Fall 2016 ACT Writing Field Test Administration Manual Online Testing www.act.org
Contacting ACT Please direct all questions to ACT Test Administration, 8:00 a.m. 5:00 p.m., central time, Monday through Friday. Telephone 800.553.6244 ext. 2800 Email (please include Writing Field Test in the subject line) TestACT@act.org Resources Writing Field Test http://www.act.org/content/act/en/products-and-services/state-and-district-solutions/writingfieldtest.html next TM PearsonAccess... https://actonline.act.org TestNav TM... http://download.testnav.com/ (for initial setup) 2016 by ACT, Inc. All rights reserved. OPS1141
Contents Introduction... 1 Section I: ACT Policies and Procedures... 2 Online Testing Overview... 2 Test Facilities... 5 Staffing... 6 Section II: Preparing for Test Day... 9 PearsonAccess next : Staff Accounts... 9 PearsonAccess next : Uploading Student Data File... 17 PearsonAccess next : Test Sessions... 20 PearsonAccess next : Examinees and Test Sessions... 23 Organizing Materials for Staff... 27 Section III: Test Day Activities... 29 Preparing for Testing... 29 Administering the Online Test... 34 Verbal Instructions... 37 Irregularities... 44 Section IV: Posttest Activities... 51 After Testing... 51 i
Introduction This manual provides you with the information for conducting the Fall 2016 ACT Writing Field Test in the online format. Following these instructions will ensure accurate study results and allow your school to receive a report of examinee scores in the spring of 2017. The test coordinator and all participating staff must read this manual before the first test day. If you have any questions regarding any of these procedures, do not hesitate to contact ACT Test Administration. Contact information is provided on the inside front cover. 1
Section I: ACT Policies and Procedures Online Testing Overview In This Section In this section, you will find information on: overview of the online process PearsonAccess next TM and TestNav TM system check proctor caching test content security login security seal codes accommodations confidentiality Overview of Online Process The table below provides an overview of roles and responsibilities for online testing. Stage Who Does what Before test day Test coordinator Technical coordinator adds room supervisors to PearsonAccess next uploads student data file into PearsonAccess next creates a test session for each class in PearsonAccess next assigns examinees to test sessions trains staff on using PearsonAccess next prints student authorization tickets and stores them in a secure location runs the system check before test day on all computers to ensure each computer meets all requirements selects proctor caching computer(s) to be used for testing sets up and installs proctor caching software runs the software to cache test content 48 hours prior to testing 2
Section I: ACT Policies and Procedures Stage Who Does what On test day After test day Test coordinator Technical coordinator Room supervisor (teacher) Technical coordinator PearsonAccess next prepares and unlocks test sessions distributes materials to each room supervisor assists staff with questions/issues; contacts ACT if necessary assists staff with system issues during testing Before testing begins: sets up computers for testing starts the test session for his or her class in PearsonAccess next During the test administration: reads Verbal Instructions to examinees distributes materials to examinees when indicated during Verbal Instructions monitors the test records irregularities in PearsonAccess next ensures that all examinees have submitted their tests After all examinees in the class have finished online testing: closes the test session for his or her class in PearsonAccess next purges proctor caching data from all computers used for proctor caching and TestNav PearsonAccess next is the web application used by testing staff (i.e., test coordinators, room supervisors) to start and monitor tests. It is located at https://actonline.act.org. Note: Technical coordinators will access PearsonAccess next to install, set up, and run proctor caching. TestNav is the secure web application used by examinees to take the tests. Examinees will test using a desktop application of TestNav. This application can be downloaded for computers or Chromebooks at: http://download.testnav.com Note: The browser-based or tablet versions of TestNav are not allowed for this administration. System Check All computers must pass a system check for the TestNav app. The school s testing capacity also needs to be checked. Both of these requirements are covered in the Technical Guide for Online Testing, which is located at http://www.act.org/content/act/en/products-and-services/state-and-districtsolutions/writingfieldtest.html. Performing these checks on the testing system does the following: evaluates the performance of the TestNav app for each testing computer assesses real-time speed and measures how many testing computers your proctor cache computer can handle 3
Section I: ACT Policies and Procedures Proctor Caching Proctor caching is a procedure for online testing which reduces the bandwidth stress on local computer servers. Proctor caching allows one administrative computer at a location to download test content and then distribute it to computers used for testing. Installing proctor caching software is a required activity by the technical coordinator for this administration. Complete information about proctor caching is located in the Technical Guide. Test Content Security The ACT Writing Field Test must be given using a locked down testing application, TestNav. Disabling the lock-down is strictly prohibited. Computers used for testing must also be configured to prevent examinees from accessing any application, content, or other service beyond TestNav during testing. To help ensure test security, all software applications including but not limited to the following must be closed before testing begins: internet browsers cameras (still and video) screen capture programs (live and recorded, e.g., Skype) email programs instant messaging application switching media players (e.g., itunes) printing Login Security To ensure the confidentiality of examinees, their results, and exam content: Keep your staff login details confidential. Don t share them. Keep all student authorization tickets secure until all testing is completed. Seal Codes Seal codes are a combination of numbers examinees must enter at the beginning of each test section, i.e. each writing test. Seal codes are unique to each test session (test room) and ensure standardized progress through the tests by all examinees in the room. The test coordinator generates seal codes for each test session as part of preparing sessions. The room supervisor then looks up and provides each seal code as part of reading the Verbal Instructions. Each must be announced verbally and cannot be written on the board. Accommodations Schools are welcome to include examinees with disabilities who may normally be granted additional testing time. However, because of the limitations of the Writing Field Test, we are unable to provide additional testing time during the test administration. Confidentiality Test administration information is confidential and cannot be provided in any form to anyone outside of ACT without the express consent of ACT. This includes information about test day activities, test administration procedures, manuals, or test date documents. 4
Section I: ACT Policies and Procedures Test Facilities In This Section In this section, you will find guidelines on: test room selection computer requirements room setup seating arrangements computer desk surfaces Selecting Test Rooms ACT prefers that you test in classrooms or a computer lab during regularly scheduled class periods. Test rooms for online testing must: have computers with high speed internet access have access to a printer have their own supervisor computer for administrative monitoring Computer Requirements Computers used for the online administration must be school-provided desktop or laptop computers that remain under the control of the school. The school must maintain administrator rights to the computer and be able to validate each computer s settings prior to testing. Room Setup Each room s setup must provide a fair and secure testing environment: Testing staff must be able to freely circulate around the room to reach each examinee. Information on walls or boards about writing, such as how to write or diagram an essay, charts, strategy maps, or other aids, must be covered or removed. The room supervisor must be able to monitor the examinees from a central location in the room. Seating Arrangements You may use the same seating arrangement you use in regular class sessions provided examinees cannot see each other s screens. The table below contains additional requirements. If the room has no carrels, dividers, or partitions between computers carrels, dividers, or partitions between computers Then computers must face the same direction must be distanced so examinees are at least three feet apart (side-to-side measured shoulder-toshoulder) and at least five feet apart (front-to-back measured head-to-head) may not face the wall or each other do not need to face the same direction may face the wall or each other as long as there is adequate privacy between examinees 5
