IPEDS DATA ON STAFF IPEDS Occupational Categories Definitions Executive, Administrative, and Managerial: A primary function or occupational activity category used to classify persons whose assignments require management of the institution, or a customarily recognized department or subdivision thereof. Assignments require the performance of work directly related to management policies or general business operations of the institution, department or subdivision. Assignments in this category customarily and regularly require the incumbent to exercise discretion and independent judgment. Included in this category are employees holding titles such as: top executives; chief executives; general and operations managers; advertising, marketing, promotions, public relations, and sales managers; operations specialties managers; administrative services managers; computer and information systems managers; financial managers; human resources managers; purchasing managers; postsecondary education administrators such as: presidents, vice presidents (including assistants and associates), deans (including assistants and associates) if their principal activity is administrative and not primarily instruction, research or public service, directors (including assistants and associates), department heads (including assistants and associates) if their principal activity is administrative and not primarily instruction, research or public service, assistant and associate managers (including first line managers of service, production and sales workers who spend more than 80 percent of their time performing supervisory activities); engineering managers; food service managers; lodging managers; and medical and health services managers. Clerical and Secretarial: A primary function or occupational activity category used to classify persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature. Includes personnel who are responsible for internal and external communications, recording and retrieval of data (other than computer programmer) and/or information and other paperwork required in an office. Also includes such occupational titles such as switchboard operators, including answering service; telephone operators; bill and account collectors; billing and posting clerks and machine operators; bookkeeping, accounting, and auditing clerks; payroll and timekeeping clerks; procurement clerks; file clerks; clerical library assistants; human resources assistants, except payroll and timekeeping; shipping, receiving, and traffic clerks; secretaries and administrative assistants; computer operators; data entry and information processing workers; desktop publishers; mail clerks and mail machine operators (except postal service); office clerks (general); office machine operators (except computer); and proofreaders and copy markers. Skilled Crafts: A primary function or occupational activity category used to classify persons whose assignments typically require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, acquired through on the job training and experience or through apprenticeship or other formal training programs. Includes occupational titles such as welders, cutters, solderers and brazers; bookbinders and bindery workers; printers; cabinetmakers and bench carpenters; plant and system operators; stationary engineers and boiler operators; water and liquid waste treatment plant and system operators; crushing, grinding, polishing, mixing, and blending workers; medical, dental, and ophthalmic laboratory technicians; painting workers; photographic process workers and processing machine operators; and etchers and engravers.
