FOR INFORMATION GLASGOW KELVIN COLLEGE BOARD OF MANAGEMENT REGIONAL OUTCOME AGREEMENT: SELF-EVALUATION, 2012/13 Report by Vice Principal 1. Introduction Members will be aware that it is a condition of grant that colleges commit to delivering a Regional Outcome Agreement (ROA) and to monitoring progress against the targets contained within this document. In addition members will also be aware the Glasgow ROA is developed and monitored within the structures of the Glasgow Colleges Strategic Partnership (GCSP). This report seeks to apprise members of the progress made by Glasgow s colleges in relation to the delivery of the Glasgow ROA for session 2012/13. 2. ROA Self-evaluation The Scottish Funding Council (SFC) planning cycle for ROAs is attached as Appendix 1 to this report. This includes the production/submission of a selfevaluation report on progress against the previous session s ROA in the autumn of each year. Analysis of these regional self-evaluations is expected to influence both SFC decisions in relation to funding recovery and the identification of priorities for the next round of outcome agreements. However as yet the process for this approach has not been shared with colleges by the Funding Council. The draft Glasgow 2012/13 ROA Self-Evaluation has been jointly developed by senior staff from all Glasgow colleges, in line with guidance provided by SFC, and is attached as Appendix 2 to this report. Members should note that the ROA is intended to cover a three year period therefore it is not anticipated that all targets will be overtaken in one academic year. This draft version is being presented for approval to the Boards of Management of each of the three Glasgow colleges, prior to its submission to the SFC by the Regional Lead. 3. Recommendations Members are recommended to: a) note the contents of the Vice Principal s report and its appendices; b) endorse the attached draft ROA self-evaluation; c) approve its submission to SFC by the Regional Lead; and d) request that the Principal share this report with the officials of recognised trades unions.
4. Further information Further information on any aspect of this report is available from Alan Inglis, Vice Principal, or from the Principal. AI, Nov 13
Appendix 1 Figure 1. : SFC s Annual Outcome Agreement Cycle* *Source: http://www.sfc.ac.uk/web/files/guidanceoa1415/college_outcome_agreement_guidance_2014-15_annex_a.pdf
GLASGOW 2012/13 REGIONAL OUTCOME AGREEMENT SELF-EVALUATION 1. INTRODUCTION Appendix 2 1.1 This self-evaluation report is provided in response to the SCF 2014/14 Regional Outcome Agreement (ROA) guidance contained in Annex B: Self Evaluation Report. As suggested in this guidance, the report contains an evaluation of qualitative and quantitative progress in the preceding year, including specific reference to any available published objectives. 1.2 Within the detailed evaluation of ROA Objectives contained in Appendix 1 it provides as requested by the SFC comment on the delivery of the commitment to Opportunities for All, details of regional activity undertaken to improve progression rates, progress with SFC employability provision, and partnership work with local stakeholders such as employers and local authorities. 1.3 Section 3 of the report also identifies organisational and delivery orientated quality enhancement actions arising from the self-evaluation process which will be used by Glasgow Region colleges to impact on the delivery of the 2013/14 ROA and inform the development of the 2014/15 ROA. 2. SUMMARY SELF-EVALUATION OF 2012/13 COLLEGE REGIONAL OUTCOME AGREEMENT DELIVERY 2.1 The introduction of college Regional Outcome Agreements in 2013/13 represented significant reform of college planning and delivery processes. In the case of the Glasgow region, the challenges to implement these changes were relatively greater given the number of existing individual colleges within the Glasgow Region, the substantial structural change related to this, and the significant funding reductions required for 2012/13. 2.2 In terms of the high-level outcomes, the Glasgow Region 2012/13 ROA sought to deliver four regional priority impacts: a) an efficient, regional college structure that meets the needs of Glasgow and Scotland; b) fewer young people in Glasgow and Scotland not in employment, education or training; c) more learners develop the appropriate skills needed to get a job, keep a job or get a better job; and d) more learners achieve qualifications and progress to further study.
