2015-2016 ASMC PROGRAM REVIEW Section 1: Program/Department Information and Summary 1. List those who participated in the writing or reviewing of this document Employee Name Participated in Writing Participated in Reviewing Raul Alcala Yes Yes Cody Camacho No Yes Jasmine Reeves Thomas Yes Yes Calvin Garcia Yes Yes 2. Program Mission Statement ASMC strives to advocate and represent the student body with honesty and integrity. We seek to enhance the student experience by advancing events and supporting causes that promote student interests, needs, and welfare. 3. Briefly Describe the Purpose of your Program (Note: Identify how your area serves the mission of the institution. Please limit to a single, brief paragraph.) Associated Students of Merced College (ASMC) is a student government organization. ASMC is composed of an eleven-member Student Executive Board which is elected by the student body each year. In addition, the ASMC Executive Board along with recognized campus clubs make up the governing council. The primary functions of the council are to share students ideas, interests, and concerns with teachers and campus officials as well as plan campus events. They often also help raise funds for schoolwide activities. Under the guidance of a faculty advisor, ASMC works to advocate for the inclusion of students in the overall policy and decision-making processes of the college, especially as it relates to institutional effectiveness. This includes: participation in the program review and the student learning outcomes/service area outcomes process, promoting awareness of the student s role in the academic community, enhancing the quality and scope of education at the college - both inside and outside the classroom, scheduling activities to enhance student life at Merced College and empowering students with leadership opportunities.
4. Service Area Outcomes and/or Student Learning Outcomes / Means of Assessment (synonymous with instruction Program Learning Outcomes ) 1 2 Service Area Outcomes and/or Student Learning Outcomes Recruitment for new ASMC student members is effective. Benchmark: Spring 2016 STGV 33 enrollment will be higher than ASMC Fall will formalize funding for club travel. Benchmark: ASMC will increase funding to student groups to at least 3 for the academic year. COMPLETED AT THE BEGINNING OF THE YEAR Link to Service Goal/Campus Goal/Strategic Initiative/Student Equity Plan/Other Goal 1: Assure student access and success. Objective 1.1: Provide students with support systems, programs, and development opportunities that Goal maximize 1: Assure student access and success. Objective 1.1: Provide students with support systems, programs, and development opportunities that maximize success. Means of Assessment (i.e. survey, focus group, research, best practices of other institutions, etc.) Fall 2051 and Spring 2016 course rosters will be compared. ASMC will count the number of clubs who secure funding versus those who requested funds. Completion (or anticipated completion) / Assessment Data and Results Fall 2015 = 12 Spring 2016 = 22 The number of clubs that awarded funding in 2014-15 = 1 The number of clubs in 2015-16 that: Requested = 9 *Awarded = 9 COMPLETED AT THE END OF THE YEAR Analysis and Plans for Interpretation Improvement of Results (recommendations, (include next steps, etc.) benchmarks, what did you discover, etc.) Benchmark met. Spring 2016 enrollment increased from Fall 2015 by 10 students or 83%. Benchmark met. ASMC formalized the process and improved how student clubs requested funds before the Student Council. This helped expedite the funding Maintain current recruitment strategies: -Table set up in quad -Class presentations -One on one recruitment Improvements: -High school outreach Maintain the funding process: -PPT presentation explaining what needs to be presented Improvements: -Create new forms to track and monitor all funding requests.
