Los Angeles Unified School District E-Rate Monthly Progress Report JUNE 2001
Table of Contents Progress To Date Status At A Glance Scheduled vs Actual Integration Plan Activity Test Acceptance Work Quality Evaluation Recovery Schedules 2
Progress To Date Total Number of Projects in Year 3 Program: 450 (9 packages) Total Funding: $222,186,206 SLD Match (80%): $190,670,809 District Match (20%): $ 31,515,397 Total Number of Work Plans: Submitted: 449 Approved: 449 Scheduled Construction Starts: 449 Active Construction Starts: 386 Number Behind Schedule: 63* (Scheduled 449 Active 386) Projects being tested for completion and acceptance: 44 as of 6/4/01 Projects tested and accepted as completed: 40 as of 6/4/01 *: All 63 are Wareforce projects 3
Progress To Date 1. Total Number of Projects: 450 2 Submitted Work Plans: 449 3. Approved Work Plans: 449 4. Scheduled Construction Starts:449 5. Active in Construction: 386 Definition of Above Terms 1. All projects listed on baseline schedule 2. Single line drawings of the work to be completed; developed by the vendor 3. Submitted work plans that have been reviewed and approved 4. The number of projects scheduled to be active in construction. 5. School sites with actual work underway 460 440 420 400 380 360 340 450 449 449 449 1 2 3 4 5 386 4
Status At A Glance as of 6/4/01 VENDORS TOTAL WORK PLANS SCHEDLD UNDER CONSTRUCTION Submitted Approved Scheduled Active 1-25% 26-50% 51-75% 76-100% VECTOR 29 29 29 29 29 1 2 3 23 PACBELL 194 194 194 194 194 40 40 44 70 WAREFORCE 101 100 100 100 37 10 16 6 5 IBM 126 126 126 126 126 47 20 21 38 TOTAL 450 449 449 449 386 98 78 74 136 NOTE: No movement for Wareforce during the last month 5
Scheduled vs Actual Job Starts 1: Total Projects 2: Scheduled 3: Active in Construction 4: Number Behind Schedule 500 400 300 450 449 386 200 100 0 1 2 3 4 63 6
Scheduled vs Actual Job Starts 1: Total Projects 2: Scheduled 3: Active in Construction 4: Number Behind Schedule 30 25 20 15 10 5 0 29 29 29 0 1 2 3 4 200 150 100 50 0 194 194 194 0 1 2 3 4 VECTOR PACBELL 120 100 80 60 40 20 0 101 100 63 37 1 2 3 4 WAREFORCE 150 100 50 0 126 126 126 0 1 2 3 4 IBM (started 3 mos late) 7
INTEGRATION PLAN ACTIVITY Integration surveys and plans are complete. Site by site modifications may be needed to incorporate Local Area Networks. E-Rate integration work is underway at all sites except Wareforce dormant projects. Teams consist of: Network Engineer District Electronic Inspector Complex Project Manager Teams began surveying as of February 5, 2001. All surveys completed in March 2001. 8
Integration Survey Sites School Name Addams HS Kennedy HS Porter MS Burton ES Noble ES Gridley ES Sylmar ES Burbank ES Fair ES Reed MS Fenangeles ES Glenwood ES Pacoima ES San Fernando MS Mountain View ES Mt Lukens HS Verdugo Hills HS Bassett ES Lorne ES Mulholland MS Cleveland HS Grey HS Reseda HS Rosewood ES Vine ES Eagle Rock HS Gardner ES Bushnell ES Franklin HS Glassell Park ES Highland Park HS Monte Vista ES Hobart ES Los Angeles HS Mount Vernon MS Allesandro ES Franklin ES Marshall HS Loreto ES Dorsey HS Alexandria ES Belmont HS Dowtown Bus Mag Newmark HS Plasencia ES District A A A A A B B B B B B B B B B B B C C C C C C D D E E E E E E E E E E E E E F F F F F F F School Name Union ES Virgil MS Coliseum ES Virginia ES Century Park ES Ellington HS Washington Prep HS West Athens ES 32nd Mag King ES Manual Arts HS Norwood ES Boyle Heights HS Bridge ES Roosevelt HS Sunrise ES Ascot ES Hooper ES Jefferson MS Jefferson HS Nevin ES Hammel ES Lane ES 118th ES Jordan HS King Drew Mag Markham MS Ritter ES Bethuine MS Manchester ES McKinley ES Bell HS Fishburn ES Heliotrope ES Woodlawn ES Gage MS Huntington Park HS Middleton ES San Antonio HS Bryson ES San Gabriel ES South Gate MS South Gate HS S Shores Mag Avalon Gardens ES Gardena HS Moneta HS District F F G G G G G G G G G G H H H H H H H H H H H I I I I I I I I J J J J J J J J J J J J K K K K
Test and Acceptance Plan The Test and Acceptance program is behind schedule but previous problems with projects being 100% complete and various testing problems are being resolved to get testing back on schedule. A Test and Acceptance Plan has been developed by the District for the E-Rate vendors. Test standards conforms with School Library Division requirements. 10
WAREFORCE Work Quality Evaluation Wareforce and Pacbell All active sites visited by District staff to evaluate quality of work and vendor presence Problems identified at all sites Work sites are not being manned and production has stopped Solution: Staff and Legal are working on a solution for change of management and correction of all deficiencies Meetings as needed between Paul A. Holmes and Jim Illson, President of Wareforce Daily meetings with Wareforce to review performance, quality, and deficiency corrections PACBELL Over 90% of active sites being currently visited by District staff to evaluate quality of work and vendor presence Problems were identified some of their sites. Overall quality and performance have improved. Solution: Weekly meeting between Ray Godfrey and Roger Fonvergne of PacBell to track correction of all deficiencies and production problems Deficiencies have been corrected up to the current week 11
IBM Work Quality Evaluation All of active sites visited by District staff IBM and VECTOR Problems identified at 60% of sites. Staffing is too light at most sites; IBM needs to engage more subcontractors at their sites. Solution: Weekly meeting between Ray Godfrey and Rick Clyne of IBM to track correction of all deficiencies and production problems IBM to increase worker presence, resolve deficiencies and get District sign off. VECTOR All sites visited Only minor problems exist and are in process of correction Vector indicates they will have an additional 12 sites ready to test this week. This will bring 22 of their 29 projects to completion. Another 5 sites should be complete by 6/30/01. The remaining 2 sites will complete sometime in July. 12
RECOVERY SCHEDULES VECTOR PACBELL WAREFORCE IBM