Communities That Care Community Board Orientation Trainer s Guide J. David Hawkins, Ph.D., and Richard F. Catalano, Ph.D. Phase Two
2003 Edition Important Notice Please read: The persons whose photographs are depicted in this publication are professional models. They have no relation to the issues discussed. Any characters they are portraying are fictional. The trademarks, including registered trademarks, of the products mentioned in this publication are the property of the respective trademark owners. ii
Contents of Trainer s Guide Module 1 Module 2 Module 3 Module 4 Module 5 Module 6 Module 7 Appendix 1 Appendix 2 Setting the Stage Overview: The Research Foundation and Process Milestone: Address Readiness Issues Milestone: Engage Key Leaders Milestone: Educate and Involve the Community Milestone: Create an Effective Community Board Next Steps References Communities That Care Milestones and Benchmarks iii
Introduction Goal The goal of this orientation is to build the Community Board s capacity to implement the Communities That Care prevention-planning system. Objectives After completing this orientation, participants will be able to: explain how the prevention-science research base helps build positive futures for youth and prevent problem behaviors describe the Communities That Care system address outstanding community readiness issues involve Key Leaders, community members and youth develop a Community Board organizational structure plan for the next steps. Audience Community Board Orientation participants are those individuals designated by the Key Leaders to represent the community in the Communities That Care process. There are generally 15-40 board members, representing all of the key stakeholder groups in the community. Agenda: Day one Total training time including lunch and breaks is approximately 7 hours. Module 1 Setting the Stage (30 minutes) Module 2 Overview: The Research Foundation and Process (150 minutes) Lunch (60 minutes) Module 3 Milestone: Address Readiness Issues (90 minutes) Module 4 Milestone: Engage Key Leaders (60 minutes) Wrap-up and Evaluations (15 minutes) (Morning and afternoon breaks of about 10 minutes) Agenda: Day two Total training time including lunch and breaks is approximately 8 hours. Community Meeting (30 minutes) Module 5 Milestone: Educate and Involve the Community (150 minutes) Lunch (60 minutes) Module 6 Milestone: Create an Effective Community Board (150 minutes) Module 7 Next Steps (60 minutes) Wrap-up and Evaluations (15 minutes) (Morning and afternoon breaks of about 10 minutes) iv
Communities That Care Pre-training preparation Materials to be sent to the Coordinator/Facilitator: list of audiovisual, beverage and snack needs recommended room set-up copies of Investing in Your Community s Youth: An Introduction to the Communities That Care System, for participants to review before the training. Equipment and materials: name tags roster of invitees copies of any letters or notices sent to invitees computer projector/laptop computer and/or overhead projector/transparencies flip chart/easel markers tape Post-it notes (4" x 6"). Room setup: If the group is large, the room should be set up banquet style with round tables of six to accommodate small group work. Place tables so all participants can see the front of the room. Provide drinking water at each table and a refreshment table in the back of the room. Place a small table for the computer or overhead projector at the front of the room. The projection screen should be large enough for all participants to see the slides. Place trainer, registration and resource tables in convenient locations. At least 60 minutes before start time: Set up a table for name tags, registration materials and participant materials. Make sure participant materials are complete and organized. Set up training equipment. Place an easel sheet at the entrance with the message: Welcome to the Communities That Care Community Board Orientation. Pre-print an easel sheet with a Parking Lot headline and two columns, one labeled Questions and the other labeled Issues. Have slide 1-1 displayed. v
Pre-training preparation For Module 1: If possible, have the Communities That Care Champion or a Key Leader begin the orientation welcoming participants, giving a brief history of activities to date (including key participants involved so far and outcomes of the Key Leader Orientation), distributing a list of Key Leaders (including contact information) and expressing the Key Leaders support for the process. Work with the site contact when scheduling the orientation to ensure that this role is filled and that the person is aware of what to cover, when to arrive and how much time is allotted. For Module 2: Determine what has already been done with this community to ensure that the right people are involved, the scope of the Communities That Care initiative has been identified and appropriate resources have been secured to support the early phases. Discuss strategies that have been developed to address any outstanding readiness issues. For Module 3: Contact the Coordinator/Facilitator and gather information on readiness work to date and outstanding issues. Arrange for someone from the site (Coordinator/Facilitator, Champion, etc.) to share this information with the Community Board. Be familiar with the Phase One milestones and benchmarks (in Appendix 2). For Module 4: This module is also dependent on the level of Key Leaders involvement before the Community Board Orientation (CBO). Ask the site contact to prepare a list of Key Leaders who attended the Key Leader Orientation (KLO) or have otherwise been involved. For Module 5: If the community has already created a vision statement, obtain a copy. Find out who created it and when it was created. For Module 6: Work with the site contact to determine if the Key Leader group has identified any issues that might affect decisions made in this module. These should be communicated to the Community Board before starting this module. Prepare easel sheets for Community Board work group assignments (1 sheet for each group, labeled with the group name). For Module 7: Make copies of the Community Board Next Steps worksheet. Post the action plans from Module 3 through Module 6 where everyone can easily see them. Please remember to complete a Service Report for this training. vi
