October 3, 2017 Executive 17/18-1 Table of Contents Welcome... 3 Constitution of the Court... 3 Devotions... 3 Opening Motions:... 3 1) Approval of Agenda:... 3 2) Approval of the notes from the September 5, 2017 Executive Meeting... 3 3) Approval of the minutes from the September 6, 2017 Executive Meeting... 3 4) Correspondence... 3 Reports and Motions... 3 1) Education & Students... 3 2) Program (Cassie Vermeer-Korittko) on behalf of Commission Chair, Janet Jones... 4 i. Camp Simpresca:... 4 ii. Youth Programs: Sep 24: Regional Youth Group went canoeing amazing turnout Oct 27-29: Niagara Youth Festival (registration due Oct 4th) Nov 19: Regional Youth Group assemble breakfast bags for Ronald McDonald House. Jan 26-28: Winter Camping with Moderator (info coming soon)... 4 iii. Peace & Justice:... 4 iv. Women's Ministry Network:... 4 v. Open Hands United Missions:... 4 vi. Affirm task group... 4 vii. We passed the following budget for 2018:... 4 3) Governance Commission (Rev. Kent Ward),... 5 4) Congregational Life Commission (Ann Harbridge, DLM)... 6 5) TC Executive (Rev. Thérèse Samuel)... 6 6) Nominations:... 6 New Business:... 6 1) Appointment to Conference Interview Committee Rev. Colin MacDonald... 6 2) Moving Forward through 2018... 6 3) E&S Chair election --... 6 4) Nominations Chair Rev. Cathy Hird... 7 5) Budget... 8 Next meeting:... 8 Benediction:... 8
October 3, 2017 Executive 17/18-2 Holy Manners* Keep God at the center of everything we do Ensure that everyone has what they need in order to fully participate Speak for ourselves Speak for a purpose Separate people from problems Allow for full and equitable participation Listen carefully without interruption Welcome the conflict of ideas Take a future orientation Demonstrate appreciation Honour the decisions of the body Commit to holding one another to account when we do not keep our holy manners Keep the discussion at the table Watch our body language Check in about good use of time Provide a process for allowing the quiet people to speak, with an invitation to speak Sincerely say what we really feel * The phrase holy manners comes from Behavioural Covenants in Congregations by Gil Rendle. United Church Moderator Marion Pardy made extensive use of the term during her time as moderator. There are a number of versions of holy manners. Accessibility Statements: We want to ensure that accessibility needs are met and that everyone can hear, see and communicate effectively. Is there anything we need to know or do so everyone can participate fully? Tell us of any difficulties you may face participating today. For participants who have difficulty with accessibility concerns as they relate to a conference call, please check with your phone service provider for options which they support. Bell: http://www.bell.ca/accessibility_services Mission Statement Called to serve all in the name of Jesus Christ, in Toronto Conference will work in an inclusive way to build connection and community by encouraging and challenging the congregations and people of our area. Statement of Commitment In fulfilling our mission, strives at all times to provide its programs and services in a way that respects the dignity and independence of people with disabilities. We are also committed to giving people with disabilities the same opportunity to access our programs and services and allowing them to benefit from the same services, in the same place, and in a similar way as other participants. Quorum Quorum be set at 50% for the Commissions and that quorum be set at 66.67% (2/3rds) for the Northern Waters Executive. 160405 (Exec)
October 3, 2017 Executive 17/18-3 Present: Rev. Dennis Posno (Past Chair), Judy Chalmers, Janet Iles, Rev. Kent Ward (Governance Comm.), Ann Harbridge, DLM (Congregational Life Comm.), Cassie Vermeer-Korittko (Program Comm.) Regrets: Marg Krauter Staff Support: Rev. John Neff 10:00 a.m. St. John s United Church, Alliston Welcome Rev. Dennis Posno welcomed everyone to the meeting. Constitution of the Court In the name of Jesus the Christ, the only head of our church, I constitute this meeting of the executive of in Toronto Conference for any business that may properly come before it. Devotions Ann Harbridge, DLM, led us in worship, a meditation on Thanksgiving. Opening Motions: 1) Approval of Agenda: by Rev. Kent Ward / Ann Harbridge, DLM that the agenda for the October 3, 2017 meeting of the Executive of Northern Waters Presbytery be accepted as circulated with permission to adjust as needed. 2) Approval of the notes from the September 5, 2017 Executive Meeting by Ann Harbridge, DLM / Rev. Kent Ward that the Executive of accept the notes of the meeting held September 5, 2017 as circulated. 3) Approval of the minutes from the September 6, 2017 Executive Meeting by Janet Iles / Judy Chalmers that the Executive of Northern Waters Presbytery approve the minutes of the meeting held September 6, 2017 as circulated. 4) Correspondence Boundary Commission creation from Rev. Jody Maltby, Executive Secretary Toronto Conference. Reports and Motions 1) Education & Students - no report
