Centennial Middle School (CMS) Design Advisory Team (DAT) Project No: 281.003 Meeting Date: 11-01-10 Issue Date: 11-29-10 Page: 1 of 4 MEETING MINUTES Project: Boulder Valley School District - Centennial MS Addition & Remodel Meeting: DAT Meeting #4 Location: Project Site Date: November 1, 2010 Attendees: Bill Schmoker - Teacher Dave Compton Facilities Dept BVSD Jill Hudson - Teacher Doug Hagen - H+L Architecture Debra Kennedy - Counselor Rob Biesk - H+L Architecture Ali Fig - Teacher Kay Rasmussen - Saunders Construction Matt Adams - Teacher David Cone - Saunders Construction Bud Thompson - Parent Kenny Deemer - Saunders Construction Marco Cornacchione - Teacher Cheryl Scott - School Principal Chris Meyer - Assist Principal Dawne Owen - Principal s Assistant Distribution: Dave Compton, Cheryl Scott & Saunders / H+L Team Members For corrections or clarifications, contact author: Doug Hagen, dhagen@hlarch.com ITEM A. DISCUSSION 1.1 Doug led a PowerPoint presentation including these topics: A. Agenda for DAT #4 meeting: 1) Review & Refinement of Project Plan & Vision (including new Options 2A & 2B) 2) Overall Project Layout - Building & Site (to extent possible) 3) Discussions on Materiality, Finishes & Image B. Review of Prioritization Study - Part A 1) Deliver program improvements as told to taxpayers a. new Main Gym b. new Phys Ed Lockers c. Art & Science Improvements 2) Deliver facility requirements as told to taxpayers a. replace boilers b. replace intercom / PA system c. electrical improvements d. plumbing and H&V improvements e. site / ground improvements
Centennial Middle School - DAT #4 Page 2 f. roof repairs or replacement g. restroom ADA accessibility h. interior signage improvements i. interior finish improvements j. exterior finish improvements 3) Deliver site requirements as told to taxpayers a. new outdoor basketball courts b. replace bleachers at play field C. Review of Prioritization Study - Part B 1) Heating & ventilation improvements building-wide 2) Improve visitor check-in at main entry 3) Correct chronic aging problems at specific locations d. replace failing floor tile and abate ACM e. correct problem with freezing piping 4) Study site circulation (vehicle) in planning new additions 5) Study congestion at student lockers in planning remodeling 1.2 Dave Cone & Kay presented the Budget Status report including cost estimating for items discussed in DAT #3 meeting or included in District s 2006 List A. Bond Requirements 1) $ 377,600-1958 Locker Room Remodel 2) $ 57,200 - Add New Entry Vestibule & Limited Remodel School Office 3) $ 38,800 - Parent Drop-off 4) $ 628,400 - Science Labs & Art Suite Remodel 5) $3,282,400 - New Gym, Locker Rooms & Art Room over Activity Lobby 6) $ 39,900 - ADA Accessibility 7) $ 47,300 - Redistribute Student Lockers from Corridor 100 8) $ 34,000 - Resurface Existing Outdoor Basketball Courts 9) $ 7,600 - Replace Outdoor Bleachers 10) $ 18,300 - Replace Floor Tile on Upper Floor Corridors 11) $ 108,300 - Replace Landscape Irrigation System 12) $ 50,700 - Replace Unit Ventilators in Cafeteria & 2 CR s 13) $ 27,900 - Replace Gym Ventilation 14) $ 228,000 - Replace Boiler System 15) $ 36,200 - Replace Exterior Building Lighting 16) $ 29,500 - Recoat Exterior Concrete Structure 17) $ 258,100 - Replace Electrical Branch Wiring 18) $ 9,900 - Add Electrical Surge Protection 19) $ 114,400 - Replace Intercom / PA System 20) $ 30,400 - Add Emergency Shower / Eye Wash 21) $ 8,000 - Replace Gas Valves 22) $ 9,500 - Close up Electrical Penetrations in Walls 23) $ 6,100 - Add Exit Signs B. Summary 1) At this early stage, the cost total exceeds the budget by $39,281 2) This is not a serious issue since most of the totals are budget estimates 3) Plenty of time exists to fine tune the scope of work to fit the budget C. Dave presented Budget Status cost information for the New Addition 1) Option 1 - $3,233,000 including remodel of existing Boys & Girls Lockers a. Cost includes $377,600 for locker remodel 2) Option 2 - $3,243,000 without remodel of existing Boys & Girls Lockers
