EALING SCHOOLS FORUM A G E N D A

Ealing Council Town Hall New Broadway London W5 2BY Committee Team Manager: Linda Zimmerman tel: 020 8825 6253 fax: 020 8825 6909 e-mail: zimmermal@ealing.gov.uk EALING SCHOOLS FORUM Date: Tuesday 14 January 2014 Time: 6:15pm (additional briefing for members from 5.15pm) Venue: MEMBERSHIP: Overleaf. A G E N D A 1. Apologies for absence 2. Urgent Matters Any urgent matters the Chair has agreed should be considered at the meeting. 3. Matters to be Considered in Private 4. Declarations of interest 5. Minutes To agree the minutes of the meeting held on 23 October 2013. 6. Matters arising from the Minutes (not appearing on the agenda) Page 1 of 45

7. Update on Membership 8. School Funding 2014-15 (Assistant Director Schools Planning & Resources) 9. Date of next meeting The meetings dates for the rest of this municipal year are: 1 April 2014 MARTIN SMITH Chief Executive 6 January 2014 NOTE: In the event of an emergency your attention is drawn to the evacuation instructions displayed on the wall by the entrance to the Committee Room. First Aid advice can also be found here Please note that the filming or recording of proceedings is not permitted unless prior approval has been obtained in accordance with the Council s filming protocol. Page 2 of 45

EALING SCHOOLS FORUM MEMBERSHIP Term of office is three years except for councillors who are appointed annually. Category of member Special Schools x 2 (Vice Chair 2013/14) Name School Start of Term of Office Paul Adair Castlebar 1 October 2012 Andy Balmer Springhallow 1 October 2012 Expiry of Term of Office (3 years) 30 September 2015 30 September 2015 Nursery Schools x 1 Primary Schools x 10 (Chair 2013/14) High Schools x 4 Sue Wadham South Acton Children s Centre Jane Cocking Derwentwater Primary School Belinda Ewart Mayfield Primary School Julie Southfields Greenhough Primary School Rebecca North Primary Hastings School Matthew Jeatt Wood End Infant School Margaret St.Johns Primary Majumdar School Helen O Neill Dairy Meadow Primary School Hansa Grange Primary Panchal School Elizabeth Horsenden Walton Primary School Dave Woods Beaconsfield Primary School Maggie Aylott Dormers Wells High School Arwel Jones Brentside/Northolt High School Andy Acton High Sievewright School Matthew Greenford High Cramer School 1 October 2012 30 September 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 1 October 30 September 2012 2015 12 July 2013 11 July 2016 Page 3 of 45

Category of member Name School Start of Term of Office Expiry of Term of Office (3 years) Pupil Referral Unit x 1 Tracie Macneil 1 October 2012 30 September 2015 Academy x 3 Gerry Wadwa Featherstone 1 October 2012 30 September 2015 Academy Maro Muris Alec Reed 10 July 2013 09 July 2016 Academy Academy John Goddard Twyford 1 October 2012 30 September 2015 Representative of non-maintained Chloe Phillips Sybil Elgar School 1 October 2012 30 September 2015 SEN providers x 1 Representative of Nick Grant 1 October 30 September Teaching staff x 1 VA and Faith Ethos Academy/Free School Providers x 1 PVI Nursery Provider x 1 16 19 partnership x 1 Non-Executive Members of Council x 3 Raymond Prentice Olivia Foley Sue Slynn Councillor Midha Councillor Mann Councillor Reece Christ the Saviour Primary School Ealing, Hammersmith and West London College 2012 1 October 2012 1 October 2012 1 January 2014 2015 30 September 2015 30 September 2015 31 December 2016 May 2013 May 2014 May 2013 May 2014 May 2013 May 2014 Page 4 of 45

Ealing Schools Forum 23 October 2013 Ealing Schools Forum Wednesday 23 October 2013 at 6.00pm Present: Members: Councillors: Grant, M Midha and G Mann Special Schools: P Adair (Vice Chair) Nursery Schools: apologies received Primary Schools: J Cocking, R Hastings, M Majumdar (Chair), H Panchal, E Walton, D Woods High Schools: M Aylott, A Jones, M Cramer, A Sievewright Pupil Referral Unit: T McNeil Academy: G Wadwa, M Muris, J Goddard Representative of Non Maintained SEN Providers: apologies received Representative of Teaching Staff: N Grant VA and Faith Ethos Academy/Free School Providers: apologies received PVI Nursery Provider: apologies received 14 to 19: Vacant - Awaiting revised regulations before appointment can be confirmed * Please note attendance is based on those that have signed the attendance sheet Also Present: Amar Barot (Head of Finance, Children s Services), Gary Redhead (Assistant Director Schools Planning & Resources), Linda Zimmerman (Democratic Services) and S Slynn (Ealing, Hammersmith and West London College) 1. Apologies for Absence Members: A Balmer, B Ewart, O Foley, J Greenhough, M Jeatt, H O Neill, C Phillips, R Prentice, Councillor R Reece and S Wadhams. Officers: J Finlay 2. Urgent Matters To note the supplementary agenda containing a confidential appendix for item 9. 3. Matters to be Considered in Private Item 9 contained a confidential appendix, but was not taken in private as it was not necessary to discuss the confidential information provided. 4. Declarations of interest There were none. 5. Minutes Resolved: That the minutes of the meeting held on the 10 July 2013 be signed as a true and accurate record. Page 5 of 45 1

