Posting Grades Preparation for Posting Grades Post Comments for Entire Class Post Comments for Individual Students Posting Grades Auto Posting Manual Grade Posting Posting Athletic Grades
Preparation for Posting Grades Post Comments for Entire Class Post Comments for Individual Students Grade Posting is the process that copies the Grades calculated in the Gradebook to the Grade Bucket where the office can run reports (including Report Cards) of them. When getting ready for Grade Posting, come into the Gradebook to review the grades, anything in the blue columns will post as long as the Grade Bucket is tied to an open Grading Period. You can enter grade adjustments and grade mark overrides prior to posting the grades. You will find information related to the grade adjustments and grade mark overrides within the Grade Adjustment/Grade Mark Overrides guide. Post Comments for Entire Class You can enter Comments for students for each Grading Period. The comments can then be pulled on a Report Card to be sent home. They can also be viewed by guardians in Family Access. To enter comments that will be posted you can go under the Posting tab and click Post Comments.
Do Not Display Comments for the Current Grade Period in field allows you to determine when comments will display in Family/Student Access and on Reports. The availability of this option will depend upon the Gradebook configuration by the entity. You will click on Post Comments to enter comments for the entire class. You can enter hard-coded comments (C1-C6) and/or Freeform Comments. The number of hard-coded comments and freeform comment entry will depend upon the setup of the Gradebook by the entity. Also the entity determines the character length of the freeform comments. Any comment displaying in red means that the comment has not been saved. Once the comment has been saved, it is ready to display on the report card.
View Comment Codes View Comment Codes allow you to view the comment codes created by the entity. Show Dropped Students Dropped Students can display on the Comment Entry screen by selecting Show Dropped Students. It will display (Dropped) next to the student s name on the Comment Entry screen. Show Grade Columns If you select the option to Show Grade Columns, it will display a column for each grading period of the course; grades earned will also display. Hide Grade Columns will remove the columns of grades from display on the Comment Entry screen.
Alert Legend The Alert Legend displays the color legend for the alert definitions. Post Comments for Individual Students You will click on the Student s Name on the Gradebook Main Screen. You will click on the Comments tab.
To enter in comments, you will click on the Edit Comments button. Now you can enter in Comment Codes or Free Form Comments for the Current Grading Period for the single student.
Posting Grades Auto Posting Manual Grade Posting Posting Athletic Grades Grade Posting is the process by which grades move from the Secondary Gradebook to the Office Grading. There are two methods of the Posting Grades: Auto Posting and Manual Grade Posting. The method of Posting Grades is determined by district Gradebook configuration. Auto Posting Auto Posting allows grades to automatically post from your Gradebook to the office depending on a range of dates (the Posting Window). The ability for auto posting of grades will depend on the Gradebook setup at a district level. When auto posting is enabled, you will need to verify the grades in the blue term/semester/final grade columns for the grading period being posted; no additional steps are required. Click the Posting tab in the Gradebook. When auto posting is turned on three boxes will show: Post Athletic (if an Athletic Grade Bucket is being used), Post Dropped Students Grades and Post Comments. Post Athletic Post Athletic grades will be discussed in a later section of this guide.
Post Dropped Students Grades Grades are not automatically posted for dropped students. If you need to post a grade for dropped students, you will need to use the Post Dropped Students Grades option. Click on Post Dropped Students Grades under the Posting tab. You can then find the correct term and select Post Grades. You can also view class information for past and upcoming grading periods.
This is the Dropped Student Posting screen. You have to enter the students grades and comments and then click the Save button to save the information. View Grade Marks The View Grade Marks displays a list of Grade Marks you can enter for a student s grade.
View Comment Codes The View Comment Codes will display a list of the numbers that go along with the codes so you can enter the correct number associated with the comment. Alert Legend The Alert Legend will show what the different colors of the alerts mean that are attached to a student. Return to default sort This option will return the screen to the original default view when sorting students, if you have selected to sort.
Manual Grade Posting Manual Grade Posting allows you to determine when grades are posted to the office. Any changes made in the Gradebook will need to be re-posted. You can post grades as many times as needed as long as the Posting Window is open. You can click on the Posting tab and select Post Grades. From this screen you can select to Post Grades for Athletic Eligibility or for Report Card Posting. You can also select to display grades for previous terms. Click Post Grades under Report Card Posting for the correct Grading Period.
You can view the grades you will be posting; these grades pull directly from the Gradebook. You cannot modify grades on this screen; it must be done through a Grade Adjustment. Comments for students can be entered and updated from here. Grades and Comments showing in red and bold are updated information that has not previously been posted. Green Grades and Comments are ones that have already been posted. The first time you post for a Grading Period, all should show as red. Within the Grade Entry (Posting) screen, you can also View Grade Marks, View Comment Codes, Show Dropped Students and Alert Legend. You can find more information regarding these options in the prior section of this guide. Posting Athletic Grades You may have the ability to Post Athletic Grades for students enrolled in an Activity. The option to Post Athletic Grades will depend upon the Gradebook configuration and grading setup for the entity. If the district is using Auto Posting, you will click on the Post Athletic under the Posting tab.
If the district is using Manual Grade Posting, you will click on the Post Grades under the Posting tab to post Athletic Grades. You will then have to choose the correct term/semester you would like the Athletic Eligibility to post for and then click Post Grades. You then will be able to view the grades (in red) but if auto post is on you will not be able to edit the grades. After verifying the grades, you will click on the Save button. After clicking Save, grades will be submitted and they will turn green.