Supervision & Training Section 7 7-0
Revision date: September 9, 2008 Policy No. 7.01 Guiding Principles: The training program will have a mission and a philosophy of training that will provide the guiding roadmap of the program. The training philosophy and information about the training program will be posted on the OU CPS webpage as well as available upon request to the Training Director via e-mail. Training policies apply to pre-doctoral psychology interns, master s level practicum students from OU s Clinical Psychology doctoral program, and the graduate students from the OU Counseling Education program. The mission and philosophy of training will be reviewed once per year at the initiative of the Training Director. 7-1
Revision date: September 9, 2008 Policy No. 7.02 Training Administration Structure: The training program administration consists of a Training Director and a Training Committee. The Training Director oversees implementation of the pre-doctoral internship and training program philosophy and goals, determines priorities and resource allocation, and carries out future planning activities. The Training Director chairs the training committee. Members of the training committee are senior staff who directly participate in the training of interns and trainees. These members are appointed on a yearly basis by the Training Director in coordination with the Director of CPS. The responsibilities of the Training Committee include: - developing and reviewing policies, procedures, and training activities for the internship and training program - addressing supervisory issues - coordinating the intern selection process 7-2
Revision date: September 9, 2008 Policy No. 7.03: Non-Native Speakers of English CPS requires clinicians-in-training to be proficient in oral English before they can be accepted for training at CPS. Non-native speakers of English must demonstrate proficiency by taking the free Ohio University SPEAK Test prior to the start of their CPS training. Clearance for clinical training is granted once they have achieved a 250 on the SPEAK Test. 7-3
Revision date: October 9, 2008 Policy No. 7.04: Expectations of Pre-Doctoral Interns/Counseling Interns/Trainees There are general expectations set out by the training program regarding the expected behavior and performance of interns and trainees. Behave within the bounds of the ethical principles of their professional disciplines. These include the APA Ethical Principles of Psychologists, Standards for Providers of Psychological Services, and Specialty Guidelines for the Delivery of Services. Behave within the bounds of the laws and regulations of the State of Ohio Boards of Psychology and Mental Health Counselors and Social Workers. Behave in a manner that conforms to the policies and procedures of the Ohio University Counseling and Psychological Services. Demonstrate proficiency in counseling and therapeutic skills as required to successfully carry out assigned tasks at CPS. Demonstrate proficiency in relevant assessment and evaluative procedures as required to successfully carry out tasks at CPS. Demonstrate proficiency in program development and implementation as required to successfully carry out tasks at CPS. Demonstrate the ability to communicate clearly and precisely in both oral and written formats. Demonstrate the ability to integrate relevant professional and ethical standards as a professional psychologist or mental health counselor into one s repertoire of behaviors. Participate in the training, service, and continuing education activities of CPS. 7-4
Revision date: October 9, 2008 Policy No. 7.05: Entrance Criteria for Psychology Trainees In order for an OU clinical psychology graduate student to be considered eligible for a trainee position at CPS, the student must meet entrance criteria. Approval of the Director of Clinical Training (DCT) from the Ohio University Psychology Department Feedback from the DCT to the Training Director at CPS regarding readiness, strengths and weaknesses, and growth needs of the trainee Satisfactory completion of first two years of required coursework within the Psychology Department s curriculum, including practicum requirements Pass the SpeakTest to show English proficiency (See Non-Native Speakers of English policy) 7-5
Revision date: October 9, 2008 Policy No. 7.06: Entrance Criteria for Counseling Interns In order for an OU counselor education graduate student to be considered eligible for a counseling intern position at CPS, the student must meet entrance criteria. Approval to apply from the Internship Coordinator from the Ohio University Counselor Education Program Submission of a completed Counseling Intern Application Packet or by arrangement through the BASICs program at CPS. Satisfactory completion of the required coursework before beginning CPS placement as listed in the Application Packet Satisfactory completion of practicum prior to placement. Satisfactory completion of an interview with the Training Director together with the staff member serving as liaison to the counseling program. Pass the SpeakTest to show English proficiency (See Non-Native Speakers of English policy) 7-6