Ealing Schools Forum 23 October 2013 6. Matters arising from the Minutes (not appearing on the agenda) Item 09-10 July 2013 Dedicated Schools Grant and Balances The Assistant Director Schools Planning & Resources, reported the latest position on school balances. A number of schools in the borough were carrying large balances when compared with schools in neighbouring authorities. Schools were asked to plan ahead and utilise professional advice and support. There was a consensus from the Forum that excessive balances should be clawed back after 2013-14. 7. Update on Membership 14 19 Category of Membership Sue Slynn, Director for Learner Services and Community Projects and strategic lead for LLDD (special needs) at Ealing, Hammersmith and West London College would formally become a member of the Forum when the awaited revised regulations come into effect (anticipated to be before the January meeting). High School Membership Nominations had been sought for the high school member vacancy; one nomination was received. Therefore Matthew Cramer (Headteacher Greenford High School) had been confirmed as a member of Ealing Schools Forum under the category of high schools representatives. 8. Dedicated Schools Grant (DSG) and Funding Pressures 2014-15 The Head of Finance, Children s Services, introduced the report which updated the Forum on the dedicated Schools Grant (DSG) 2012-13 outturn and the latest position for 2013-14 and 2014/15. The DSG balance at the end of the financial year 2012/13 was 1.29m and the Schools Forum at its meeting on 13 November 2012 had agreed to retain this balance to fund future pressures in the central DSG. The DSG was expected to break even in the current financial year but the Post 16 provision had yet to be finalised and there would be an update on this to the next meeting. Further pressures were anticipated in 2014-15 which were summarised in 3.2 of the report. Reserves of 2.8m were currently held by the authority, 2.1m of these were required to fund additional facilities at William Perkin School including a 30 place ASD unit and also enhanced community use facilities required as part of the planning conditions. It was proposed to use the remaining 0.7m to relocate Springhallow School during the forthcoming development of the school. Members questioned the transparency of spending 2.1m on William Perkin School. It was explained that in addition to the planning obligations, the money would fund an ASD unit which Page 6 of 45 2

Ealing Schools Forum 23 October 2013 was twice as large as originally planned. Referrals for this unit would be made through the Local Authority for children with Statements of Special Educational Needs. Resolved: That the Forum: i. note the 2012-13 DSG underspend of 1.290m. ii. note the latest allocation and budgetary position for the DSG for 2013-14 and forecast for 2014/15. iii. adopt the proposal to temporarily holdback carried forward DSG totalling 1.290m in light of increased pupil numbers, increasing SEN pressures and uncertainty regarding final funding arrangements for 2014-15. iv. adopt the proposal for the use of the school in the north reserve as set out in Section 3.7 of the report. v. note the use of the Building Schools for the Future reserve as set out in Section 3.7 of the report. 9. School Funding 2014-15: Consultation Responses The Assistant Director Schools Planning & Resources introduced the report whose purpose was to consult the Schools Forum on possible changes to the school funding formula for primary and high schools. Members considered the report and possible changes to the formula for 2014-15 (Appendix 1 of the report), and the responses to the consultation document as set out in Table 1 of the report. Resolved: That the Forum: i. note the discussion on the benefits of switching to Ever 6 from Free School Meals as a more stable measure of deprivation and, following a vote, recommend that Ever 6 be used as the measure of deprivation in the medium term. ii. note the reallocation of mobility funding as described on p5 and 6 of the report. Further information on this would be reported at a conference in November. The Assistant Director Schools Planning & Resources would report back to the Schools Forum at its meeting in January 2014. iii. support the use of mainly pupil numbers to allocate funding for the first 6,000 of a child s SEN statement. iv. support the principle of capping losses for schools with high numbers of children with SEN statements. v. ask officers to present final proposals to the January meeting of the Forum following further consultation with schools on limiting costs for schools which have a high number of children with statements of special educational needs; and vi. agree to consider de-delegation of appropriate services at the next meeting. Date of next meeting The meetings dates for the rest of this municipal year were: 14 January 2014 1 April 2014 Page 7 of 45 3

Ealing Schools Forum 23 October 2013 The Forum resolved that the next meeting start at 6:15pm to accommodate members parking in Perceval House car park. The briefing for members will commence at 5:15pm prior to the meeting. The meeting finished at 7:30pm Margaret Majumdar, Chair Page 8 of 45 4

Report for: CONSULTATION and ACTION. Item Number: 08 Contains Confidential or Exempt Information NO Title School Funding 2014-15 Responsible Officer(s) Gary Redhead, Assistant Director Schools Planning & Resources, gary.redhead@ealing.gov.uk 020 8825 5773 Author(s) Gary Redhead, Assistant Director Schools Planning & Resources, gary.redhead@ealing.gov.uk 020 8825 5773 Portfolio(s) Councillor Jasbir Anand, Children and Young People For Consideration By Schools Forum Date to be Considered 14 th January 2014 Implementation Date if Not applicable Not Called In Affected Wards All Keywords/Index School Funding Formula, Dedicated Schools Grant (DSG) Purpose of Report: To advise the Schools Forum of the Schools Block for 2014-15 financial year and seek approval from the Forum for the Schools budget centrally retained funding; the rules that will govern the release of the growth fund; and de-delegation of certain areas of expenditure from the Schools Block. 1. Recommendations It is recommended that the Schools Forum: i. Consider the Schools Budget for primary and high schools, Section 4 of the report, and approve the centrally retained expenditure from the Schools Block for 2014-15, Appendix 1; ii. Notes the projected Minimum Funding Guarantee budgets for primary and high schools, Appendix 2; iii. Note the illustrative allocations for the pupil premium for 2014-15 which will be updated by the DfE later in the year following the January school census, Appendix 3; iv. Agree the basis for allocating funding from the Growth fund as set out in the report; v. In respect of de-delegation of certain services, in accordance with the voting requirements, maintained primary and high school representatives respectively agree to de-delegate items set out in Appendix 4 at the rates per unit set out in the appendix; vi. Consider the SEN support arrangements for schools with a disproportionately high number of pupils with statements of SEN described in the report and the indicative allocations in Appendix 5; vii. Note that the value of the Individual Schools budget (ISB) and the Retained Schools Budget may be adjusted Page in 9 the of light 45 of the final DSG allocations. Any 1 of 14

