Using ManageBac for DP as a Whole- School Communication System RACHEL PERNET DANUBE INTERNATIONAL SCHOOL VIENNA

DP 86 students MYP 220 students PYP 261 students "Striving for EXCELLENCE by ENGAGING minds, EXCITING learners, acting ETHICALLY and showing EMPATHY"

At DISV we o have been using ManageBac since August 2012 o for calendar/deadlines, messages, attendance, setting/grading assignments, reporting, exam entries, CAS o and PYP and MYP curriculum documentation

Life before ManageBac o Staff briefing every morning. o Each teacher kept records of attendance and grades in a mark book. o Reports were Word documents, with little evidence for the grades awarded, written 3 weeks in advance, printed and collated by hand o and then we had to share the MYP criteria for every subject with parents.

Excuses, excuses You didn't tell us it was due in today. Sophie wasn't in my lesson; I bet she was skipping class. But I gave you my homework last week; you must have lost it. Ms Smith never sets any homework. You only said we were supposed to write 100 words. How can he give me a three in Biology; I got fives in all the tests?

Structure of Presentation Calendar & messages Attendance Assignments & grading Reporting Exam entries & Extended Essay CAS

Life with the ManageBac calendar Full calendar Assistant creates all the school events for the year. Calendar for each class Teacher adds events (e.g. trip, guest speaker) for class. Assignments appear in the class calendar. Calendar for each year group DP Coordinator, university counselor add events (e.g. school photo, university visits) Master IB deadlines DP Coordinator adds IA, EE deadlines

Grade 12 calendar

Calendar for each class but we thought our presentation was next week accountability You didn't tell us it was due in today.

Create event or deadline

Messages for grade 12

Messages for IB Parents Association Group

Class attendance

Attendance overview for 1 student for 1 week Your son has been arriving late for school It looks like Sophie might have been skipping German.

Percentage attendance in each subject Yanis has not met the 90% attendance requirement in every subject.

Did you take attendance today? Dear Rachel, As I was reviewing attendance on Managebac Monday evening, I noticed that attendance was not entered for the following class on Monday, January 19: IB DP Theory of Knowledge (Grade 11) Accurate attendance records in Managebac are very important. Attendance must be entered for each class that meets on a particular day by the end of the school day. Please enter the attendance for the class indicated. Thank you!

Setting/grading assignments

Add an assignment

I know who submitted the work and when. ManageBac gremlins don't eat homework, so there are no excuses and I can't loose their homework either.

Gradebook Encourage teachers to give students feedback on work before they post the grades (otherwise students just look at the grade). ManageBac converts the raw score into a grade on the 1-7 scale

ManageBac calculates the average grade using the grade boundaries entered for that class. It also calculates the student's semester grade, using the weightings you enter for the class.

Submit term grades But all assignments are not equal; Some assignments are more challenging; some are conducted in class; some at home; students get more help with some and the grade boundaries for the essay and presentation are different. Teachers can override the grade suggested by ManageBac. ManageBac are writing an update to allow us to enter different grade boundaries for each category.

Customize report template

Proofreading

Generate preview I use the generate preview function to view a report with individual students/ parents just before the reports are issued. You can re-issue an individual report if there is a mistake.

Issue reports We don't print reports; parents only receive them electronically. It takes 10 minutes to issue the reports for a year group (40/50 students) The deadline for teachers to enter grades is only a few days before the report is issued.

IB exam entries Students complete their personal info, subjects and levels.

Extended Essay Proposals

Extended Essay Assessment

CAS

Summary of CAS activity

CAS reflections Make sure CAS is about doing the activities, not completing reflections on ManageBac

ManageBac as a student I use the ManageBac app on my smartphone.

ManageBac as a student If you are away, you can see what work you missed.

Parents can see attendance

Parents can see assignments and grades

I can see my child's grades and attendance without having to wait for the next report. Parents receive reports via ManageBac and can access all previous reports

ManageBac as a teacher I don't need a mark book. It is easy to communicate with my students. I have evidence for the grades students are awarded. I can see a photo of all the students I teach. I can find parents' e- mail addresses easily.

ManageBac as an administrator I can see data on student attendance and achievement, and share it with students and parents instantly. I can hold teachers accountable. Events and deadlines are communicated clearly. Information on ManageBac (e.g. spelling of names, subjects students take) is most likely to be correct.

Using ManageBac as a whole school improved: ü communication ü transparency ü efficiency ü accountablilty and saved a mountain of paper

even better if Students could view the Turnitin originality report We could press a button to automatically enter the attendance from the 1st lesson into the homeroom attendance An evacuation button would list students who were absent at the moment it was pressed Parents could tick a box to confirm that they had received the report Curriculum data could be imported and exported in a more user-friendly format The calendar could be filtered by assignment deadlines