The Ruby Newhall Memorial Scholarship was established in October 1949. Ruby Newhall of Gainesville, Florida was president of Pilot International. Her contacts with international students at the University of Florida strengthened her belief that these students could contribute significantly to improving international relations. Ruby Newhall's dream of a scholarship fund to enable international students to study in the U.S. and Canada became a reality after her death in 1949 when her family suggested scholarship contributions in her memory in lieu of flowers. The Ruby Newhall Memorial Scholarship Fund became a part of Pilot International Foundation, Inc. in 1975. Please photocopy the application as needed. Additional copies may also be obtained from PIF Headquarters or from the Pilot International website www.pilotinternational.org
RUBY NEWHALL MEMORIAL SCHOLARSHIP POLICIES Eligible students from outside the United States and Canada countries may be granted a scholarship for specific studies at an accredited college or university. Research/institutional requests for grants or scholarships must comply with Section 501(c)(3) of the United States Internal Revenue Code and may be granted for studies in a field significant to the advancement of human health, education and welfare. 1. A Pilot Club, a district, or the PI Executive Committee may recommend a student to the Board of Trustees. 2. Applications must be sent to District PIF Representatives postmarked by March 1 and to Headquarters postmarked by March 15. The PIF Board of Trustees, upon recommendation by the Scholarship Division, will make selection of scholarship recipients. A student must reapply annually with an updated application and supporting documents if the club elects to continue sponsorship of the student. 3. Scholarship funds, not to exceed $1,500, are disbursed for one full academic year and must be used for tuition and related educational expenses as considered necessary by the Board of Trustees. Assistance may only be extended to students who are studying through the doctorate level. 4. The amount granted to a research facility or to an educational institution will be determined by the Board of Trustees. 5. An applicant must: a. Be from a foreign country, pursuing a degree in the United States or Canada in one of the following fields: Agriculture Business Administration Computer/Information Management Education Guidance Counseling Healing Arts & Sciences Social Service Livestock Industry Political Science Psychology Public Health Religion Home Economics Journalism b. Have spent at least one full semester in a college in the United States or Canada by the application submission date and have a cumulative grade point average of 3.0 on a 4.0 scale. c. Be a FULL-TIME student and remain a FULL-TIME student for the duration of the scholarship. d. Plan to return to his/her country within six months of completing studies. e. Enclose a brief summary of volunteer service or an employment history. f. Sign and abide by the Student Agreement. 6. Preference is given to students attending a college or university in the vicinity of a Pilot Club, thus enabling the student to become a part of the community through contact with 2 Revised July 2007
Pilot members. No Pilot member should unduly encroach upon the student's free time. 7. Responsibilities of a Sponsoring Pilot Club: a. Contact the student about the approval/denial of the application. When a scholarship is awarded, notify the student and the college/university of the approved amount. b. Inform the student that the scholarship is for one full academic year. c. Familiarize the recipient with Pilot International's principles so the student will be a good Pilot ambassador while at college and upon returning home. d. For the duration of the scholarship, it will be the continuing responsibility of the sponsoring club to: Contact the student regularly and assist when necessary. Inform the student of the necessity to obtain credits and advance to the next academic level (i.e. from junior to senior year) before they are eligible to be considered for another scholarship from this fund. Make certain the student understands the terms of the Student Agreement and is aware of its provisions about returning home upon receipt of a degree. Work closely with the student and college/university to see that the Registration Verification and official transcript(s) are sent to the Foundation. The scholarship payment MUST be requested by December 1, (of the same year) or the scholarship is automatically cancelled. The sponsoring Pilot Club may apply for reinstatement of a portion of the scholarship funds for use by the student during the current academic year by writing a full explanation to PIF Headquarters. All members of the Scholarship Division must approve the request for reinstatement and set the amount of funds that can be released. Ensure the student has current immigration documents for the duration of the scholarship. Reapply annually with an updated application and supporting documents if the club elects to continue sponsorship of the student. 