viii. such changes will be reported to the March meeting of the Forum as appropriate; and Note and comment on the arrangements set out in in the report on which the Council is required to consult the Schools Forum annually. 2. Reason for Decision and Options Considered The School and Early Years Finance (England) Regulations 2013 come into force on 1 st January 2014 in respect of the financial year beginning on 1 st April 2014. The regulations provide for the Schools Forum to make decisions on the level of expenditure retained from the Schools Block. In the case of de-delegation of certain areas of expenditure for maintained schools, this is a matter for the Schools members of the Forum and the representative of the Private, Independent and Voluntary Sector Early Years representative to determine. Primary and High School allocations are required to be published by 28 th February and all other schools by 31 March 2014. 3. Key Implications In the current financial year the Authority implemented new budget arrangements required by the government s funding reforms. During the summer, the authority consulted schools on possible changes to the structure of the Schools Funding Formula. The main changes were: The introduction of a floor of 10 percent of a school s roll before funding was allocated to a school for pupil mobility (this was a national requirement); Replacing Free School Meals (FSM) with Ever 6 FSM in the formula (a change proposed locally due to changes in the take up of FSM); and Providing support from the High Needs block to schools with a disproportionate number of children with statements of SEN. At its meeting in October, the Schools Forum supported changes to the formula but asked officers to consult further on the arrangements for limiting the liability of schools with a disproportionally high number of children with statements of SEN. Consultation with schools was undertaken last term and the issues are considered later in this report. At the time of writing this report, the DfE had yet to announce the DSG for Ealing but we now have enough information to project the Schools Block for 2014-15. Final adjustments to budgets and blocks will be made following the announcement and will be reported to the Schools Forum as soon as possible. Schools Block The government allocates to the Authority a Dedicated Schools Grant (DSG) which consists of three notional blocks, Schools, Early Years and High Needs. The Authority is able to move funding between the blocks provided it is able to fund the minimum funding guarantee MFG from the Schools Block. The Schools block has two parts, funding delegated to schools and a small number of budget areas that can be retained that cover all maintained schools and academies. Section 4 of this report summarises the proposed movement in the notional School Block between the financial years 2013-14 and 2014-15. Appendix 1 sets out the final ISB and the retained items for 2013-14 and the proposed ISB and retained items for 2014-15. Page 10 of 45 2 of 14

Growth in the notional Schools block, before transfers between blocks and the retained schools budget, is projected to be 4,125,950, a net increase of 779 pupils. This is insufficient to maintain the values of the formula factors at their current cash values, provide funding for new SEN provision and the first 6,000 support fund for schools with a disproportionate number of children with SEN. Table 1 provides details of the pressures and actual allocation of resources. Table 1: Pressures and allocation of the growth in the notional Schools Block Item Cash to maintain value of all Formula factors, including rate re-valuations Estimate Allocation 3,933,200 1,556,900 Growth in pupil numbers in year 750,000 0 SEN Growth, new provision and new statements (Appendix XX) Increase in High Needs to support schools with a disproportionately high number of SEN statements 1,912,000 1,912,000 657,000 657,000 Loss of Early Years Protection 443,000 0 Total 7,695,200 4,125,900 Comments Costs will be contained with the retained budget October Estimate 2.1m. See Table 5 October Proposal 0.5m See appendix 5 Maintain cash flat unit values, transitional protection for schools ends March 2014 Indicative School Budgets for primary and high schools The Authority is required to confirm primary and high school budgets by 28 th February 2014 and other schools no later than 31 st March. Subject to consultation with the Forum and final checks on the formula, we intend to issue final budget to schools in February. No schools will be allocated less than their MFG to which is added rates and a lump sum of 137,000. Appendix 2 provides details of each school s MFG/ Schools will also receive funding outside of the formula, where appropriate for: High Needs Block Top Up funding for pupils with SEN statements in mainstream schools SEN Units or ARPs Early Years Block Children in nursery classes Page 11 of 45 3 of 14

Growth Fund Planned increase in Reception pupils in primary schools for September 2014 Planned increase in Year 7 and other Year Groups as agreed for September 2014 Contingency: Infant Class Size Funding To assist where teaching groups in Reception to Year 2 exceed 30 Pupil Premium Funding Determined by the DfE and passed on to maintained schools by the Authority. Primary pupils who are currently eligible for free school meals or have been eligible in the past 6 years (FSM Ever 6 ) will attract 1,300 and secondary FSM Ever 6 pupils will attract 935. Looked-after children and eligible pupils who have been adopted from care or leaving care under a special guardianship or residence order will attract a premium of 1,900. The service premium will be paid to schools at the rate of 300 per pupil. Illustrative Pupil Premium Allocations provided by the DfE and based on January 2013 data are attached as Appendix 3. Growth Fund and new schools The Schools Forum needs to agree the basis for allocations from the growth fund for additional pupil growth. It is proposed to keep the rules agreed last year which have been recognised by the DfE as a model of good practice in terms of their clarity. The rules are: Primary Schools 60,000 per additional FE (pro-rata for 0.5 FE) for Reception increases agreed by the LA for the September intake (for infant and primary schools) and Year 3 (Junior Schools); and Where building works are required and agreed by the LA costing in excess of 2m, 15,000 a year for two financial years, the timing of the release of funding will be following the approval of statutory proposals or the increase in the school s planned admission number where statutory proposals are not required. Funding may be released earlier at the discretion of the LA. High Schools 75,000 per FE for planned expansion in places agreed by the LA Where building works are required and agreed by the LA costing in excess of 2m, 15,000 a year for two financial years, the timing of the release of funding is following the approval of statutory proposals or the increase in the school s planned admission number where statutory proposals are not required. Funding may be released earlier at the discretion of the LA. In both sectors, in exceptional cases, for example where additional furniture, learning resources or support staff costs are required which cannot be charged to capital, a case may be made to the LA for additional revenue funding up to a maximum of 15,000 one-off payment. Page 12 of 45 4 of 14

