Demystifying Promotions: Instructor to Assistant Professor: Choosing Your Area of Excellence Wednesday, September 25 12:15 1:45 PM Zoe Fonseca Kelly, PhD Program Director for Faculty Appointments, HMS David Silbersweig, MD Chair, Department of Psychiatry, BWH Stanley Cobb Professor of Psychiatry, HMS Peggy Duggan, MD Assistant Professor of Surgery, HMS Chief Medical Officer, BWFH
Academic Advancement Resources HMS OFA Website for Faculty Promotions General Info: facultypromotions.hms.harvard.edu CV Resources: cv.hms.harvard.edu/ BWH Departmental mentors, chiefs, members of the P&R Committees Center for Faculty Development & Diversity http://www.brighamandwomens.org/cfdd
CFDD Consultation Services CV Consultations CV Consultant: Paul Guttry 2 hour consultation ti in person, email, or combination Faculty are required to prepare a CV in the HMS format to be eligible. Priority is given to faculty within 6 months of submitting their promotions materials.
CFDD Contact Information Center for Faculty Development & Diversity BWHCFDD@partners.org 617 525 7646 Office for Research Careers BWHORC@partners.org 617 525 9323 Office of Multicultural Faculty Careers BWHOMC@partners.org 617 525 9324 Office for Women s Careers OWC@partners.org 617 723 8595
The Academic Perspective: HMS Promotion Criteria and Review Process INSTRUCTOR TO ASSISTANT PROFESSOR: CHOOSING AN AREA OF EXCELLENCE Zoë Fonseca-Kelly, Ph.D. Harvard Medical School 17 th September 2013
Why Seek Promotion? Join the voting members of the faculty Increase opportunities locally and outside Harvard Obtain official recognition for accomplishment from the University Serve as a role model for students and trainees Increase job security, possibly compensation. 10
Faculty Ranks at HMS Instructor: Promise Assistant Professor: Demonstrated Promise Reputation may be within the walls of HMS and the local community only Associate Professor: Promise Realized Broader reputation ti outside the local l area (usually national) Significant accomplishments since promotion to assistant professor Evidence of independence in role Professor: Extraordinary Accomplishment 11
Promotion Basics Tenure clock only in the basic and social sciences No required time at rank until promotion No quotas for promotions by department Initial promotion decision made at the department level Criteria for promotion available on OFA website Presentations regarding promotion at many of the major affiliates staff and hospital based Faculty Development offices available to consult 12
What arrives at the Medical School? Letter from the Department Chair Educational background and training Research, teaching, clinical care, administration contributions Approval of Department Executive Committee CV in the Harvard format Best scholarly contributions (e.g., papers) 2 for Assistant Professor, 5 for Associate Professor Letters of evaluation/support 4 minimum for Assistant, 6 for Associate At least one external letter must be impartial Obtained by the Division Chief or Department Chair 13
Review in the HMS sends an email to the faculty member Promotion material has been received Expected timeline for review Review of the CV to be sure the format is correct and the essential information is present and clear Department is contacted if changes needed Search material present if needed Confirm the number/ types of letters are appropriate ate Each packet must have an impartial letter from someone who has not been the candidate s mentor, close colleague (co-author) or supervisor 14
P&R Process for Review of Candidates Reviewers from different department & institution Assistant candidates: Three reviewers Vote ahead of meeting If unanimously approved, not discussed at meeting Associate candidates: Two reviewers Comments by the Department Representative Committee discussion and vote Recommendation advisory to the Dean 15
Final Steps Reviewed by the Dean Sent to the Provost for review Once approved by the Provost, the Department Head is notified Department notifies the candidate Promotion is dated the first day of the month it was reviewed by the P&R committee 16
Promotions Milestones 17
Creating a Promotion Profile 18
Choosing an Area of Excellence Area of excellence should: Represent the major area of achievement and impact Quantity as well as quality should be considered Be the foundation for the candidate s reputation and recognition Represent current activities Be well represented in one s scholarly works Be understood by the Department and the candidate as the primary domain of activity 19
Assistant & Associate Promotions 2011-20122012 15 By Criteria Investigation CEI TEL 195 215 20
Clinical Expertise and Innovation Clinical Expert Teaching & Teaching & Education Education Investigation Education of Patients and Service to the Community 21
Clinical Expertise and Innovation Investigation Teaching and Education Teaching and Education 22
Role of Significant Supporting Activities SSA s Quality AoE Teaching & Education AoE Teaching & Education Quantity Quantity Area of Excellence Teaching and Education Significant Supporting Activity 23
Mti Metrics for Evaluation Leadership in organizations Service on committees Editorial roles Awards Funding Teaching Invitations to speak Scholarship 24