8. Responsibilities of Student (See Student Agreement Form.) 9. Responsibilities of College or University: The college/university will furnish a statement of good standing and any other information affecting the student's status as a scholarship recipient to Pilot International Foundation. 10. Any deviation from these policies must be approved by the Board of Trustees. The sponsoring Pilot Club must: 3 Revised July 2007
a. Screen applicants in cooperation with officials of the college/university. The club's PIF representative should carefully review the applicant's scholarship request and the application procedures. Clubs are strongly encouraged to personally interview applicants. Only those applicants who meet or exceed the minimum qualifications required but the scholarship should be recommended for an award. b. Guarantee that the application is typed or printed. c. Provide the original and four copies of each of the following items to District PIF Representative postmarked by MARCH 1. Make copies of EACH page and sort into complete sets. Each set should be stapled. Do not use folders or notebooks. The club must include a proper sized envelope and postage addressed to PIF Headquarters, P.O. Box 5600, Macon, GA 31208-5600. Please arrange application materials in the order listed below: Sponsorship Profile Sponsorship Letter from Club: A letter, signed by the club president and PIF representative, stating that, to the best of its knowledge, the club believes that the applicant meets the qualifications for the scholarship, and that the club voted to recommend the applicant. Student Application, including essay and financial aid worksheet. Student s official transcript(s) of the most recent college-level course work. Transcript should be sent to the club from the school s registrar s office in a sealed envelope. The club must open the envelope to verify student s GPA and to make the required copies. Financial Aid Worksheet Two letters of recommendation that address character, commitment and ability. Letters must be dated within 12 months of date of application. The letters should be from qualified persons such as a professor who has taught the applicant, a faculty advisor, or an employer. If these arrive in sealed envelopes the club must open the envelope to verify letter and to make required copies. Student Agreement Photo Copy of Current Immigration Documents Summary of Volunteer Service/Employment History Checklist d. Make sure the applicant understands the policies governing the scholarship program and the terms of the Student Agreement and remains aware of its provisions throughout the term of the scholarship. e. Familiarize the recipient with Pilot International's principles so the student will be a good Pilot ambassador. f. Inform the recipient of the approval/denial of the scholarship and formally award, if possible. g. Work closely with the student to ensure that the payment is requested on time. To do this, the student must get the school to complete the Registration Verification Form 4 Revised July 2007
and send it to Pilot International Foundation Headquarters along with a current transcript. The scholarship payment must be requested within six months after the scholarship is awarded or the scholarship is automatically cancelled. The sponsoring Pilot Club may apply for reinstatement of a portion of the scholarship funds for use by the student during the current academic year by writing a full explanation to Pilot International Foundation. All members of the Scholarship Division must approve the request for reinstatement and set the amount of funds that can be released. h. Pilot Club members are encouraged to invite the student to at least one club meeting per year. Clubs should also contact the student regularly and assist the student as needed. PLEASE KEEP POLICY AND PROCEDURE PAGES. APPLICATIONS MUST CONFORM TO GUIDELINES, BE COMPLETE AND INCLUDE THE SPECIFIED NUMBER OF COPIES IN ORDER TO BE PROCESSED. Application materials must be arranged in the order listed below: 1. Sponsorship Profile 2. Sponsorship Letter from Club 3. Student Application 4. Student s Official Transcript(s) 5. Financial Aid Worksheet 6. Two Current Letters of Recommendation 7. Student Agreement 8. Photocopy of immigration Documents 9. Volunteer Service Summary or Work History 10. Checklist Please be timely, accurate and complete. A student s educational future may depend on it. Everyone involved in the process will appreciate your efforts. 5 Revised July 2007