Revision date: October 9, 2008 Policy No. 7.07: Entrance Criteria for Pre-Doctoral Psychology Interns In order for a psychology graduate student to be considered eligible for a pre-doctoral psychology intern position at CPS, the student must meet entrance criteria. Be a registered student, in good standing, at or beyond the third year in a doctoral level program in clinical, counseling, or professional psychology. Have successfully completed all preliminary or qualifying exams required by the home program before accepting the internship offer in February. Have completed all predoctoral expectations from the home program by July 1 of the entering internship year, including all coursework, passing of comprehensive exams, and defense of the dissertation proposal (if a dissertation is required.) Have completed supervised practicum and clinical placement experience to a minimum of 1000 total practicum hours (including individual, group, supervision hrs., etc.) Provide three letters of reference, at least two of which must be from recent clinical supervisors. Provide a signed Certificate of Readiness from the home program's Clinical Training Director. Be willing and able to commit to a full-time, twelve-month internship. Demonstrate substantive consistency between candidate's interests and the goals and philosophy of the Ohio University CPS predoctoral psychology internship. Pass the SpeakTest to show English proficiency (See Non-Native Speakers of English policy) 7-7
Revision date: September 9, 2008 Policy No. 7.08: Pre-Doctoral Psychology Internship Selection Policies and Procedures As a member of APPIC and the National Matching Service, CPS abides by the policies and procedures set forth by these organizations. CPS follows APPIC match policies for the internship selection process. These guidelines are available at http://www.appic.org. CPS agrees to abide by the APPIC policy that no person at this training facility will solicit, accept or use any ranking-related information from any intern applicant. All internship applications are considered to be confidential information and are kept in a locked file cabinet for a period of seven years. CPS follows the anti-discrimination policies of Ohio University and does not discriminate on the basis of race, color, age, religion, national origin, sexual orientation, gender identity, sex, marital status, disability, or status as a U.S. veteran. 7-8
Revision date: October 9, 2008 Policy No. 7.09: Criteria for Successful Completion of Pre-Doctoral Psychology Internship In order to be granted a Certificate of Completion of the Ohio University pre-doctoral psychology internship, interns must have completed the exit criteria. Attendance at a minimum of 80% of individual supervision meetings. Attendance at a minimum of 80% of group supervision meetings. At minimum, satisfactory design and presentation of at least one outreach/preventive/ psychoeducational program to the university community per quarter (two per quarter are required by contract.) At minimum, completion of 80% of contracted time in direct clinical hours during the year meaning at least 400 of the 500 contracted hours (includes individual and group client hrs. scheduled, emergency hrs. and on-call crisis interventions.) Satisfactory completion of all described responsibilities of the full-time, twelve-month internship, comprised of 2000 hours (with allowable holidays, vacation days, and sick days off), with minimum average ratings for each competency area of Intermediate (4) on all six month evaluations. 7-9
Revision date: October 9, 2008 Policy No. 7.10: Supervisory Assignments Every clinician-in-training at CPS has a clinical supervisor assigned to them based on specific criteria. Supervisory assignments are made every six months for interns and every quarter for psychology trainees and counseling interns. The criteria for supervisory assignments in the order of priority are: 1) needs of trainee as assessed by training committee, 2) trainee preferences, 3) contractual load of supervisory staff, 4) preferences and experience level of supervisory staff. The steps to be followed when making supervisory assignments are: 1. The Training Director gathers rank-ordered preferences from interns and trainees for the upcoming supervisory periods. 2. The training committee discusses with the Training Director total supervision resources and possible matches. 3. The Training Director consults with the Director concerning contractual obligations and announces supervision assignments. 4. Supervisory assignments are final for each supervisory period unless a change is deemed appropriate by the Training Director in consultation with the training committee. 7-10
Revision date: October 9, 2008 Policy No. 7.11: Supervision of Supervision Licensed staff oversee pre-doctoral psychology interns supervision of psychology trainees clinical work. Due to the need to ensure quality service to clients and the liability risks incurred by senior staff when providing supervision of supervision, licensed staff may seek varying levels of direct involvement with the psychology trainee who is being supervised by a pre-doctoral psychology intern. Senior staff s consultation with a psychology trainee should be limited to case management tasks such as monitoring the following: client assignment appropriateness, risk levels, case notes, adherence to policies and procedures, ethical/professional behavior, and overall student functioning. Licensed staff who are providing supervision of supervision generally meet with the psychology trainee at least twice a quarter. The licensed supervisor documents those meetings in a general supervision note, maintained separately as part of supervision of supervision, including any questions or concerns that arose. If the behavior of a pre-doctoral psychology intern s supervisee becomes problematic, the licensed supervisor should document in writing that s/he is providing additional oversight and any process-level supervision information. The licensed supervisor should also consider signing off on the psychology intern s supervision notes. The licensed staff member who is providing supervision of supervision maintains primary responsibility for all clients cases in which the therapist is a psychology trainee and the supervisor is a pre-doctoral psychology intern. 7-11