De-Delegation of certain Budget Areas Regulations require primary and high schools members of the Forum to decide as separate groups whether to de-delegate certain areas on an annual basis. Last year, the Schools Forum agreed to de-delegate for maintained schools the items set out below and not to de-delegated other Items De-delegated 2013-14 Contingencies (excluding pupil growth) Trade Union Facility Time Assessment of Free School Meals Eligibility Behaviour Support Services Items not de-delegated in 2013-14 Long term and maternity supply cover Insurance Support for ethnic minority groups and bi-lingual learners Museums and Library Services Licences and subscriptions (certain nationally negotiated agreements are funded from the retained schools block) The government has announced that it has made national agreements with the copyright licensing agency and the music publishers association, covering maintained schools and Academies and will charge these costs to LAs. Therefore, funding is retained centrally to cover these expenses. Schools and academies will still need to make their own arrangements with other copyright agencies they may use. With regard to Trade Union Facility Time, attached, as Annex 1, is draft of a revised agreement for teaching staff. Arrangements for support staff are determined corporately. The draft takes into account new arrangements that funding available for maintained schools is determined by the Schools Forum. The document includes a code of conduct and review procedures where there are persistent or serious breaches of the agreement. De-delegation of the funding for free school meals eligibility checking offers the benefit of managing an on line application system accessible by schools and parent/carers, that checks eligibility via the DFE s access to the benefits agency s database and confirms, in most cases, whether a child is eligible. This later service is not directly available to schools and the DfE only allow Local Authorities access by virtue of their agreement with the Benefits Agency. Last year, the Forum agreed to de-delegate funding for the behaviour support services from September 2013. This year, therefore, the amount of funding delegated has been increased to the full year amount of 215,600 in respect of primary schools and 292,000 for high schools. The full year effect, i.e. the extra 5 months, amounts to a total of 89,800 for primary and 121,700 for high schools. A decision whether to de-delegate all or part of these budgets in respect of maintained schools is required for the financial year 2014/15. Page 13 of 45 5 of 14

Notional SEN Budgets and support for schools with a disproportionately high number of pupils with statements for SEN Last year the Schools Forum agreed that each school s notional SEN budget would be determined as follows: Table 3: Percentage of value of factors attributed to notional SEN Budgets Primary High Basic per pupil entitlement (awpu) 3% 3% Lump Sum 10% 10% Ever 6 FSM 60% 50% IDACI n/a 50% Low Prior Attainment n/a 100% Pupil Mobility 50% 50% It is proposed to retain the same methodology in 2014-15. Support for schools with a disproportionately high number of pupils with statements of SEN Schools were consulted on the arrangements to provide additional support where a school had a disproportionately high number of children with statements of SEN. Schools were asked whether they preferred the support to be based on: Option 1: A percentage threshold. 1.5% and 2% for primary and high schools respectively were given as examples above which the LA would provide support. Option 2: A percentage threshold related to a school s notional SEN block committed to meeting the total cost to the school of the first 6,000 of each statement. 21% and 24% for primary and high schools respectively were given as examples above which the LA would provide support. Schools were asked also whether there should be a financial limit on the total support that should be made available. Appendix 5, updates the options taking into account October 2013 data and projected notional SEN Budgets for 2014-15. Table 4 provides a summary of responses. Officers were invited to 3 out of the 4 primary quadrants to discuss the options. Table 4: Summary of Reponses YES NO Option 1 3 Option 2 2 Should there be a cap on the funds to support schools? 3 2 In view of the low response from schools, Forum needs to consider its view on the options set out in the paper. Option 1 is simple to operate though in the case of primary schools tends to provide less support to those schools with a high proportion of SEN statements that serve less deprived communities. On the other hand Option 2 provides more support to such schools but less to those that have a high notional SEN Budget because they serve areas with high levels of deprivation. It would, of course, be possible operate both approaches and fund schools on whichever option gave the highest level of support. It is estimated that in 2014-15 this would increase the cost of the support by approximately Page 150,000 14 of 45 to 657,000. 6 of 14

In terms of a cap of funding, we are able to fund the full amount of the support required by top slicing the Individual Schools Budget (ISB). However, in recognition that this effectively limiting the gains under the new formula and creating more schools that are funded at or at or closer to the MFG, we would propose that the support is fixed on the number of SEN statements in each school at the October Schools Census or a date as close as possible to the Census. The proposed terms of the support arrangements are set out below: Support to Schools with a disproportionately high number of children with statements of SEN Funding will be provided from the High Needs block to support schools with a disproportionately high proportion of children with statements of SEN. A school will be eligible for support if: a. the number of statements SEN on the October Schools Census is greater than 1.5% for primary schools and 2.0% for high schools of its school roll (Year R to Year 11) OR b. the total cost of the first 6,000 of each statement exceeds 21% for a primary school and 24% for a high school of its notional SEN Budget Funding is determined by whichever option provides the highest level of support. For example, School X is a primary school: Option 1 School X has 400 pupils and 3% have SEN statements in a year, i.e. 12 pupils. Support is calculated as follows: 400 x (3% - 1.5%) = 6 pupils x 6,000 = 36,000. Option 2 School X has a notional SEN Budget of 180,000 and a total 6K of 72,000 (12 x 6,000) which is 40% of its notional SEN Budget. Support is calculated as follows: 180,000 x (40% - 21%) = 34,200. School receives support of 36,000 as option 1 provides more support than option 2. The Schools Forum would be consulted on the arrangements annually. Consultation on Financial Issues Regulation 10 of the Schools Forums (England) Regulations 2012 provides that the authority must consult the schools forum annually in respect of the authority s functions relating to the schools budget, in connection with the following: arrangements for the education of pupils with special educational needs; arrangements for the use of pupil referral units and the education of children otherwise than at school; arrangements for early years provision; administrative arrangements for the allocation of central government grants paid to schools via the authority. Page 15 of 45 7 of 14