Section I: ACT Policies and Procedures Computer Desk Surfaces Computer desk surfaces must provide enough space for: examinees to work comfortably the use of scratch paper Lapboards balanced on examinees legs are not allowed. If laptops are used, they must be placed on tables or desks. Staffing In This Section In this section, you will find information on: staff roles test coordinator responsibilities technical coordinator responsibilities room supervisor responsibilities proctor responsibilities attentiveness training for online testing Staff Roles You will find references to the roles below throughout this manual. Test Coordinator: The test coordinator has overall responsibility for coordinating test site operations, including storing materials and setting up testing rooms. He or she provides the continuity and administrative uniformity necessary to ensure that the examinees are tested under standardized conditions; he or she also ensures the security of the tests themselves. Technical Coordinator: The technical coordinator helps the test coordinator set up computers for testing and is responsible for proctor caching. The person in this role must be available on test day to assist and troubleshoot any technical issues that may arise. Room Supervisors (teachers): Each room must have a room supervisor who is responsible for all testing activities within that room. Each room supervisor must be present for the entire test session. Proctors: Proctors assist room supervisors with testing activities. See the table below to determine the number of proctors required, based on the number of examinees in the room. Examinees in the room Online Testing 1 25 26 50 51 100 101 150 151 200 Proctors required per room 1 2 3 4 5 Note: You must get approval from ACT to have more proctors than indicated in this table. 6
Section I: ACT Policies and Procedures Test Coordinator Responsibilities The test coordinator is responsible for the following tasks. create room supervisor accounts in PearsonAccess next upload student data file to PearsonAccess next train staff on PearsonAccess next work with technical coordinator to ensure all site readiness activities are completed create all test sessions in PearsonAccess next assign examinees to test sessions in PearsonAccess next print and distribute student authorization tickets to room supervisors prepare and unlock test sessions the day of testing remove examinees who are absent (do not test at all) from their assigned test sessions in PearsonAccess next Technical Coordinator Responsibilities Technical coordinators are responsible for the tasks listed below. install TestNav app for each computer used for testing select proctor cache computer(s) used for testing set up and install proctor caching software run the software to cache test content at least 48 hours prior to testing ensure the school s computers and infrastructure meet online testing requirements help the test coordinator and other staff set up for test day (includes examinee and administrative computers and testing rooms) troubleshoot technical issues examinees may have with testing Note: These tasks are covered in the Technical Guide. Room Supervisor Responsibilities Room supervisors (teachers) are responsible for the tasks listed below. distribute student authorization tickets use PearsonAccess next to retrieve seal codes help examinees log in to TestNav help examinees enter seal codes to start individual tests use PearsonAccess next to start and stop the test session for their class read the Verbal Instructions to the examinees monitor testing progress monitor for prohibited behavior ensure examinees have logged out of TestNav after each test collect and account for all authorization tickets/scratch paper before dismissing examinees document irregularities return all test materials to the test coordinator 7
Section I: ACT Policies and Procedures Proctor Responsibilities Proctors are responsible for the tasks listed below. help room supervisors distribute and collect student authorization tickets and scratch paper help examinees log in to TestNav help examinees enter seal codes to start individual tests monitor testing progress monitor for prohibited behavior report any irregularities to the room supervisor immediately ensure examinees have logged out of TestNav after each test Attentiveness It is important for staff to remain attentive to their testing responsibilities throughout the administration. Staff should refrain from activities not related to administering the test and walk around the room periodically to monitor the examinees. Training for Online Testing The test coordinator is expected to train room supervisors in the tasks they will need to perform in PearsonAccess next and train room supervisors and proctors in the general functionality of TestNav so they can assist examinees. 8
Section II: Preparing for Test Day PearsonAccess next : Staff Accounts In This Section In this section, you will find information for test coordinators on: logging in to PearsonAccess next assigning staff in PearsonAccess next creating and editing room supervisor accounts disabling, deleting, and restoring room supervisor accounts Logging in to PearsonAccess next To log in to PearsonAccess next, take the following steps. 1 Go to PearsonAccess next at https://actonline.act.org. 2 Select the Sign In button. 3 Enter your username and password, and click the Sign In button. Assigning Staff ACT will create test coordinator accounts in PearsonAccess next. When accounts are created, a new account email is sent with instructions. Once the test coordinator has finished setting up his or her own account, he or she will then need to create accounts for room supervisors. A new account email will then be directed to those staff to finish setting up their accounts. 9
Section II: Preparing for Test Day Creating Room Supervisor Accounts Take the following steps in PearsonAccess next to create a room supervisor account. Note: Test coordinators are the only individuals who can create room supervisor accounts. 1 Select the Setup icon. 2 Select the Users title. 3 In the Tasks window, select the checkbox next to Create / Edit Users and then select the Start button. 4 Complete all required fields. Be sure that enable is selected, and select the Create button. The account is created. The system sends a welcome email to the user you just created. The room supervisor will need to follow the instructions in that email to finish creating their account. Note: Usernames must be unique with a minimum of 8 characters and no spaces. 5 To create another room supervisor account, repeat step 4. 6 When you have finished, select the Exit Tasks button. Editing Room Supervisor Accounts Take the following steps in PearsonAccess next to edit a room supervisor s account. 1 Select the Setup icon. 2 Select the Users title. 10
Section II: Preparing for Test Day 3 Find the User by entering the last name, email, or select Search and the checkbox next to the Show all results title. 4 Select the checkbox next to the user. 5 In the Tasks window, select the checkbox next to Create / Edit Users and then select the Start button. The user s name will appear in a list on the left side of the screen. 6 Select the user and their details will appear for editing. 7 Select the Save button when finished. 8 When you have finished editing users, select the Exit Tasks button. 11
