overwrite the posted grades in Campus Solutions. You will still receive the Synced or Success message, but no changes will occur in Campus Solutions. a. Exception: if you delete all posted grades in Campus Solutions (before beginning the Approve process), you can select Sync Grades to SIS in Canvas and post new grades to any or all students. 4. Sync Grades to SIS will not work if Campus Solutions is offline for maintenance. a. The Campus Solutions maintenance schedule is shown on the ERNIE homepage at the bottom right corner. Page 6
Grading Schemas Undergraduate A Superior 90.00 100.00 B Above Average 80.00 89.99 C Satisfactory 70.00 79.99 D Below Average 60.00 69.99 F Failure 0.00 59.99 FX Failure - did not withdraw from course (manual entry in CS) I Incomplete - unable to complete course due to extenuating circumstances (manual entry) Graduate A Superior 90.00 100.00 B Above Average 80.00 89.99 C Satisfactory 70.00 79.99 F Failure 0.00 69.99 FX Failure - did not withdraw from course (manual entry in CS) I Incomplete - unable to complete course due to extenuating circumstances (manual entry) Capstone Only IP In Progress applies to graduate capstone courses when student is enrolled in a continuation course N No grade applied to continuation capstone courses Page 7
Review Grade Roster in Campus Solutions Log in to Campus Solutions from ERNIE and carefully review your Grade Roster. Double check each letter grade comparing what appears in Canvas Grades with the Campus Solutions Grade Roster. 1. From the My Schedule page, you can access your Grade Roster for a given class by selecting the Grade Roster icon ( ) next to the class you wish to view. Note that this icon only appears when it is time to enter grades and the grade roster for your class has been created (about three weeks prior to the end of the term). You will not see this icon outside of grading periods. 2. When accessing the Grade Roster, remember that you will need to select different terms to post grades for residential students (Daytona or Prescott campus) versus Worldwide campus students, as the terms in which these students enroll differ slightly. a. For example, when a Worldwide student enrolls in a course for the May 2017 term, a residential student at Daytona Beach or Prescott would have enrolled in the Summer 2017 term for the same class. If you have residential students in your class, you will need to use the change term button to see those residential students, as they will be on a separate roster. Page 8
3. If you have Daytona or Prescott students in your class, change terms by clicking the My Schedule tab and then selecting the change term button to see additional options on the Select Term page. Select each appropriate term to ensure students have grades at the end of the term. Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades Synced from Canvas If you elect not to automatically sync grades from Canvas to Campus Solutions as detailed above, you can manually enter the final grades following the steps below. Once the grading window opens at the end of the term, the Final Grade roster will be created and you will be able to enter grades on the Grade Roster page in Campus Solutions. 1. When you click the Grade Roster icon next to the class on your schedule, this page will open: Page 9
2. At the top of this page, make sure that the Grade Roster Type field is set to Final Grade. 3. You can enter grades for each student using the Roster Grade drop-down menu. To add a grade to multiple students, you can click the Select check box for those students, choose a grade in the add this Grade to Selected Students drop-down menu below the grade roster and click the add this Grade to Selected Students 4. Perform any necessary grading adjustments such as a change to FX, Incomplete, or rounding. a. For example, should a student s final percentage be 89.99%, an instructor may have a procedure to round up to 90% and thus assign a higher final letter grade. In this event, the final letter grade in Campus Solutions can be manually changed from a B to an A. This needs to be done prior to Approving and Posting in Campus Solutions. Page 10
b. If a student should receive a grade of FX, you will need to manually change the final letter grade in Campus Solutions to FX. **FX is assigned to students who do not participate in a course, but do not drop or withdraw from the course, which results in failure due to non-attendance. Students who initially participate in a course, but who then cease to participate and do not withdraw from the course will be issued a grade of FX by their instructor, which designates failure due to non-attendance. Students are charged for courses for which they earn an FX grade, as they have not fulfilled their obligation to either complete the course, or complete the necessary steps to drop/withdraw from the course. FX grades will officially post as an F grade.** c. Instructors may wish to assign an Incomplete grade. In this case, change the final letter grade in Campus Solutions to I (Incomplete). Page 11