IPEDS Data on Staff, page 2 Service/Maintenance: A primary function or occupational activity category used to classify persons whose assignments require limited degrees of previously acquired skills and knowledge and in which workers perform duties that result in or contribute to the comfort, convenience, and hygiene of personnel and the student body or that contribute to the upkeep of the institutional property. Includes titles such as fire fighters; law enforcement workers; parking enforcement workers; police officers; security guards; lifeguards; ski patrol; cooks and food preparation workers; food and beverage serving workers; fast food and counter workers; waiters and waitresses; other food preparation and serving related workers; building cleaning and pest control workers; grounds maintenance workers; electrical and electronic equipment mechanics; installers and repairers; radio and telecommunications equipment installers and repairers; avionics technicians; electric motor, power tool, and related repairers; vehicle and mobile equipment mechanics, installers, and repairers; control and valve installers and repairers; heating, air conditioning, and refrigeration mechanics and installers; air transportation workers; motor vehicle operators; and parking lot attendants. Other Professional: A primary function or occupational activity category used to classify persons employed for the primary purpose of performing academic support, student service, and institutional support, whose assignments would require either a baccalaureate degree or higher or experience of such kind and amount as to provide a comparable background. Included in this category are all employees holding titles such as business operations specialists; buyers and purchasing agents; human resources, training, and labor relations specialists; management analysts; meeting and convention planners; miscellaneous business operations specialists; financial specialists; accountants and auditors; budget analysts; financial analysts and advisors; financial examiners; loan counselors and officers; computer specialists; computer and information scientists, research; computer programmers; computer software engineers; computer support specialists; computer systems analysts; database administrators; network and computer systems administrators; network systems and data communication analysts; counselors, social workers, and other community and social service specialists; counselors; social workers; health educators; clergy; directors, religious activities and education; lawyers; librarians, curators, and archivists; museum technicians and conservators; librarians; artists and related workers; designers; athletes, coaches, umpires; dancers and choreographers; music directors and composers; chiropractors; dentists; dietitians and nutritionists; optometrists; pharmacists; physicians and surgeons; podiatrists; registered nurses; therapists; and veterinarians Technical and Paraprofessional: A primary function or occupational activity category used to classify persons whose assignments require specialized knowledge or skills which may be acquired through experience, apprenticeship, on the job training, or academic work in occupationally specific programs that result in a 2 year degree or other certificate or diploma. Includes persons who perform some of the duties of a professional in a supportive role, which usually requires less formal training and/or experience than normally required for professional status. Includes mathematical technicians; life, physical, and social science technicians; agricultural and food science technicians; chemical technicians; geological and petroleum technicians; nuclear technicians; paralegals and legal assistants; miscellaneous legal support workers; health technologists and technicians; dietetic technicians; pharmacy technicians; licensed practical and licensed vocational nurses; medical records and health information technicians; opticians, dispensing; healthcare support occupations; nursing aides, orderlies, and attendants; physical therapist assistants and aides; massage therapists; dental assistants; medical assistants; and pharmacy aides.