Centennial Middle School - DAT #4 Page 3 1) Add cost up to $377,600 for locker remodel D. Dave added that reroofing costs for the Existing Main Gym need to be included in his itemization 1.3 Doug reviewed Option 2 from DAT #3 meeting: A. This was only for comparison - a starting point for discussing new developments 1.4 Doug presented two more developed Options for the proposed New Addition based on comments from DAT members in DAT #3 meeting: A. Option 2A - New Main Gym matching Floor Elevation of Existing Cafeteria 1) New Activity Lobby adjoining New Main Gym to Cafeteria & Corridor 150 2) New Boys & Girls Locker Rooms & Toilet Rooms (student & visitor use) 3) Outdoor Ramp & Steps at West Entry (7-6 vertical level change) 4) Shift Link Corridor to abut existing Applied Tech Lab exterior wall 5) New Art Addition over New Activity Lobby 6) Connect Art Addition & Existing CR 227 for combined Art Suite 7) Science 224, 226 & 228 Remodel B. Option 2B - New Main Gym at split-level 45 lower than Existing Cafeteria 1) New Upper & Lower Activity Lobby to serve ADA access to both Levels 2) ADA Entry needed to access Toilets, Main Gym & Link Corridor 3) ADA Entry needed to Access Activity Lobby and Cafeteria & Corridor 150 4) New Boys & Girls Locker Rooms & Toilet Rooms (student & visitor use) 5) Shift Link Corridor to abut existing Applied Tech Lab exterior wall 6) Ramp indoors at Link Corridor (3-9 vertical level change) to Access Activity Lobby to Main Gym southwest doors 7) Outdoor Ramp & Steps at West Entry (3-9 vertical level change) 8) New Art Addition over New Activity Lobby 9) Connect Art Addition & Existing CR 227 for combined Art Suite 10) Science 224, 226 & 228 Remodel C. Main Gym Area preliminary layout discussed 1) 6,956 SF - Gym (with 50 x 74 basketball court & bleachers) 2) 1,196 SF - Boys Locker Area 3) 1,196 SF - Girls Locker Area 4) 25 Clear Dimension in Gym - District needs 24 5) 4 rows of retractable bleachers 6) Mat Hoist is needed (budget cost is $9,500 each) 7) Volleyball Nets (3) needed (retractable cost is $15,000 each) 8) Day Lighting on north wall is preferred by the District (Dave) D. Locker Area preliminary layout discussed 1) 100 locker units shown 2) 5 shower stalls, 3 Toilets (WC s) & 3 Lavatories 3) Small Teacher Reporting Room 4) Small Teacher Dressing / Shower / Toilet Room E. In-progress Revit Model drawings shown for each Option 1) Existing 1958 Cafeteria Façade 2) 3D perspectives of Options 2A & 2B 1.5 Doug discussed early building material preferences F. Gym walls 1) Pre-Cast Concrete (no masonry) 2) Masonry with Stucco Upper Section (matching 1986 Addition motif) G. Activity & Art Addition walls 1) Metal Composite Panels with generous storefront
Centennial Middle School - DAT #4 Page 4 2) Architectural Sheet Metal Panel (also with generous windows) 1.2 DAT discussion after PowerPoint presentation A. Option 2A outscored Option 2B for DAT appeal 1) Idea of 1 level floor was the difference 2) Some concern if 7-6 grade change will impact cost of construction 3) Substantial discussion about desirability & affordability of using Pre-Cast Concrete - architect s are flexible to use Masonry & Stucco (upper section) 4) Dave Cone will investigate Pre-Cast but cost-to-date is based on Masonry 5) Art Room proposed Addition had solid DAT acceptance 6) Science Room scope was not discussed in detail (ready for Focus Meetings) B. Option 2B seemed complicated and split-level circulation wasn t totally solved 1) Doug realized ADA circulation & access to both Male / Female Toilets needs fine tuning - promised to resolve 2) Reason for studying Option 2B was due to concern for 7-6 grade change with Option 2A C. New Locker Rooms 1) Maximize number of locker units (Matt) 2) Request for Teacher Room with view into Gym (Chris) 3) Discussion about separate or attached Dressing / Teacher Room (Doug) 4) No concern for special changing room for referees (Matt) 5) Discussion about supervision of all student lockers (Doug) 6) Less concern for viewing lockers than for viewing into Gym (Matt) D. Existing 1958 Lockers 1) No discussion E. New Vestibule at Front Entry 1) Could this qualify for additional funding? (Cheryl) 2) Possibly - need to check with Safety or Risk Management at the District (Dave) 3) F. Site Items 1) In good weather, may have up to 110 bicycles stored 2) Upcoming grant from City of Boulder - to relocate this under front Entry canopy 3) 1.5 Cheryl revisited concerns for unfunded HVAC needs building-wide A. Dave Compton suggested itemizing the specific issues with the HVAC system B. Cheryl referred to the CMS survey - isn t that enough? C. Doug indicated that the A/E team won t be dealing with that survey until the Focus Meetings during Design Development (DD) Phase D. Dave indicated that CBAC meets November 4 and again in January 1) Cheryl & Dave can meet to discuss best approach to District / CBAC 2) Cheryl needs to strategize any request additional reserve funds E. Would the building-wide HVAC scope be something the engineers will do? (Bud) 1) Dave answered yes - that the design would cost extra 1.6 Next Meeting is Monday, November 8 at 3:30 pm at the school. Attachments: None END OF MEETING MINUTES
Centennial Middle School - DAT #4 Page 5 Recipients are asked to notify the Architect, in writing, of any additions, corrections, or deletions within five (5) calendar days of receipt. R:\BVSD.281\281.003 Centennial Middle School Baseline Campus\3 Meetings\3.04 User Group\2010-11-01 DAT #4