SEN Funding SEN Funding is allocated to pupils in mainstream and special schools to enable schools to make the specialist provision set out in children and young people s Statements (and from September 2014 their Education, Health and Care Plans). In mainstream schools Notional SEN funding allocations are made on a formula basis to enable schools to plan and manage the intervention and support requirements of children with SEN at school action, school action plus and the first 6,000 of the Statement. Special schools, ARPs and units receive baseline funding of 10,000 on a per pupil basis. Top-up funding is provided for children and young people with more severe and complex needs who have Statements in mainstream or specialist provision. Top-up funding is allocated on an individual basis to pay for the additional provision specified in the Statement. Good practice in the use of SEN funding involves strategic planning, recording and evaluation of the impact & effectiveness of interventions using provision mapping systems and promoting pupil progress using a range of appropriate interventions. The growth in SEN funding set out in section 4 of this report and funded through a transfer from the Schools Block amounts to 1,912,000. Table 5 provides a breakdown of this figure. Table 5: Details of SEN Growth 2014-15 Item 2014-15 In Borough Specialist Placements 1,334,100 (Schools and ARPs) 10k adjustment - 265,400 Individual Support 387,000 6k Adjustment - 102,000 Full Year Effect of 2013-14 Growth 76,200 Occupational Therapy 4fte Full Year Effect of 2013-14 Growth 76,200 Speech and Language Therapy 4fte Out Borough Specialist Placements 405,900 (Schools and ARPs) Total 1,912,000 Major reforms to SEN systems are proposed in the Children and Families Bill, which is expected to become law in April 2014 and be implemented in stages from September 2014. The Council will be working with schools on the development of the local offer for children with SEN which the Council will be required to publish. The Local Offer will include information on the arrangements the LA has for funding children and young people with SEN. Statements for SEN will be replaced by Education, Health and Care Plans on a timescale for individual pupils which is yet to be determined. A local authority that maintains an EHC plan, or is securing the preparation of an EHC plan, for a child or young person will be required to prepare a personal budget for him or her if asked to do so by the child s parent or the young person. A personal budget (PB) is the amount available to secure particular provision that is specified, or proposed to be Page 16 of 45 8 of 14

specified, in the EHC plan, with a view to the child s parent or the young person being involved in securing the provision. The PB can include funding from education, health and social care. The scope of the PB will vary depending on the needs of the individual as well as the eligibility criteria for the different components and the mechanism for delivery. It will reflect local circumstances and commissioning arrangements and the type of school. Core pupil funding and notional SEN budgets enable schools to make the provision which should be set out in the local offer. This funding would not normally lend itself to inclusion in PB. Education funding for a personal budget will be drawn from the LA s High Needs Block and considered as part of the assessment and planning process. Schools and colleges continue to make provision from their own budgets where a child has an EHCP. Schools may make funding for this provision available as part of a PB. The High Needs block can also be used to commission services from schools and colleges. In practice this means that the funding available for the SEN element of a PB will vary depending on local decisions about how services are commissioned and within this what schools/colleges will normally provide as part of the local offer and how they are funded to deliver that provision. Parents will need to be made aware that the scope for a PB will differ depending on their school preference eg if a parent seeks a special school it may be that the school already provides the specialised and individualised provision in which case a PB would not be available from their delegated resources. There are a number of ways for parents/young people to choose to control their Personal Budget: Direct payment: Depending on the nature of the provision the LA will have either a duty or a discretion to make a direct payment. A direct payment must be set at a level that will deliver the provision specified in the plan. An organised arrangement where the statutory body retains the funds and commissions the support specified in the plan (sometimes called notional arrangements) eg where contractual or funding arrangements mean that cash cannot be released as a direct payment or where economies of scale may be present Funding of Pupil Referral Units and EOTAS The primary and secondary pupil referral units are funded through the high needs block. Each place at the PRUs is funded on the basis of 8,000 per place and a top up for each pupil. The PRUs have delegated budgets. The Authority also commissions alternative provision as appropriate from an approved list of providers funded from the High Needs block rather than the Schools Block. Ealing Alternative Provision EAP (EOTAS) is a flexible and fluid educational provision for secondary aged pupils (KS3/KS4) who are outside of the mainstream system. Pupils are referred because of underlying behavioural, social and emotional problems including permanent exclusion, SEN or Health Needs. The majority of pupils access programmes of study on a purpose built school site which incorporates a Pupil Referral Unit and Tuition Service allowing for access to a range of GCSEs or Page 17 of 45 9 of 14