IPEDS Data on Staff, page 3 Job Classification and Race, Full-time and Part-time Staff Non-Majority Descending Order per Classification Service Maintenance Skilled Crafts Clerical White Non-Majority White Non-Majority White Non-Majority Claremont McKenna College 9.5% 90.5% Azusa Pacific University 0.0% 100.0% Occidental College 38.0% 62.0% Scripps College 9.7% 90.3% Scripps College 25.0% 75.0% Azusa Pacific University 42.3% 57.7% Pomona College 11.6% 88.4% Pepperdine University 48.6% 51.4% Pitzer College 42.9% 57.1% Occidental College 12.9% 87.1% Westmont College 53.8% 46.2% Whittier College 54.8% 45.2% Pitzer College 16.4% 83.6% Occidental College 57.1% 42.9% Pomona College 55.3% 44.7% Azusa Pacific University 19.0% 81.0% Wheaton College 76.5% 23.5% Claremont McKenna College 60.0% 40.0% Pepperdine University 22.0% 78.0% Biola University 77.8% 22.2% Scripps College 63.6% 36.4% Westmont College 28.9% 71.1% Claremont McKenna College 0.0% 0.0% Pepperdine University 68.3% 31.7% Whittier College 33.3% 66.7% Gordon College 100.0% 0.0% Westmont College 72.9% 27.1% Wheaton College 38.6% 61.4% Houghton College 100.0% 0.0% Biola University 78.4% 21.6% Pt Loma Nazarene University 41.9% 58.1% Pitzer College 100.0% 0.0% Pt Loma Nazarene University 81.7% 18.3% Biola University 41.9% 58.1% Pt Loma Nazarene University 100.0% 0.0% Wheaton College 88.3% 11.7% Gordon College 85.2% 14.8% Pomona College 0.0% 0.0% Gordon College 100.0% 0.0% Houghton College 100.0% 0.0% Whittier College 0.0% 0.0% Houghton College 100.0% 0.0% Technical and Executive & Paraprofessional Other Professionals Administrative White Non-Majority White Non-Majority White Non-Majority Whittier College 29.5% 70.5% Azusa Pacific University 50.2% 49.8% Azusa Pacific University 67.2% 32.8% Occidental College 38.9% 61.1% Whittier College 50.6% 49.4% Pomona College 70.0% 30.0% Azusa Pacific University 43.1% 56.9% Scripps College 52.3% 47.7% Pitzer College 70.7% 29.3% Pepperdine University 54.5% 45.5% Pitzer College 53.7% 46.3% Claremont McKenna College 72.6% 27.4% Pomona College 65.4% 34.6% Pomona College 59.2% 40.8% Whittier College 72.7% 27.3% Claremont McKenna College 81.8% 18.2% Occidental College 64.3% 35.7% Scripps College 73.5% 26.5% Biola University 100.0% 0.0% Claremont McKenna College 69.4% 30.6% Occidental College 77.4% 22.6% Gordon College 0.0% 0.0% Pepperdine University 71.2% 28.8% Biola University 78.2% 21.8% Houghton College 100.0% 0.0% Biola University 72.6% 27.4% Pepperdine University 82.8% 17.2% Pitzer College 0.0% 0.0% Pt Loma Nazarene University 84.1% 15.9% Pt Loma Nazarene University 86.7% 13.3% Pt Loma Nazarene University 100.0% 0.0% Westmont College 86.5% 13.5% Westmont College 88.5% 11.5% Scripps College 0.0% 0.0% Wheaton College 89.3% 10.7% Wheaton College 89.3% 10.7% Westmont College 100.0% 0.0% Gordon College 95.6% 4.4% Houghton College 95.7% 4.3% Wheaton College 100.0% 0.0% Houghton College 100.0% 0.0% Gordon College 100.0% 0.0%
IPEDS Data on Staff, page 4 Job Classification and Gender, Full-time and Part-time Staff Alpha Order by Institution Rank by % Female Service Maintenance Skilled Crafts Clerical Technical and Paraprofessional Other Professionals Executive & Administrative Male Female Rank Male Female Rank Male Female Rank Male Female Rank Male Female Rank Male Female Rank Azusa Pacific University 76.7% 23.3% 10 100.0% 0.0% 5 1.8% 98.2% 1 63.1% 36.9% 7 26.1% 73.9% 2 46.6% 53.4% 6 Biola University 78.5% 21.5% 11 88.9% 11.1% 1 12.0% 88.0% 8 100.0% 0.0% 10 47.2% 52.8% 10 63.2% 36.8% 11 Claremont McKenna College 48.6% 51.4% 3 0.0% 0.0% 5 1.8% 98.2% 2 54.5% 45.5% 5 51.6% 48.4% 12 41.7% 58.3% 5 Gordon College 55.7% 44.3% 6 100.0% 0.0% 5 5.9% 94.1% 4 0.0% 0.0% 10 42.6% 57.4% 6 69.6% 30.4% 13 Houghton College 81.0% 19.0% 12 100.0% 0.0% 5 12.7% 87.3% 9 50.0% 50.0% 4 53.4% 46.6% 13 69.6% 30.4% 13 Occidental College 51.1% 48.9% 5 100.0% 0.0% 5 22.8% 77.2% 13 27.8% 72.2% 3 40.7% 59.3% 4 52.8% 47.2% 8 Pepperdine University 86.2% 13.8% 14 97.1% 2.9% 4 19.3% 80.7% 12 54.5% 45.5% 5 46.6% 53.4% 9 51.6% 48.4% 7 Pitzer College 49.1% 50.9% 4 100.0% 0.0% 5 