Dunn County 4-H Record Book Process (updated 2015) Each 4-H member in Dunn County is encouraged (subject to change) to complete a Record Book to showcase their project development throughout the year. The following documents and procedures are encouraged for everyone, but each club has the discretion to modify or change these guidelines for fulfillment of their record book requirements. If a member intents to submit their records for County-wide awards consideration, please refer to the checklist at the end of this document, and available online at the Dunn County UW-Extension website under 4-H Forms and Documents. The following document completion order is encouraged for everyone: 1. Cover Letter 2. Resume 3. Submission of 1 of the approved Record Book Formats (ie. traditional book, electronic presentation, website, etc ). Approved formats are listed below. 4. Project Listing Chart Approved Record Book Formats Traditional 4-H Record Book A traditional 4-H Record Book using latest requirements and forms available. The latest and current version of the traditional book will be posted on the Dunn County UW-Extension website under 4-H Forms and Documents a. Submission must be in paper format with cover pages in a three ring binder or portfolio cover. b. Recommended for 4-H members in grades 4-5 who are completing a 4-H Record for the first time. PowerPoint, Prezi or Similar Presentation A visual software or web application presentation of 4-H records and member s learning and reflection. a. Presentations must include at least thirty (30) slides/views with font large enough to read. b. 4-H Project Records can be incorporated into the presentation for each project. c. Submission for PowerPoint presentations must be printed slides large enough to read without strain. Prezi or similar presentations can be submitted via flash drive or web link if printing is not feasible. d. Recommended for 4-H members grades 3-12 who are interested in using technology to visually represent their 4-H year. Webpage or Website A visual software or web application presentation of 4-H records and member s learning and reflection. a. Should include a navigation bar to organize your webpage(s). b. 4-H Project Records can be incorporated into the webpage or website for each project. Submission shall be via print. If printing is not feasible, then a web link submission will be accepted. c. Recommended for 4-H members grades 9-12 who are interested in using technology to visually represent their 4-H year.
Blog A blog (web+log) is online, public journal. 4-H member will use a blog to document their 4-H experiences throughout the year in a journal format. a. There should be at least twenty (20) blog posts and at least one (1) blog post in each month of the 4-H club year running from October September. b. 4-H Project Records can be incorporated into the blog for each project. Submission shall be via print. If printing is not feasible, then a web link submission will be accepted. c. Recommended for 4-H members grades 3-12 who are interested in using technology to document their 4-H experiences throughout the year in a journal format. V-cast or Podcast A video or audio presentation with a typed script that discusses member s learning and reflection. a. 4-H Project Records can be incorporated into the v-cast or podcast for each project. b. Files must be file formats ready to be played on Real Player software. c. Submission will be via flash drive, web link or other format appropriate and approved by 4-H Agent by September 1. d. Recommended for 4-H members in grades 9-12 who are interested in this media format. 6. Other format with Approval of 4-H Agent by no later than January 1st of the submission year.
Dunn County 4-H RECORDS CRITERIA: All 4-H Records in Dunn County will be evaluated based upon the following criteria, which should be included in the appropriate format selected by the member and/or club: - 4-H Member Resume - Evidence of Goal Setting - Financial Records - Reflections - Evidence of Effort 1. 4-H Member Resume: a. All pertinent information about member, club and member 4-H experience. Samples are provided. c. This is a modern version of the traditional 4-H Record Book title page and cover in one. d. 4-H member can complete the 4-H Member Resume template provided or create his/her own design. 2. Evidence of Goal Setting: a. Purpose is to illustrate that the member has set goals for the 4-H year overall: examples may include goals for 4-H activities or 4-H projects. b. Goals should showcase higher educational expectations, not simply being awarded a ribbon or showcasing at the fair. Examples may include: increase responsibility or teach other project members, etc. 3. Financial Records: a. Purpose is to illustrate that the member has documentation of financial records for each 4-H project (i.e. budget with record of income and expenses). b. Complete the financial section of the 4-H Project Record sheet for each project OR develop an appropriate method of his/her own design. If using own design, financial records should accompany the 4-H projects section. 4. Reflections: a. A reflection is a story of a member s learning or a way of looking back on what happened and what was accomplished; sharing highlights and challenges. b. Members can either complete the questions included in the traditional record book to process reflections or include reflections as a part of their selected format. 5. Evidence of Effort: a. Each 4-H record must have evidence of effort including but not limited to: neatness, organization, thoughtfulness, creativity. b. Each 4-H record should include all the necessary components, address each area of criteria and be complete.