Section II: Preparing for Test Day Disabling Room Supervisor Accounts If you want to prevent a room supervisor from accessing the system, you can disable his or her account. Take the following steps in PearsonAccess next to do so. 1 Select the Setup icon. 2 Select the Users title. 3 Find the User by entering the last name, email, or select Search and the checkbox next to the Show all results title. 4 Select the checkbox next to the correct user. 5 In the Tasks window, select the checkbox next to Create / Edit Users and then select the Start button. The user s name will appear in a list on the left side of the screen. 12
Section II: Preparing for Test Day 6 Select the user and their details will appear for editing. 7 Under the Account drop down, select Disabled. Note: To re-enable a disabled account, change back to Enabled. 8 Enter an Account Disable Reason. 9 Select the Save button. 10 When you have finished, select the Exit Tasks button. The user s record will now be marked as disabled. 13
Section II: Preparing for Test Day Deleting Room Supervisor Accounts If a room supervisor is no longer employed by your school, you should delete their account. Take the following steps in PearsonAccess next to do so. 1 Select the Setup icon. 2 Select the Users title. 3 Find the User by entering the last name, email, or select Search and the checkbox next to the Show all results title. 4 Select the checkbox next to the user. 5 In the Tasks window, select the checkbox next to Delete / Restore Users and then select the Start button. The user s name appears in a list. 6 Select the checkbox next to the user s name and then the Delete / Restore button. The user s name will now have a red X next to their account. 7 When you have finished, select the Exit Tasks button. 14
Section II: Preparing for Test Day Restoring a Deleted Room Supervisor Account Take the following steps in PearsonAccess next to restore a deleted room supervisor s account. 1 Select the Setup icon. 2 Select the Users title. 3 Using the Filters, from the Account Status drop down, select Deleted. The users with deleted accounts are displayed. 4 Select the checkbox next to the user. 5 In the Tasks window, select the checkbox next to Delete / Restore Users and then select the Start button. The user s name will appear in a list. 15
Section II: Preparing for Test Day 6 Select the checkbox next to the user s name and then the Delete / Restore button. The user s name will no longer have a red X next to their account. 7 When you have finished, select the Exit Tasks button. 16
Section II: Preparing for Test Day PearsonAccess next : Uploading Student Data File In This Section In this section, you will find information for the test coordinator on: the student data file used for online testing uploading the student data file to PearsonAccess next Student Data File Before examinees can be added to test sessions for online testing, they need to be added in PearsonAccess next. An electronic data file containing examinee information (name and date of birth), as well as ACT High School Code, is used for this purpose. Uploading this data file of examinee information is a required pretest activity for this administration. Uploading the Student Data File Take the following steps to upload the student data file to PearsonAccess next. 1 Go to https://actonline.act.org. 2 Log in with your PearsonAccess next user account. You will be on the Home screen. 3 Select the Setup menu, and select Import/Export Data. The Import/Export Data screen appears. 4 Select the arrow beside the Start button, and select Import/Export Data. The Tasks for Importing and Exporting screen appears. 17
Section II: Preparing for Test Day 5 Select Student Registration Import from the Type drop-down. 6 Select Choose File and select the Student Data File from your computer. 7 Once the correct CSV file is selected, select the Process button. The View File Details screen appears 8 When the form has finished processing, an email will be sent to you from PearsonAccess next <mail@actonline.act.org> indicating the status of the upload. 9 Once you have received this email, click the Refresh Arrow next to Details at the top of your screen. You will now see the status of your upload is either Complete, which means your students were successfully loaded Note: If you have the Complete message, you are finished. Click on Exit Tasks. or Complete with issues, which means there were errors in the spreadsheet. You can view the errors and what lines on the spreadsheet the errors occurred at under s at the bottom of the screen. 18
Section II: Preparing for Test Day. 10 Troubleshoot and fix the errors listed on the View File Details screen in your file. Note: Save a local copy of your file in.xls format. You won t be able to make edits to your file in Excel, but you can use the.xls format to make edits before opening and saving the file in Excel. 11 Once the errors have been fixed in your file, follow the steps above to load the file again. 19
Section II: Preparing for Test Day PearsonAccess next : Test Sessions In This Section In this section, you will find information for the test coordinator on: the definition of a test session creating test sessions editing test sessions Definition of a Test Session In PearsonAccess next and TestNav, a test session for this Writing Field Test is defined as a testing event for one class. You will create one test session for each class and then assign each student to their class s test session. For example, there would be one test session created for Ms. Jeffries s English class and another test session created for Mr. Johnson s 3rd period class. One test will appear in the system: The ACT Writing Fall 2016, which consists of two writing tests. Each test has its own seal code. 20
Section II: Preparing for Test Day Creating Test Sessions Take the following steps to create a test session. Note: Test coordinators are the only individuals who can create test sessions. 1 Log in to PearsonAccess next at https://actonline.act.org. 2 Select the Testing icon. 3 Select the Sessions title. The Sessions screen appears. 4 In the Tasks window, select the checkbox next to Create / Edit Sessions and then select the Start button. 5 Complete all required fields. Session Name: Name the sessions so room supervisors will be able to easily identify them (e.g., Jeffries English or Johnson 3rd period ). Organization: Your organization/school should be selected; if not, select it. Test Assigned: Select The ACT Writing Fall 2016. Form Group Type: Select The ACT Writing Fall 2016. Scheduled Start Date: Select the earliest date you plan to test for this session (any day from October 3 through 28). Scheduled Start Time: Leave this at the default of 1:00 AM. Discuss TestNav Setting and Precaching Computer fields with your technical coordinator to determine use and what to enter. Refer to the Assigning Examinees to a Session section for how to add examinees once you have created test sessions. 6 Select the Create button. 7 To create additional sessions, repeat steps 4-6. 8 When you have finished, select the Exit Tasks button. 21
Section II: Preparing for Test Day Editing Test Sessions Take the following steps in PearsonAccess next 1 Select the Testing icon. to edit an existing test session. 2 Select the Sessions title. The Sessions screen appears. 3 In the middle of the screen, under the Find Sessions Search drop down, select Show all results. Note: You may also use the Filters to find a session. 4 In the list, select the checkbox next to the test session you want to edit. 5 In the Tasks window, select the checkbox next to Create / Edit Sessions and then select the Start button. 6 From the side menu, select the test session to edit. The test session is displayed. 7 Make changes to the session and select the Save button. 8 To make edits to additional sessions, follow steps 3-7. 9 When you have finished, select the Exit Tasks button. 22
Section II: Preparing for Test Day PearsonAccess next : Examinees and Test Sessions In This Section In this section, you will find information for the test coordinator on: assigning examinees to a session removing examinees from a session moving examinees from one session to another Assigning Examinees to a Session Take the following steps to add examinees to a test session. 1 Log in to PearsonAccess next at https://actonline.act.org. 2 Select the Testing icon. 3 Select the Sessions title. The Sessions screen appears. 4 In the middle of the screen, under the Find Sessions Search drop down, select Show all results. Note: You may also use the Filters to find a session. 5 In the list, select the checkbox next to the test session to add examinees to. 6 Next to the Sessions, in the top left, select the Go to Students in Sessions title. The sessions you selected will display under the Session List. 23