2.3 In both the development and delivery of the Glasgow 2013/13 ROA, college staff worked effectively, both through existing and newly developed structures to ensure close liaison with stakeholders such as the SFC, students, employers and Community Planning Partnerships. 2.4 The following evidence suggests good progress in achievement of regional priority impacts: Over the course of the 2012/13, six of the seven Glasgow colleges worked to form two new merged colleges, with Glasgow Clyde College being constituted within the ROA 2012/13 timeframe and Glasgow Kelvin College due to be formed on 1st of November 2013. The Office for National Statistics reports a 1.5% drop in Glasgow JSA claimants aged 16-24 over the course of the 12/13 ROA. Of the 2,484 Glasgow City Council school leavers in 2012 who progressed to further FE or HE study, 57% did so in Glasgow Region colleges. 1,433 Skills Development Scotland New College Learning Programme places were delivered by Glasgow Region, including work placements of a minimum 192 hours. FedOnline (the Glasgow region internal data collation tool) data suggests a 12.11% increase in the number of Glasgow college enrolments for accredited qualifications, rising from 38,665 in 2011/12 to 43,349 in 2012/13. 2011/12 SFC PI data reported that Glasgow colleges had increased Full-Time Further Education achievement rates by 5%. Office for National Statistics data from December 2012 suggests a reduction of 2,800 residents in Glasgow with no qualifications over the course of the preceding year. 2.5 The fact that this progress was achieved in a context of SFC Main Grant and Fee- Waiver Funding Allocations to Glasgow colleges reducing by 18% over the 2010/11 to 2012/13 period provides further evidence of the commitment of Glasgow Colleges commitment to successful regional outcome delivery. 2.6 In this context, and given the above evidence of priority impact achievement, this self-evaluation report suggests that overall, whilst some ROA objectives still require completion, very good progress has been made in delivery of the Glasgow Region 2012/13 ROA.
3 QUALITY ENHANCEMENT ACTIONS ARISING FROM THE ROA 2012/13 SELF- EVALUATION 3.1. Organisational Quality Enhancement Actions 3.1.1 College participants engaged in the in the development and delivery of the outcomes contained in the Glasgow Region 2012/13 ROA, felt strongly that the fact that the ROA was constrained to a single year with an associated one-year funding agreement, hindered the identification of appropriate actions and timescales underpinning ambitious strategic aims. 3.1.2 As part of the partnership delivery of both the Glasgow College ROA and the Community Planning Partnership Single Outcome Agreement (SOA), college and CPP staff jointly evaluated existing processes and identified ways in which relationships could be enhanced to support effective delivery of both college Regional Outcome Agreements and Glasgow s Single Outcome Agreement (with regard to the priority of Youth Employability), alongside providing a mechanism for consultation on, and input to, any new agreements. 3.1.3 Given the points made above, Glasgow Region therefore welcomes the SFC s 2014/14 ROA guidance which commits to 3-year ROA planning cycles and its expectation that ROAs are developed within the context of SOAs. However, it is seen as extremely regrettable that 3-year planning has not been matched by 3- year funding allocations. 3.1.4 Following an evaluation by the Regional Lead, College Chairs, Principals and GCSP work-stream leads of regional college structures used in 2012/13, new structural arrangements were identified to enhance relationships and delivery of regional goals for 2013/14, facilitated by the reduction in number of colleges which allowed for a simplification in Glasgow College regional structures. These changes for 2013/14 included: The amalgamation of the GCSP Principals group and the ROA Coordinating Group into a single Operational Leadership Group providing a forum for operational leadership and partnership working at regional level. The formation of a single group overseeing all aspects of Learning and Teaching (replacing the former GCSP Curriculum Group and Workforce Development Groups). Use of related sub-groups for areas such as portfolio development, quality and progression and access and inclusion will allow opportunities for both greater input of expertise into the main group and wider participation of college staff in regional work.
