TIPS PORTAL TRAINING DOCUMENTATION

TIPS PORTAL TRAINING DOCUMENTATION 1

TABLE OF CONTENTS General Overview of TIPS. 3, 4 TIPS, Where is it? How do I access it?... 5, 6 Grade Reports.. 7 Grade Reports Demo and Exercise 8 12 Withdrawal Reports. 13 Withdrawal Reports Demo and Exercise.. 14 17 Course Reports 18 Course Reports Demo and Exercise. 19 23 How to Export to Excel and Format the results.. 24,25 Exercises Detailed Instructions.. 26 42 2

Austin Community College OIEA Define e the basic purpose pose and functionality ty of The Information Portal System (TIPS) Demonstrate how to access and use TIPS Reports Allow users to gain hands on experience with TIPS reporting functionality 3

The Information Portal System (TIPS) is a SAS driven reporting interface. Data in TIPS comes from a variety of sources, including ACC Student Systems as well as state and national database and reporting systems (THECB, National Clearinghouse, etc). Recommended for use with the Internet Explorer Browser. Dashboard/Snapshot Development Education Reports Enrollment Data Reports Graduation/Completions Data Reports THECB High School to College Data Transfer Data Reports 4

TIPS: Where is it, How do I access it? 1. Go to the OIEA homepage located at http://www.austincc.edu/oiepub/. 2. Select <OIEA Portal TIPS> from the <OIEA Quick Links> drop down box. 5

3. Click on the button. 4. Enter your user name and password. (Should be the same password information that you use to log onto the ACC network) 5. Click on the button. 6

Allows users to report on grade distribution within the college, dean area, departmental, and course levels. 7 7

Running a Grade Distribution Report This demonstration provides an introduction to running Grade Distribution Reports on TIPS. The Grade Distribution report lists the number and percent of students who received each grade type at either the college, dean area, departmental or course level. Demo #1 Question: What was the Government Department s success rate for college level, traditional classroom courses in Fall 2009? (Success rate is defined as having a grade of A, B, or C) 1. Navigate to the Grade Distribution Report by selecting the Grade Data link from the TIPS main interface. 8

2. Select the Grade Distribution Report General link. **Grade Distribution Report Type Descriptions** Grade Distribution Report General: Allows user to run grade distribution reports at the college, dean area, departmental or course level. When run at the course level, all courses for the selected department will appear in the report. The report can be run by either Traditional learning, Distance learning, or both. It can be run for College level courses, Developmental Ed courses, or both. Grade Distribution Report Additional Parameters: Same as the General report with the added capability of disaggregating the data by demographic parameters. Grade Distribution Summary Report General: Same as the top level general report with the added capabilities of 1) being able to drill down to a single course, and 2) being able to run multiple semesters of data. Grade Distribution Summary Report Additional Parameters: Same as the Grade Distribution Summary Report General with the added capability of disaggregating the data by demographic parameters. 9

3. Select <Summary Report> from the Summary or Detail Report drop down list. 4. Select <Department Level Summary Report> from the What level of summary report do you want to create drop down list. 5. Click on the button. 10

6. Select <Fall 2009> from the Select Semester drop down list. 7. Select <Social & Behavioral Sciences> from the Select Dean Area drop down list. 8. Select <Government> from the Select Department drop down list. 9. Select <College Level Courses> from the Select College Level or Developmental Education Courses drop down list. 10. Select <Traditional Courses> from the Select Traditional or Distance Learning Courses drop down list. 11. Leave all other drop down lists at their default setting. 12. Click on the button. 11

1. Examine the report. What was the Government Department s success rate for college level, traditional classroom courses in Fall 2009? EXERCISE #1 Question: Compare the success rates in Spring 2009 and Spring 2010 for PSYC 2301. Was there a significant difference? (hint: use the Grade Distribution Summary Report) Supplemental Exercise Question: What gender had the highest success rate in PSYC 2301 in Spring 2010? What was the percentage difference between the two genders? 12

Allows users to report on withdrawal rates, withdrawal reason frequencies, and week by week withdrawal timelines. 13 13

Running a Withdrawal Reason Report This demonstration provides an introduction to running Withdrawal Reports on TIPS. The Withdrawal report lists both summary withdrawal rates and numbers and ratios of students selecting a particular withdrawal reason. The report can be run at the college, dean area, departmental, or course level. Most, but not all, students submit a withdrawal reason when withdrawing from a course, therefore the overall withdrawal number and the overall number of withdrawal reasons may not match. Demo #2 Question: In Fall 2009, what was the single most prevalent withdrawal reason given by students in the Health & Kinesiology Department? 1. Navigate to the Withdrawal Report by selecting the Withdrawal Data link from the TIPS main interface. 14

