Styles for Business and Friendly Letters Grade 8 Language Arts Mr. Norton
Standards Primary Standard: LA8.5 Secondary Standards: LA8.9
Objectives Effectively write and publish a business letter in the correct style and format. Effectively write and publish a friendly letter. Effective write and publish a social note.
Business Letter What would we use a business letter for? Requesting information about a product Asking for charitable donations Requesting a service
Business Letter Parts 1. Heading 2. Inside address 3. Salutation or greeting 4. Body 5. Closing 6. Signature Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Parts 1. Heading Indicates the address and business affiliation of the writer. It also includes the date the letter was sent. Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Parts Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 2. Inside address Indicates where the letter will be sent. August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Parts 3. Salutation or greeting Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Is punctuated by a colon. When the specific addressee is not known, use a general greeting such as To whom it may concern: Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Parts 4. Body States the writer s purpose. In this case, the writer is requesting information. Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Parts 5. Closing 6. Signature The closing Sincerely is common, but Yours truly and Respectfully yours are also acceptable. To end the letter the writer types her name 4 lines below the closing and provides a signature. Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely,
Business Letter Format 1. Block format: each part of the letter begins at the left margin 2. Modified block format: the heading, the closing, and the signature are indented to the center of the page. 3. We will use MODIFIED BLOCK FORMAT
Business Letter Samples Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Block Format Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely, Modified Block Format Steven Wilson, Director Resource recover Really Works 300 Oak Street Denver, Colorado 80216 Dear Mr. Wilson: Students for a Cleaner Planet c/o Memorial High School 333 Veterans Drive Denver, Colorado 80211 August 1, 2015 Memorial High School would like to start a branch of your successful recycling program. We share your commi9tment to reclaiming as much reusable material as we can. Would you send us some information about your community recycling program? For example, we need to know what materials can be recycled and how we can implement the program. Thank you in advance for your time and consideration. Sincerely, Use this format!
Your Turn 1. Checkpoint time! 2. Complete the handout without any notes!
Homework Follow the handout directions Turn in a published Business Letter
Day 2
Friendly Letter Informal letter based on a personal relationship with the reader Friendly or Social? Social Note Includes a semi-formal thank you note written to someone you do not know quite well
Friendly and Social 1. A heading, a salutation or greeting, a body, a closing, and a signature 2. They generally do NOT include an inside address 3. A comma after the greeting 4. Paragraphs with indented first lines 5. The use of a version of a semi-block style with the heading, closing, and signature align to the right of center 6. Informal or semiformal language, often featuring the lively expression of feelings or amusement
Your Turn 1. Checkpoint time! 2. Complete the handout without any notes!
Homework Follow the handout directions Turn in a published Friendly Letter
Review Business Letters are a common form of formal writing intended for readers who are not personal acquainted. Friendly letters are informal letters based upon a personal relationship with the reader Social notes are a semiformal thankyou note written to someone you do not know quite well.
Grade 8 Language Arts Mr. Norton
Work Cited Carroll, Joyce Armstrong, Edward E. Wilson, and Gary Forlini. Prentice Hall Writing and Grammar: Grade Eight. Boston: Pearson Prentice Hall, 2008.