Heart Sculpture Artist Application Guidelines and Construction-Creation Regulations We deeply appreciate your interest in San Francisco General Hospital Foundation s Hearts in San Francisco project. Please review this document in its entirety as it outlines the information you will need in order to successfully submit an application to create a Heart Sculpture for the 2016 series of our Hearts in San Francisco project. Overview San Francisco General Hospital Foundation s mission is to promote research, education, and care for all at San Francisco General Hospital and Trauma Center. On an annual basis, a limited series of Heart Sculptures are created by local Bay Area artists in support of the San Francisco General Hospital Foundation. Our Heart Sculptures play a lead role in the Foundation s Heroes & Hearts and Hearts After Dark Signature Events held in February of each year. Heart Sculptures are made of fiberglass and attached to a steel base. Our sculptures are currently available in three sizes Large Heart Sculptures are 5 feet tall, Table Top Heart Sculptures are 16 inches tall, and Mini Heart Sculptures are 7 inches tall. Honorarium: Our selected Heart Artists will receive an honorarium to help cover the cost of supplies. Mini Heart Sculpture artists will receive $200, Table Top Heart Sculpture artists will receive $500, and Large Heart Sculpture artists will receive $1,000. Heart Artists have the option to donate their honorarium back to San Francisco General Hospital Foundation. Honorarium is distributed in two equal installments. First installment will be mailed within 10 business days of an artist having received their Heart Sculpture. Second installment will be mailed within 10 business days of the Foundation receiving the completed Heart Sculpture. Special Thank You from the Bottom of Our Hearts: Our selected Heart Artists will receive two (2) complimentary tickets to Heroes & Hearts and Hearts After Dark, the Foundation s Signature Events, on Thursday, February 18, 2016 at AT&T Park. History of Hearts in San Francisco San Francisco General Hospital Foundation s Hearts in San Francisco project debuted in 2004. Under the leadership of Nancy Bechtle and Ellen Magin Newman, 131 beautiful and inspired Heart Sculptures were created by local artists. For three months, these Heart Sculptures were placed on display throughout San Francisco for the public to enjoy and prior to their auction. Surpassing its original fundraising goal, Hearts in San Francisco raised nearly $2 million for the Foundation. The project generated a new level of exposure for the Foundation s mission, as well as the San Francisco General Hospital and Trauma Center s vital role in our community as a provider of life-saving and life-changing care to anyone in need, regardless of ability to pay. Learn More Questions? SFGHF.org/HeartsInSF Please contact Chelsea E.M. Kasai, Vice President of Marketing, by phone at (415) 206-5928 or email CKasai@SFGHF.org. Page 1 of 6
Important Deadlines and Project Timeline Design Submission and Application Deadline Friday, September 4, 2015 Heart Artist Application, Brief Biography and Headshot, Heart Artist License Agreement, and full color design rendering sized 8½ by 11 inches or larger (templates enclosed, but use is not required) must be received by San Francisco General Hospital Foundation no later than 12:00 pm Pacific on Friday, September 4, 2015. Artists may submit online, by mail, email, or deliver in-person to the Foundation. Please note: Design submissions will not be returned. Online SFGHF.org/CreateAHeart Mail San Francisco General Hospital Foundation PO Box 410836 San Francisco, California 94141 Email CKasai@SFGHF.org In-Person San Francisco General Hospital Foundation Subject Line: Artist Application 2789 25th Street, Suite 2028 San Francisco, California 94110 Important: Use of papier-mâché as a medium is not allowed for Large Heart Sculpture design(s). No corporate logo of any type is to be integrated into the Heart Sculpture design and artwork. Artists may plan to decorate the base of the Heart Sculpture, but please note the Foundation will attach a plaque after completion. Design and artwork must not impact the stability and sturdiness of the Heart Sculpture. Selection of Hearts Artists Wednesday, September 16, 2015 Heart Sculpture Artists are selected by a committee of San Francisco General Hospital Foundation Staff, Foundation Board Members, and Community Volunteers. Artist submitted biographies and headshots will be used by the Foundation for a Meet Our 2016 Heart Sculpture Artists announcement on our website and social media channels. New for 2016: Mandatory Heart Artist Orientation and Workshop Week of September 21, 2015 Our selected Heart Sculpture Artists will be required to attend a mandatory orientation and workshop hosted by San Francisco General Hospital Foundation prior to the delivery of their Heart Sculpture. Orientations to be held during the week of September 21, 2015. Both a daytime and evening orientation/workshop will be offered. Exact dates, times, and locations to be announced. Delivery of Heart Sculptures to Artists Week of September 21, 2015 San Francisco General Hospital Foundation will work with our selected Heart Artists to arrange for the delivery of Heart Sculptures (Foundation will cover expense related to delivery). Heart Artists must provide their own workspace. Please ensure that your workspace can accommodate the size of your Heart Sculpture. Mini Heart Sculpture 6 inches wide 7 inches tall 2 inches deep Weighs 5 pounds Table Top Heart Sculpture 17 inches wide 16 inches tall 8 inches deep Weighs 20 pounds Large Heart Sculpture 6 feet wide 5 feet tall 40 inches deep Weighs 400 pounds Important: For delivery of Large Heart Sculptures, workspace doorway width must be 40 inches or wider. If your workspace is not located on the ground level, elevator access must be available. Page 2 of 6