Section II: Preparing for Test Day 7 From the Tasks window, under Select Tasks drop down, select the checkbox next to the Add Students to Sessions title, and then select the Start button. The Add Students to Sessions screen appears. 8 In the Search menu, select the checkbox beside Show all results, or use Find Available Students and the Search button to find examinees. 9 Select the checkbox next to each examinee you want to add to this session, and then select the Add button. Note: If you cannot find an examinee in the system, contact ACT at 800.553.6244, ext. 2800. 10 When you have finished, select the Exit Tasks button. 11 Repeat steps 3-9 to add additional examinees to the same test session, or to another test session. 24
Section II: Preparing for Test Day Removing Examinees from a Session Take the following steps in PearsonAccess next to remove an examinee from a session. 1 Select the Testing icon. 2 Select the Students in Session title. The Sessions screen appears. 3 Select a session from the Session List. A results table showing the examinees assigned to that session appears. 4 In the results table, select the checkbox beside the examinee you want to work with. 5 In the Select Tasks menu, select the checkbox beside Remove Students from Sessions and then select the Start button. 6 Select the checkbox beside the examinee s name you want to remove and then select the Remove button. 7 When you have finished, select the Exit Tasks button at the top of the screen. 25
Section II: Preparing for Test Day Moving Examinees from One Session to Another Take the following steps to move (or reassign) an examinee from one session to another. 1 Remove the examinee from the session he or she is assigned to. See Removing Examinees from a Session. 2 Assign the examinee to a different session. See Assigning Examinees to a Session. Note: There is also a Move Examinees between Test Sessions task on the Sessions/Select Tasks menu; however, that task is not documented in this manual. 26
Section II: Preparing for Test Day Organizing Materials for Staff In This Section In this section, you will find information on: materials to be provided by your school scratch paper student authorization tickets printing student authorization tickets Materials Provided by Your School The school is responsible for providing the following items for each test room: pencils with erasers to lend to examinees who do not bring them (for scratch work) a pencil sharpener a reliable timepiece as backup: watch, stopwatch, interval timer, or accurate wall clock Scratch Paper Blue scratch paper is included in your materials shipment from ACT. Examinees must use only the blue scratch paper provided by ACT. Examinees are allowed one sheet per test, for a total of two sheets for the administration. Student Authorization Tickets The student authorization ticket is a printout that contains: the URL the examinee will use to access the online test his or her individually assigned username and password his or her name Examinees will have one authorization ticket. It must be collected after the first test and reused for the second test. Important! The test coordinator prints the student authorization tickets prior to test day. They must be handled as secure and kept in a secure location until all online testing has concluded. 27
Section II: Preparing for Test Day Printing Student Authorization Tickets Take the following steps to print student authorization tickets. 1 Log in to PearsonAccess next at https://actonline.act.org. 2 Select the Testing icon. 3 Select the Students in Sessions title. 4 In the Session List field, select the session you want to work with. Note: When you begin typing, a list of selections appears. Confirm the correct session by selecting it. 5 In the Resources menu, select Print all for this session to print all the tickets for the session you re currently working with, or Print selected for this session to print only tickets for specific students, according to which students you ve marked. 6 Print the tickets. 7 Repeat steps 4-6 to retrieve student authorization tickets for any other sessions. 28
Section III: Test Day Activities Preparing for Testing In This Section In this section, you will find information on: the overall test day process providing test materials to room supervisors setting up computers using scratch paper prohibited items Test Day Process Overview The table below provides an overview of test day activities. Stage Who Does what Before testing During testing Test coordinator Room supervisor Room supervisor Proctors, if applicable Test coordinator retrieves student authorization tickets distributes test materials to each room supervisor prepares and unlocks test sessions sets up the room s computers for testing (proctors may assist) starts test sessions reads Verbal Instructions distributes student authorization tickets when indicated during Verbal Instructions retrieves seal codes monitors the test session distributes scratch paper (proctors may assist) records irregularities in PearsonAccess next assists the room supervisor assists the test coordinator, as requested contacts ACT as necessary to resolve issues 29
Section III: Test Day Activities Stage Who Does what After testing Room supervisor Test coordinator collects and accounts for all student authorization tickets and scratch paper makes sure examinees are logged out of TestNav closes TestNav and PearsonAccess next returns all test materials to the test coordinator accounts for all test materials reviews irregularities returns test materials to ACT after all testing is concluded, removes examinees who did not log in to TestNav at all from their assigned test sessions in PearsonAccess next Providing Test Materials to Room Supervisors On the morning of the test, the test coordinator provides the following to each room supervisor: student authorization tickets administration manual scratch paper pencils to loan to examinees for scratch work a reliable timepiece (this can be an accurate room clock) Note: Make sure room supervisors know how to retrieve seal codes. See Retrieving Seal Codes on page 37 for this activity in PearsonAccess next. How to Prepare and Unlock a Test Session on Morning of Test At the administrative computer, the test coordinator takes the following steps in PearsonAccess next to prepare and unlock a test session. This activity may be done for multiple sessions. Note: This activity should occur on the morning of the test, before the room supervisor begins their test session. Room supervisors do not have permissions to do these two activities. 1 Log in to PearsonAccess next at https://actonline.act.org. 2 Select the Testing icon. 3 Select the Sessions title. The Sessions screen appears. 4 In the Search menu, check the box next to Show all results to find all sessions. The results appear in a table. 5 In the table, check the box next to the session(s) that you will be administering today. 30
Section III: Test Day Activities 6 In the Select Tasks menu, select Show Students in Sessions & Control Sessions. The Students in Session screen appears. 7 Use the table below to determine your next step. If you wish to prepare All sessions Then In the Session List, select multiple sessions by selecting the Combined View button, then select the Prepare All Sessions button. An individual session In the Session List, select a session and select the Prepare Session button. Note: The session is marked as Not Prepared. 8 Allow for a minute or two for this activity to be performed. Then select the Refresh button. Note: The screen returns with the session marked as Ready. 31
Section III: Test Day Activities 9 Individually for each test session on each day of testing, select the Start Session button. The test session is now In Progress. The Start Session button becomes a Stop Session button. You now have a padlock next to the test. Note: In the examinee table, notice that the Student Test Status is marked as Ready, but has a padlock. This means the test is locked. 10 Slide the button to the right to unlock the test. Note: The Student Test Status changes from Ready with a padlock to Ready (no padlock). If you do not perform this step, examinees will not be able to access their test in TestNav. An error message will appear indicating their test is locked. Note: ACT recommends that you unlock all test sessions at the same time and leave them unlocked for the second test, until all testing is completed. 11 Leave PearsonAccess next running on the administrative computer during the test session. Do not log out or turn the computer off. 32
