GME ADMINISTRATORS AND COORDINATORS OF TEXAS INSPIRING ORGANIZATION AND NETWORKING STATE-WIDE ADMINISTRATORS AND COORDINATORS WORKSHOP DALLAS, TEXAS - MAY 4-5, 2012 HOSTED BY UT SOUTHWESTERN MEDICAL CENTER CO-SPONSORS ARE CHILDREN S MEDICAL CENTER OF DALLAS & PARKLAND HEALTH & HOSPITAL SYSTEM ACTION
ACTION UPDATES Beth Payne, MAEd, C-TAGME Division Administrator, Education and Training Manager, Academic Programs Department of Pediatrics - UTHSCSA
What s new??? EVERYTHING!!!! Logo Development Mission Statement Website Updates Bylaws Leadership Application Meeting Bid Forms Membership applications
LOGO GME ADMINISTRATORS AND COORDINATORS OF TEXAS INSPIRING ORGANIZATION AND NETWORKING
Mission Statement ACTION was established as a voluntary educational initiative to promote the sharing of ideas and support for all persons managing post-graduate training programs. The members of ACTION are to set a standard of excellence for residency and fellowship coordinators and Graduate Medical Education (GME) administrators, as well as to continue strengthening the ties between coordinators and administrators throughout Texas.
Website and Bylaws Website http://www.uthscsa.edu/gme/action.asp Bylaws http://www.uthscsa.edu/gme/documents/acti ON%20documents/ACTION%20bylaws%202. 17.12.pdf
Advisory Council
Advisory Council Beth Payne, MAEd, C-TAGME Division Administrator Education and Training Manager, Academic Programs Department of Pediatrics Pauline De Los Santos, Fellowship Academic Coordinator Dept of Medicine/Division of Geriatrics, Gerontology and Palliative Medicine Yvette M. Foster, BA Academic Coordinator-Pediatric Subspecialties Department of Pediatrics Teri Hill, BA, C-TAGME GME Manager Graduate Medical Education
Intended outcome This group will provide opportunities to learn about and actively participate in the larger context of Graduate Medical Education within the State of Texas.
Outcomes Reached Ability to create ideas and opportunities to develop innovative learning environments as a Coordinator for career growth, advancement, and selfdevelopment. Ability to work in collaboration with GME offices and program leadership to locate resources on how to build relationships between the Coordinator community and Graduate Medical Education.
Leadership Beth Payne, MAEd, C-TAGME Division Administrator, Education and Training Manager, Academic Programs Department of Pediatrics - UTHSCSA
ACTION Leadership Purpose The role of Administrators and Coordinators in Graduate Medical Education, although varied by specialty, embodies that of a community of leaders and learners. In an effort to build a solid base of support and uniformity for all individuals who support Graduate Medical Education in the state of Texas, this group will offer a venue for professional development, networking, and team building among Texas based program Coordinators and Graduate Medical Education Administrators. The intended outcome is two-fold; first the annual meetings will allow for experiential learning and networking between coordinators and administrators, and second the group itself will allow for a new bridge to be built between communities of coordinators all working under the same national and state policies and procedures.
ACTION LEADERSHIP FLOWCHART President Vice President/President Elect Immediate Past President Treasurer Administrative Secretary Board of Directors Advisory Council Ad Hoc Committees
Leadership Openings Year One - 2012 President Will also serve one year as the Immediate Past President 1 st Vice President Next President 2 nd Vice President Next Vice President Secretary 2-year term Treasurer 2-year term Board of Directors 2-year term **We will elect 2 Vice Presidents to begin the order of leadership throughout the next three years. Board of Directors: One representative from each of the following groups: Core Surgical Specialty Core Medicine Specialty (non-surgical) Subspecialty (Fellowships) GME
Leadership Openings Year Two - 2013 President Vice President Secretary Immediate Past President Board of Directors Previous year s 1 st Vice President Previous year s 2 nd Vice President Previous year s President Vote for Treasurer Year Three - 2014 President Vice President Secretary Immediate Past President Board of Directors Year One 2 nd Vice President Vote in Vote in Year One 1 st Vice President Vote for Vice President and Secretary **This year is the first year that the Board of Directors and the Advisory Council will vote on the Vice President and Secretary.