9.5% 90.5% 7 0.0% 0.0% 10 31.5% 68.5% 3 39.7% 60.3% 3 Point Loma Nazarene University 74.3% 25.7% 9 100.0% 0.0% 5 73.1% 26.9% 14 0.0% 100.0% 1 42.4% 57.6% 5 56.6% 43.4% 10 Pomona College 47.3% 52.7% 2 0.0% 0.0% 5 8.2% 91.8% 6 76.9% 23.1% 9 47.4% 52.6% 11 35.5% 64.5% 2 Scripps College 40.3% 59.7% 1 100.0% 0.0% 5 2.3% 97.7% 3 0.0% 0.0% 10 22.7% 77.3% 1 14.3% 85.7% 1 Westmont College 63.2% 36.8% 7 92.3% 7.7% 2 13.6% 86.4% 10 66.7% 33.3% 8 43.2% 56.8% 7 55.8% 44.2% 9 Wheaton College 82.5% 17.5% 13 97.1% 2.9% 3 7.4% 92.6% 5 0.0% 100.0% 1 53.8% 46.2% 14 64.3% 35.7% 12 Whittier College 66.7% 33.3% 8 0.0% 0.0% 5 15.1% 84.9% 11 34.1% 0.0% 10 43.7% 56.3% 8 40.9% 59.1% 4
IPEDS Data on Staff, page 5 % of Staff by Category per Institution Service Maintenance Skilled Craft Clerical/Secretarial Technical and Paraprofessional Other Professionals Executive/Administrative/ Managerial Azusa Pacific University 116 1 111 65 249 189 731 Biola University 93 9 241 4 197 87 631 Claremont McKenna College 74 0 55 11 62 84 286 Gordon College 61 8 51 0 183 46 349 Houghton College 21 9 63 8 73 23 197 Occidental College 139 7 79 18 140 53 436 Pepperdine University 109 35 306 11 393 215 1069 Pitzer College 55 1 21 0 54 58 189 Point Loma Nazarene University 74 12 93 1 151 83 414 Pomona College 146 0 85 26 76 110 443 Scripps College 72 4 44 0 44 49 213 Westmont College 38 13 59 3 74 52 239 Wheaton College 57 34 163 9 169 140 572 Whittier College 9 0 73 44 87 44 257 Total 1064 133 1444 200 1952 1233 6026 Total Service Maintenance Skilled Craft Clerical/Secretarial Technical and Paraprofessional Other Professionals Executive/Administrative/ Managerial Azusa Pacific University 15.9% 0.1% 15.2% 8.9% 34.1% 25.9% 100.0% Biola University 14.7% 1.4% 38.2% 0.6% 31.2% 13.8% 100.0% Claremont McKenna College 25.9% 0.0% 19.2% 3.8% 21.7% 29.4% 100.0% Gordon College 17.5% 2.3% 14.6% 0.0% 52.4% 13.2% 100.0% Houghton College 10.7% 4.6% 32.0% 4.1% 37.1% 11.7% 100.0% Occidental College 31.9% 1.6% 18.1% 4.1% 32.1% 12.2% 100.0% Pepperdine University 10.2% 3.3% 28.6% 1.0% 36.8% 20.1% 100.0% Pitzer College 29.1% 0.5% 11.1% 0.0% 28.6% 30.7% 100.0% Point Loma Nazarene University 17.9% 2.9% 22.5% 0.2% 36.5% 20.0% 100.0% Pomona College 33.0% 0.0% 19.2% 5.9% 17.2% 24.8% 100.0% Scripps College 33.8% 1.9% 20.7% 0.0% 20.7% 23.0% 100.0% Westmont College 15.9% 5.4% 24.7% 1.3% 31.0% 21.8% 100.0% Wheaton College 10.0% 5.9% 28.5% 1.6% 29.5% 24.5% 100.0% Whittier College 3.5% 0.0% 28.4% 17.1% 33.9% 17.1% 100.0% Total
IPEDS Data on Staff, page 6 Student to Staff Ratio Total Undergraduate Undergraduate Graduate and Graduate Staff Institution Name FT PT Total FT PT Total FT PT Total FT PT Total Azusa Pacific University 4066 612 4678 1719 1810 3529 5785 2422 8207 661 70 731 Biola University 3589 346 3935 775 1232 2007 4364 1578 5942 558 73 631 Claremont McKenna College 1209 1 1210 20 0 20 1229 1 1230 258 28 286 Gordon College 1469 31 1500 2 82 84 1471 113 1584 247 102 349 Houghton College 1246 60 1306 8 17 25 1254 77 1331 170 27 197 Occidental College 1954 18 1972 9 8 17 1963 26 1989 412 24 436 Pepperdine University 3050 390 3440 2382 1921 4303 5432 2311 7743 998 71 1069 Pitzer College 986 57 1043 0 0 0 986 57 1043 172 17 189 Point Loma Nazarene University 2306 81 2387 665 450 1115 2971 531 3502 354 60 414 Pomona College 1535 15 1550 0 0 0 1535 15 1550 346 97 443 Scripps College 896 2 898 13 2 15 909 4 913 142 71 213 Westmont College 1293 5 1298 4 0 4 1297 5 1302 211 28 239 Wheaton College 2332 67 2399 251 270 521 2583 337 2920 475 97 572 Whittier College 1350 20 1370 400 200 600 1750 220 1970 248 9 257 Student to Staff Ratio Institution Name FT PT Total Azusa Pacific University 8.8 34.6 11.2 Biola University 7.8 21.6 9.4 Point Loma Nazarene University 8.4 8.9 8.5 Whittier College 7.1 24.4 7.7 Pepperdine University 5.4 32.5 7.2 Houghton College 7.4 2.9 6.8 Pitzer College 5.7 3.4 5.5 Westmont College 6.1 0.2 5.4 Wheaton College 5.4 3.5 5.1 Occidental College 4.8 1.1 4.6 Gordon College 6.0 1.1 4.5 Claremont McKenna College 4.8 0.0 4.3 Scripps College 6.4 0.1 4.3 Pomona College 4.4 0.2 3.5
