Maryland State Department of Education and The Johns Hopkins University Center for Technology in Education

Maryland State Department of Education and The Johns Hopkins University Center for Technology in Education Maryland Model for School Readiness (MMSR Online) Kindergarten and Pre-K Assessment Users Guide TEACHER'S VERSION September 2010

Table of Contents Pages Getting Started... 3 Logging In... 3 Navigation... 4 Student Interface... 5 Students... 5 Search for a Student in System... 6 Students List... 6 Developmental Checklist... 7 MMSR Checklists... 7 Enter WSS Information into Checklist... 7 Print Checklist... 9 Understand Checklist... 9 Submit Checklist... 10 Remove/Delete Checklist... 12 Student Information... 13 Enrollment Information... 13 Demographic Information... 13 Manage Teachers & Students and Assign Classes... 14 Reports... 15 Run Reports... 15 Report Descriptions... 15 Indicators By Students Report... 15 Student Profile Reports... 16 Student Detail Reports... 16 ClassList by Selected Indicators... 17 Class Readiness Summary... 17 Technical Support... 18 Technical Support for MMSR Online Application... 18 Technical Support for MMSR Data-Collection or WSS Process... 18 Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 2 of 18

GETTING STARTED: Logging In Note: If you don't have a username, ask your school or county-based administrator to generate one for you. If your username and/or password is lost or forgotten, use the Forgot Password functionality before contacting your school or county-based administrator. 1. Go to http://mdmmsr.org. 2. Enter your assigned login name and password. The password is case sensitive. To complete the login process, click on the Login button or press Enter. 3. If this is the first time you have ever logged into MMSR Online then you will be required to answer a secret question and either verify your email address or change your password. This information will be used for Forgot Password functionality. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 3 of 18 OR

4. If you have successfully logged into MMSR Online in the past but have since forgotten your password forgotten your password you can click the Forgot Password link on the login screen and answer the prompts to have a new password emailed to your email address on file. 5. Once logged into MMSR Online you can change your password at any time. Click the Change Password link in the upper right hand corner and answer the prompts to change your password. The next time you log in you will need to use your new password. Navigation 1. Opening Screen - After logging into MMSR Online, a Welcome screen will appear. Click on the Students link to add/edit Student information as described on page 5. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 4 of 18

STUDENT INTERFACE: Students 1. Click on the Student link to see a screen with the following link options: A. Students List This link allows a user to view his/her class list. B. Search (for a Student) This link allows a user to locate a student who already exists in the System and then to edit or complete a MMSR checklist for the student. Note: Students can only be added to MMSR Online and associated with classes by a County and/or School-Level user. View Students List 1. Click on the Students List Link on the left Navigation Bar. 2. Select the appropriate class from the drop-down list. 3. The screen will refresh and the list of students in that class will appear. All classes assigned to the teacher who is logged in will appear in this dropdown list. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 5 of 18

Search for a Student in System 1. Click on the Search link on the left Navigation Bar. This search checks the MMSR Database to see if the student's information already exists in the System. Type the student's information - either complete the Local Student ID Number or any of the Student Information fields. Click on the Search button. 2. If the student is not found in the MMSR Database, ask a County-Level User to add the student to this database. After the student is listed, click on the student's name to link to his/her MMSR Checklist and View/Edit Demographic and other student information. Students List 1. Teacher-Level users will see a list of all students to whom he/she is assigned. In the screenprint shown below, the teacher has 5 students on her class. The teacher can easily navigate to MMSR Checklist by clicking on the appropriate student's name. Click on the student's name to add or view his/her MMSR Checklist. 2. Only a user with County or School-Level user access can add a student to the teacher's Student List/caseload. Note: Teachers and School-Level users cannot add students to the MMSR Online. Only users with County-level rights can add a student to this System. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 6 of 18

DEVELOPMENTAL CHECKLIST: MMSR Checklists 1. After locating the student in MMSR Online, click on the link for the appropriate student's name and then click on MMSR Checklist. 2. Checklist(s) for available Testing Window(s) will appear. Note: A Testing Window is the time period for which a Teacher can enter the MMSR Checklist scores into the MMSR Online Application. Counties can have 2 Testing Windows usually one if the Fall; one in the Spring. The Fall Testing Window is to collect the Kindergarten Readiness MMSR data. 3. Click on the link for the Checklist that is listed. For example, click on "Fall 2010 K Training Administration" for the screenprint/example above. 4. The Checklist will appear. Enter WSS Information into Checklist 1. Follow the steps in the previous section (the MMSR Checklists Section) to locate the appropriate student and to start a MMSR Checklist. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 7 of 18