2. Select the Withdrawal Report General link. **Withdrawal Report Type Descriptions** Withdrawal Report General: Allows user to run withdrawal reports at the college, dean area, departmental or course level. Multiple semesters may be selected. The report can be run by either Traditional learning, Distance learning, or both. It can be run for College level courses, Developmental Ed courses, or both. The report produces both a summary table listing overall withdrawal rates as well as a detailed table containing a breakdown of withdrawal reasons. Withdrawal Report Additional Parameters: Same as the General report with the added capability of disaggregating the data by demographic parameters. Reason for Withdrawal Report by Week Report General: Allows users to view of week by week timeline of withdrawals through the course of the semester Reason for Withdrawal Report by Week Report Additional Parameters: Same as the Reason for Withdrawal Report by Week Report General with the added capability of disaggregating the data by demographic parameters. 15

3. Highlight <Fall 2009> and click the symbol to move it to the Selected field. 4. Select <Department Level > from the Detailed Report (Select Level) drop down list. 5. Select <Health Sciences> from the Select Dean Area drop down list. 6. Select <Health and Kinesiology> from the Select Department drop down list. 7. Leave all other drop down lists at their default setting. 8. Click on the button. 16

9. Examine the report. What was the single most prevalent withdrawal reason given by students in the Health & Kinesiology Department for the selected semester? EXERCISE #2 Question: In Fall 2009, what was the most prevalent withdrawal reason given for SPAN 1511? How many students listed that reason? Supplemental Exercise Question: In Fall 2009, what was the withdrawal rate for students taking SPAN 1511 courses taught by Full Time faculty? By Part Time faculty? What was the most common withdrawal reason given for courses taught by both types of faculty? 17

Allows users to report on student performance across courses taken in a specified sequential order. 18 18

Running a Course Data Report This demonstration provides an introduction to running Course Progression Reports on TIPS. The course progression report tracks students from the first course who went on to take the second course and details their grade distribution in the second course. The purpose of the report is to help predict the probability of success in the second course based on performance in the first course. Demo #3 Question: What was the success rate of students who successfully completed MATD 0390 in Fall 2009 and went on to take MATH 1314 in Spring 2010? 1. Navigate to the Course Data Report by selecting the Course Data link from the TIPS main interface. 19

2. Select the Course Progression Report Additional Parameters link. There is a Sample Report available that contains detailed descriptions on how to read the report data. **Course Progression Report Description** Course Progression Report Additional Parameters: Takes students in the first course selected and tracks their outcome in the second course selected. Multiple semesters may be selected. 20

The report interface contains two methods of interaction. You may choose to view the entire report interface on one page and scroll down, or you may choose to break it into multiple screens by selecting the selection sections from the left hand navigation pane. For the purpose of this demonstration, we are going to use the multiple screen option. 3. Select <First Course Selection> from the left hand navigation pane. This will bring up the selection parameters for the first course in the progression. 4. Select <Mathematics & Sciences> from the Select Dean Area related to Course#1 drop down list. 5. Select <Mathematics (Developmental)> from the Select Department related to Course #1 drop down list. 6. Select <MATD 0390> from the Select Course #1 drop down list. 7. Highlight <Fall 2009> and click the symbol to move it to the Selected field. 21

8. Select <Second Course Selection> from the left hand navigation pane. This will bring up the selection parameters for the second course in the progression. 9. Select <Mathematics & Sciences> from the Select Dean Area related to Course#1 drop down list. 10. Select <Mathematics> from the Select Department related to Course #1 drop down list. 11. Select <MATH 1314> from the Select Course #1 drop down list. 12. Highlight <Spring 2010> and click the symbol to move it to the Selected field. 13. Leave all other drop down lists at their default setting. 14. Click on the button. 22

15. Examine the report. What was the success rate of students who took MATD 0390 in Fall 2009 and went on to take MATH 1314 in Spring 2010? EXERCISE #3 Question: Run a course progression report for DEVR 1313 Fall 2009 to HIST 1301 Spring 2010. Based on this course progression data, what is the probability of a student who gets an A in DEVR 1313 succeeding (A,B, or C grade) in HIST 1301? 23

Downloading a report to Excel All TIPS reports may be downloaded to Excel to facilitate data manipulation and analysis. Due to formatting restrictions, the row height in downloaded reports will need to be adjusted in order to clearly read and work with the downloaded data. 1. Select <Microsoft Excel> from the Report Format selection pane. 2. Click on the button. 3. Select <OK> from the Excel prompt. 24

4. Once the Excel spreadsheet opens, highlight the entire table of data. 5. Select the <Home> tab from the top tool bar. 6. Select the <Format> icon from the top ribbon 7. Select <Autofit Row Height> from the <Format> drop down list. 8. You are free to work with the data as you would in any other Excel file! 25

EXERCISE EXERCISE #1 DETAILED INSTRUCTIONS Question: Compare the success rates (% of students obtaining a grade of A, B, or C) in Spring 2009 and Spring 2010 for PSYC 2301. Was there a significant difference? 1. Navigate to the Grade Distribution Report by selecting the Grade Data link from the TIPS main interface. 2. Select the Grade Distribution Summary Report General link. 26