SPONSORSHIP PROFILE RUBY NEWHALL MEMORIAL SCHOLARSHIP (To be Completed by the Sponsoring Club) Pilot Club SAYVILLE District NORTHEAST POTOMAC Applicant's Name Applicant's Complete Address Applicant s Native Country College or University s Name Accredited? Type of term: Quarter Semester Other Grading Scale: 4.0 5.0 Other: Specify term/year for which scholarship is being requested Student s academic status at the beginning of the term of scholarship Major Planned degree How did your club learn of the applicant's needs? Have the policies governing this scholarship program been fully explained to the applicant? By signing this form, the club agrees to fulfill its responsibilities as outlined in the scholarship policies. Club Contact: Name: JOANNE HAMILTON Signature: Address/City/State/Zip: Glen Hollow Drive, Apt. B33, Holtsville, NY 11742-2448 Phone/Email: 631-447-6768 / kittycat1024@aol.com Club President: Name: JUDI KOERNER Signature: Address/City/State/Zip: 13 Anna Street, Bayshore, NY 11706-6901 Phone/Email: 631-665-7383 / prezjude@yahoo.com 6 Revised July 2007
STUDENT APPLICATION RUBY NEWHALL MEMORIAL SCHOLARSHIP (Student Must TYPE or PRINT) A. BIOGRAPHICAL INFORMATION Applicant's name U.S. or Canadian mailing address Phone Number/email Name and address of nearest relative Date and place of birth Length of time in U.S. or Canada Do you have IMMIGRATION documentation certifying that you are legally in the US? Please attach a photocopy of approved immigration documents. Academic Record 1. Educational Background: Elementary Secondary College/University 2. Current Educational Information: Name and address of college/university you are attending: Status: Freshman Sophomore Junior Senior Graduate Post Graduate Hours needed to complete current academic level Planned degree Anticipated graduation date Degree Area (refer to scholarship policy item #5A) Most Recent GPA Cumulative GPA B. Career Plans 7 Revised July 2007
1. Write a 100-150 word essay explaining how you will use your education. 2. Write a 100-150 word essay explaining how you will be able to foster better international relations after completing your education in the U. S. or Canada. C. Financial Need A financial aid worksheet is provided with this application. Please carefully follow all instructions, which are listed, on the worksheet. D. Volunteer Service/Employment Record Attach a summary of volunteer service and/or employment history. You may also attach a current resume. E. Letters of Recommendation Attach two letters of recommendation dated within 12 months of application. F. Application Forms Make sure your application is complete. NOTE: You may submit a black/white photograph with application to be used in PI/PIF publications. This photograph will remain at PIF Headquarters and will not be part of the application packet. Please do not include photograph in the four copied sets of the application. THIS APPLICATION MUST BE SUBMITTED TO YOUR LOCAL SPONSORING PILOT CLUB. DO NOT MAIL IT DIRECTLY TO PIF. THE SPONSORING PILOT CLUB MUST SEND THIS ORIGINAL AND FOUR COPIES TO DISTRICT PIF REPRESENTATIVES POSTMARKED NO LATER THAN MARCH 1. THE ORIGINAL AND SEACH SET SHOULD BE STAPLED. DO NOT SEND FOLDERS OR NOTEBOOKS. Scoring Ranges A. Academic Record (1-25) B. Career Plans (1-25) C. Financial Need (1-20) D. Volunteer Service/Employment Record (1-20) E. Letters of Recommendation (1-10) 8 Revised July 2007
Pilot International Foundation Scholarship Program Financial Aid Worksheet Check One Full-Time Part-Time This form must be completed and submitted whether or not the student receives financial aid. TO BE COMPLETED BY THE STUDENT PART 1. Instructions to the STUDENT: Complete Part 1 of the Financial Aid Worksheet (FAW), authorizing the release of information and submit it to your Financial Aid Office which should complete Part 2 and return the FAW directly to you with a signature and an official stamp affixed to the bottom. Name: ID#: Permanent Mailing Address: Permanent Phone/email: I authorize you to release the information requested in Part 2. Student s Signature: TO BE COMPLETED BY THE SCHOOL S FINANCIAL AID OFFICER PART 2. Instructions to the FINANCIAL AID OFFICE: Please complete A-F, sign, and return directly to the student. Only this original FAW is acceptable. Thank you in advance for your assistance. If tuition cost has not yet been determined for the upcoming year, please use the current year s costs. Section A. Estimated Student Expenses for Academic Year Tuition Fees Books and Materials TOTAL Housing Plans: On Campus Off Campus With Parents/Relatives Living Estimate: $ Comments: (Please provide any additional information you feel would help PIF make a fair and accurate determination of need.) 9 Revised July 2007