Section III: Test Day Activities Setting up Computers To set up computers, room supervisors take the following steps in each test room before admitting examinees. 1 On the administrative computer, open PearsonAccess next at https://actonline.act.org. 2 On each testing computer, open the TestNav application on the desktop. Using Scratch Paper Examinees may use only the blue scratch paper provided by ACT. They are allowed to have one sheet of scratch paper per test. Note: All used and unused scratch paper must be collected from examinees and returned to ACT. Prohibited Items in the Test Room Examinees must not use or access the following items at any time while in the test room: textbooks, foreign language or other dictionaries, reading material, notes, or any unapproved testing aids scratch paper not provided by testing staff during testing tobacco in any form food or beverages, including water All electronic devices, including cell phones and wearable devices, must be turned off and placed out of reach, including those of staff. If a device sounds during testing, it is at the teacher s discretion how to handle that examinee. Any items not related to the tests must be placed under the desk. 33
Section III: Test Day Activities Administering the Online Test In This Section In this section, you will find information on: starting a test session viewing examinee progress in a session closing a test session Starting a Test Session At the administrative computer, take the following steps in PearsonAccess next to start and run a test session. Note: Before test sessions can be started, the test coordinator must follow the instructions for preparing and unlocking test sessions in the How to Prepare and Unlock a Test Session on Morning of Test section. Room supervisors must then do the steps below prior to reading Verbal Instructions. 1 Log in to PearsonAccess next at https://actonline.act.org. 2 In the Testing menu, select Sessions. The Sessions screen appears. 3 In the Search menu, select the Checkbox beside Show all results to find all sessions. The results appear in a table. 4 In the table, select the checkbox beside the session that you will be administering. 5 In the Select Tasks menu, select Show Students in Sessions & Control Sessions. The Students in Sessions screen appears. 6 In the examinee table, Student Test Status for all examinees should be Ready. Select the Start Session button. Note: If examine statuses do not show Ready, the test coordinator has not unlocked the test session yet. Remind the test coordinator to do this. 7 Leave PearsonAccess next running on the administrative computer during testing. Do not log out or turn the computer off while a test is in progress. Note: You can log out and turn the administrative computer off once examinees have logged out of TestNav. 34
Section III: Test Day Activities Viewing Examinee Progress in a Session At the administrative computer, take the following steps in PearsonAccess next examinee s progress during testing. to view an 1 In the Testing menu, select Sessions. The Sessions screen appears. 2 In the Search menu, select the Checkbox beside Show all results to find all sessions. The results appear in a table. 3 In the table, select the checkbox beside each session you want to view. 4 In the Select Tasks menu, select Show Students in Sessions & Control Sessions. The Students in Sessions screen appears. 5 In the Session List, select the session you want to work with. That session s information appears. 6 Search to find the examinee(s) whose status you want to view. The list of examinees appears. 7 Examinee status is shown in the Student Test Status column of the list of examinees. The table below describes the possible status conditions. Status Ready Active Description The examinee has not yet started the test. The examinee has logged in and started the test. Note: If the examinee exits the test, but the status remains set at Active, the examinee cannot resume testing unless the status is changed to Resumed or Resumed Upload. Exited Resumed Resumed Uploaded Completed Marked Complete The examinee has exited TestNav but has not submitted test responses. Note: The examinee cannot resume testing unless the status is changed to Resumed or Resumed Upload. The examinee has been authorized to resume the test, but has not yet logged in. The examinee has been authorized to resume the test, but has not yet logged in. The test has been submitted by the examinee through TestNav and the data has been processed. The examinee has exited TestNav and will not resume the same test, or has never logged in to a test, but the test session needs to be stopped. 8 Select an examinee s status while viewing the list to view more detailed information about that examinee s test and item progress. 35
Section III: Test Day Activities Closing a Test Session After all examinees assigned to a test session have completed all online testing, or if the testing window has expired, you must close the test session. Take the following steps in PearsonAccess next to close a test session. 1 On the Students in Sessions screen, verify that all examinees in the session have a Student Test Status of Completed or Marked Complete. If not, use this table to determine the steps to take before proceeding. If the examinee did not begin testing (e.g., absent, not admitted) did not finish testing (e.g., dismissed, illness) 2 Select the Stop Session button. Then have the test coordinator remove the examinee s name from the test session. See PearsonAccess next : Examinees and Test Sessions. mark the examinee s test complete. See Irregularities. The session is stopped. The button becomes a Restart button. 3 Sign out of PearsonAccess next. 4 Remind the test coordinator to keep the test sessions unlocked for the morning of the second test. 36
Section III: Test Day Activities Verbal Instructions In This Section In this section, you will find information for the test coordinator and room supervisor on: checking off tasks before testing begins retrieving seal codes how to use the Verbal Instructions the Verbal Instructions for administering the tests returning materials to the test coordinator Checklist Before you Begin Before beginning testing, be sure: the test session for your class has been started in PearsonAccess next the examinee computers are on the TestNav login screen you know how to retrieve seal codes from PearsonAccess next you have student authorization tickets for all examinees in your room you have a supply of scratch paper and pencils available you have a reliable backup timepiece available How to Retrieve Seal Codes Take the following steps in PearsonAccess next 1 Select the Testing icon. to retrieve seal codes. 2 Select the Students in Sessions title. The Students in Sessions screen appears. 3 In the Sessions List, select the session you want to work with. 4 In the Resources menu, select Seal Codes. A table showing the seal codes for that test session appears. 5 Repeat steps 3 4 to retrieve seal codes for any other test session. 37