Record Book Evaluation Form - SAMPLE Name Project Outstanding Level: Criteria is met and well done. It appears genuine effort was put into creating a 4-H Record. Exemplary Level: Some of the criteria is met and done fairly well. It appears some effort was put into creating 4-H Record. There are things that can be done to improve. Completion Level: Some criteria met. There are more than 2 things that can be done to improve. Outstanding Level-3 Exemplary Level-2 Completion Level-1 Points Cover Cover included all of the following: Photo included, Member Name, Participation, Disc applied for, and County Projects applied for Resume: Heading includes name, street address, city, state, zip, and phone Resume: Objective includes: objective written as complete sentence; matches project applied for; grammar and spelling rules followed. Resume: Education includes: correctly spelled school name and address, years in school as of October 1st this year and graduation date Resume: Leadership includes: Name of leadership role and years in role for both 4-H and non-4-h and years Resume: 4-H Projects includes: Projects listed that relate to this award and years enrolled Resume: School & Community Includes all of the following: List of all significant school and community activities (school events, sports, organizations, church and work experience as well as years participated) Cover to improve include the one item circled below: Photo included, Member Name, Participation, Disc applied for, and County Projects applied for Resume Resume: Heading to improve your resume include the one item circled: name, street address, city, state, zip, and phone Resume: Objective to improve below: objective written as complete sentence; matches project applied for; grammar and spelling rules followed. Resume: Education to improve includes the one item circled below: correctly spelled school name and address, years in school as of October 1st this year and graduation date Resume: Leadership to improve below: Name of leadership role and years in role for both 4-H and non-4-h and years Resume: 4-H Projects to improve below: Projects listed that relate to this award and years enrolled Resume: School & Community To improve include the item circled on the list below: List of all significant school and community activities (school events, sports, organizations, church and work experience as well as years participated) Cover to improve include all the items circled below: Photo included, Member Name, Participation, Disc applied for, and County Projects applied for Resume: Heading to improve your resume include all the items circled: name, street address, city, state, zip, and phone Resume: Objective to improve include all the items circled below: objective written as complete sentence; matches project applied for; grammar and spelling rules followed. Resume: Education to improve includes all the items circled below: correctly spelled school name and address, years in school as of October 1st this year and graduation date Resume: Leadership to improve include all the items circled below: Name of leadership role and years in role for both 4-H and non-4-h and years Resume: 4-H Projects to improve include all the items circled below: Projects listed that relate to this award and years enrolled Resume: School & Community To improve include all the items circled on the list below: List of all significant school and community activities (school events, sports, organizations, church and work experience as well as years participated)
Resume: Achievements Includes all of the following: List awards, honors, & other successes and year received. Resume: References Includes 3 or more references that directly relate to Project. Resume: Achievements To improve include the item circled on the list below: List awards, honors, & other successes and year received. Resume: References Includes 3 or more references Resume: Achievements To improve include all the items circled on the list below: List awards, honors, & other successes and year received. Cover Letter Cover Letter Address Lines: Includes all the of following: Return Address and Recipient Address on letter and correct Cover Letter Subject Line: Includes the following: Complete and accurate Cover Letter Intro. paragraph Includes all of the following: Complete and accurate; includes 3 or more reasons for consideration Cover Letter County and State paragraphs: Includes all of the following: Complete and accurate; includes 2 or more reasons for consideration Cover Letter Summary paragraph Includes all of the following: Complete and accurate summary of what was learned this year in 4-H and in project Cover Letter Closing Includes all of the following Complete and accurate Cover Letter Address Lines: to improve include the one item circled below of following: Return Address and Recipient Address on letter and correct Cover Letter Subject Line: to improve include the one item circled below: Complete and accurate Cover Letter Intro. paragraph To improve include the one item circled below: Complete and accurate; includes 3 or more reasons for consideration Cover Letter County and State paragraphs: To improve include the one item circled below: Complete and accurate; includes 2 or more reasons for consideration Cover Letter Summary paragraph To improve include the one item circled below: Complete and accurate summary of what was learned this year in 4-H and in project Cover Letter Address Lines: to improve include all of the items circled below of following: Return Address and Recipient Address on letter and correct Cover Letter Subject Line: to improve include all the items circled below: Complete and accurate Cover Letter Intro. paragraph To improve include all the items circled below: Complete and accurate; includes 3 or more reasons for consideration Cover Letter County and State paragraphs: To improve include all the items circled below: Complete and accurate; includes 2 or more reasons for consideration Cover Letter Summary paragraph To improve include all the items circled below: Complete and accurate summary of what was learned this year in 4-H and in project Cover Letter Closing To improve all the items circled below: Complete and accurate Evidence of Goal Setting includes all of the following: Clear statement of goal that includes why the goal was set and follows grammar and spelling rules Evidence of Goal Setting to improve include the one item circled below: Clear statement of goal that includes why the goal Evidence of Goal Setting to improve include all of the items circled below: Clear statement of goal that includes why the goal was set and follows grammar and spelling rules