3.1.5 To facilitate access to higher quality and more recent regional benchmark and monitoring data, in 2012/13 Glasgow colleges worked with the SFC to access a regional data tool developed by Cumbernauld College. Work is on-going to adapt this tool to the context of the Glasgow ROA reporting requirements, as well as responding to the Scottish Funding Council s new national performance measures. 3.2 Delivery Related Quality Enhancement Actions 3.2.1 The results of the merger related curriculum mapping exercises will be used as a basis for curriculum mapping across Glasgow Region as part of delivery of the 2013/14 ROA and curriculum planning within the 2014/15 ROA. 3.2.2 Another aspect of regional merger work, the use of Curriculum Hubs to map and standardise delivery across specific curriculum areas, will be developed across the region as part of ROA 2013/14 curriculum planning. 3.2.3 Further work to develop national specialisms will be discussed as part of the curriculum mapping work to be undertaken as part of the 2013/14 ROA and used to inform the 2014/15 ROA. 3.2.4 Regional colleges will seek to utilise the SDS employer tracking survey to support the gathering of baseline data on employer engagement. 3.2.5 As part of ROA 2012/13 delivery, a regional employer engagement strategy will be developed to allow colleges to work together to target particular sectors and address gaps. This will be developed in tandem with the GCSP Curriculum Group through a joint GCSP Learning and Teaching Group. 3.2.6 Alongside evaluating the delivery of SDS funded provision by private training providers, during 2013/14, the Glasgow region colleges will seek to develop a regional bid to SDS. 4. SUMMARY OF ACHIEVEMENT OF ROA 2012/13 OBJECTIVES 4.1 The Glasgow Region 2012/13 Regional Outcome Agreement sought to deliver 24 high-level objectives, grouped within 5 outcome areas. The table below provides a summary of achievement in delivery of these objectives. Table 1. Achievement of ROA 2012/13 Objectives AIF AIP NAY Not NYC Not yet complete:
achieved timescale set beyond June 2013 Objective Outcome 1 2 3 4 5 6 1. Efficient Regional Colleges AIP AIF AIF 2. Right Learning, Right Place AIF AIF AIF AIF AIP AIF 3. High Quality Learning NYC AIF NYC AIP AIF 4. A Developed Workforce AIP AIP AIP AIP 5. Sustainable Institutions AIF * AIP AIF NYC NYC * Objective 5.2 regarding regional governance structures was overtaken by the developments related to a Regional Strategic Board. 4.2 The following Appendix provides detailed descriptions of activity undertaken in relation to each of the Glasgow Region 2012/13 ROA objectives. APPENDIX 1. EVALUATION OF REGIONAL OUTCOME AGREEMENT OBJECTIVES Outcome 1: Efficient Regional Colleges Objective Review of Activities Undertaken Evaluation 1.1 To reduce the The South and West city colleges, Anniesland, Cardonald number of colleges within the Glasgow region. and Langside merged as Glasgow Clyde College on August 1 st 2013 and the North and East city colleges, John Wheatley, North Glasgow and Stow, are due to merge as Glasgow Kelvin College by November 2013. 1.2 Deliver the SFC target of 424,370 plus an additional 1.5% WSUMs to meet the required efficiency saving for AY 12/13 1.3 To have discussed and agreed with SFC and key stakeholders the balance of learning provision. As indicated by the FedOnline regional activity data reporting tool, in 2012/13 all Glasgow colleges exceeded WSUM targets and as a region, delivered an additional 2.6% WSUM activity, in addition to an additional 1.5% efficiency WSUMs. An evaluation of economic growth sectors was used to underpin the delivery plans for specific employability orientated funds (Skills Fund and Employability Funds Tranches 1 and 2) alongside analysing and discussing delivery related to individual age groupings.