Section III: Test Day Activities Using the Verbal Instructions When reading the Verbal Instructions, be sure to: Read aloud the instructions in the shaded boxes, exactly as written. Do not depart from the text. Do not read aloud text in (parentheses). Pause after each series of dots ( ) and wait for examinees to finish the task before proceeding. Look at the examinees to be sure they are following instructions. Perform all tasks only when directed to do so. Administering the First Test On the first test day, take the following steps to administer the first writing test. 1 Begin testing by saying: Today, you will be taking a writing test, for which you will complete an essay written in English. Please clear everything off your desk. Your computer will keep the official time. There will be a countdown timer located in the top right corner of your screen, which will tell you the time remaining for the test you are working on. A message will appear on your screen when five minutes remain on a test to serve as a warning before time is up. You must submit your test when the time runs out, according to the instructions on your screen. Are there any questions? 2 If there are no questions, continue by saying: We will now hand you your student authorization ticket. This ticket is unique and is to be used only by you to log in to the testing system. Do not share your ticket with anyone. When you receive it, check that your name is printed on it. Then, enter your username and password to sign in. The username and password are composed of letters and numbers. Be sure to distinguish between zero and capital O and between the number 1 and capital I. If you need assistance, please raise your hand. After you sign in, you should be on the Welcome screen. Check that your first initial and last name are on the screen. Raise your hand if your name was incorrect on either your authorization ticket or the Welcome screen. Read the information on the screen, but do NOT select any buttons. Look up at me when you have finished reading... 3 Hand each examinee his or her student authorization ticket. Make certain examinees receive their own student authorization ticket. If an examinee informs you that his or her name was incorrect on either the authorization ticket or the Welcome screen, allow the student to test but note this on an Irregularity Report in PearsonAccess next (see page 44). Note: Keep unused student authorization tickets secure so no one has access to them. 38
Section III: Test Day Activities 4 When you are certain all examinees are logged in (examinee status will be Ready ) and have read the information on the Welcome screen, continue by saying: On the Welcome screen, select the Start Test Now button. You should see a pretest screen. Read the information on the screen, select the Start Section button and complete the pretest questions. The first pretest question you should see is Date of Birth. You may need to scroll up or down to see it. When you finish, select the Continue button to exit the pretest section. When you see the Writing Test screen, read those directions and wait quietly for further instructions. Are there any questions? 5 When all examinees are on the Writing Test (first test) screen, continue by saying: We will now hand you a sheet of blue scratch paper. Write your name and today s date at the top of the sheet. 6 Hand each examinee one sheet of blue scratch paper. Be sure examinees have pencils for doing scratch work. 7 Continue by saying: When doing scratch work, use only the blue paper; do not use your ticket for scratch work. Do not share your scratch paper with anyone. You will have 40 minutes to work on this test. When time runs out, submit your test according to the instructions on your screen. If you finish before time is up and you have reviewed your work, you may submit your test early. Once you submit your test you will not be able to return to it. If you finish early, sit quietly until I give you further instructions. Are there any questions? 8 If there are no questions, continue by saying: When I give you the seal code, enter it and select the Start Section button. This will start the timer on your computer. If you have any difficulties entering your seal code, raise your hand and we will assist you. 9 On your administrative computer, look up the seal code for the first test. 10 When you have looked up the seal code for the first test, continue by saying: You have 40 minutes to work on this test. The seal code is. Enter it and begin. Note: If examinees do not enter the correct seal code, they will see an error message. If all examinees see an error message, check to be sure you have provided the correct seal code. If an individual examinee sees an error message, help him or her to enter the correct code. 11 During the test, do the following: Verify that all examinees were able to start the test. Walk around the room periodically to monitor examinees. Monitor examinee progress on your administrative computer. 39
Section III: Test Day Activities 12 Keep track on your administrative computer of the 40-minutes time allowed for this test so you and your staff can be vigilant as time expires for each examinee. When examinees submit the first test they will be on the instructions screen for the second writing test. When they are, direct them to log out of TestNav. To do so, the examinee can: press Ctrl-Alt-Delete (on Windows); or select Log out of TestNav from the Person icon dropdown at the top of the examinee s screen The examinee is logged out. On the administrative computer, the examinee s status is Exited. Note: All examinees must be logged out of TestNav before examinees can be dismissed. 13 When you are certain that all examinees are logged out of TestNav, continue by saying: This concludes today s test. Sit quietly while we collect your student authorization tickets and scratch paper. 14 Collect the student authorization tickets and scratch paper from each examinee. Do not allow examinees to handle the tickets or scratch paper of other examinees. 15 Dismiss examinees per your usual classroom procedures. 16 Store the student authorization tickets and used scratch paper securely. The tickets will be re-used for the second test. 17 On the administrative computer, log out of PearsonAccess next. Administering the Second Test On the second test day, take the following steps in PearsonAccess next to resume testing. Notes: Only examinees in Active or Exited status can be resumed. Examinees must have submitted the first test to be able to take the second test. If an examinee was absent for the first test he or she must complete the pretest section and submit a blank first test before taking the second test with the rest of the class. See Irregularities. 1 In the Testing menu, select Sessions. The Sessions screen appears. 2 In the Search menu, select the Checkbox beside Show all results to find all sessions. The results appear in a table. 3 In the table, select the checkbox beside the session(s) you want to view. 4 In the Select Tasks menu, select Show Students in Sessions & Control Sessions. The Students in Sessions screen appears. 5 In the Session List, select the appropriate session. 6 Find the examinees whose status you want to view. 40
Section III: Test Day Activities 7 Use the table below to decide your next step. If you have a small number of examinees to resume multiple examinees to resume at the same time Then Select the arrow next to each examinee s status and select Resume. Select the checkbox next to the examinees whose status you wish to update. In the Select Tasks menu, select Resume Student Tests and select the Start button. The Resume Student Tests screen appears. Select the checkbox next to the examinees names to confirm your selection and select Resume. 8 If necessary, start TestNav at each examinee s computer. 9 Continue by saying: You will be taking a writing test, for which you will complete an essay written in English. Please clear everything off your desk. Your computer will keep the official time. There will be a countdown timer located in the top right corner of your screen, which will tell you the time remaining for the test you are working on. A message will appear on your screen when five minutes remain on a test to serve as a warning before time is up. You must submit your test when the time runs out, according to the instructions on your screen. Are there any questions? 10 If there are no questions, continue by saying: We will now hand you your student authorization ticket. This ticket is unique and is to be used only by you to log in to the testing system. Do not share your ticket with anyone. When you receive it, check that your name is printed on it. Then, enter your username and password to sign in. The username and password are composed of letters and numbers. Be sure to distinguish between zero and capital O and between the number 1 and capital I. If you need assistance, please raise your hand. After you sign in, you should be on the Welcome screen. Check that your first initial and last name are on the screen. Raise your hand if your name was incorrect on either your authorization ticket or the Welcome screen. Read the information on the screen, but do NOT click any buttons. Look up at me when you have finished reading. 11 Hand each examinee his or her student authorization ticket. Make certain examinees receive their own student authorization ticket. If an examinee informs you that his or her name was incorrect on either the authorization ticket or the Welcome screen, allow the examinee to test but enter an Irregularity Report in PearsonAccess next (see page 44). Note: Keep unused student authorization tickets secure so no one has access to them. 41
