1 Meeting Logistics Item Date Thursday, November 21 st, 2013 Time 2:30 PM Location CHEC-Business Office Conference room-#311 Description 2 Attendees Role Facilitator Note Taker Other Participants Not Attending Name David Hoyt Jennifer Gilchrist Jon Hardesty, George Jackson, Shane Ammons, Heather Webb-Losh, Patricia Pierson, Joe Butler, Ann Blackman, Ralph Hall, Donna Hatch 3 Purpose Medium for communication between Information Technology and Academic Affairs on the current and new uses of technology for instruction to plan for the appropriate support infrastructure Research and discuss upcoming trends in instructional technology Identify, evaluate and recommend for implementation new instructional technology Review and revise procedures and parameters for technology usage Identify standard interfaces for instructional technology Review effectiveness of instructional technology Communication of committee decisions to the College community 4 Agenda Topic Owner Minutes Computer Lab Installation of Respondus Lock-down browser/pearson Lockdown Browser Scott Dollinger/Shane Ammons Scott had some feedback on Respondus and Paula verified that Pearson Lockdown was working as needed. Hold on Respondus and continue with Pearson. Computerized Testing in Nursing Donna Hatch Donna reported that the PAR test system is not reliable. It does not work properly. State test is computerized. She is looking into purchasing Exam Soft. It works with Blackboard. The pilot study is $2,500. The annual cost is $22,500. It could do lockdown browser and take the place of Respondus. Ralph says it will need Board approval because it is $25,000. It that case we would need to do an RFP and put it out for bid. Donna says she will work with Cindy White to get the ball rolling. Page 1 of 3 2013-11-21 Instructional Technology Committee Meeting
Migration from GroupWise to Office 365, etc Ralph, Dave, Shane Instructional Technology Meeting Novell says we owe them money as we they state we calculated our payments incorrectly since 2000. We are currently working with an attorney to negotiate with Novell. Cisco Lab Proposal Jon DOL grant. Jon reported that they are preparing a new CISCO lab. The best possible location is I123 at SCC. Shane says we will need a considerable amount of electricity for it. Ed says is would only cost a few thousand dollars. Ralph approved the expenditure. Approved. elc Daily Log and communication Jennifer S. Jennifer reported for Ann Blackman. They are currently working on a guide for part-timers. They will send it out to the departments to make sure that the answers are accurate. Shane suggests checking them every 6 months for accuracy. Environmental Scanning Action Items Projects In Progress Review All All All Other items All Blackboard was down for 11 hours in mid-november. Ralph s concern was recovery time. Dave Hoyt is looking at an Active Backup system. The cost is $200,000 and Ralph says it is worth it. Ralph said it is important to have a solution and keep our students and faculty going. Next scheduled meeting February 6, 2014 @ 2:30 pm 5 Action Items Action Item Owner Status/Update 6 Projects in Progress Project Owner Status/Update Computer Lab: Respondus and Pearson Lockdown Browsers S.Dollinger/P.Miller/S.Ammons In progress Computerized Testing in Nursing A.Johnson/D.Hatch In progress Cisco Lab J. Hardesty In progress Learning Catalytics C. Neal/R. Orr In progress - Shane reported still issues with wireless for this pilot. In the process of purchasing faster hardware for Spring Creek. Nursing: Computer Based Adaptive Testing A.Johnson/K.Mixson Waiting Page 2 of 3 2013-11-21 Instructional Technology Committee Meeting
Child Development: IPad Instruction G.Hodge/S.Hirschy Waiting Sharon is researching physical security concerns. Blackboard Collaborate H.Webb/J.Summerville In progress Textbook Adoptions/Blackboard H.Webb In progress Bookstore staff is expecting to be trained on this feature. Networking/Cisco: Internet Connectivity C.Crisson In progress getting quotes for fiber Waiting for additional information, In Progress, Follow-up Needed 7 Completed Projects Project Owner Status Date Sleep Technology Software Expansion A.Johnson/A.Allen Complete 10/2013 Nursing: Computer Based Adaptive Testing AJohnson/KMixson Complete Completed, Cancelled Page 3 of 3 2013-11-21 Instructional Technology Committee Meeting
1 Meeting Logistics Item Date Thursday, October 17 th, 2013 Time 2:30 PM Location CHEC-Business Office Conference room-#311 Description 2 Attendees Role Facilitator Note Taker Other Participants Not Attending Name David Hoyt Jennifer Gilchrist Jon Hardesty, George Jackson, Shane Ammons, Heather Webb-Losh, Patricia Pierson, Joe Butler, Ann Blackman, Doug Willis, Ralph Hall 3 Purpose Medium for communication between Information Technology and Academic Affairs on the current and new uses of technology for instruction to plan for the appropriate support infrastructure Research and discuss upcoming trends in instructional technology Identify, evaluate and recommend for implementation new instructional technology Review and revise procedures and parameters for technology usage Identify standard interfaces for instructional technology Review effectiveness of instructional technology Communication of committee decisions to the College community 4 Agenda Topic Owner Minutes Computer Lab Installation of Respondus Lock-down browser/pearson Lockdown Browser Paula Miller (Pearson)/Scott Dollinger (Respondus) Paula requested the installation of Pearson Lockdown in the computer labs at all campuses for her accounting students. The tool is similar to Respondus Lockdown