Outcome 2: Right Learning in the Right Place Objective Review of Activities Undertaken Evaluation 2.1 Deliver the SDS Regional colleges worked effectively with stakeholders to contract allocation of places for the New College Learning Programme in 2012/13 identify appropriate New College Learning Programmes and liaised with the CPP and SDS on their introduction and implementation. This work included ensuring that appropriate progression opportunities were available across the region leading on from the New College Learning programme provision. 1,433 places were contracted and delivered by Glasgow Region colleges, including work placements of a minimum 192 hours. 2.2 Deliver the SFC ESF allocation of WSUMS for AY 12/13 2.3 To deliver planned WSUM activity for S4-S6 school/college activity for Glasgow and surrounding local authorities 2.4 To determine, rationalise and align the portfolio across the Glasgow region 2.5 To maintain and where appropriate develop national specialisms Colleges rigorously monitored delivery levels for 2012/13 and ensured, through engagement with Glasgow s Youth Employability Partnership and other key stakeholders, that local access opportunities were provided. FedOnline data suggests the 11,604 WSUM allocation of ESF WSUMs were delivered to target. Colleges and Glasgow City Council Education Department, Youth Employability Partnerships and SDS Careers Service reviewed existing school/college provision and worked to improve appropriateness/range of provision and evaluation systems. High levels of college participation in the three Glasgow City Council Education Area Youth Employability Groups and the Glasgow Youth Employability Partnership improved the process of coordinating school transition and post-school numbers and matching these to suitable programmes with regular area school liaison meetings taking place and regional School/College prospectuses created. Regional colleges identified local, regional and national needs through thorough analysis of available economic and skills data, dialogue with employers, Sector Skills Councils, Local Authorities, CPPs and other appropriate stakeholders to inform their curriculum planning for 2013/14. FedOnline data also suggests that colleges Glasgow region colleges exceeded the ROA age 16-19 and 20-24 WSUM targets by approximately 8,500 and 21,000 WSUMs respectively, demonstrating regional commitment to Opportunities for All. An economic curriculum drivers analysis undertaken during college merger activity will be used as a basis for a regional 13/14 analysis. Colleges worked with SFC regional managers to identify and agree a definition for national specialisms. Initial feedback has been obtained from each college on what they see as their specialisms and/or centres of excellence. 2.6 To sustain the Colleges worked with local stakeholders, including the CPP
delivery of an appropriate programme of community outreach activity and Glasgow Life to meet the needs of local communities particularly in relation to youth engagement, early intervention, adult literacies and ESOL. Evidence from CPP /YEG/CLD suggests regional colleges are meeting local need, with current delivery via Integrated Grant funds, CPP funding and ESOL Strategy funding. In partnership with Glasgow CPP, colleges successfully supported an increased share of additional national ESOL funding.
Outcome 3: High Quality Learning Objective Review of Activities Undertaken Evaluation 3.1 To increase the The timescale for this objective was set as June 2015. Each Not yet proportion of learners progressing from NRQ programmes to fulltime NQs. College is reducing delivery of non-recognised qualifications where appropriate and supporting progression through increased use of SCQF benchmarking. 2012/13 FedOnline data suggests a 12.11% increase in the number of Glasgow college learners undertaking accredited qualifications. The curriculum hub approach used during regional merger work assisted in identifying areas where progression from NRQs into NQs is challenging and this approach will be rolled out across the 3 colleges in 2013/14. complete: timescale beyond June 2013 3.2 To achieve, over a three year period, a 3% increase the number of learners achieving successful completion on fulltime NQ learning. 3.3 To increase the proportion of learners progressing from NQ learning to HE level study 3.4 To increase the number of students articulating with advanced standing from Glasgow Region colleges to targeted universities. 