Name : Pilot International Foundation Scholarship Program Financial Aid Worksheet Section B: Assistance received or benefited from at this institution (Include and indicate estimates if actual amounts are not available.) LIST ALL GRANT/SCHOLARSHIP AWARDS AMOUNT TOTAL Section C: Student loan history at this institution (Include estimates if actuals are not available.) FFELP FDSLP PLUS Amount Period Amount Period Amount Period Section D: List the period of the loan and amount of each PLUS Loan received by the student's parents for the student's attendance at your institution, including current loans. Period Amount Section E: Please list total amount personally contributed by the student or the student s family: Section F: Financial Aid Officer must complete and sign this section. Financial Need Analysis Student Expenses + Estimated Aid - Family Contributions - Estimated Need = Authorized Signature: Print Name: Name of Institution: Phone: Email: STUDENT AGREEMENT Date: Title: 10 Revised July 2007
I have applied for a Ruby Newhall Memorial Scholarship from Pilot International Foundation. I agree to comply with the policies governing this fund should a scholarship be awarded to me. I understand the following requirements: 1. I will be aware of my representation of Pilot International Foundation and of my school and will uphold the ethics and principles of both. 2. I will notify Pilot International Foundation of any intent to change my major from the one approved for my scholarship. Notification will be made prior to making such a change since it could alter my scholarship status. 3. I will correspond with Pilot International Foundation at least once each term while this scholarship is in effect and will furnish an official transcript of my grades for every term the scholarship is in effect. 4. I understand I am to have a current immigration Documents at all times. 5. I understand I cannot solicit funds from Pilot members or Pilot Clubs. 6. I fully understand that unless the Registration Verification form and current official transcript(s) are sent by December 1, after the scholarship is awarded, the scholarship is automatically cancelled. 7. I understand the scholarship is for one full academic year as an undergraduate or graduate student through the doctorate degree level. I understand I must maintain fulltime status. 8. I agree to return to my home country within six months after the completion of the scholarship or further studies and will remain there for at least two years. I will use the training I received for the advancement of human health, education and welfare of my fellow countrymen. Applicant s Full Name: Please Print Applicant's Signature: Date: Name/Complete Address/Phone/email/signatures of two (2) witnesses: (signature) (signature) CHECKLIST RUBY NEWHALL MEMORIAL SCHOLARSHIP (To be completed and signed by the Club Contact AND the District PIF Rep) 11 Revised July 2007
This checklist is a helpful reminder for clubs to ensure that all of the required papers are complete and included. This sheet MUST be attached to the application. If all items are not completed and included, the application cannot be processed. 1. All deadlines have been met. Application is postmarked on or before March 1. 2. Application is typed or printed. 3. The completed ORIGINAL and 4 COPIES (must be stapled)of the following are included in this order: Sponsorship Profile Sponsorship Letter from Club Student Application Student s Official Transcript(s) Financial Aid Worksheet Grade Point Average Meets Criterion Two Current Letters of Recommendation Student Agreement Photocopy of Current Immigration Documents Summary of Volunteer Service or Employment History Checklist Club Dist. Rep The items should be placed together in the order given above. Club President s Signature: Date: Club Contact s Signature: Date: District PIF Rep s Signature: Date: 12 Revised July 2007