5. The dialogue that occurred while planning assessments, evaluating data results, and determining plans took place X with others in my program/department during (department meetings, small groups, etc.) X during on-campus workshops, flex, etc. X over email or some other form of electronic communication X in consultation and work meetings with the Student Services Program Review Coordinator with colleagues from other campuses with my dean/director and/or colleagues in my division other no dialogue occurred Section 2: Program Summary (i.e. services offered to students) 6. Please provide your program service level data/number of contacts from the two previous program years (2013-2014 and 2014-2015) as the basis of your analysis for this annual program review cycle. Note: Current year s data is no longer needed to complete program review. The analysis from this section is now the last two years of data from your program. Table 1: General Program Data (all students; aggregated) Service Offered 2013-2014 Merced 2013-2014 Los Baños 2013-2014 Total 2014-2015 Merced 2014-2015 Los Baños 2014-2015 Total STGV 33 38 0 38 22 0 22 Student Council Meetings 36 *36 36 36 *36 36 ASMC Sticker 183 20 203 190 22 212 Committee Representation 25 0 25 25 0 25 ASMC Discount Card 183 20 203 #0 #0 #0 Club Rush 400 50 450 400 45 445 Blue Devil Days 250 0 250 200 0 200 Holiday Meal 110 0 110 140 0 140 Project Christmas 82 0 82 81 0 81 LB Club Rush 0 11 11 0 8 8 Culture Shock 350 0 350 375 0 375 ASMC Fall Free Meal 75 20 95 80 25 105 ASMC Spring Free Meal 80 20 100 200 80 280 ASMC Scholarships 15 10 25 10 8 18 ASMC Elections 325 70 395 293 80 373 Study Travel Program 13 2 15 20 8 28 Yard Sale 80 0 80 50 0 50 Policies & Guidelines Workshop 42 6 48 38 4 42 Fall Health & Food Workshop 41 5 46 39 4 43 ASMC Summer Retreat 38 4 42 40 3 43 *Polycom meetings 27 3 30 15 0 15 (Began Fall 2016) #ASMC Card was discounted
Table 2: Student Equity Data (all students; disaggregated) Choose one service offered and disaggregate the data by each of the listed targeted population Note: The Office of Student Equity will assist in completing this portion of your program review. Service Offered: Merced College population STGV 33 % % Percentage Point Difference (ppg) African-American 3 13.64 3.38 10.26 Asian 2 9.09 9.10-0.01 Hispanic 9 40.91 57.73-16.82 Unknown 1 4.55 2.54 2.01 White, Non-Hispanic 7 31.82 22.92 8.90 Female 8 36.36 57.93-21.57 Male 14 63.64 40.47 23.17 TOTAL 22 100% NA NA *A ppg of >= -3.0 indicates a disproportionate impact for that group. 7. What trends, if any, did you identify from the data for your program? The overall trends have been consistent in all but two areas: ASMC Discount Card and the Spring Free Meal. The ASMC Discount card was eliminated due to its lack of return on investment. The program cost approximately $2200 per year and the return was less. This was due to the fact that the ASMC discount card was tied to the ASMC book sale and the book sale was discontinued in fall 2010. In spring 2014-15, ASMC opened up the free meal to all students on campus - before it was limited to students who purchased the ASMC sticker. The change was an effort by ASMC members to increase the organization s visibility on campus. 8. Are there any factors influencing student access to services/programs, particularly when analyzing Table 2 (i.e. do disproportionate impacts exist)? If so, how will these barriers be addressed to reduce the gap in service to the impacted student population group(s)? Members of ASMC actively engage and recruit students to participate. For the data reported in 2015, two areas do demonstrate a disproportionate impact: Hispanic (-16.82) and Female (-21.57) when compared to the college population. The data for the given year may or may not reflect the trends in ASMC and further review is necessary Fall 2010 to Fall 2015. 9. Is there anything else you would like to be considered in the annual planning document, please describe (i.e. community needs, targeted population needs, service areas, changes in policies/procedures/regulations, etc.). Campus wide support efforts will be helpful to develop and define policies and procedures that will define student organization activities. ASMC can identify and recruit students from populations that are reflective of the college s equity/demographics.
Section 3: Planning Goals Describe the service area's planning goals short and long term up to a 5 year period. Explain, where applicable, how the goal supports Merced College's Strategic Plan, other Master Plans, Institutional Learning Outcomes, Student Learning Outcomes, and/or Service Area Outcomes. 10. Please list the current planning goals for your program in order of priority. Please state all continuous goals from the previous years Program Review and each new goal for the academic year. 1 2 Planning Goal Action Plan Timeline Resources To redesign the Student Union (SU) in order to meet the needs and interests of students. The goal is to provide new and proper supplies such as tables, chairs, and canopies in order to meet the needs of students when hosting events. -Research other colleges SU -Identify MC needs -Apply for funds -Implement redesign -Take inventory of MC equipment -Research other colleges resources -Identify what we need -Apply for funding 2018-19 academic year 2016-17 academic year Funding to purchase furniture, remodel the area (paint. Fixtures, etc.) Funding to purchase tables, chairs, and canopies Plan Status Update One section of the cafeteria has been redesigned. Waiting for allocation of funds for long term redesign is unknown. Waiting for allocation of funds for long term redesign is unknown. 3 4 Purchase a color copier and scanner for student use. Train Los Banos faculty, staff, and students in student activity procedures in order to provide basic program support for ASMC related activities. -Identify the appropriate color copier -In spring work with purchasing to purchase equipment -Visit LB at least once a semester -Provide workshops to faculty, staff, students -Provide updates on guidelines Spring 2017 Spring 2017 Funds from the Student Activity Fee to purchase the copier VP of Student Services, Dean at Los Banos, and the Dean of Student Services support. Trip expenses to cover travel costs. Plan to have funding in Spring 2017 from the Student Activity Fee. We are currently meeting with the Risk Management Officer to establish/refine guidelines that will included in the ASMC Handbook. 5 Collaborate with the college s six area deans to improve services and communication to students. -Assign ASMC senators to each academic area -Senator meets regularly with Dean -Senator reports at Student Council meetings Complete by Fall 2015 N/A The ASMC student senators have been meeting with the Area Deans to coordinate activities.