October 3, 2017 Executive 17/18-4 2) Program (Cassie Vermeer-Korittko) on behalf of Commission Chair, Janet Jones ii. iii. iv. i. Camp Simpresca: Campership was up. They budgeted for 480 and 509 registered. They are excited about doing the work for the PTCC grant and are working diligently towards the April deadline. We'll be in touch with Governance as we continue to support the camp board. Youth Programs: Sep 24: Regional Youth Group went canoeing amazing turnout Oct 27-29: Niagara Youth Festival (registration due Oct 4th) Nov 19: Regional Youth Group assemble breakfast bags for Ronald McDonald House. Jan 26-28: Winter Camping with Moderator (info coming soon) Peace & Justice: Looking for 5 congregations who are willing to work with and host GO Project VBS through the month of July. Cost per congregation is $950 and each participant will pay $100 registration fee. Program Commission has budgeted to cover the congregational cost to encourage participation. The VBS is for children in grades 2 thru 7. This is a locally mission-based VBS, exploring needs in the community and helping out. Women's Ministry Network: Togetherness Day is Oct 4 th. Next Presbyterial is at High Country United (Camilla) and the speaker will be from the recent Open Hands United Missions trip to Nicaragua. v. Open Hands United Missions: We will meet with Rev. Pat McDonald to talk about the next youth trip and possibly a conference-wide trip for young adults. vi. Affirm task group -not able to attend this meeting and an invitation will be extended to attend our next meeting. vii. We passed the following budget for 2018: Program Commission Faith Formation Items Meals $250.00 Conference Calls $50.00 General Expenses $750.00 Training & Support $500.00 Camp Simpresca Leadership Training Support $250.00 Youth Leaders Support Network (incl. Retreat) $2,000.00
October 3, 2017 Executive 17/18-5 Events: Peace & Justice Items Confirmation Retreat Weekend(s) $2,000.00 Church Teachers Workshop $1,500.00 Godly Play Resource Centre $0.00 Open Hands United Ministry $1,500.00 Winter Wave Event at Algonquin (Jan 2018) $5,000.00 Fall Wave Event (Oct 2018) $2,000.00 Open Hands United Leadership $5,000.00 Young Adults $1,500.00 General Council Youth Commissioners $500.00 Social Justice Network of Ontario Conferences (SJNOC) $400.00 Building Relationships with First Nations Communities $0.00 GO Project VBS $5,000.00 Women's Ministry Network Items: $0.00 Worship & Spirituality (Communion Elements & Miscellaneous) $100.00 The budget will go to the Governance Commission. Total Program Budget Request $28,300 3) Governance Commission (Rev. Kent Ward), The Commission met last month They passed the technology grant for Holland Centre United Church and the request has gone to General Council. Mission Support interviews have happened and will be considered by the Mission Support Consultation. They have PTCC grants to consider and if approved will be brought to the November plenary. The full budget will be looked at and will be presented at the November Plenary. They are also considering covering everyone s meals at Presbytery meetings in 2018.
October 3, 2017 Executive 17/18-6 4) Congregational Life Commission (Ann Harbridge, DLM) At last month s executive meeting the Commission was asked to name someone to attend the Fresh Start training. There were several interested and Rev. Kristal McGee was chosen after an interview. Fresh Start has been adapted for the United Church for new relationships, conflict management, etc. They are experiencing increasing number of requests to dip into manse funds to help with general expenses. Pastoral Charges need permission to use these funds. Mono Mills, Ajdala and Hockley pastoral charges have recently amalgamated. The new name is Trillium United Church and they are meeting at the former Mono Mills site. Janet Marshall, from TUCC is doing a branding for a community faith at the November 4 th event. They are still working on cooperative ministries. Their priorities during the next 15 months include the following: next month they will look at each of the pastoral charges and see where they are at with their mission articulation; they still need a hub; they want to get listening teams established and they want to have an archive of learnings. 5) TC Executive (Rev. Thérèse Samuel) - no report 6) Nominations: Rev. John Neff indicated that we still need conference interview committee people. New Business: 1) Appointment to Conference Interview Committee Rev. Colin MacDonald by Rev. Kent Ward / Judy Chalmers that the Northern Waters Presbytery Executive appoint Rev. Colin MacDonald to the Conference Interview Committee. 2) Moving Forward through 2018 We are looking at having as part of our plenary meetings time to determine what is valuable to people during this period of transitioning. Rev. John Neff will provide the lead on this and use the appreciative inquiry process. 3) E&S Chair election -- by Judy Chalmers / Cassie Vermeer-Korittko that, in light of the resignation of Rev. Chair Hird as chair of the Education & Students Commission, that Northern Waters Executive appoint Rev. Maj. Neil Parker as acting chair of the Education & Students Commission and that his name be brought forward for election as Education & Student Commission Chair at the November plenary meeting.
October 3, 2017 Executive 17/18-7 4) Nominations Chair Rev. Cathy Hird by Rev. Kent Ward / Cassie Vermeer-Korittko that Northern Waters Presbytery Executive appoint Rev. Cathy Hird as Nominations Chair.
October 3, 2017 Executive 17/18-8 5) Budget The executive worked on a draft budget for Executive and Agenda Planning. Presbytery Executive Nominations Meeting Meals $1,000.00 Conference Calls $100.00 Misc. $1,000.00 Moderator's visit $0.00 Agenda Planning Speakers $1,000.00 Local meeting staff costs $600.00 Presbytery Meals (Complimentary for presbyters and guests) $3,840.00 Celebration of presbytery $1,000.00 Book Room $400.00 $8,940.00 by Janet Iles / Judy Chalmers that Executive approve the Executive and Agenda Planning Committee budgets to be sent to the Governance Commission. Next meeting: November 7, 2018, 10:00 am, Office Opening devotions - Janet Iles Benediction: Rev. Dennis Posno closed the meeting with prayer at 11:35 a.m. Rev. Dennis Posno, Acting Chair Janet Iles, Presbytery Secretary