Revision date: September 9, 2008 Policy No. 7.12: On-site Supervision for Clinicians-in-Training Clinicians-in-training may not work alone in an environment that is unsupervised. Clinicians-in-training are not to be left alone at CPS in situations where they are scheduled to see, or likely to see clients without a licensed person available (as in crisis walk-in or a late-running therapy group). This does not include support groups offered at other places on campus or in evening hours. If an exceptional situation happens (e.g., a supervisee is with a crisis appointment that runs after 5:00 p.m.), senior staff should be aware of the situation and identify a licensed staff member who will stay at CPS until the client leaves. The clinician must take responsibility to inform front desk if they need full-time staff to stay with them after-hours. 7-12
Revision date: October 9, 2008 Policy No. 7.13: Supervisory Disclosure Form Policy Anyone being supervised for their counseling work must review and complete the Supervisory Disclosure Form with clients. The form should be completed during the first contact, whether that be an intake session, a counseling session, or a walk-in session. A trainee may have two supervisors listed on this form if the direct supervisor is a predoctoral intern. 7-13
Revision date: September 9, 2008 Policy No. 7.14: Recording of Sessions for Supervision A supervisor must obtain direct knowledge of each client supervised. All psychology trainees and counseling interns are typically required to record every client session. Trainees and interns should engage clients in conversation to explain the recording procedures when clients are hesitant to give permission. On the occasions when permission for recording is not possible, at the discretion of the supervisor, the trainee or intern may have an unrecorded session. Pre-doctoral psychology interns must record a majority of their sessions, excluding most emergency walk-in contacts. They must discuss any obstacles to recording clients with their supervisors. In some cases, especially with problematic or complex clients, the supervisor might intervene and directly observe that client if the client has declined recorded observation. All recordings must be digital whenever possible. All recordings include video whenever possible and use a digital microphone. Recordings never leave CPS offices and must always be secured at the end of a workday. CPS does not allow the maintaining of a collection of past recordings of clients unless there is specific written permission to do so. To the degree that it is possible, all recordings should include an image of both the clinician-in-training and the client. If this is impossible, the client should be the focus of the camera, with at least part of the trainee visible. Minimally, all individual supervisors are required to watch at least 3 full sessions outside of the supervision time during the training period. Supervisors must document that this review occurred. The training period is one year for pre-doctoral psychology interns and is six months (or two quarters) for psychology trainees and counseling interns. All individual supervisors are required to watch portions of recorded sessions as preparation for their supervision with a trainee. Portions of recordings should also be viewed within a supervision session as needed. 7-14
Clinicians-in-training are required to watch a minimum of 3 full sessions of their own during the training period: one at the beginning of their training, one sometime after the half-way evaluation, and one before final evaluation. The training period is one year for pre-doctoral interns and six months (or two quarters) for psychology trainees and counseling interns. The supervisor is responsible for monitoring to ensure that supervisees are watching their recordings. Clinicians-in-training should complete at least one full or two partial session transcript(s), with process and intervention notes to look over with their supervisor. At the end of the academic year, all digital recordings are erased unless extenuating circumstances exist. 7-15
Revision date: September 9, 2008 Policy No. 7.15: Documentation of Supervision State law in Ohio and CPS requires that supervisors, including supervisors-in-training, keep notes of their supervision. For all clinicians-in-training, supervision notes include: (1) the supervision plan or agreement/contract; (2) dates of supervision; (3) specific clients/cases reviewed; and (4) documentation of the supervisee s skills and progress in the training experience. A form is provided for supervisees to use that has summary clinical information. Only client initials are used, since multiple clients are reviewed on one form. Supervisees bring this form to supervision each week with information regarding each client supervised by that supervisor. Supervisors should make notations regarding check-ins, discussions, and tape-viewing on these sheets each time the client is discussed in supervision. In the case of a client who has an issue regarding risk, this risk and the suggestion given by the supervisor should be directly documented on the supervision form. During ongoing supervision, supervisors may store supervision notes in their offices, in a secure location known to the front desk staff. At the end of each academic year, all supervision notes are stored in a secure location as designated by CPS. These notes are stored for five years and then destroyed. It is the responsibility of the Training Director to monitor for correct storage of records during the year and to see that the supervision records have been stored properly at the end of each academic year. 7-16