11. Is the program/department on target to meet its Planning Goals? X Yes No 12. If no, explain. 13. Have there been any changes in your program over the last years which have had a significant impact on your program's goals and/or effectiveness? If so, please explain the changes that have occurred and how the changes have impacted your program. In Spring 2015 s ASMC elections, a Student Activity Fee ballot measure was passed allowing a charge of $5.00. The funds will be used to fund activities, scholarships, and materials/supplies related to student engagement.
Section 4: Resource Allocation/Needs Assessment 14. Complete the table for each resource request. Please rank in order of priority according to your program assessment results. Type of Resource (staffing, equipment, facilities, prof. dev, safety needs, supplies, technology, other) Brief Description Link to SAO/SLO/ Program Goal/ Student Equity Link to Institutional SLO/General Education Learning Outcome Is this resource for Safety Critical Compliance Other Impact to the Program/Dept and Services to Students Estimated Cost 1 Staffing Student Activities Position Strategic Plan - 5.2, 5.3, and 5.7 Critical The negative impact of not having this position is the limited oversight and capability for the events and plans of ASMC. The Office closes at odd times based on student s schedules, because we do not have this full time position. $60,000 annually 2 Technology 6 office Computers Strategic Plan - Other The lack of working computers in the ASMC office, limits the capabilities of the officers and working member of ASMC. $10,000
3 Equipment Office Furniture Strategic Plan - Critical The lack of unified furniture, takes away from the working environment in the office. $25,000 4 Equipment Color Copier Strategic Plan - Other This need limits us to produce the products and or flyers that we need for events. $4,000 5 Equipment 6 Equipment Outdoor theatre system Bulletin boards on campus Strategic Plan - Strategic Plan - Other Other The needs of the art students are not met at our events because we don t have the material to promote that area of students. This prohibits us from effectively marketing because of the lack of space to publicize. 7 Equipment Large Event Tent Strategic Plan - Other This need would allow events to be held in bad weather and upscale to look of our events.
8 Equipment Food carts Strategic Plan - Other Food Carts would increase the fundraising opportunities of club, as well as create a way for ASMC to host efficient events on the Los Banos Campus. 9 Equipment Water bottle Refill stations campus Strategic Plan - Other This would serve the needs voiced by so many students, for us to be more sustainably supportive, and allow students to easily fill their water bottle containers. 10 Equipment Covered bike racks Strategic Plan - Other Covered bike racks will protect student s bikes from the rain, sun, or other natural things. $80,000
15. Were any of the resource allocation request fulfilled in the last year? X Yes No N/A If yes, explain why the item was needed, how it affected student success and you measured student success related to the requested resource. The ASMC Office was relocated, to a new office. There was new storage space in Lesher was provided. Although we relocated us loss work space for student clubs and would like that to be addressed. A hallway is in the processes of being built from the ASMC office to the Quad, in order for access during events and club outreach. $10,000 Fish Bowl in the Cafeteria (Source: President s Circle) $200,000 Cafeteria Update (Source: Mandated Cost Reimbursement) $80,000 Bike Rack Shelter (Source: Mandated Cost Reimbursement) 16. How is your program/department leveraging other resources? ASMC partnered with the Transfer Center to host the Transfer Student Recognition Event in spring 2016. ASMC contracted with the CEO club. CEO conducted marketing and advertising for ASMC events. Section 5: Additional Information 17. Is there anything else you would like to be considered in your annual planning document, please describe it here? Not presently. 18. Please list any attachments to this Program Review below and attach the documents accordingly: ATTACHMENT A Dialogue Evidence April 12, 2016 Student Council Agenda & Minutes ATTACHMENT B ASMC Funding 2015-16 ATTACHMENT C Mandated Cost Proposal Awards ATTACHMENT ATTACHMENT E
Table 2: Student Equity Data (all students; disaggregated) Choose one service offered and disaggregate the data by each of the listed targeted population Note: The Office of Student Equity will assist in completing this portion of your program review. Service Offered: STGV 33 % Merced College population % Percentage Point Difference (ppg) African-American 3 13.64 3.38 10.26 Asian 2 9.09 9.10-0.01 Hispanic 9 40.91 57.73-16.82 Unknown 1 4.55 2.54 2.01 White, Non-Hispanic 7 31.82 22.92 8.90 Female 8 36.36 57.93-21.57 Male 14 63.64 40.47 23.17 TOTAL 22 100% NA NA *A ppg of >= -3.0 indicates a disproportionate impact for that group.