Section III: Test Day Activities 12 When all examinees are logged in and have read the information on the Welcome screen, continue by saying: On the Welcome screen, select the Resume Test Now button. When you see the Writing Test screen, read those directions and wait quietly for further instructions. Are there any questions? 13 When all examinees have read the instructions on the Writing Test (second test) screen, continue by saying: We will now hand you a sheet of blue scratch paper. Write your name and today s date at the top of the sheet. 14 Hand each examinee one sheet of blue scratch paper. Be sure examinees have pencils for doing scratch work. 15 Continue by saying: When doing scratch work, use only the blue paper; do not use your ticket for scratch work. Do not share your scratch paper with anyone. You will have 40 minutes to work on this test. When time runs out, submit your test according to the instructions on your screen. If you finish before time is up and you have reviewed your work, you may submit your test early. Once you submit your test you will not be able to return to it. If you finish early, sit quietly until I give you further instructions. Are there any questions? 16 If there are no questions, continue by saying: When I give you the seal code, enter it and select the Start Section button. This will start the timer on your computer. If you have any difficulties entering your seal code, raise your hand and we will assist you. 17 On your administrative computer, look up the seal code for the second test. 18 When you have looked up the seal code for the second test, continue by saying: You have 40 minutes to work on this test. The seal code is. Enter it and begin. Note: If examinees do not enter the correct seal code, they will see an error message. If all examinees see an error message, check to be sure you have provided the correct seal code. If an individual examinee sees an error message, help him or her to enter the correct code. 19 During the test, do the following: Verify that all examinees were able to start the test. Monitor examinee progress on your administrative computer. 42
Section III: Test Day Activities 20 Keep track on your administrative computer of the 40-minutes time allowed for this test so you and your staff can be vigilant as time expires for each examinee. When examinees submit the second test, they are automatically logged out of TestNav. Examinee status will be Completed. Testing staff must verify that all examinees move properly through the screens and end up on the screen that indicates they have logged out of TestNav. 21 When you are certain that all examinees are logged out of TestNav, continue by saying: This concludes testing. Sit quietly while we collect your student authorization tickets and scratch paper. 22 Collect the student authorization tickets and scratch paper from each examinee. Do not allow examinees to handle the tickets or scratch paper of other examinees. 23 Dismiss examinees per your usual classroom procedures 24 After all examinees in the class (examinees assigned to your test session) have finished all online testing, close the test session. See Administering the Online Test. Note: If any of your examinees have not yet tested, do not close your test session. Returning Materials to the Test Coordinator Immediately after examinees have completed all of their online testing, return all test materials to the test coordinator, including: the student authorization tickets and scratch paper for every examinee all unused tickets and scratch paper the administration manual 43
Section III: Test Day Activities Irregularities In This Section In this section, you will find information on: the definition of an irregularity submitting an Irregularity Report handling irregularities handling an emergency evacuation instructions for examinees who miss the first test stopping/interrupting a test resuming an interrupted test marking an examinee s test complete Definition of an Irregularity An irregularity is something that occurs in the course of a test administration, affecting one or more examinees, the test materials, the facility/equipment, or the staff. A group irregularity is something that affects a group of examinees (e.g., one room or the entire site). An individual irregularity is something that affects a single person or several individuals involved in a single circumstance (e.g., communicating answers to each other). The Irregularity Report The Irregularity Report is an online form used to document and report all testing irregularities for online testing. Test coordinators and room supervisors can download and submit it in PearsonAccess next. Submitting an Irregularity Report Take the following steps in PearsonAccess next 44 to submit an Irregularity Report. 1 In the Support menu, select Documentation and open the Irregularity Report. 2 Complete the Irregularity Report with as much detail as you can (e.g., who said and did what, when, and where). 3 Save the completed Irregularity Report to your desktop or somewhere locally, giving it an identifiable name. Notes: Use a maximum of 30 characters for the name (excluding the.pdf file extension). ACT recommends you use an irregularity number and test session name in the file name (e.g., IR1 Smith Lab 212 The ACT, IR2 Smith Lab 212 The ACT). 4 In PearsonAccess next, in the Support menu, select Support Requests. The Support Requests screen appears. 5 In the Tasks window, from the Select Tasks drop down, select the checkbox next to the Create / Edit Requests title.
Section III: Test Day Activities 6 Select the Start button. The Create/Edit Requests screen appears. 7 Select your organization. 8 In the Title field, enter the name that you named the Irregularity Report (exclude the.pdf file extension). Note: The Title field accepts a maximum of 30 characters. 9 In the Category field, select Submit Online Forms. 10 In the Question / Concern field, enter a very brief description of the irregularity (e.g., prohibited behavior, examinee illness, network problem). 11 To attach any additional documentation, select the Choose Files button and follow the prompts. 12 Select the Create button. A Success, changes saved message appears and the report is now listed in the Request List on the left side of the screen. 13 When you have finished, select the Exit Tasks button at the top of the screen. 14 Repeat these steps to submit an additional Irregularity Report. Handling Irregularities If you are unsure how to handle a situation, ask the test coordinator to call ACT. You must document the following situations on the Irregularity Report: Examinee becomes ill or must leave the test room during a test. Instruct the examinee to submit the test (even if incomplete) and log out of TestNav. Excuse the examinee per school policy. Examinees who return to class are not permitted to resume testing. Note: If this occurs during the first test, the examinee is allowed to take the second test. Examinee gives or receives assistance, attempts to copy from another examinee, disturbs others, or uses unauthorized testing aids. Stop the examinee s test and dismiss him or her per school policy. See Stopping/Interrupting a Test. Examinee received less or more than the allotted time on a test. If an irregularity results in an examinee receiving something other than 40 minutes exactly on a test, indicate the amount of time the examinee received for the test and the circumstances. A disturbance or distraction occurred (e.g., fire drill, announcement over PA). Describe the incident. If testing had to be stopped for the class, note the testing time elapsed and indicate whether or not testing resumed. Do not resume testing if examinees will not have 40 minutes to complete the test. See Stopping/Interrupting a Test and Resuming an Interrupted Test. Examinee refuses to participate. How to handle examinee refusal is at your discretion, but do not allow the examinee to disrupt testing. Examinee is absent on the first test day but present on the second test day. The examinee will skip the first test and take only the second test with his or her class. See Instructions for Examinees Who Miss the First Test. Examinee is present on the first test day but absent on the second test day. Mark the examinee s test complete. See Marking an Examinee s Test Complete. Examinee is absent on both test days. Remove the examinee s name from the test session. See PearsonAccess next : Examinees and Test Sessions. 45