Revision date: September 9, 2008 Policy No. 7.16: Clinical Documentation Reviews Supervisors are expected to read and sign off on all entries in a client s file for the supervisee they are directly supervising. It is expected that each supervisor will review and sign their supervisee s case notes and intake reports weekly so as to be current with documentation. If the supervisee is a psychology trainee with a pre-doctoral psychology intern supervisor, the intern would sign off on each case note, and then the licensed staff would also sign it. When the supervisee closes a file, the supervisee must notify the supervisor that a file needs to be reviewed and a termination summary signed by the supervisor. When it is clear that a client has ended therapy, the supervisee has ten working days to write the termination summary after the last contact. The supervisor will have five working days to review the file and approve or have the supervisee take corrective action. In Titanium, licensed staff who are no longer supervised sign on Line 3. Post-doctoral fellows and Psychology Interns sign on Line 2. All other clinicians-in-training sign on Line 1. 7-17
Revision date: September 9, 2008 Policy No. 7.17: Signatures for Documents Sent From the Center Letters, memos, and other documents with clinical information must be reviewed and co-signed by the trainee s or intern s primary supervisor before being sent out of the agency. If the primary supervisor is not available, and it is urgent that the communication occur rapidly, the trainee can seek out the review and signature of another senior staff member in the following order: the secondary supervisor, the Training Director, or any licensed senior staff member The substitute should make a comment or note to the primary supervisor to let them know they stepped in to help. Letters or e-mails sent to clients only about scheduling should be reviewed by the regular supervisor. The format of such letters or e-mails should be anticipated and discussed in supervision early in a trainee s or intern s experience in CPS. 7-18
Revision date: October 9, 2008 Policy No. 7.18: Self-disclosure Policy for Clinicians-In-Training When appropriate in supervision meetings, clinicians-in-training are encouraged, but not required, to explore historical influences and personal data which may affect subsequent clinical practice. The protection from being required to share information is in accordance with the American Psychological Association's 2002 Ethical Standard 7.04 (Student Disclosure of Personal Information) as contained in the Revised Ethical Principles of Psychologists and Code of Conduct (APA, 2002). The clinician-in-training makes a choice about how much to share in supervision and is not penalized for choosing not to share personal information that does not directly impact work with clients. Any exploration of a training clinician s personal qualities and history by a supervisor must focus on enhancing the clinician s effectiveness in a helping relationship, as opposed to attempting to conduct therapy or for some other inappropriate purpose. 7-19
Revision date: September 9, 2008 Policy No. 7.19: Providing Crisis and Walk-in Service as a Clinician-in-Training Both supervisors and supervisees bear certain responsibilities regarding the provision of crisis and walk-in services by clinicians who are in training. Pre-doctoral psychology interns typically provide crisis and walk-in services. Psychology department trainees and counseling education interns do not provide crisis or walk-in services unless there are extenuating circumstances and only with consent of the supervisor in consultation with the Training Director. The primary individual supervisor is responsible for supervising crisis and walk-in services provided by psychology interns. Any senior staff member can advise a psychology intern about a crisis or walk-in contact and any unresolved questions can be shared with the primary supervisor for follow-up supervision. If a supervisor is unavailable for signature on documents that must be delivered quickly (e.g., medical referral, memo) due to the emergency nature of a situation, then only licensed senior staff may sign in lieu of the primary supervisor on this documentation. Psychology interns must ensure that walk-in clients have received information disclosing their licensure status and supervision. Psychology interns are responsible for ensuring that all crisis or walk-in documentation is seen by their individual supervisor for signing. 7-20
Revision date: September 9, 2008 Policy No. 7.20: Senior Staff Crisis Consultation for Clinicians-in-Training When handling crises with clients, clinicians-in-training must seek out consultation from senior staff members according to the clinician s level of training. Pre-doctoral psychology interns follow a developmental training model such that the intern has a senior staff member to co-facilitate or back-up a crisis intervention at the beginning of the internship year. As the year progresses and the intern gains experience, the intern moves towards handling a crisis more independently and only consulting with a senior staff member when needed. All master s level psychology trainees and counseling interns need to consult with a senior staff member regarding crisis intervention at any time during their tenure at CPS. All trainees including pre-doctoral psychology interns need to consult with a CPS administrator when a crisis situation may have political ramifications on campus. 7-21