3. Select the <Dean/Department/Course Selection> link in the left hand task bar. 4. Select <Social and Behavioral Sciences> from the Select Dean Area drop down list. 5. Select <Psychology> from the Select Department drop down list. 6. Select <PSYC 2301> from the Select Course drop down list. 7. Leave all other drop down lists at their default setting. 8. Select the <Semester(s) Selection (1)> link in the left hand task bar. 27

9. Highlight <Spring 2009> and <Spring 2010>and click the symbol to move it to the Selected field. 10. Click on the button. 11. Examine the report. Compare the success rates in Spring 2009 and Spring 2010 for PSYC 2301. Was there a significant difference? ANSWER: There was not a significant difference. 28

Supplemental Exercisee Question: What gender had the highest success rate in PSYC 2301 in Spring 2010? What was the percentage difference between the two genders? 1. Navigate to the Grade Distribution Report by selecting the Grade Data link from the TIPS main interface. 2. Select the Grade Distribution Report Additional Parameters link. 29

3. Select <Summary Report> from the Summary or Detail Report drop down list. 4. Select <Course Level Summary Report> from the What level of summary report do you want to create drop down list. 5. Click on the button. 30

6. Select <Spring 2010> from the Select Semester drop down list. 7. Select <Social & Behavioral Sciences> from the Select Dean Area drop down list. 8. Select <Psychology> from the Select Department drop down list. 9. Leave all other drop down lists at their default setting. 10. Select the <Additional Parameter(s) Selection> link from the left hand task bar. 11. Select <Gender> from the Select Additional Parameter to be Shown (1) drop down list. 12. Click on the button. 31

13. Examine the report. What gender had the highest success rate in PSYC 2301 in Spring 2010? What was the percentage point difference between the two genders? ANSWER: Females had the highest success rate. There was a surprisingly small difference between the genders of less than 2%. 32

EXERCISE #2 Question: In Fall 2009, what was the most prevalent withdrawal reason given for SPAN 1511? How many students listed that reason? 1. Navigate to the Withdrawal Report by selecting the Withdrawal Data link from the TIPS main interface. 2. Select the Withdrawal Report General link. 33

3. Highlight <Fall 2009> and click the symbol to move it to the Selected field. 4. Select <Course Level > from the Detailed Report (Select Level) drop down list. 5. Select <Social & Behavioral Sciences> from the Select Dean Area drop down list. 6. Select <Psychology> from the Select Department drop down list. 7. Select <PSYC 2301> from the Select Course drop down list. 8. Leave all other drop down lists at their default setting. 9. Click on the button. 34

10. Examine the report. What was the most prevalent withdrawal reason given for SPAN 1511? How many students listed that reason? ANSWER: Conflict between class and job was the most prevalent reason given at 17.3% 35

Supplemental Exercise Question: In Fall 2009, what was the withdrawal rate for students taking SPAN 1511 courses taught by Full Time faculty? By Part Time faculty? What was the most common withdrawal reason given for courses taught by both types of faculty? 1. Navigate to the Withdrawal Report by selecting the Withdrawal Data link from the TIPS main interface. 2. Select the Withdrawal Report Additional Parameters link. 36

12. Examine the report. What was the withdrawal rate for students taking SPAN 1511 courses taught by Full Time faculty? By Part Time faculty? What was the most common withdrawal reason given for courses taught by both types of faculty? ANSWER: FT Faculty withdrawal rate = 17.2%, PT Faculty withdrawal rate = 11.7%. FT Faculty Conflict between course and job. PT Faculty Faculty initiated for excessive absences. 38

EXERCISE #3 Question: Run a course progression report for DEVR 1313 Fall 2009 to HIST 1301 Spring 2010. Based on this course progression data, what is the probability of a student who gets an A in DEVR 1313 succeeding (A,B, or C grade) in HIST 1301? 1. Navigate to the Course Data Report by selecting the Course Data link from the TIPS main interface. 1. Select the Course Progression Report Additional Parameters link. 39

1. Select <First Course Selection> from the left hand navigation pane. This will bring up the selection parameters for the first course in the progression. 2. Select <Communications> from the Select Dean Area related to Course#1 drop down list. 3. Select <Developmental Reading> from the Select Department related to Course #1 drop down list. 4. Select <DEVR1313> from the Select Course #1 drop down list. 5. Highlight <Fall 2009> and click the symbol to move it to the Selected field. 6. Click on the button. 40

1. Select <Second Course Selection> from the left hand navigation pane. This will bring up the selection parameters for the second course in the progression. 2. Select <Social and Behavioral Sciences> from the Select Dean Area related to Course#1 drop down list. 3. Select <History> from the Select Department related to Course #1 drop down list. 4. Select <HIST 1301> from the Select Course #1 drop down list. 5. Highlight <Spring 2010> and click the symbol to move it to the Selected field. 6. Leave all other drop down lists at their default setting. 7. Click on the button. 41

8. Examine the report. Run a course progression report for DEVR 1313 Fall 2009 to HIST 1301 Spring 2010. Based on this course progression data, what is the probability of a student who gets an A in DEVR 1313 succeeding (A,B, or C grade) in HIST 1301?ANSWER: 59.9% 42