equivalent qualifications and reintegration opportunities to mainstream schools where appropriate. A smaller number of pupils attend bespoke commissioned provision and there is a hospital classroom facility attached to the children s ward at Ealing Hospital. All pupils are able to access comprehensive targeted personal intervention and support matched to their level of need securing positive outcomes and pathways into employment, education and training. The total cost of the service is 3.6m which provides 180 places at 20,000 per place. Early Years Provision Maintained schools and Academies and the private, voluntary and independent sectors are funded through the single Early Years Funding Formula. From April 2014 all providers will be funded on the basis of take up as transitional arrangements come to an end. The Authority has been allocated funding to increase early years provision for 2 year olds from low income families. The expansion of provision will be achieved through commissioning providers. Administrative Arrangements for allocating grants paid to schools through the LA. The main grants paid to schools via the LA are pupil premium and VI Form funding. At the beginning of the financial year the Authority will include in each school s allocation an estimate of the premium. Once the final allocations are announced schools will be advised of any adjustments that are required and cash advances to schools will be adjusted accordingly. In the case of Vi Form funding, the authority will advise schools of the funding allocated and advances to schools will be adjusted accordingly during the year. 4. Financial Any financial implications of this report are financed within the ring fenced Dedicated Schools Grant. There are no revenue or capital implications for the Council s mainstream budget. Movement in the Notional Schools Block 2013-14 to 2014-15. Item ISB Retained (including Growth Fund) Net Transfers to other blocks Total Notional Schools Block 2013-14, Final Section 251 Statement 200,965,425 12,470,075 478,334 213,913,834 Add +/ Less - To fund MFG 1,100,000 1,100,000 Funding over MFG 456,900 456,900 High Needs Growth 1,912,000 1,912,000 6K Support 657,000 657,000 PFI 3 contribution 196,000-196,000 0 Additional Delegation 211,500-211,500 0 Delegation of First 6K 3,324,000-3,324,000 0 Carbon Reduction Commitment Ceasing -514,391 514,391 0 Total 2014-15 206,253,825 11,759,684 26,225 218,039,734 Page 18 of 45 10 of 14

5. Legal The Schools Forum Regulations 2012 and the School and Early Years Finance (England) Regulations 2013 set out the matters on which the council must either consult the Schools Forum or seek the approval of the Schools Forum. The School and Early Years Finance (England) Regulations 2013, set out, amongst other matters, requirements in relation to the central schools expenditure and the factors that can be used to allocate the Indicative Schools Budget between primary and high schools, High Needs and Early Years Blocks. Voting requirements are as follows: All members are entitled to vote on all matters put to a vote with the exception that. a) only the schools members of the Schools Forum who are representatives of primary schools may vote to decide whether or not to authorise the de delegation of expenditure in relation to items listed in Schedule 2 Part 5 of the School Finance (England) Regulations 2013 where they relate to primary schools. b) only the schools members of the Schools Forum who are representatives of secondary schools may vote to decide whether or not to authorise the de- delegation of expenditure in relation to items listed in Schedule 2 Part 5 of the School Finance (England) Regulations) 2013 where they relate to secondary schools. c) Non-schools members, other than those who represent early years providers, must not vote on matters relating to the formulae to be used by the local authority to determine the amounts to be allocated to schools and early years providers. In June 2013 The Education Funding Agency published Schools Forum A guide for schools and academies on its role and their responsibilities June 2013 In October 2013 the Education Funding Agency published Schools Forums: operational and good practice guide for local authorities and Members of Schools A table setting out the Powers and Responsibilities of Schools Forums is included. These documents can be found on: http://www.education.gov.uk/schools/adminandfinance/financialmanagement/schools revenuefunding/schoolsforums/a0070290/guidance-for-schools-forums-on-their-role In July 2013 and December 2013 the EFA published 2014-15 Revenue Funding Arrangements: Operational Information for local Authorities which can be found at: https://www.gov.uk/government/publications/2014-to-2015-revenue-fundingarrangements-operational-information-for-local-authorities Implications of the Equality Act 2010 Under s82 (5) of the Act the responsible body (and this means for maintained schools the LA and the Governing Body) must not discriminate against a pupil because of a protected characteristic a) in the way it provides education for the pupil Page 19 of 45 11 of 14

b) in the way it affords the pupil access to a benefit, facility or service ( not defined ) c) by not providing education for the pupil d) by not affording the pupil access to a benefit, facility or service e) by excluding the pupil from the school f) by subjecting the pupil to any other detriment The protected characteristics for the schools provisions are: disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex, sexual orientation. As public bodies schools and local authorities also have separate duties under S 149 the Equality Act 2010. In summary, those subject to the S149 must, in the exercise of their functions, have due regard to the need to: Eliminate unlawful discrimination, harassment and victimisation and other conduct prohibited by the Act. Advance equality of opportunity between people who share a protected characteristic and those who do not. Foster good relations between people who share a protected characteristic and those who do not. Compliance with the duties in this section may involve treating some persons more favourably than others. 6. Value For Money This report is concerned with allocating funding between schools. 7. Sustainability Impact Appraisal None required. 8. Risk Management This report provides information for schools about the direction of travel in the medium term on budgets and should help them consider the longer-term implications of the changes. In the short term, in 2013-14 and 2014-15, the MFG will moderate the impact of any changes in funding for individual schools. 9. Community Safety None. 10. Links to the 5 Priorities for the Borough The report is concerned with securing educational services for children and young people and in also ensuring that value for money in delivered. 11. Equalities, Human Rights and Community Cohesion An initial equalities assessment has been undertaken. 12. Staffing/Workforce and Accommodation implications: None. 13. Property and Assets Page 20 of 45 12 of 14

None. 14. Any other implications None. 15. Consultation Individual schools and others have been consulted on the revised funding arrangements and these were reported to the Forum on 9 th October. Schools were also consulted on revised options to support schools with a disproportionate number of pupils with statements of SEN. 16. Timetable for Implementation Schools will be provided with their funding allocations by 28 th February for primary and high schools and 31 st March for other schools. 17. Appendices and Annexes Appendix 1: Movement in the Schools Block 2013-14 to 2014-15 Appendix 2: Primary and High School MFG Budgets 2014-15 Appendix 3: Estimated Pupil Premium Allocations 2014-15 Appendix 4: Proposed De-delegation rates for 2014-15 Appendix 5: Indicative SEN Support for schools with a disproportionate number of children with statements of SEN Annex 1: Draft Teachers TU Facility Agreement 18. Background Information School Forum Reports, July and October 2013 Ealing School Funding Consultation Documents July and November 2013 DfE funding announcements December 2013 Page 21 of 45 13 of 14