2. Notice that the indicators on the checklist for the Personal and Social Development Domain are displayed. 3. The Kindergarten Exemplars for this domain are listed at the top of the page. 4. Complete the checklist by clicking on the appropriate radio buttons below the P, I, or N at the top right side of the screen. A. is Proficient = student can reliably demonstrate indicator B. is In Process = student demonstrates indicator intermittently. C. is Not Yet = student cannot demonstrate indicator. 5. Use the Apply-All buttons to have the System automatically complete all indicators in this Domain with that rating. For example, click on the "P" button ( ) to fill in Proficient scores for all indicators in the current Domain/Screen. Then make any necessary changes to any indicators in this Domain/Screen by clicking on the appropriate radio button. 6. Important: Click on the Save button at the bottom of the screen for each Domain. 7. A confirmation message will appear at the bottom of the screen. 8. Continue completing the student's checklist by clicking on each Domain on the left Navigation Bar. Click on each Domain (II. Language through VII. Physical Development and Health) and record a rating for each Indicator. For each Domain, click on the Save button at the bottom of each screen. Every indicator must be marked in order to submit the checklist for state reporting. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 8 of 18

Print Checklist 1. Print the checklist as a final review for accuracy before attempting to submit a checklist. 2. Click on the Print Checklist link on the left Navigation Bar. 3. The student's checklist will appear in a new window. 4. Turn off the Header/Footer on your Browser (possibly under File, Page Setup), if necessary. Read the Printing Suggestions on the report. 5. Go to File, Print. 6. Close the Print window/screen to return to the MMSR Online Application. Understand Checklist 1. A composite score and score for each domain has been calculated. 2. Readiness Levels are included for of the seven domains and the Composite Score. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 9 of 18

Readiness Levels Scoring Ratings: The Score Ratings of Full, Approaching and Developing Readiness are calculated by the MMSR Online Application. The sum is calculated for the four indicator values from six of the Domains and the six indicators values from Language and Literacy. Each of the scores at the indicator level was given the following values: Proficient = 3 In Process = 2 Needs Development = 1 Then the sums were divided into the 3 readiness levels. For Language and Literacy (with 6 indicators): Full Readiness = sums of 18, 17, 16 and 15 Approaching Readiness = sums of 14, 13, 12, 11 and 10 Developing Readiness = sums of 9, 8, 7 and 6 For the other Domains with 4 indicators each: Full Readiness = sums of 12, 11 and 10 Approaching Readiness = sums of 9, 8 and 7 Developing Readiness = sums of 6, 5 and 4 Readiness Levels Definitions: Full Readiness - Students consistently demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully. Approaching Readiness - Students inconsistently demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully and require targeted instructional support in specific domains or specific performance indicators. Developing Readiness - Students do not demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully and require considerable instructional support in several domains or many performance indicators. Submit Checklist 1. After scores for the indicators in all Domains/Screens have been marked, the assessment can be submitted. 2. Click on the Submit Checklist on the left Navigation Bar. 3. Click on the Submit Checklist button. 4. IF ratings for the indicators in all Domains/Screens have not been marked, an error message will appear stating that "the checklist cannot be submitted yet because not all indicators have been answered." Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 10 of 18

If this message appears, click on the Run Audit button. A list of missing indicators will appear. Then go back and click on each of the Domains to double-check that a rating is marked for each indicator. 5. If all indicators have been marked with a score, a window will appear to verify that the information is correct and valid. Click on the OK button. Once a checklist has been submitted only a Teacher-Level user can delete the checklist. Checklists can't be edited once they are submitted. 6. A confirmation screen will appear stating that "the checklist has been submitted." 7. Also, upon returning to the Developmental Checklist screen, the word "submitted" will appear next to the Checklist. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 11 of 18

