2013-14 BIG 12 CONFERENCE HANDBOOK BIG12SPORTS.COM @BIG12CONFERENCE
Big 12 Conference 400 East John Carpenter Freeway Irving, Texas 75062 (469) 524-1000 Big12Sports.com Big 12 Staff Commissioner Deputy Commissioner Senior Associate Commissioner Senior Associate Commissioner Associate Commissioner Communications Associate Commissioner Football & Student Services Associate Commissioner Men s Basketball & Game Management Chief Financial Officer Assistant Commissioner Compliance Assistant Commissioner Events and Human Resources Assistant Commissioner Governance/Academics Assistant Commissioner Championships Director of Communications Director of Video Services Associate Director of Communications Associate Director of Business Operations Assistant Director of Championships Assistant Director of Communications Digital Media Coordinator Video Services Manager Executive Asst. to the Commissioner/Manager of Executive Affairs Administrative Assistant Administrative Assistant Administrative Assistant Receptionist/Administrative Assistant Will Hancock Communications Assistant Will Hancock Communications Assistant Digital Media Assistant Bob Bowlsby Tim Weiser Tim Allen Dru Hancock Bob Burda Edward Stewart John Underwood Steve Pace Keri Boyce Brad Clements David Flores Dayna Scherf Rob Carolla Sean Hollister Joni Lehmann Neesha Quinn Maria Huggins Laura Rasmussen Kiron Andersen Bret Ayers Melanie Ellis Regina Everett Tracy Hunt Valerie Rocha Michelle Peterson Austin Anderson Braxton Banning Riannon Rowley Conference Fax Numbers: (469) 524-1044 Compliance/Championships (469) 524-1045 Communications (469) 524-1046 Chief Financial Officer (469) 524-1048 Football/Men s Basketball i
BIG 12 CONFERENCE BOARD OF DIRECTORS OFFICERS FOR 2013-14: BURNS HARGIS, PRESIDENT Oklahoma State University Chair KIRK SCHULZ, PRESIDENT Kansas State University Vice-Chair and NCAA Division I Board of Directors Representative DAVID BOREN, PRESIDENT University of Oklahoma Secretary/Treasurer BOB BOWLSBY, COMMISSIONER Big 12 Conference TIM WEISER, DEPUTY COMMISSIONER Big 12 Conference Assistant Secretary ii
TABLE OF CONTENTS BYLAWS 1.1 OFFICES... 1 1.2 MEMBERSHIP... 1 1.2.1 Name...1 1.2.2 Membership... 1 1.2.3 Agreement to Membership... 1 1.2.4 Qualification... 1 1.3 MISSION AND INSTITUTIONAL RESPONSIBILITY...1-2 1.3.1 Mission... 1 1.3.2 Adherence to NCAA Rules...2 1.3.2.1 Compliance Reviews... 2 1.4 MEMBERS... 2 1.4.1 Rights of Members...2 1.5 DIRECTORS...2-6 1.5.1 General Powers...2 1.5.2 Actions Requiring the Vote of a Majority of Disinterested Directors and a Supermajority of Disinterested Directors...2-5 1.5.3 Number, Election and Term...5 1.5.4 Vacancies...5 1.5.5 Substitutes for Directors... 6 1.5.6 Compensation...6 1.6 MEETINGS OF THE BOARD OF DIRECTORS...6-9 1.6.1 Annual Meetings...6 1.6.2 Regular Meetings...6 1.6.3 Special Meetings...6 1.6.4 Form of Meetings and Notice...7 1.6.5 Place of Meeting... 7 1.6.6 Conduct of Meeting...7 1.6.7 Quorum...7-8 1.6.8 Actions of the Board of Directors Without a Meeting...8 1.6.9 Participation...8 1.6.10 Committees... 8 1.6.11 Executive Committee...8 1.6.12 Audit Committee...8 1.6.13 Written Signatures, Consents, or Agreements... 9 1.7 OFFICERS...9-11 1.7.1 Number...9 1.7.2 Election and Term of Office...9 1.7.3 Vacancies...9 1.7.4 Removal; Resignation...9 1.7.5 The Chair of the Board and Vice-Chair of the Board... 9 1.7.6 The Commissioner... 10 1.7.7 Deputy Commissioner or Senior Associate Commissioners... 10 1.7.8 The Secretary/Treasurer...10 1.7.9 The Assistant Secretary and Assistant Treasurer...10 1.7.10 Subordinate Officers...10-11 1.7.11 Compensation... 11 1.8 CONTRACTS, LOANS, CHECKS AND DEPOSITS... 11 1.8.1 Contracts, Deeds and Other Instruments... 11 1.8.2 Loans... 11 1.8.3 Checks, Drafts and Other Documents... 11 1.8.4 Deposits... 11 1.9 FISCAL YEAR... 11 iii