Consultation (Mandatory) Name of consultee Post held Date Sent to consultee Internal Date response received Judith Finlay Director, C&F 13.12.13 agreed Julie Lewis AD School 13.12.13 Effectiveness Charles Barnard Head of Early Years 13.12.13 Comments appear in paragraph: Jane Batalona Legal Services 13.12.13 Legal aspects and Reg 10 SEN Sharon Daniels AD Finance 13.12.13 Helen Green Head of SEN Strategy 13.12.13 Reg 10 SEN Amar Barot Head of Finance, Children s Services 13.12.13 Section 4, and Appendix 1 Michael Dowd Children s Services Finance 13.12.13 Section 4, and Appendix 1 Bridie McDonagh Children s Services 13.12.13 Reg 10 EOTAS Mark Nelson Schools HR 13.12.13 Annex 1 Report History Decision type: Urgency item? Report no.: Report author and contact for queries: Gary Redhead, Assistant Director Schools Planning & Resources, gary.redhead@ealing.gov.uk 020 8825 5773 Page 22 of 45 14 of 14

Appendix 1 Movement in the Schools Block 2013-14 to 2014-15 Page 23 of 45 Transfer To Other Blocks 478,334 26,225 S251 13-14 Proposed Variance Commentary 2014-15 Schools ISB / Dedelegated Budget 200,965,425 206,253,825 5,288,400 See Section 4 for details 1.4.1 Contribution to combined budgets 4,081,148 4,081,148 0 1.4.2 School admissions 594,885 594,885 0 1.4.3 Servicing of schools forums 64,400 64,400 0 1.4.4 Termination of employment costs 0 0 0 1.4.5 Carbon reduction commitment allowances 514,391 0-514,391 Carbon Reduction Commitment for Schools ends in 2013-14. 1.4.6 Capital expenditure from revenue (CERA) 2,682,158 2,486,158-196,000 PFI3 full year effect 1.4.7 Prudential borrowing costs 0 0 0 1.4.8 Fees to independent schools without SEN 461,599 461,599 0 1.4.9 Equal pay - back pay 0 0 0 1.4.10 Pupil growth/ Infant class sizes 3,977,999 3,977,999 0 1.4.11 SEN transport 15,736 15,736 0 1.4.12 Exceptions agreed by Secretary of State 77,759 77,759 0 Copyright licences paid centrally 1.5.1 Other Specific Grants 0 0 0 Retained Funding 12,470,075 11,759,684-710,391 Total Funded From Schools Block 213,435,500 218,013,509 4,578,009 DFE Notified Schools Block 2013-14 @ Jan 2014/Estimated Block 2014-15 213,913,834 218,039,734

Appendix 2 Calculation of 2014-15 MFG. DfE No School Name 2013-14 Base Budget per Pupil 2014-15 MFG 2013-14 MFG Base Budget Oct 2012 NOR Excl pupils in SEN Units/ARPs 2013-14 MFG per Pupil 2014-15 MFG per Pupil - 1.5% Oct 2013 NOR Excl places in SEN Units/ARPs 2014-15 MFG Budget (2013-14 MFG x Adjusted NOR) Add Estimate for Rates Add Back Lump Sum 2014-15 MFG Including Rates and Lump Sum 3072161 Allenby Primary 964,988 199 4,849 4,776 204 974,395 20,489 137,000 1,131,884 3072083 Beaconsfield Primary 964,181 209 4,613 4,544 208 945,175 17,192 137,000 1,099,366 3072006 Berrymede Infant 1,354,325 302 4,485 4,417 298 1,316,341 14,795 137,000 1,468,136 3072005 Berrymede Junior 1,493,785 336 4,446 4,379 362 1,585,235 18,037 137,000 1,740,271 3072162 Blair Peach Primary 1,611,218 417 3,864 3,806 415 1,579,438 43,454 137,000 1,759,891 3072185 Brentside Primary 1,483,766 355 4,180 4,117 367 1,510,913-20,769 137,000 1,627,143 3073513 Christ the Saviour Primary 2,438,197 655 3,722 3,667 682 2,500,623 13,334 137,000 2,650,957 3072163 Clifton Primary 1,292,255 312 4,142 4,080 342 1,395,262 20,371 137,000 1,552,633 3072088 Costons Primary 1,698,477 419 4,054 3,993 414 1,653,035 30,956 137,000 1,820,991 3072164 Dairy Meadow Primary 1,596,473 411 3,884 3,826 412 1,576,352 49,591 137,000 1,762,943 3072165 Derwentwater Primary 2,766,864 659 4,199 4,136 658 2,721,225 40,508 137,000 2,898,733 3075203 Dormer's Wells Infant 1,357,081 325 4,176 4,113 348 1,431,324 4,235 137,000 1,572,559 3075202 Dormer's Wells Junior 1,596,760 383 4,169 4,107 397 1,630,300 5,683 137,000 1,772,983 3072092 Downe Manor Primary 1,701,114 393 4,329 4,264 406 1,731,024 59,902 137,000 1,927,926 3072094 Drayton Green Primary 1,291,325 251 5,145 5,068 267 1,353,036 16,250 137,000 1,506,286 3072166 Durdan's Park Primary 1,574,917 408 3,860 3,802 414 1,574,107 30,688 137,000 1,741,794 3072022 East Acton Primary 1,143,754 238 4,806 4,734 257 1,216,536 10,419 137,000 1,363,955 3073510 Edward Betham Primary 1,503,361 417 3,605 3,551 417 1,480,811 11,480 137,000 1,629,291 3072180 Featherstone Primary 2,700,231 608 4,441 4,375 627 2,742,844 113,912 137,000 2,993,756 3072167 Fielding Primary 2,649,636 737 3,595 3,541 764 2,705,505 83,470 137,000 2,925,975 3072168 Gifford Primary 3,044,918 652 4,670 4,600 684 3,146,446 88,380 137,000 3,371,826 3072187 Grange Primary 2,655,687 671 3,958 3,898 713 2,779,586 90,835 137,000 3,007,421 3072169 Greenwood Primary 1,803,260 458 3,937 3,878 477 1,849,897 28,233 137,000 2,015,129 3072150 Hambrough Primary 1,595,864 418 3,818 3,761 415 1,560,644 37,316 137,000 1,734,960 3072184 Hathaway Primary 1,656,873 368 4,502 4,435 363 1,609,846 37,316 137,000 1,784,162 3072170 Havelock Primary 1,456,928 340 4,285 4,221 374 1,578,582 31,915 137,000 1,747,497 3072151 Hobbayne Primary 1,932,563 510 3,789 3,732 537 2,004,352 39,280 137,000 2,180,632 3072000 Holy Family Primary School 195,934 56 3,499 3,446 118 406,667 1,545 137,000 545,212 3072171 Horsenden Primary 2,758,702 746 3,698 3,643 737 2,684,539 105,565 137,000 2,927,104 Page 24 of 45

