Southwest/West Central Service Cooperative BOARD OF DIRECTORS' MEETING SW/WC Service Cooperative Office Marshall, MN September 26, 2012 Minutes BOARD PRESENT: BOARD ABSENT: STAFF PRESENT: Ms. Maydra Maas Chair, Westbrook/Walnut Grove Ms. Kathi Thymian Vice Chair, Ortonville Dr. Kathryn Kelly Treasurer, Renville Soil & Water Conservation District Ms. Jan Fransen, Jackson County Ms. Carol Morgan, Luverne Mr. Michael O Brien, New London/Spicer Mr. Steve Schnieder, Worthington Ms. Sally Vogt, Canby Mr. Tom Walsh, KMS Mr. Michael Zins, Fulda Mr. Jerry Kjergaard, Superintendent, Willmar (Ex-Officio) Mr. Donald Brugman, Windom Ms. Maggie Kluver, Montevideo Mr. Cliff Carmody, Executive Director Ms. Bobbie Carmody, Board Secretary Ms. Kayla DeJong, School Psychologist Mr. Doug Deragisch, Senior Director of Risk Management Ms. Edna Gossen, Operations Manager Ms. Lois Malepsy, Occupational Therapist Ms. Annette Miller, Director of Finance ITEM 1: ITEM 2: ITEM 3: CALL TO ORDER Chair Maas called the meeting to order at 6:32 p.m. at the SW/WC Service Cooperative Office, Marshall, MN. INTRODUCTION OF GUESTS Mr. Carmody introduced Ms. Kayla DeJong, Ms. Lois Malepsy, and Superintendent Jerry Kjergaard. AGENDA APPROVAL Motion by Ms. Fransen, seconded by Dr. Kelly, to approve the agenda as presented. Motion passed unanimously.
September 26, 2012 -- Page 2 ITEM 4: CONSENT AGENDA APPROVAL Motion by Ms. Morgan, seconded by Ms. Thymian, to approve action items on the consent agenda as follows: 4.1 Minute Review and Approval 4.1a August 22, 2012 Board Meeting 4.2 Fiscal 4.2a Approval of Expenditures 4.2b Consultant Contracts Southwestern Mental Health To provide group counseling for the Blue Mound Learning Center during the 2012-13 school year - $6,000.00 Minnesota State University To provide a Coaching Consortium for Teacher Induction Coordinators from October 8, 2012 through February 11, 2013 for the FLY (Flexible Learning Year) member schools - $3,000.00 plus expenses Metro ECSU To provide two workshops: Understanding World-Class Instructional Design & Assessment on October 8, 2012 and Annual Measurable Achievement Objectives on December 10, 2012 for the Division of Teaching & Learning - $4,800.00 plus expenses PKR, Inc., Dr. Susan Leddick To provide a workshop series for Education Service Agencies who are committed to the design or redesign of a client service. Workshops to be held in September, November, and February. Total cost will be shared between five agencies - $20,000.00 Pyramid Educational Consultants, Inc. To provide a PECS Basic Training workshop on January 21-22, 2013 in Redwood Falls for the Division of Special Education - $6,220.00 plus materials Aleck Johnson, EdTech Strategies, LLC To provide advice, guidance, and application assistance based upon current e-rate program rules for Funding Year 2013 for the Division of Administrative Services - $17,000.00 plus travel expenses Melissa Haynes To assist six school districts and the SC by providing grant writing services to submit a Race to the Top District proposal - $100/hour up to $8,000.00 4.2c Services Contracts MACCRAY Public Schools Business Management Services from 7/1/12-6/30/13 $1,360/month Hills/Beaver Creek Public Schools Business Management Services from 7/1/12-6/30/13 - $510/month 4.2d Membership Services Contracts Approve 2012-13 membership services contracts as presented.
September 26, 2012 -- Page 3 4.3 Personnel 4.3a Personnel List New Hire: Drew Aslesen, temporary Resource Library KOHA Designer, $18.00/hour, without fringes, effective 9/10/2012 10/30/2012. Nicole Caulkins, Special Education Paraprofessional, regular part-time (Schedule A/Step 0), without fringes, effective 9/11/2012. Kelly Ersland-Anderson, Occupational Therapist, 35 days (BA & 15), without fringes, effective 8/24/2012. ValRee Graff, Speech/Language Pathologist, 36 days (30BA & 16), without fringes, effective 9/05/2012. Amina Hussein, Bilingual Paraprofessional, regular part-time (Schedule A/Step 0), without fringes, effective 9/04/2012. Eric Johnson, Special Education Paraprofessional, regular part-time (Schedule A/Step 4), with fringes, effective 8/27/2012. Nicole Johnson, Special Education Paraprofessional, regular part-time (Schedule A/Step 0), without fringes, effective 9/05/2012. Christine Morris, Qualified Mental Health Practitioner, 200 days (SB 1), with fringes, effective 8/29/2012. Randy Oelfke, DAPE/Special Education Teacher, 164 days (10MA & 5), with fringes, effective 9/24/2012. Darla Reynolds, School Success Coordinator, regular part-time (Level IV/Step 0), without fringes, effective 9/17/2012. Rich Sullivan, Boiler Operator, regular part-time, $16.00/hour or heating month stipend, without fringes, effective 8/27/2012. Kelsey Whitcomb, Special Education Paraprofessional, regular part-time (Schedule A/Step 0), without fringes, effective 10/01/2012. Increase: Tish Rops, Administrator of Alternative Programs, effective 7/01/2012. Status Change: Krista Anderson, from Substitute Paraprofessional to Special Education Paraprofessional, regular part-time (Schedule A/Step 0), without fringes, effective 9/04/2012. Meggan Petersen, Special Education Paraprofessional, (Schedule A/Step 0), from regular part-time, without fringes, to regular full-time, with fringes, effective 8/27/2012. Long Term Substitute: Gloria Andreasen, Mental Health Professional, 200 days (SB 2), with fringes, effective 8/28/2012. 2012-13 CSA Contract Changes: Bonnie Rauk, Teacher of Deaf and Hard of Hearing, from 150 days (10BA & 11) to 152 days, effective 8/13/2012. CSA Lane Changes: Amanda Adamini, Special Education Teacher, from 195.5 days (BA & 2) to (10BA & 2), effective 8/13/2012.