Section III: Test Day Activities Examples of Irregularities The table below provides examples of issues that may arise during online testing. Category Examinee Security Technical Example No show / did not test examinee was not present and did not test Illness examinee became ill during test and could not finish test Time loss examinee lost testing time, e.g., left room during testing Prohibited behavior staff suspects or is certain that the examinee engaged in prohibited behavior Media/unauthorized observer media or observer gained access without confirmed ACT authorization Materials unauthorized access to or missing secure materials, before, during or after testing Seal code examinee had unauthorized access to seal code before time for that test Surrogate someone other than the examinee completed any part of the examinee s pretest section and/or tests Note: Call ACT in addition to submitting an Irregularity Report for all security-related irregularities. Freezing computer locked up Launching test difficulties launching test session Network or server error network interruptions, server issues Hardware or device problem equipment not functioning correctly Staff Test procedures staff member read test directions out of order / incorrectly Group Supervision staff member not present to monitor / administer test Irregular staff behavior staff acted in irregular manner Disturbance / interruption / comfort noise, climate control issues Power outage power outage either intermittently or during entire session Weather severe weather caused interruption of testing Emergency evacuation any issues (fire, weather, security) that may cause evacuation of testing center 46
Section III: Test Day Activities Handling an Emergency Evacuation In the event of an emergency evacuation, your first concern must be for the safety of examinees and testing staff. If an emergency occurs, and if time permits and it is safe to do so, take the following steps before you evacuate. 1 Direct examinees to immediately log out of TestNav (on Windows, pressing Ctrl-Alt-Delete is the quickest method it will force an automatic logout). 2 On the administrative computer, log out of PearsonAccess next. 3 Make note of the time. 4 Collect authorization tickets and scratch paper. 5 Lock the test room. Note: Also see Stopping/Interrupting a Test and Resuming an Interrupted Test. Instructions for Examinees Who Miss the First Test If an examinee missed the first test day (did not log in to TestNav), the examinee must complete the pretest section and submit a blank first test (nothing entered for the essay) on or before the second test day. The examinee can then take the second test with the rest of his or her class. Follow these instructions. 1 Hand the examinee his or her student authorization ticket. Instruct the examinee to log in to TestNav and read the Welcome screen. 2 When the examinee has logged in and read the Welcome screen, say: Select the Start Test Now button. You should see a pretest screen. Read the information on the pretest screen, select the Start Section button and complete the pretest questions. When you finish, exit the pretest section. When the examinee has completed and exited the pretest section, he or she should see the screen for the first writing test. 3 At the screen for the first writing test, instruct the examinee to enter the seal code for that test. Note: If you don t already have the seal code for the first test, look it up on your administrative computer. 4 Instruct the examinee to ignore the test assignment and immediately submit the first test without entering anything in the essay (the essay field must be blank). Tell him or her to dismiss the warning that appears about leaving the essay question unanswered. After submitting the blank test, the examinee should see the screen for second writing test. 47
Section III: Test Day Activities 5 Use this table to determine the next step. If the examinee Will not take the second test (will not do any online testing) Will take the second test now Will take the second test at another time Then Remove the examinee s name from the test session. See PearsonAccess next : Examinees and Test Sessions. Proceed with administering the second test. See Verbal Instructions. Note: The examinee is already logged in to TestNav and at the Writing Test (second test) screen. Adjust Verbal Instructions accordingly. Instruct the examinee to log out of TestNav. The examinee s status will be Exited. Stopping/Interrupting a Test If an examinee needs to leave during a test or a test must be interrupted (e.g., illness, restroom, prohibited behavior, emergency evacuation, disruption), take the following steps to stop the test. 1 Direct the examinee(s) to log out of TestNav. To do so, the examinee can: press Ctrl-Alt-Delete (on Windows); or select Log out of TestNav from the Person icon drop down at the top of the examinee s screen The examinee is logged out and the timer on the examinee s test is stopped. On the administrative computer, the examinee s status is Exited. 2 Make note of the time testing stops. 3 Submit an Irregularity Report, including the time testing stopped. 48
Section III: Test Day Activities Resuming an Interrupted Test If testing was interrupted and examinees were logged out of TestNav (e.g., evacuation, technical issue), testing can be resumed from where the examinees left off and the examinees will not lose time. Take the following steps in PearsonAccess next to resume testing for the affected examinees. Notes: Only examinees in Active or Exited status can be resumed. An interrupted test must be resumed in the same class period in which it started. If that isn t possible, contact ACT for instructions. 1 In the Testing menu, select Sessions. The Sessions screen appears. 2 In the Search menu, select the Checkbox beside Show all results to find all sessions. The results appear in a table. 3 In the table, select the checkbox beside the session(s) you want to view. 4 In the Select Tasks menu, select Show Students in Sessions & Control Sessions. The Students in Sessions screen appears. 5 In the Session List, select the appropriate session. 6 Find the examinees whose status you want to view. 7 Use the table below to decide your next step. If you have a small number of tests to resume multiple tests to resume at the same time Then Select the arrow next to each examinee s status and select Resume. Select the checkbox next to the examinees whose status you wish to update. In the Select Tasks menu, select Resume Student Tests and select the Start button. The Resume Student Tests screen appears. Select the checkbox next to the examinees names to confirm your selection and select Resume. 8 If necessary, start TestNav at each examinee s computer. 9 Redistribute the student authorization tickets and scratch paper. Make sure each examinee receives his or her own materials. 10 Direct the examinees to log in and resume testing. 11 Submit an Irregularity Report. You must include the time testing resumed and stopped. 49
Section III: Test Day Activities Marking an Examinee s Test Complete When an examinee submits both tests, the status is automatically marked as Completed in PearsonAccess next. If an examinee does not submit both tests for that session (e.g., dismissal, illness), the room supervisor or test coordinator must manually mark the examinee s test complete. Note: If an examinee did not log in to TestNav (e.g., absent both test days), do not mark the test complete. Instead, remove the examinee s name from the session. See PearsonAccess next : Examinees and Test Sessions. Take the following steps in PearsonAccess next to mark an examinee s test complete. 1 On the Students in Sessions screen, select the checkbox beside each student you want to mark as completed. 2 On the Select Tasks menu, select Mark Student Tests Complete and then select the Start button. The Mark Student Tests Complete screen appears. 3 Again, select the checkbox next to each student you want to mark as completed. 4 Enter a reason in the Reason field and select the Mark Complete button. A Success, changes saved message appears. 5 Select the Exit Tasks button to return to the Students in Sessions screen. The Student Test Status for those students is Marked Complete. 50