3.5 To demonstrate effective arrangements to maintain and improve quality. Regional colleges have worked continuously, both individually and jointly to take action to improve PIs. The most recent SFC PI Data showed that the % successfully achieved for Full-Time Further Education learners in Glasgow Colleges had risen from an average of 57% in 2010/11 to 62% in 2011/12. In response to this improvement, in the 2013/14 ROA the Glasgow region Full-Time Further Education target was further increased to 64%. The timescale for this objective was set as December 2014 and will be further progressed as part of the ROA 2013/14 delivery and regional review of curriculum and progression arrangements both within and between colleges. To date, colleges have shared internal progression data through the GCSP curriculum group. Regional response to Additional HN places provided basis for allocation across Glasgow Colleges and articulation related work continuing through joint meetings of college groupings with UWS and GCU. Planned revision of articulation agreements being undertaken as mergers progress and discussions taking place on 'associate student' status and support to be made available to students. Colleges to SFC reported in December 2012 on institutional quality assurance and enhancement activities, including engagement with external quality agencies. Glasgow colleges also worked successfully with Education Scotland as part of Annual Engagements and an external review. Not yet complete: timescale beyond June 2013
Outcome 4: Developing the Workforce Objective Review of Activities Undertaken Evaluation 4.1 To support an Colleges have continued to prioritise the delivery of increased proportion of leavers into a job within 3 months of leaving college. vocationally relevant courses and qualifications, including work experience opportunities and employment support services. However, issues regarding accurate baseline data exist both regionally and nationally and alongside ongoing partnership work with SDS and participation in SFC thematic groups, Glasgow colleges worked to develop a data tool to build additional regional data capacity. 4.2 To increase the number of key sector employers engaged. 4.3 To increase the number of local employers engaged. 4.4 To support an increase in the number of apprenticeships within the Glasgow region. Colleges shared information on approaches to key sector employer engagement and collated a range of employer information and this baseline data is being used to develop further employer engagement activity. Colleges shared information local employer engagement including the collation of information regarding the number of local employers paying for learners and this baseline data is being used to develop further employer engagement activity. Alongside individual college work with employers, a regional employer engagement consultation event took place to help inform the construction of the 13/14 ROA. The number and sources of apprenticeship places were collated by colleges and this information helped provide a starting point for sharing of contextual information between the colleges and the development of baseline data in this area. Regional colleges successfully tendered for new apprenticeship places (e.g. within the NHS) Colleges are not fully in control of the total number of apprenticeships that they are able to deliver as this is determined by SDS. All colleges have increased their bids to SDS for apprenticeship funding, but most colleges did not receive additional apprenticeship places.
Outcome 5: Sustainable Institutions Objective* Review of Activities Undertaken Evaluation 5.1 Ensure Glasgow s Colleges are finalising their 2012/13 year end financial colleges operate in a statements and preparing Financial Forecasts for 2013/14. sustainable manner As part of restructuring within the region, the 2 merger ensuring compliance business cases include detailed financial projections. with the Financial Data from FedOnline suggests that in 2012/13 Glasgow s Memorandum. colleges delivered an additional 2.6% WSUM activity, in addition to an additional 1.5% efficiency WSUMs. 5.3 Develop regional strategies for coherent provision and efficient delivery. 5.4 Deliver further efficiency savings 5.5 Deliver sustainable estates 5.6 Manage the regional environmental impact A regional performance framework for 2012/13 including a range of financial KPIs was established. A regional services/shared-service paper was produced. A GCSP Marketing Strategy was developed. Structural savings are identified within the completed merger proposal documents for the 2 mergers taking place. Regional colleges explored a number of new funding opportunities during the year. The timescale for this objective was set as September 2016. Initial Estates Strategies including sustainable estates aims were developed and included in merger proposal documents. City of Glasgow College New Campus Development includes a sustainable estates strategy. The timescale for this objective was set as July 2014. Each College has committed to a climate change action plan and is producing internal data on progress. However, there is a significant time lag on data collation. Not yet complete: timescale beyond June 2013 Not yet complete: timescale beyond June 2013 * Objective 5.2 regarding regional governance structures was overtaken by the developments related to a Regional Strategic Board.