Revision date: October 9, 2008 Policy No. 7.21: Group Therapy Assignments for Clinicians-in-Training Pre-Doctoral Psychology Interns, Counseling Interns, and Psychology Trainees may, where possible, participate in the group therapy process as either a co-leader or an observer. Clinicians-in-training may notify the group coordinator of their interest in facilitating a group. Preference is given to those who have successfully completed a group class. Factors considered for assignments include prior opportunity, clinical needs of the groups, year in training, clinical skills, observation of an ongoing group, and participation in specialized training. Pre-Doctoral Psychology Interns are usually given preference before other clinicians-intraining. The group coordinator arranges supervision of group experience for clinicians-intraining, in consultation with the training committee. Clinicians-in-training may observe therapy groups for training purposes. Observation is the only option for clinicians-in-training who have not taken a class or practicum in group therapy. 7-22
Revision date: October 9, 2008 Policy No. 7.22: Review and Evaluation of Psychology Trainees All clinicians-in-training at CPS complete a regular review and evaluation process. Formal reviews are held with each supervisor once per quarter for each quarter that the clinician is in training (i.e. Practicum Evaluation.) To prepare for this process, an informal feedback session will be given at around the halfway period in the quarter. Primary supervisors of clinicians should seek out feedback from other staff. Each quarter, the OU clinical psychology doctoral program requires that each primary supervisor of a Psychology Trainee complete the Practicum Evaluation and forward it to the psychology department. Once a year in June, the primary supervisor must fill out a Competency Review form and forward it to the psychology department. Twice a year, in the early fall and late spring, CPS supervisors and a departmental representative from clinical psychology meet to discuss each clinician s progress, developmental needs, and any concerns. Primary supervisors take notes and organize this information so as to present it to their supervisees, unless it is deemed necessary to have another staff present the feedback. Each supervisor should inform their supervisees of the meeting before it occurs and share with them a summary of the material that they plan to share in the meeting. At the end of each evaluation period, the clinicians-in-training complete evaluation forms of their primary supervisors. At meetings held specifically for the purpose of sharing feedback, clinicians-in-training and primary supervisors discuss their evaluations of each other. Both sets of evaluations are signed by both parties to indicate that the evaluations have been discussed. Cliniciansin-training may keep a copy of their evaluation. 7-23
Revision date: October 9, 2008 Policy No. 7.23: Review and Evaluation of Counseling Interns All clinicians-in-training at CPS complete a regular review and evaluation process. Formal reviews are held with each supervisor once per quarter for each quarter that the clinician is in training. To prepare for this process, an informal feedback session will be given at around the halfway period in the quarter. Primary supervisors of clinicians should seek out feedback from other staff. Once a year, in June, the OU counselor education program requires that each primary supervisor of a counseling intern complete an Internship Evaluation form and forward it to their department. Twice a year, in the early fall and late spring, CPS supervisors and a departmental representative from counselor education meet to discuss each clinician s progress, developmental needs, and any concerns. Primary supervisors take notes and organize this information so as to present it to their supervisees, unless it is deemed necessary to have another staff present the feedback. Each supervisor should inform their supervisees of the meeting before it occurs and share with them a summary of the material that they plan to share in the meeting. At the end of each evaluation period, the clinicians-in-training complete evaluation forms of their primary supervisors. At meetings held specifically for the purpose of sharing feedback, clinicians-in-training and primary supervisors discuss their evaluations of each other. Both sets of evaluations are signed by both parties to indicate that the evaluations have been discussed. Cliniciansin-training may keep a copy of their evaluation. 7-24
Revision date: October 9, 2008 Policy No. 7.24: Evaluation Procedures for Pre-Doctoral Psychology Interns Interns are evaluated on a quarterly and semi-annual basis and are also provided the opportunity to evaluate their supervisors. Procedures Interns are evaluated quarterly by every staff person under whom they are training, including primary and secondary supervisors, group and supervision supervisors and apprenticeship supervisors. Evaluations are documented using the Quarterly Intern Performance Evaluation. This information will be shared with the intern by each supervisor. A copy of each evaluation is placed into the intern s file. More comprehensive evaluations (Six-Month Performance Evaluations) occur twice during the year at the six month and the 12 month marks. The primary supervisor collates evaluation information from all Quarterly Intern Performance Evaluations in order to accurately complete these evaluations. Subsequently, an evaluation meeting is conducted with the intern, the primary supervisor, and