Leadership - Eligibility Criteria Eligibility Requirements President, Vice President or Board of Director Members Must have two consecutive years as the Program Coordinator for an ACGME, TMB or Board accredited residency or fellowship Attended at least one local, state or national meeting Serves on at least one academic committee Must have been through at least (1) Internal Review OR Site Visit Must submit letter from either the PD/APD/DIO/Chairman Must submit letter from another individual active in GME (your choice) Must submit CV/resume Must be willing to dedicate 5 hours a month to ACTION Eligibility Requirements Secretary, Treasurer or Taskforce Member Program coordinator for ACGME, TMB or Board accredited residency or fellowship Attended at least one local, state or national meeting Serves on at least one academic committee Must submit letter from either the PD/APD/DIO/Chairman Must submit letter from another individual active in GME (your choice) Must submit CV/resume Must be willing to dedicate 5 hours a month to ACTION
2013 ACTION Meeting Beth Payne, MAEd, C-TAGME Division Administrator, Education and Training Manager, Academic Programs Department of Pediatrics - UTHSCSA
2013 ACTION BID PROPOSAL Guidelines and Requirements Sponsoring Institution: Proposed Dates: Proposed Agenda (no repeats from previous 2 meetings): Days Times Presentation Topics Speaker options The goal of the meeting is to have a focus on Professional Development lectures not just job duty improvement lectures. This means there should be more lectures focused on creating a more scholarly, time efficient, global Coordinator and not just instruction on how to complete our daily tasks. Proposed Timeline with due dates for completion of meeting preparation (Advisory Council will help confirm this) Proposed Committee Members: Hotel a Accommodations (room price/transportation): Conference Accommodations: Expected Budget (Advisory Council will help confirm this): Ability to open a minimum of 3 PC led lectures from outside hosting institution: Yes or No Ability to offer a PC led Poster Session: Yes or No DIO Letter of Support to include: Financial Support, meaning institution must be able to cover all expenses upwards to $12,000 upfront. The amount will be covered with registration fees if the per person cost for food and AV needs is $50 below the registration fee. Time support, meaning you will be given the time needed to prepare an EXCELLENT experience for all attendees. Professional support, meaning your DIO and Program Directors will allow/require your entire Coordinator compliment to attend the meeting.
State-Wide PC Workshop, May 6-7, 2011 Income Actual Registrations Received $12,575.00 Donations - Received $5,780.00 Income Total $18,355.00 Expenditures Variable Handout Printing $1,079.75 Food: Day 1 $6,685.50 Food: Day 2 $4,200.00 Speaker and Other Gifts 4 @ $50 & 5 @ $10 $250.00 Total Variable Costs $12,215.25 Fixed Costs Old San Francisco Steakhouse AV $0.00 Room Rental $0.00 Speaker Travel & Lodging (4) TMB - Mileage - $200 $82.70 ERAS - Not needed (2-10-2011) - $50 (food) $0.00 TAGME - Airfare, Hotel and food - $700 $583.12 ACGME - Airfare, Hotel and food - $500 $418.55 Posters/Signage (3) $55.00 $1,139.37 Flowers to thank helpers $75.00 Miscellaneous Expense $59.92 Total Fixed Costs - Old San Fran Steakhouse $13,489.54 Profit/Loss $4,865.46
Membership Teri Hill, BA, C-TAGME GME Manager GME Office - UTHSCSA
Benefits of Becoming a Member Networking (Information sharing, mentoring, daily support) Leadership (group development, taskforce design, ACTION Chair and Vice Chair role) Professional Development (lectures, meetings, workshops, TAGME support, scholarship funds) Information Sharing (updates on ACGME, TMB, upcoming issues and changes) Teamwork (comradery, friendship and good ol Texas FUN!)
Budget Teri Hill, BA, C-TAGME GME Manager GME Office - UTHSCSA
Budget Discussion Dues Registration Fees Future Spending
GME ADMINISTRATORS AND COORDINATORS OF TEXAS INSPIRING ORGANIZATION AND NETWORKING WE WANT TO SINCERELY THANK EVERY COORDINATOR, ADMINISTRATOR AND PARTICIPANT IN THE GME COMMUNITY FOR YOUR SUPPORT AND MOTIVATION TO MAKE ACTION A SUCCESS!