Appendix 2 Calculation of 2014-15 MFG. DfE No School Name 2013-14 Base Budget per Pupil 2014-15 MFG 2013-14 MFG Base Budget Oct 2012 NOR Excl pupils in SEN Units/ARPs 2013-14 MFG per Pupil 2014-15 MFG per Pupil - 1.5% Oct 2013 NOR Excl places in SEN Units/ARPs 2014-15 MFG Budget (2013-14 MFG x Adjusted NOR) Add Estimate for Rates Add Back Lump Sum 2014-15 MFG Including Rates and Lump Sum 3072153 John Perryn Primary 1,797,554 393 4,574 4,505 408 1,838,170 89,853 137,000 2,065,023 3072173 Lady Margaret Primary 2,449,336 614 3,989 3,929 618 2,428,314 35,843 137,000 2,601,157 3072174 Little Ealing Primary 1,905,402 532 3,582 3,528 564 1,989,712 41,490 137,000 2,168,201 3072076 Mayfield Primary 1,188,395 307 3,871 3,813 304 1,159,130 24,021 137,000 1,320,151 3072182 Montpelier Primary 2,378,331 628 3,787 3,730 628 2,342,656 57,447 137,000 2,537,103 3073500 Mount Carmel Primary 1,377,023 410 3,359 3,308 416 1,376,217 8,887 137,000 1,522,104 3073512 New Khalsa Prim School 797,743 240 3,324 3,274 300 982,221 9,427 137,000 1,128,648 3072046 North Ealing Primary 1,954,637 535 3,654 3,599 566 2,036,878 90,835 137,000 2,264,713 3072115 North Primary 1,600,635 420 3,811 3,754 420 1,576,625 28,969 137,000 1,742,594 3072175 Oaklands Primary 1,755,032 438 4,007 3,947 447 1,764,228 28,724 137,000 1,929,952 3072033 Oldfields Primary 1,495,664 386 3,875 3,817 402 1,534,295 55,091 137,000 1,726,386 3073503 OLOV Primary 1,500,496 423 3,547 3,494 421 1,471,000 10,900 137,000 1,618,901 3072176 Perivale Primary 1,588,062 413 3,845 3,788 417 1,579,391 83,961 137,000 1,800,352 3073511 Petts Hill Primary 931,240 195 4,776 4,704 207 973,718 29,704 137,000 1,140,422 3072121 Ravenor Primary 2,121,986 505 4,202 4,139 532 2,201,907 72,177 137,000 2,411,084 3072125 Selborne Primary 1,754,739 442 3,970 3,910 460 1,798,806 33,879 137,000 1,969,685 3072154 Southfield Primary 1,952,955 479 4,077 4,016 476 1,911,613 24,492 137,000 2,073,105 3073505 St Anselm's Primary 914,911 209 4,378 4,312 208 896,875 3,062 137,000 1,036,937 3073506 St Gregory's Primary 1,755,863 509 3,450 3,398 536 1,821,269 11,740 137,000 1,970,008 3073504 St John Fisher Primary 1,475,199 420 3,512 3,460 419 1,449,611 16,399 137,000 1,603,010 3072058 St John's Primary 1,656,896 354 4,680 4,610 360 1,659,704 36,580 137,000 1,833,284 3073507 St Joseph's Primary 1,613,742 450 3,586 3,532 480 1,695,505 6,678 137,000 1,839,182 3072059 St Mark's Primary 1,293,768 353 3,665 3,610 370 1,335,733 47,194 137,000 1,519,927 3073508 St Raphael's Primary 1,711,589 472 3,626 3,572 507 1,810,930 6,678 137,000 1,954,608 3073509 St Vincent's Primary 1,696,093 451 3,761 3,704 450 1,666,947 7,905 137,000 1,811,852 3072177 Stanhope Primary 2,319,096 566 4,097 4,036 573 2,312,561 29,215 137,000 2,478,775 3072181 Three Bridges Primary 1,631,092 365 4,469 4,402 394 1,734,275 23,315 137,000 1,894,589 3072183 Tudor Primary 1,441,880 346 4,167 4,105 373 1,531,081 19,076 137,000 1,687,157 3072186 Vicar's Green Primary 1,003,733 227 4,422 4,355 251 1,093,207 20,018 137,000 1,250,224 Page 25 of 45