1.10 AMENDMENTS... 11 1.11 INCENTIVE PLANS...11-12 1.12 INDEMNITY POLICY...12 1.13 MISCELLANEOUS PROVISIONS...12 1.13.1 Books and Records... 12 1.13.2 Inspection of Bylaws...12 1.13.3 Notice... 12 1.13.4 Execution of Documents...12 1.13.5 Annual Report...12 2 BUDGET AND DISTRIBUTION POLICY...12-14 2.1 Budget Approval...12-13 2.2 Member Assessments...13 2.3 Revenue Distribution...13 2.3.1 Payment of Member Subsidies and Member-Designated Revenues... 13 2.3.2 Equal Distribution of all other Net Distributable Revenue...13 2.4 Adjustment of Revenue Distribution Upon Telecast of More Than One Football Game on Permitted Member Institution Outlets...13-14 2.5 Conference Assests and Reserves...14 3 WITHDRAWAL AND SANCTIONS...14-16 3.1 Withdrawl... 14 3.2 Withdrawling Member...14 3.3 Notice Date and Interim Period...14-15 3.4 Buyout Amount... 15 3.5 Effect of Withdrawal...15-16 3.6 Sanction of a Member... 16 4 PERMITTED MEMBER INSTITUTION OUTLETS...16 RULES 5 ORGANIZATION...17-26 5.1 Organization... 17 5.1.1 Board of Directors...17 5.1.2 Council of Faculty Athletics Representatives...17 5.1.3 Board of Athletic Directors...18 5.1.4 Board of Senior Woman Administrators... 18 5.1.5 Noncontroversial Recommendations...18 5.2 Chair and Vice Chair of Each Advisory Committee...19 5.3 Procedures for Meetings of Advisory Committees...19-21 5.3.1 Agenda Items...19 5.3.2 Substitutions... 19 5.3.3 Annual Meetings...19 5.3.4 Regular Meetings... 19 5.3.5 Special Meetings...19 5.3.6 Executive Meetings...20 5.3.7 Joint Meetings... 20 5.3.8 Enactment of Rules...20 5.3.9 Notice... 20 5.3.10 Place of Meeting... 20 5.3.11 Conduct of Meeting...20 5.3.12 Quorum...20-21 5.3.13 Actions Without a Meeting... 21 5.3.14 Participation...21 5.4 Standing Committees...21-24 iv
5.4.1 Procedures for Meetings... 21 5.4.2 Administrative Committee... 21 5.4.3 Audit Committee...21-22 5.4.4 Interpretations Committee...22-23 5.4.5 Finance and Budget Committee... 23 5.4.6 Editorial Committee...23 5.4.7 Committee on Championships and Awards...23 5.4.8 Television Committee...23 5.4.9 Student-Athlete Advisory Committee...23 5.4.10 Dr. Prentice Gautt Student-Athlete Welfare Committee...23-24 5.4.11 Drug Testing Appeals Committee...24 5.4.12 Academic Committee...24 5.4.13 Academic Performance Research... 24 5.4.14 Chairship...24 5.4.15 Staff Liaison...24 5.5 Conference Meeting Expenses... 25 5.5.1 Expenses of FARs, ADs and SWAs... 25 5.5.2 Expenses of Coaches and Administrative Staff Members...25 5.5.3 Exception... 25 5.6 Coaches Meetings... 25 5.6.1 Head Coaches Mandatory Attendance Requirements...25 5.7 AD and SWA Mandatory Attendance Requirement... 25 5.8 Administrative Staff Meetings...25 5.9 Meetings with Board of Athletics Directors...25 5.10 Expenses...25 5.11 Chairship...25 5.12 Agenda Items... 26 6 ELIGIBILITY... 26-29 6.1 Eligibility Rules...26 6.1.1 Exception... 26 6.1.1.1 Letter of Intent... 26 6.2 Qualifiers and Nonqualifiers... 26-27 6.2.1 Summer Term Prior to Initial Full-Time Enrollment Exception... 26 6.2.2 Partially-Approved NCAA Initial Eligibility Waiver Exception... 26 6.2.3 Transfer Student-Athletes - Nonqualifiers...26-27 6.2.3.1 Four Year College Transfers...26-27 6.2.3.1.1 2-4-4 Transfers... 27 6.2.3.2 International Transfers... 27 6.2.3.3 Two Year College Transfers...27 6.3 Intraconference Transfers...27-28 6.3.1 4-2-4 Transfers... 28 6.3.1.1 Hearing Opportunity... 28 6.3.2 Certification Form...28 6.4 Hardship Waivers... 28 6.5 Certification...28-29 6.5.1 Certification of Eligibility... 28 6.5.2 Eligibility Reports...28 6.5.3 Financial Aid Reports... 28 6.5.4 Participation Reports... 28 6.5.5 Accuracy of Certifications... 29 6.6 Recruiting Code of Ethics... 29 7 INTERPRETATIONS AND ENFORCEMENT OF RULES...29-30 7.1 Interpretations of Rules...29 7.2 Self Reporting NCAA Violations...29 7.2.1 Level III and IV Violations...29 7.2.2 Potential Major Violations... 29 7.3 Reporting Alleged Violations by Another Member Institution...30 v