Communities That Care Community Board Orientation Setting the Stage Trainer s Guide (30 minutes) Module 1
Slides for Module 1 Community Board Orientation... 1-1 Module 1... 1-2 Community Board Orientation goal... 1-3 Objectives... 1-4 Agenda: Day one... 1-5 Agenda: Day two... 1-6 Phase Two: Organizing, Introducing, Involving... 1-7 Ground rules... 1-8 1 2
Communities That Care Slide 1-1 Greet participants as they enter. 1 3
Module 1 Setting the Stage 30 minutes Objectives: Participants will: learn what has been done to date to start the Communities That Care process in their community become familiar with each trainer s relevant background and experience understand the goals, objectives and agenda. Slide 1-2 The Champion, a Key Leader, opens the training. The Champion: welcomes participants and thanks them for attending gives a brief overview of the Communities That Care process to date publicly states the Key Leaders commitment to the Communities That Care process explains the role Key Leaders will play introduces the training team. 1 4
Communities That Care The Champion should emphasize the following points: The Key Leaders have chosen the Community Board members to represent the community in implementing the Communities That Care system. The Key Leaders view this as an important priority for the community and an important responsibility. The Key Leaders expect to hold the Community Board accountable for progress in implementing the Communities That Care system. The Key Leaders expect to be updated by the Community Board regarding its progress at major milestones in the Communities That Care process. The Key Leaders expect the Community Board to inform them of any obstacles that require Key Leader help (e.g., problems in getting access to needed information from agencies or in implementing surveys). Participant Introductions Explain that since one of the goals of this orientation is to create a highfunctioning team, there will be opportunities throughout for the group to get to know each other. Ask participants to introduce themselves using this, or another, icebreaker. Ask each person to: think of a young person he or she knows (daughter, son, grandchild, etc.) say what is special about that young person (stating his or her identity is optional) say why he or she cares about that young person. Thank participants and welcome them to the training. 1 5
Module 1 Slide 1-3 For anyone who may not be familiar with the Communities That Care prevention-planning system yet, I ll give a quick overview. The Communities That Care system is a unique community action model, based on years of research and continuous improvement. It helps communities design, carry out and evaluate a community action plan for prevention that is matched to their specific needs. It provides a way for communities to use their funding and other resources as efficiently as possible, and achieve the most effective possible results. One way to think of the Communities That Care model is as an operating system. Just as your computer operating system tells your computer how to function and lets you get to the specific application programs you need, the Communities That Care operating system provides a unifying framework to promote the healthy development of young people. It brings together a wide range of people, programs and initiatives to address youth issues in a comprehensive way. Every community is unique. The Communities That Care operating system relies on a rigorous assessment of the community s risk and protective factors and resources. This information is used to help identify existing community efforts that address youth issues and gaps where prevention efforts are still needed. So just as your computer operating system helps you access the programs you need, the Communities That Care operating system can help your community get to the tested, effective programs, policies and practices that can help meet its unique needs. 1 6
Communities That Care Slide 1-4 Review the slide. 1 7
Module 1 Slide 1-5 Agenda Review Review the slide. Note: Since the amount of time and the starting and ending times for the Community Board Orientation can vary greatly in different communities, you may wish to post a more detailed agenda. Housekeeping Items Explain where the rest rooms and telephones are located. Ask participants to turn off their cell phones or beepers. Explain that the Parking Lot will be used to capture any questions or issues that come up during the training but can t be addressed at that time. Tell the group you will revisit the Parking Lot at the end of the training to make a plan for addressing any unresolved questions or issues. Discuss any other items, such as breaks and refreshments. 1 8 Participant s Guide Ask participants to open their guides. Explain that the guide has: copies of all slides, with space to record notes worksheets for group activities and planning appendices with additional background information and references. Tell participants that the pocket of the guide contains: a Training Evaluation form for each training day a laminated page with a chart of the risk factors on one side and a diagram of the Social Development Strategy on the other. Ask if there are any questions about the guide.
Communities That Care Slide 1-6 Review the slide. 1 9
Module 1 Slide 1-7 Review the slide. 1 10
Communities That Care Slide 1-8 Label an easel sheet Ground rules. Review the slide. Ask the group to brainstorm any other rules they would like to use for this session. Write these rules on the easel sheet. Ask for a commitment to observe the ground rules. 1 11
Module 1 1 12