September 26, 2012 -- Page 4 Renetta Halverson, School Psychologist, from 185 days (MA & 2) to (10MA & 2), effective 8/13/2012. Barbara Jensen, Multicultural Literacy Teacher, from 150 days (30BA & 2) to (MA & 2), effective 8/13/2012. Jennifer Mahan-Deitte, Shared Services Coordinator, from 200 days (20BA & 14) to (MA & 14), effective 7/01/2012. Lisa Mickle, Special Education Teacher, from 194.5 days (20BA & 2) to 194.5 days (MA & 2), effective 8/13/2012. Heather Vyskocil, Special Education Teacher, from 185 days (BA & 2) to (10BA & 2), effective 8/13/2012. 2012-13 After School Program: Tomi Hollenkamp, After School Educational Teacher, $22.00/hour, effective 2012-13 On-Call: Nasra Hussein, Interpreter/Translator Level 1, $13.28/hour, effective Farhiyo Ibrahim, Interpreter/Translator Level 1, $13.28/hour, effective Fatuma Mohamed, Interpreter/Translator Level 1, $13.28/hour, effective Cherryll Silva, Interpreter/Translator Level 1, $13.28/hour, effective Linda Vazquez, Interpreter/Translator Level 1, $13.28/hour, effective Jennifer Zamora, Interpreter/Translator Level 1, $13.28/hour, effective 2012-13 Substitutes: Sally Jaster, Substitute Custodian, $10.00/hour, effective Rich Sullivan, Substitute Custodian, $12.00/hour, effective Chassidy Wittman, Special Education Paraprofessional, $12.20/hour, effective Leave of Absence: Ann Dettman, Speech/Language Pathologist, from approximately 1/14/2013 2/14/2013. Tai Anna Moe, Teacher, from approximately 11/14/2012 12/26/2012. Jennifer Zollner, ECSE Teacher, from approximately 12/11/2012 1/21/2013. Resignations/Terminations: Elsa Bross, Bilingual Paraprofessional, effective 6/06/2012. Nasra Hussein, Bilingual Paraprofessional, effective 6/29/2012. Rebecca Iverson, Special Education Paraprofessional, effective 9/07/2012. Motion passed unanimously.
September 26, 2012 -- Page 5 ITEM 5: ITEM 6: STAFF PRESENTATIONS Ms. DeJong provided a presentation to the Board on the Self Administered Math Fluency Intervention program. Ms. Malepsy presented on Occupational Therapy services. Information included its definition with examples being provided on how kids successfully engage in daily functions fulfilling their role as students. EXECUTIVE DIRECTOR S REPORT 6.1 Federal Advocacy Report A report was provided to the Board on the 2012 AESA Federal Legislative Agenda. Areas reviewed included ESEA Reauthorization, Education Technology and ESEA, and Federal Funding Appropriations and Sequestration. 6.2 Agency Succession Planning An outline of agency succession planning was provided with its purpose, structure, process, and leadership development plans for short and long term succession being reviewed. 6.3 Values Discussion with Cabinet The agency s Cabinet has identified three core values the agency will focus on. They include 1) Integrity; 2) Respect; and 3) Service. The definition of these core values will be brought forth to the Board in October. 6.4 Preliminary Thoughts on Developing a Supporting Entity (501c3) Mr. Carmody is researching the development of a 501c3 corporation or foundation to provide support to the agency where funds can be received from outside entities to support programs and services provided by the Service Cooperative. Mr. Carmody also reported on the following: A meeting was held with Mary Palmer and low incidence staff regarding how to handle staff assignments when grant funding is uncertain. The Coop has received a special education complaint that was filed. ITEM 7: ITEM 8: ITEM 9: ITEM 10: ADMINISTRATIVE STAFF REPORTS Mr. Deragisch, Senior Director of Risk Management reported on the status of the 2012 CCOGA insurance renewal, the Annual Fall Health Conference, and changes coming in health care reform. FISCAL REPORT 8.1 Cash Flow The cash flow report was reviewed. OPEN FORUM/CLOSING REMARKS Superintendent Kjergaard commented on the regional planning the SC is providing to superintendents. Mr. O Brien indicated the BEST Program has begun and is going very well. An open discussion was held regarding the future of public schools. OTHER Chair Maas adjourned the meeting at 8:20 p.m. The next Board meeting is scheduled on Wednesday, October 24, 2012, beginning at 6:30 p.m., SW/WC Service Cooperative Office, Marshall, Minnesota.