browser, as it does not allow students to move away from the test, use the internet, and keeps the students from getting kicked out of the test, then requiring the instructor to reset the test. Scott Dollinger requested the Respondus Lockdown browser to be installed in J119 as well, to have a more secure testing area. It was discussed that those that opt to use these tools, understand the lab staff is not there to proctor exams, nor is this a secure testing area. Students should understand which product they should be using since the names are very similar and faculty should be prepared to provide this information. The committee agreed to pilot these two products in J119 at SCC. ATNS will complete installation in a couple of weeks and the committee will review at the end of the semester. Page 1 of 3 2013-10-17 Instructional Technology Committee Meeting
Office 2013 in Computer Labs Bob Benevides Bob would like to transition to Office 2013 in Summer 2014. Shane suggested the previous rollout schedules worked well. Pilot and test Office 2013 in Summer 2014 and complete the process for Fall 2014. Shane also noted that anyone can request Office 2013 to be installed on their office computer by calling the Help Desk. ITSC 1305 is requesting to pilot Windows 8.1 in J129 and also requested additional memory on those computers. Blackboard Service Pack 12 Heather Sunday, October 20 th - update from 2:00 a.m. to noon Communication to College of Committee Decisions HR is working on re-developing a webpage for all committees to post agendas and minutes. Environmental Scanning All Dropbox issues - Shane Kim Davison and Brenda Kihl will take the idea to leadership to come up with standard agenda and meeting minute forms for district-wide use. Projects In Progress Review All Other items George brought up the topic of encryption. Discussion occurred on desktop and laptop encryption especially on devices with personally identifiable information. It was determined that further discussion and investigation is needed. Shane informed the committee that there will be an RFP developed for network penetration testing in the near future. Next scheduled meeting November 21 st @ 2:30 pm 5 Action Items Action Item Owner Status/Update Learning Catalytics C. Neal/R. Orr ATNS will add additional WiFi capability in BB219 - Completed ATNS has added a new wireless access point in the podium CNeal/ROrr will report back on the pilot and expansion Nursing: Computer Based Adaptive Testing Child Development: IPad Instruction Textbook Adoptions/Blackboard AJohnson/KMixson ATNS will work with KMixson on technical requirement for the labs Abe and Kathy will make a product recommendation to the committee GHodge/SHirschy SHirshy will report back to the committee on the management software in ios7 and provide a report - Completed SHirschy provided report and DHoyt will forward to Leadership team for review - Completed HWebb Heather met with the bookstore personnel; they are beginning the process of training for the online adoption of textbooks and will work with the bookstore vendor, publishers, and chairs to obtain and document the information. - Completed Page 2 of 3 2013-10-17 Instructional Technology Committee Meeting
6 Projects in Progress Project Owner Status/Update Learning Catalytics C. Neal/R. Orr In progress End of Semester Review Nursing: Computer Based Adaptive Testing A.Johnson/K.Mixson Waiting Child Development: IPad Instruction G.Hodge/S.Hirschy In progress LT Review Blackboard Collaborate H.Webb/J.Summerville In progress Textbook Adoptions/Blackboard H.Webb In progress Bookstore Online Adoption Networking/Cisco: Internet Connectivity C.Crisson In progress Getting quotes for fiber Respondus Lockdown Browser/Pearson Lockdown Brower Pilot P.Miller/S.Dollinger In progress Office 2013 Implementation B.Benavides/S.Ammons In progress Summer 2014 (Pilot) and Fall 2014 (Complete Rollout) Communication from Committees K.Davison/B.Kihl In progress To be presented to Leadership Team Waiting for additional information, In Progress, Follow-up Needed 7 Completed Projects Project Owner Status Date Sleep Technology Software Expansion A.Johnson/A.Allen Completed Blackboard Maintenance SP12 H.Webb Completed 10/20 Completed, Cancelled Page 3 of 3 2013-10-17 Instructional Technology Committee Meeting
1 Meeting Logistics Item Date Thursday, September 19 th, 2013 Time 2:30 PM Location CHEC-Business Office Conference room-#311 Description 2 Attendees Role Facilitator Note Taker Other Participants Not Attending Name David Hoyt Jennifer Gilchrist Jon Hardesty, George Jackson, Shane Ammons, Heather Webb-Losh, Jennifer Summerville, Patricia Pierson, Joe Butler, Ann Blackman, Doug Willis, Ralph Hall Ralph Hall 3 Purpose Medium for communication between Information Technology and Academic Affairs on the current and new uses of technology for instruction to plan for the appropriate support infrastructure Research and discuss upcoming trends in instructional technology Identify, evaluate and recommend for implementation new instructional technology Review and revise procedures and parameters for technology usage Identify standard interfaces for instructional technology Review effectiveness of instructional technology Communication of committee decisions to the College community 4 Agenda Topic Owner Minutes Learning Catalytics Cameron Neal/ Rebecca Orr Rebecca has created a flipped class for Honors Biology. Learning Catalytics is a program she is using that provides capabilities similar to clickers. It is web-based but operated over wifi technology. Currently, the problem is that the classroom can t get enough concurrent users due to not enough dedicated wireless bandwidth. After discussion, it was agreed to concentrate more wireless coverage at BB219 due to size of classroom and cost. Cameron will work to move all of her classes this semester to BB219. Shane will work with Rebecca on refining the solution. Dave reiterated that this type of project requires prior planning to make it successful from the start. Cameron and Rebecca will report back to the committee after the fall semester on the successes and whether the program will be growing. In the future, rooms utilizing this technology will need to be identified early. Page 1 of 3 2013-09-19 Instructional Technology Committee Meeting