Heart Sculpture Completion Deadline Friday, November 13, 2015 All Heart Sculptures must be finished with at least two (2) coats of appropriate varnish. Heart Sculptures, upon completion, must reflect the original design submission (changes are OK only if they were presented to and approved by the Foundation during the creation of the Heart Sculpture). When you have completed your Heart Sculpture, please contact the Foundation to arrange for pickup (Foundation will cover related expense). Heart Sculptures on Display at Foundation Signature Events February 2016 Heart Sculptures will be displayed at the Foundation s Signature Events, Heroes & Hearts and Hearts After Dark, on Thursday, February 18, 2016 at AT&T Park. Heart Sculptures may also be auctioned, presented in appreciation to our Heroes, or extended as a benefit for major sponsors of our Signature Events. Heart Sculptures on Public Display February 2016 through October 2016 Select Large Heart Sculptures may be placed on public display at Union Square or other public locations in San Francisco at the discretion of the Foundation. Other Requirements Reminder: Heart Sculptures must be completed by Friday, November 13, 2015. Reminder: Artists are welcome to decorate the base of the Heart Sculpture, but the Foundation will attach a plaque after completion which may cover some of the artwork. Please be careful not to alter or otherwise obstruct the base of the Heart Sculpture. Heart Sculptures will be delivered to artists with a coat of primer applied by the manufacturer. Reminder that your completed Heart Sculpture must be finished with at least two (2) coats of appropriate varnish. Please see the Construction Detail and Recommendations section of this document for additional information. Hearts that are returned to the Foundation unvarnished or incorrectly finished may not be approved for public display. We request that you keep a log of all materials used in construction-creation of your Heart Sculpture to submit to the Foundation upon completion. In the event that your Heart Sculpture requires repair, and you are unavailable or unable to make the repairs, having this information enables the Foundation to proceed and perform repairs correctly. Many thanks in advance! Please save any protective wrapping that is delivered with your Heart Sculpture so that it can be used when your Heart Sculpture is returned to the Foundation. For Large Heart Sculptures, please retain the wooden pallet the Heart Sculpture is delivered on. Construction Detail and Recommendations Fiberglass Heart Sculptures: Our Heart Sculptures are manufactured using a mixture of DCDP Laminating Resin and chopped strand mat fiberglass reinforcement over an initial sprayed on layer of polyester gel coat. Several layers of chopped strand matting fiberglass are hand laid, wetted with the laminating resin to the point of full saturation. Steel structural elements are secured with a fiberglass roving/resin mixture where applicable. Steel is placed at specific stress points. Fiberglass: 1½ ounce chopped strand mat (CSM), e-glass Mold Release: Mold release wax, PVA Internal Rebars: Steel structure Gelcoat: White base polyester gelcoat Resin: DCPD polyester laminating resin Seaming Materials: Plexus structural adhesive Filler: Fume silica Primer: Grey automotive primer Topcoat: None Page 3 of 6
Heart Sculptures will arrive sanded and primed. You can begin painting with acrylic paints. Oil paints will take too long to dry. Cutting: Cutting holes in the Heart Sculpture must be approved by the Foundation. Best method for cutting the Heart Sculpture is to use a reciprocating saw such as a pneumatic saw or electric jig saw. You may have to drill into the Heart Sculpture first, to allow access for the blade, depending on where you need to cut. Use carbon or high speed steel bits and blades because there is a chance that you may encounter structural steel in the body (rebars, otherwise the Heart Sculpture is hollow). Extensive cutting of fiberglass will also dull blades. Drilling is possible. Size of the hole depends on the position on the sculpture. Any hole should be filled after use and completely sealed along the edges (use an epoxy of two-part resin and cloth) to prevent warping, peeling, and other deterioration of the fiberglass layers. Finishing: Seams can be filled using a mixture of the resin and powdered silica (Cab-O-Sil) or automotive filler such as Bondo. Allow ample time to cure before sanding. You may wish to spray a light coat of primer on the area to allow you to see any imperfections. Repeat the fill and sand procedure until you have filled all imperfections. Spot putty can be used to fill pinholes and scratches. Painting: A good grade of primer is recommended. Generally, a water-based primer produced by Surface Protection Co. (#9701) is used, however, depending on the application, i.e., where the heart will be located (indoors, outdoors, etc.) you can use a polyurethane or epoxy primer for even greater protection. For small spots a spray can of primer from a local building supply store will suffice. Lightly sand the primed area before applying the final color coats. Final Coats: The best finish will be achieved with a polyurethane paint, however, many artists have personal preferences for other finishes. A two-part clear coat (reduced as needed with a urethane reducer) will give excellent gloss, depth, buff ability, and durability. Any local automotive paint supply store should be able to make a recommendation that best suits your desired results. Marine chandleries have brushable grades of polyurethane. Important: Your Heart Sculpture must be properly varnished as to avoid weather damage and protect against graffiti. Hearts that are returned to the Foundation unvarnished or incorrectly finished may not be approved for public display. Lastly, a Word of Caution Please be cautious when creating-constructing your Heart Sculpture. Our Large Heart Sculptures are especially heavy and can be awkward to move. Page 4 of 6
Heart Artist Application and Design Submission Checklist _ Read the Foundation s Heart Artist Application Guidelines and Construction-Creation Regulations document in its entirety. Complete the Heart Artist Application. Attach-Enclose your Brief Biography and Headshot. Complete the Heart Artist License Agreement. Prepare a full color design rendering sized 8 ½ by 11 inches or larger. Heart Sculpture templates are enclosed although use is not required. Artists may submit multiple designs. Please note: Design submissions will not be returned. Submit your Heart Artist Application, Brief Biography and Headshot, Heart Artist License Agreement, and full color design rendering to San Francisco General Hospital Foundation. Must be received by 12:00 pm Pacific on Friday, September 4, 2015. Online Mail Email In-Person SFGHF.org/CreateAHeart San Francisco General Hospital Foundation PO Box 410836 San Francisco, California 94141 CKasai@SFGHF.org Subject Line: Artist Application San Francisco General Hospital Foundation 2789 25th Street, Suite 2028 San Francisco, California 94110 Page 5 of 6
Heart Sculpture Templates Page 6 of 6