Remove/Delete Checklist 1. Once a Checklist has been submitted, the word "Remove" appears in red next to the submitted checklist for Teacher-Level users only. If the checklist has been submitted in error or has an indicator score that needs to be changed, the checklist will need to be removed/deleted and then to be recreated again. 2. Navigate to the student s submitted MMSR checklist page. 3. Click on the Remove link to delete the checklist. 4. A confirmation screen will appear stating that a brand new checklist will have to be submitted and that removal of checklists is closely monitored. Click on the OK button to confirm the deletion of this checklist. 5. The checklist is removed and a new one for the same Testing Window will now appear for the student. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 12 of 18

STUDENT INFORMATION: Enrollment Information 1. Click on the Enrollment Information link to view student information. Only County-Level users who have Can Edit Demographic rights can edit student enrollment and demographic information. Teachers can view the enrollment data but cannot edit it. Demographic Information 1. Click on the Demographic Information link to view student information. A. Teacher level users can view the all demographic information fields except for FARMS. Teachers cannot edit Title 1, Special Education, FARMS, or ESL fields. Teachers can edit, and save Prior Care Information fields (these are the fields that are not greyed out in the screenshot below). B. Only County and School Based Administrator level users can edit the Title 1, Special Education, FARMS, and ESL fields. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 13 of 18

Manage Teachers & Students and Assign Classes 1. Students are assigned to classes and appear in teachers class. Only County-Level and School-Level users with Manage Class rights can assign students and teachers to classes. 2. Ask a County or School-Level user to add/modify students, to add/modify teachers, and to assign teachers and students to classes. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 14 of 18

REPORTS: Run Reports Reports are the same for all users except for the Status Report. The Status Report is only available to County and School-Level users. Follow these steps for every report: 1. Click on the Reports Tab at top of screen or the Reports link on Welcome Screen. 2. Select the link for the appropriate report. 3. Complete the query/filter screen. 4. Click on the Run Report button. (The Run Report button will appear after required query fields have been completed.) 5. The report will appear in a new window/tab. 6. Turn off the Header/Footer on your Browser (possibly under File>Print Preview), if necessary. Read the Printing Suggestion on the report. 7. Click on Print button in top right corner or Go to File, Print. 8. Click on Close Report button in top right corner. Report Descriptions: Indicators by Students Report: This report displays the students' scores for each indicator. Users select the appropriate indicator on the Filter/Query screen (as described in step 3 above). Composite scores for each domain and for entire assessment are listed. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 15 of 18

Student Profile Reports: This report displays the students' ratings for each domain. Composite rating is listed in last column. Readiness Levels are included for of the seven domains and the Composite Score. Readiness Levels Definitions: Full Readiness - Students consistently demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully. Approaching Readiness - Students inconsistently demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully and require targeted instructional support in specific domains or specific performance indicators. Developing Readiness - Students do not demonstrate skills, behaviors, and abilities needed to meet kindergarten expectations successfully and require considerable instructional support in several domains or many performance indicators. Student Detail Reports: This report has the same layout as an individual student's printed checklist. This way more than one students checklist can be printed at the same time. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 16 of 18

Class List by Selected Indicators: After selecting a particular indicator in the Filter/Query screen, students are listed under each score of Proficient, In Process, and Needs Development. Class Readiness Summary: This report displays an overall view for a particular class. It lists the percentage rate of Proficient, In Progress, and Needs Development for each domain. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 17 of 18

TECHNICAL SUPPORT: Technical Support for MMSR Online Application Call your School-Designated Person first and then County-Designated Person, if you are experiencing technical problems with or have questions about the MMSR Online Application. 1. Before calling them, please reboot your computer and repeat the steps you were attempting to do. 2. Write down any error messages you receive. 3. Remember other programs that were open at the time the problem occurred. 4. Try to repeat your steps on another computer. Does it work on that computer? 5. Think about the computer specifications of the computer you are using. In other words, does the computer have a current Operating System such as Windows 2000 or Windows 2003/XP? Is it a Mac? 6. What type of connection do you have? Is it through the telephone line, cable, DSL, or LAN? Technical Support for MMSR Data-collection or WSS Process Call your Local Coordinator, if you are have questions about the Kindergarten or MMSR data-collection and/or WSS process. Johns Hopkins University Center for Technology in Education and Maryland State Department of Education 2010 Page 18 of 18