Note: When selecting grades, you will see available grades for all rosters. Makes sure to select the appropriate grades for the Final grades roster (e.g., graduate students cannot earn a grade of D). Refer to the grading schema (pg. 6). Page 12
Last Date of Attendance The Last Date of Attendance is important for financial aid purposes and must be entered for all students. For students attending a course using any of the following modes: In-Person, EagleVision Classroom or EagleVision Home, the last date of attendance should be the date the student last attended a lecture or submitted a graded assignment or exam. For students enrolled in an online course, the date of the last submitted graded assignment should be used as the last date of attendance; this can be found in Canvas. Note that logging in and accessing course materials does not constitute attendance. The Last Activity information under People does not indicate the last submission by the student. Follow these steps to determine the student s last date of attendance: 1. In your Canvas course, click on People in the left menu. 2. Click on the student s name. Page 13
3. In the window that opens, click Analytics. 4. Under Activity by Date, you will see a bar graph. Light gray bars indicate page views. Dark colored bars indicate page views as well as some type of participation. Hover over the last dark bar to see the last date of submission by the student. Page 14
5. The last date of attendance can be assigned individually to a student or added to multiple students by selected the checkbox for those students, then click add this last attend date to selected students. 6. If you do not see all of your students on this list, click the Next Row button at the bottom of the Grade Roster. Remember that Daytona or Prescott students will be in a separate class accessed from your My Schedule page. Page 15
7. To view any students for whom you have not yet entered grades, click the Display Unassigned Roster Grade Only checkbox under the Display Options group box. 8. After you have entered grades for each student, you have several save options in the Grade Roster Status drop-down menu. Available options are: a. Not Reviewed: Select this and click Save if you are not finished entering grades, but would like to save any grades that you have entered. b. Ready for Review: Select this and click Save if you are not finished entering grades but will not need to make changes. If you need to go back and change, you can set the value back to Not Reviewed. c. Approved: Select this option and Save if your grades are finished and ready to be posted. If you need to change the grades prior to posting, change the status back to Not Reviewed and click Save. Once you click Approve and Save, a Post button will appear at the bottom of the screen. Click Post to post the grades. Page 16
Note: Keep track of your students Incomplete deadlines. The maximum Incomplete period is 30 days. Page 17
Changing Grades Once you have posted grades, you will have 30 days to change grades if necessary. To send a grade change request, click the Request Grade Change link on the Grade Roster. Note that this link will only appear once grades have been posted. On the Grade Change Request page, make any changes to your students grades and click Submit. Page 18
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FAQ What if any students are missing from my roster? You may have residential students in your class, which will not be listed under the term for Worldwide. You must change the term to view the separate roster. Instructions on how to do this are found on page 7. What if students are still missing after I checked the Daytona or Prescott sections? Contact worldwide.registrar@erau.edu What do I do if I missed the deadline to submit grades? If you did not submit grades before the deadline, you must contact the WW Office of the Registrar (phone number below). Why did I receive a message that my grade roster is incomplete? If your quality manager emails you letting you know that your grade roster is incomplete, it s possible that a student was left off of the roster you were viewing because they are considered a Daytona or Prescott student. Review Instructions on page 7 on how to change the term. How can I change a grade 30 days after they have already been posted? You must submit an online request through ERNIE. This request is located on the ERNIE Forms tab under Office of the Registrar > Grade Change Form. Support Faculty Functional Support / Additional Assistance with Campus Solutions Grade Center For assistance with Grades within Canvas Faculty General Support WW Office of the Registrar 866-393-9046 Canvas Support Hotline (844) 334-7579 (24/7/365) WW elearning Support (Mon Fri: 8am 5pm ET) (866) 554-8406 Summer hours may differ Your Faculty Quality Manager Page 20