Nursing: Computer Based Adaptive Testing Sleep Technology Software Child Development: Ipads Instruction BB Collaborate Update Abe Johnson/ Kathy Mixson Abe Johnson/ Amber Allen Gary Hodge/ Sharon Hirshy Heather Webb-Losh /Jennifer Summerville Instructional Technology Meeting Kathy and Abe are requesting an on-line testing program that would be administered and proctored on campus, not off campus. They would like to test every week to two weeks. Shane asked where the tests would be given laptops or CPC computer lab? Abe will report back with an actual location so Shane can plan for it. Blackboard does not contain the necessary question types, statistics or adaptive testing to model the national computer based testing. Kathy said they have reviewed ParTest and ExamPro. ATNS will work with them on an online testing solution and Abe and Kathy will send a recommendation back to the committee. The sleep lab at CPC has 2 computer labs. A202 needs additional licenses loaded for students to review their sleep studies. They are requesting that the software be loaded on 5 computers in that lab. The studies can be put on a flash drive for this purpose and viewed in A202. They have the flash drives available. Currently, it is difficult to get all the students around one computer. All agreed to implement this request and ATNS will work with Amber to get the additional licensees installed. Child Development is requesting approval to purchase 20-25 Apple ipads for their Teaching program. Sharon has Carl Perkins funds approved to purchase the ipads. She is looking at using 20-25 ipads on 2 campuses and they would be locked away and used by only her department. Support will be done by AppleCare. Sharon can maintain and control the ipads with an app on ios 7. She will get the name of the app as well as develop a small report to address any concerns. Sharon feels this is important because all elementary schools are using this technology and we are training students who will be the next group of school teachers using it in their classrooms. Committee agreed with the proposal and will forward to the Leadership Team for action. Bb Collaborate is the Wimba replacement. Jennifer and Ann are working on training materials. Jennifer commented that the voice sometimes sounds funny or distorted on web conferencing. Collaborate is currently available through Blackboard and sessions outside Blackboard are moving forward.. Google Docs/Creative Cloud Shane Ammons This is a topic of concern. Faculty wanted Google Chrome installed on their computers in order to run Google Docs. They use this system for homework and then subsequently they grade it and put the grades back out there. The negative side to this is that confidential info can become compromised. It also poses an issue with records retention along with a list of other liability issues for the college. Jon will bring it up with the Dean s and will inform faculty to use Blackboard for this type of correspondence. Environmental Scanning All No one had any to report. Action Item Review Dave N/A Other items Next scheduled meeting Cope Crisson Heather Webb-Losh The internet bandwidth in the H130 and H131 labs at PRC needs to be larger. The labs no longer need to be segmented from the District network. After discussion, those labs will be added to the College s Internet bandwidth. ATNS will work with Cope. Issue that a process should be discussed on how to inform IT/eLC on publisher websites and building blocks that accompany text book adoptions. October 17 th @ 2:30 pm Page 2 of 3 2013-09-19 Instructional Technology Committee Meeting
5 Action Items Action Item Owner Status/Update Learning Catalytics C. Neal/R. Orr ATNS will add additional WiFi capability in BB219 CNeal/ROrr will report back on the pilot and expansion Nursing: Computer Based AJohnson/KMixson ATNS will work with KMixson on technical requirement for the labs Adaptive Testing Abe and Kathy will make a product recommendation to the committee Child Development: IPad Instruction GHodge/SHirschy SHirshy will report back to the committee on the management software in ios7 and provide a report Textbook Adoptions/Blackboard HWebb Hwebb will work with bookstore to see if there is an option in the new bookstore system that can record this type of information. 6 Projects in Progress Project Owner Status/Update Learning Catalytics C. Neal/R. Orr In progress Nursing: Computer Based Adaptive Testing A.Johnson/K.Mixson Waiting Sleep Technology Software Expansion A.Johnson/A.Allen In progress Child Development: IPad Instruction G.Hodge/S.Hirschy Waiting Blackboard Collaborate H.Webb/J.Summerville In progress Textbook Adoptions/Blackboard H.Webb In progress Networking/Cisco: Internet Connectivity C.Crisson In progress Waiting for additional information, In Progress, Follow-up Needed 7 Completed Projects Project Owner Status Date Completed, Cancelled Page 3 of 3 2013-09-19 Instructional Technology Committee Meeting