IPEDS Data on Staff, page 7 ANALYSIS OF IPEDS DATA ON STAFF Prepared by Associate HR Director Greta Bruneel This IPEDS information represents Westmont statistics with regard to FT and PT staff numbers, gender, ethnicity and job classification in relation to 13 other institutions: Gordon College, Houghton College, Wheaton College, Azusa Pacific University, Biola University, Point Loma Nazarene University, Claremont McKenna College, Occidental College, Pitzer College, Pomona College, Scripps College, Whittier College, and Pepperdine University. All data used was reported for the 2009 2010 academic year. Some institutions outsource services for various providers eg custodial, information technology, etc. This can explain some unusual data (eg, Pomona, Whittier, and Claremont reported 0 total Skilled Crafts employees). Where sensible, data is sorted to indicate relative position/rank. Spreadsheet Explanations: o Race.Category Totals: This spreadsheet indicates the % of white and non majority employees per category at each institution. EG: Of the Service Maintenance employees at Azusa, 19% were reported as White, 81% were reported as non majority. The data is sorted in Non majority largest to smallest order per classification. By category, Westmont is above the median in non majority staff in the Skilled Crafts area (again, note small population). Westmont was below the median in all other job categories, ranking (out of 14) 11th in the Executive/Administrative and Other Professionals categories and 13th in the Technical/Paraprofessional Category (which could be explained by the very small population in that category). We should review our efforts to diversify staff specifically in these categories. o Gender. Category Totals: FT and PT staff members, separated by gender and classification, are shown in this spreadsheet. EG: Of the Service Maintenance employees at Azusa, 76.7% are male, 23.3% are female. Westmont is at the median of % female in the job categories of Service Maintenance, Technical and Paraprofessional, and Other Professional. Westmont has the second highest % of females in the Skilled Crafts classification (note, however, small total population). Westmont was ranked 9 th in Executive/Managerial (with 44.2% female) and 10 th in Clerical/Secretarial (with an 86.4% female population which is very high).
Analysis of IPEDS Data on Staff, page 8 o Category.Totals: This spreadsheet shows the count and % of FT and PT Staff by Category, per institution. EG: Azusa has 116 employees classified in the Service Maintenance category. The % indicates the % of employees by category at each institution. EG: Of all staff employees at Azusa, 15.9% are categorized as Service Maintenance. Compared to other institutions, Westmont is at or very near the median regarding % of total staff in a given classification in all areas except Skilled Craft, where we have the 2 nd highest %. Other institutions may outsource some of the work (for instance, electrical) that Westmont does in house. o Staff.Student Ratio: Both graduate and undergraduate information is grouped and included because this significantly impacts the student to staff ratio. The ratios in the second set of data indicate the number of students per employee, per FT or PT category. EG: At Azusa, there are 8.8 FT Students per FT Staff member, 34.6 PT Students per PT Staff Member, and 11.2 Students (FT and PT) per Staff Member (FT and PT). Institutions are sorted by descending total student to staff ratio. Westmont is at the median at 5.4 students to staff members. The institution with the lowest ratio is Pomona (3.5) and the highest ratio is Azusa (11.2). Based on the ratios above the mean, Westmont is running with a moderate to lower ratio of staff member per student in its peer group at minimum this would indicate we are not over staffed compared to our peers.