Financial Records includes all of the following: record clearly documented correctly showing money spent and earned from the project Reflection Part 1 includes all of the following: highlights and lowlights of project a paragraph is used to explain the highlights and a paragraph is used to explain the lowlights following spelling and grammar rules Reflection Part 2 includes all of the following: a paragraph that explains growth and sharing project completely following spelling and grammar rules Reflection Part 3 includes all of the following: a paragraph that describes next year improvements following spelling and grammar rules Written & Visual Component includes all of the following: written (printed or hand printed) and visual components (pictures, newspaper clippings, certificates, programs, graphics) that illustrate your experience. Evidence of Effort Project reflects thought was used in completion and was not quickly to include but not limited to: neatness, organization, thoughtfulness, creativity was set and follows grammar and spelling rules Financial Records to improve below: record clearly documented correctly showing money spent and earned from the project Reflection Part 1 to improve below: highlights and lowlights of project a paragraph is used to explain the highlights and a paragraph is used to explain the lowlights following spelling and grammar rules Reflection Part 2 to improve below: a paragraph that explains growth and sharing project completely following spelling and grammar rules Reflection Part 3 to improve below: a paragraph that describes next year improvements following spelling and grammar rules Written & Visual Component to improve include the one item circled below: written (printed or hand printed) and visual components (pictures, newspaper clippings, certificates, programs, graphics) that illustrate your experience. Evidence of Effort Project reflects thought was used in completion and was not quickly to improve include the one item circled below: neatness, organization, thoughtfulness, creativity Financial Records Setting to improve include all of the items circled below: record clearly documented correctly showing money spent and earned from the project Reflection Part 1 to improve include all of the items circled below: highlights and lowlights of project a paragraph is used to explain the highlights and a paragraph is used to explain the lowlights following spelling and grammar rules Reflection Part 2 to improve include all of the items circled below: a paragraph that explains growth and sharing project completely following spelling and grammar rules Reflection Part 3 to improve include all of the items circled below: a paragraph that describes next year improvements following spelling and grammar rules Written & Visual Component to improve include all of the items circled below: written (printed or hand printed) and visual components (pictures, newspaper clippings, certificates, programs, graphics) that illustrate your experience. Evidence of Effort Project reflects thought was used in completion and was not quickly to improve include all of the items circled below: neatness, organization, thoughtfulness, creativity Total Points
4-H Member Record Book Check List Use the list below to make sure that you are ready to submit your record book. Check off that you have completed all of the needed sections below before you submit your record book. Cover Resume Photo of 4-H Member Member Name Participation o Current Year o Age o Grade o Years in 4-H; Cloverbuds + this year o Club Meetings Held o Club Meetings Attended Plaque disc you're applying for County project award(s) you're applying for Heading o Member Name o Street Address o City, State & Zip Code o Phone number Objective o Complete Sentence o Matches project applied for o grammar and spelling rules followed Education o School Name o School Address o Years in school as of October 1 of this year o Graduation date Leadership o 4-H leadership role included o years of 4-H leadership o non 4-H leadership o years for non 4-H leadership 4-H Projects o Include projects that relate to the award applied for o Include the years you participated in the projects School & Community o Include all school activities o Include years participated in school activities o Include all community activities o Include years participated in community activities
Achievements o Include all awards o Include all honors o Include any recognition for activities or achievements o include the years that you receive the awards, honors, and achievements References o Anyone listed as a reference should be asked before you use their information o Have complete name, address, city, state, zip, and phone for references you use Cover Letter Addresses o Your address included o Today's date included o Name of Extension Agent included o Address of the Extension office included Subject Line o Complete Intro. Paragraph o Include 3 or more reasons for consideration County Paragraph o include what you did at county level State Paragraph include what you did at state level Summary Paragraph o Summarize what you learned this year in 4-H Closing Goal Setting o Include a clear statement of your goal o Why did you pick this project area o What do you want to learn or do o Did you go beyond "I want a blue ribbon at the fair"? Financial Records o Did you include how much money was spent? o Did you include any money earned? o Did you include your hours? Reflection Part 1 o Did you include highlights of your project (consider labeling this section so evaluators know this is your highlight) o Did you include lowlights of your project (consider labeling this section so evaluators know this is your lowlight) o The traditional record book is looking for 1 to 2 paragraphs. Do you have 1 to 2 PARAGRAPHS or equivalent? (Meaning: If what you submit was a paragraph, would it equal 1 to 2 paragraphs?)
Reflection Part 2 o Did you include how you grew (what changes have happened because of what you learned)? o Did you include how you shared what you learned? o The traditional record book is looking for 1 to 2 paragraphs. Do you have 1 to 2 PARAGRAPHS or equivalent? (Meaning: If what you submit was a paragraph, would it equal 1 to 2 paragraphs?) Reflection Part 3 o What could you do to do better next year? o Did you include why you would do this to improve? o The traditional record book is looking for 1 to 2 paragraphs. Do you have 1 to 2 PARAGRAPHS or equivalent? (Meaning: If what you submit was a paragraph, would it equal 1 to 2 paragraphs?) Written & Visual Component o Do you have all the parts? (If you check off all the items here; you have all the parts! o Your Evidence parts can be written or visual (pictures, newspaper clippings, certificates, etc.) o Did you label visuals if appropriate? Evidence of Effort o When your work is evaluated, will the evaluator see that you spent time completing and thought about each part? o Is your work neat and organized? Prior to submitting your work you may want to have someone look over your work and give suggestions. This person could use the above list.