Attachment B ASMC Funding 2015-16 Club Name Requested Awarded 1 CEO $5,000 $5,000 2 Theater Society $5,000 $7,000 3 AGS $6,450 $4,945 4 MeCha $800 $800 5 GSA $550 $900 6 Young Republicans $150 $150 7 HellHolt $400 $400 8 Computer Science $500 $500 9 Funded ASMC 34 clubs ($191 each) $6,500 $6,500 Total $25,350 $26,195
Mandated Cost Reimbursement Proposals Approved by Cabinet 4/27/16 Total Funds Received $ 5,000,000.00 Instruction Item Amount Students Impacted Laptops for CDC and Engineering $ 87,465.00 567 annually Classroom projectors $ 100,000.00 7324 annually Kinesiology lab fitness equipment $ 90,000.00 1940 annually Biology lab support equipment $ 35,500.00 2100 annually Theater projector $ 18,500.00 9000 annually Interactive white board $ 6,500.00 700 annually Agile Point software $ 16,950.00 4200 annually Classroom chairs $ 45,000.00 9000 annually Instruction Total $ 399,915.00 Student Services Item Amount Students Impacted Cafeteria update (paint, furniture, etc.) $ 200,000.00 9000 annually Bike rack shelter $ 80,000.00 1000 annually Waiting area chairs for 2nd & 3rd floor Lesher $ 36,000.00 28197 annually Student appointment chairs in counseling $ 6,400.00 28197 annually Study Central tables, chairs, & desks $ 35,000.00 4200 annually Athletic team gear $ 43,000.00 225 annually Student Services Total $ 400,400.00 Administrative Services Item Amount Students Impacted Event chairs $ 32,848.00 900 annually Security cameras $ 165,118.00 All students Mass notification system upgrade $ 45,590.00 All students Door locks and blinds in windows $ 60,000.00 All students Evacuation devices $ 23,745.00 All students Glass wall in VP area $ 12,989.00 Staff safety Glass wall in HR area $ 12,009.00 Staff safety Glass wall extension for bookstore $ 7,245.00 7000 annually Interior (merchandising) design for bookstore $ 10,000.00 7000 annually Exterior (architect) design for bookstore $ 27,000.00 7000 annually Administrative Services Total $ 396,544.00
President's Office/ITS/Human Resources/Institutional Advancement/Los Banos Item Amount Students Impacted College branding $ 33,000.00 9000 annually, plus community Digital sign on G & Yosemite $ 88,000.00 9000 annually, plus community Handicap door openers in LB $ 10,000.00 1000 annually Copier/Scanners for LB (2) $ 12,000.00 1000 annually Computers in non-credit lab $ 65,000.00 5700 annually Poly com system $ 125,000.00 4000 annually Botanic garden $ 15,000.00 5000 annually, plus community Grant development contract $ 100,000.00 9000 annually, plus community Staff development $ 75,000.00 9000 annually, 400 staff Network diagnostics $ 16,380.00 9000 annually Furniture for various areas $ 150,000.00 1000 annually, 150 staff Architect fees (VRC, misc.) $ 17,000.00 9000 annually President's Office/ITS/Human Resources/ Institutional Advancement/Los Banos Total $ 706,380.00 Board of Trustees Item Amount Students Impacted Benching study for classified and management $ 200,000.00 All staff Painting of gym $ 35,000.00 2000 annually, plus community Carpet in Theater Lobby $ 20,000.00 9000 annually Board of Trustees Total $ 255,000.00 Contingency Fund $ 100,000.00 GRAND TOTAL $ 2,258,239.00 Funds Remaining $ 2,741,761.00