Investigation Profile: Assistant Professor Scholarship and Grant funding are key Scholarship in collaboration with mentor, usually first author Predominantly peer-reviewed research investigations Some reviews Funding NIH, foundation, industry PI, Co-Inv 25
Clinical Expertise & Innovation Profile: Assistant t Professor Clinical Activities crucial Demonstrated local expertise Potential for innovation Funding less important Scholarship Peer-reviewed and non-peer reviewed Research investigations Clinical guidelines, reviews, chapters 26
Teaching and Education Profile: Assistant t Professor It is not sufficient to have a lot of teaching responsibilities at HMS. Scholarship on teaching is key. This can include syllabi, course curricula and electronic educational materials* Teaching awards and honors May have some funding to develop courses/programs. May have significant leadership internally (residency director, course director) *MedEdPORTAL (www.aamc.org/mededportal) is a free peer-reviewed publication service and repository for medical and oral health teaching materials, assessment tools, and faculty development resources. 27
Important for all AoE s: Assistant Professor Authorship Typically first Could be Senior Middle author explanation Local invited presentations Narrative Why you are important to the mission of HMS Area of Excellence Teaching Any significant supporting activities 28
Teaching and Education All faculty are evaluated for contributions to teaching at Harvard and its affiliates Specifically note teaching of Harvard medical, dental and graduate students Degree of contribution ti considered Educational activities are broadly defined Expected that all faculty will contribute to teaching 29
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HMS Resources Websites: http://www.fa.hms.harvard.edu/ The at Harvard Medical School http://facultypromotions.hms.harvard.edu/ Overview of all Area(s) of Excellence Create customized criteria i for rank and activities iti Format your CV using templates and detailed instruction guide Dedicated e-mail and phone line for questions E-mail: OFA_Promotions@hms.harvard.edu Phone: 617-432-7112 31
Maureen Connelly, MD, MPH, Dean for Faculty Affairs Carol Bates, MD, Assistant Dean for Faculty Affairs Bethany Westlund, PhD, Assistant t Dean for Faculty Affairs Program Directors: Dagmara Cotti, PhD Kathleen Dave, PhD Zoë Fonseca-Kelly, PhD Jonathan Matsui, PhD 32
Thank you! Questions?
Areas of Excellence Clinical Expertise and Innovation Specific area of clinical expertise provides the unifying theme for the candidate s academic contributions Individual may be: Recognized clinical expert Leader in a clinical field with innovation in approaches to diagnosis or treatment, applications of technology to clinical care, and/or developing models of care delivery Scholarship Original research, chapters and reviews in area of clinical expertise Guidelines/protocols for patient care Publications evaluating the impact of a clinical innovation 34
Investigation Areas of Excellence Basic, translational, and clinical research, including epidemiology, outcomes and health services research, and biostatistics as well as research in social sciences, ethics, bioinformatics and health economics, among others Appropriate area of excellence for individuals who Conduct research individually or in small groups Participate in large collaborative and multicenter research Bring unique or critical expertise to the biomedical research team Funding: Federal, investigator-initiated industry and/or foundation grants Scholarship First/senior author original publications Publications with another authorship position from collaborative research to which the candidate made important intellectual contributions 35
Areas of Excellence Teaching and Educational Leadership Broadly defined to include: Didactic teaching of students, trainees and peers Research training and mentorship Clinical teaching and mentorship Administrative teaching leadership roles Scholarship Original publications, reviews, and chapters Educational material (e.g., curricula, cases, syllabi) in print or other media Educational methods, policy statements, assessment tools 36
Documenting Educational Shl Scholarshiphi Peer Reviewed Publications in print or other media Group peer reviewed publications in three categories under the following headings: Research investigations Other peer-reviewed publications (e.g., case reports, proceedings of meetings which are full-length manuscripts) Research publications without named authorship Non-peer reviewed scientific or medical publications/materials in print or other media Group materials into the following categories: Proceedings of meetings or other non-peer reviewed research publications Reviews, chapters, monographs and editorials Books/Textbooks for the medical or scientific community Case reports Letters to the Editor Professional Educational Materials or Reports, in print or other media For each item indicate: Type of material (e.g., syllabus, teaching case) If published in print or on the web, provide citation Intended audience (including course number if applicable) and brief description of how the material is used locally (at HMS), regionally, nationally or internationally; if developed as a member of a committee, describe your contribution (1-2 sentences) 37