7.3.1 Reporting...30 7.3.2 Commissioner Review...30 7.4 Ineligible Participation... 30 7.5 NCAA Sanctions... 30 7.6 Waivers/Exceptions...30 7.7 Special Cases...30 8 DRUG TESTING...30-31 8.1 Purpose...30 8.2 Testing...31 8.3 Positive Test - Sanctions... 31 8.3.1 Second Positive Test... 31 8.3.2 Positive Test for Street Drugs...31 9 AWARDS...31 9.1 Conference Medal Awards...31 9.2 Dr. Prentice Gautt Postgraduate Scholarship... 31 9.3 Conference Honor Roll Program... 31 9.4 Dr. Gerald Lage Academic Achievement Award... 31 10 CHAMPIONSHIPS AND SCHEDULES...32 10.1 Championship Dates and Sites...32 10.2 Schedules and Competition...32 10.3 Canceled Contests...32 10.4 Grounds...32 10.5 Scheduling Obligations... 32 11 SPORTS REGULATIONS...32-34 11.1 Sponsorship of Intercollegiate Sports...32-33 11.1.1 Conference Championship Sports Requirements... 33 11.1.2 Notification Provision... 33 11.2 Principles and Standards of Sportsmanship...33 11.3 Administrative Sports Manuals...33 11.3.1 Delivery and Effect...33 11.3.2 Violations... 33 11.4 Travel Squad Restrictions... 34 11.4.1 Football Exception...34 11.4.2 Baseball Exception... 34 11.4.3 Swimming & Diving Exception...34 11.4.4 Final Season of Eligibility and Medically Unable to Compete Due to an Incapacitating Injury or Illness Exception...34 12 SPORTSMANSHIP AND ETHICAL CONDUCT...35-37 12.1 Principles of Sportsmanship and Standards for Conduct...35 12.2 General Statements of Responsibility... 35 12.2.1 Institutional Responsibility...35 12.2.2 Athletics Department Responsibility...35 12.2.3 Game Management Responsibility... 35 12.2.4 Coach Responsibility...35 12.2.5 Conference Responsibility... 35 12.3 Violations... 36 12.3.1 Verbal or Physical Abuse... 36 12.3.2 Comments about Officiating...36 12.3.3 Comments about Other Members...36 12.4 Processing of Possible Violations...36 12.4.1 Report of Commissioner... 36 12.4.2 Response by Institution...36 12.4.3 Final Decision by the Commissioner... 36 12.4.4 Delegation of Authority and Timing Waiver... 36 12.4.5 Penalties... 36 vi
12.4.6 Violation by a Director of the Board, Other Institutional Personnel, Institutional Board Member...36-37 12.5 Appeals...37 12.5.1 Appeal Hearing... 37 12.5.1.1 Information Considered by the Board...37 12.5.1.2 Hearing Process...37 12.5.2 Final Decision...37 12.6 Processing Sportsmanship Violations During Conference Championships... 37 13 GOVERNANCE STRUCTURE Exhibit I...38 14 APPENDICES APPENDIX I (Dr. Prentice Gautt Postgraduate Scholarship)...39-40 APPENDIX II (Conference Policy on Gender Equity)... 41 APPENDIX III (Conference Policy on Diversity)... 42 APPENDIX IV (Bowl Game Policies)...43-45 DIRECTORY Institutional Directory... 46 Staff Directory... 47 Coordinator of Officials Directory... 48 Conference Office Contact List...49-50 COMMITTEES Standing Committees...51-52 CALENDARS Calendar of Events...53-54 Postseason Events Calendar...55 vii
BIG 12 CONFERENCE INSTITUTIONALLY SPONSORED VARSITY SPORTS MEN S ATHLETICS BU ISU KU KSU OU OSU TCU UT TTU WVU Baseball X - X X X X X X X X Basketball X X X X X X X X X X Cross Country X X X X X X X X X - Football X X X X X X X X X X Golf X X X X X X X X X - Swimming & Diving - - - - - - X X - X Tennis X - - - X X X X X - Track and Field - Indoor X X X X X X X X X - Track and Field - Outdoor X X X X X X X X X - Wrestling - X - - X X - - - X WOMEN S ATHLETICS Basketball X X X X X X X X X X Cross Country X X X X X X X X X X Equestrian X - - X - X X - - - Golf X X X X X X X X X - Gymnastics - X - - X - - - - X Rowing - - X X X - - X - X Soccer X X X - X X X X X X Softball X X X - X X - X X - Swimming & Diving - X X - - - X X - X Tennis X X X X X X X X X X Track and Field - Indoor X X X X X X X X X X Track and Field - Outdoor X X X X X X X X X X Volleyball X X X X X - X X X X viii