the Training Director. The intern and supervisors ordinarily discuss intern progress prior to the evaluation meeting. The evaluation report and any additional material are submitted to the Training Director for inclusion in the intern's file. All evaluations conclude with one of the following evaluation statements: The intern is performing within general standards. Any problems encountered are seen as normal professional developmental issues. Problems identified in the report have been noted and are significantly below minimum standards of practice. A plan of remediation has been identified and will be addressed in subsequent supervision. Problems reflected in this report warrant discussion and/or further action by the primary supervisor and Training Director. All evaluations are signed by the individual supervisor and the intern. The intern's signature on this document does not necessarily reflect agreement with the content, but rather that the document has been presented to the intern. The intern may provide a written reaction to the evaluation. 7-25
A copy of the final Six-Month Performance Evaluation is sent to the Clinical Training Director of the intern s home department at the end of the 12-month internship. Interns provide a written evaluation of their individual supervisors at the end of each quarter and discuss the evaluation. Both parties sign the evaluation to indicate that it has been discussed. 7-26
Revision date: September 9, 2008 Policy No. 7.25: Employees and Trainees As Clients For purposes of confidentiality and in an effort to avoid ethical dilemmas, guidelines exist in regards to treatment services for graduate students receiving training at CPS in psychotherapy and counseling. Seeking counseling while employed or in training at CPS Those students who have already been accepted for internship, practicum, contract work, or a graduate assistantship internship at Counseling and Psychological Services will not be eligible to start clinical services at the agency while in training at CPS. Seeking counseling at CPS after receiving training or employment If after completing training, the student chooses to seek services at CPS, the clinical issue cannot be related to the trainees or CPS staff. The file folder of that client is stored in the Special File drawer. The therapist gives that file directly back to the clerical staff rather than placing it into the main filing location. CPS makes an effort to avoid dual role relationships in counselor assignment. When counseling ends, the paper folder will be stored in the terminated section of the Special File drawer. Anticipating future training and employment opportunities If any master s or doctoral degree student in the Counseling or Psychology program wishes to seek services at CPS, the intake therapist must anticipate and discuss the possibility of any subsequent internship, practicum, contract, or graduate assistantship placement at CPS. If training or employment is desired at CPS, therapeutic assistance should be sought elsewhere when at all possible.if graduate students from training programs are unable to secure treatment elsewhere, the utmost care should be taken to secure their future possible training opportunities in CPS. Neither the Training Director nor the CPS Director will see these students in therapy, to avoid the future possibility of an automatic dual role. Other clinicians responsible for recruiting and hiring graduate students should NOT see graduate students in Counseling or Psychology departments as therapy clients. The clinician responsible for supervision of supervision should take care not to provide supervision over predoctoral intern s cases involving these graduate students. 7-27
No trainees (except pre-doctoral psychology interns) shall see graduate students in order to avoid a conflict of interest with any peer student therapists, social friends/colleagues, etc. Graduate students in the Counseling and Psychology programs are advised to consult their advisor, major professor, or CPS staff for referrals should they wish to pursue therapy off campus. For graduate students who received CPS services as an OU undergraduate Students seen for counseling at CPS as undergraduates are eligible to apply for training or employment placement. See Appendix (Employees and Trainees as Clients) for related guidelines and considerations. 7-28
Revision date: September 9, 2008 Policy No. 7.26: Guidelines for Staff Relations with Clinicians-in-Training Senior staff must conduct themselves appropriately and professionally with clinicians-intraining, keeping in mind the APA Ethics Code and Ohio state law. Any opportunity for training should be offered to all equivalent level clinicians-intraining and should be routed through the Training Director before arrangements are made. Invitations for social events should attempt to include all members of a training group. Senior staff should not socialize individually with pre-doctoral psychology interns. Staff should never socialize with any clinician-in-training in a venue where alcohol is consumed or money exchanged. Preventive discussions with pre-doctoral psychology interns regarding relationships with multiple roles are encouraged. 7-29
Revision date: October 9, 2008 Policy No. 7.27: Grievance Procedures for Psychology Trainees and Counseling Interns If a psychology trainee or a counseling intern experiences difficulty with a supervisor or has complaints about some aspect of training, the intern has an opportunity to go through grievance procedures. If a trainee or counseling intern has a conflict with a staff member or intern, or has concerns regarding a staff member s behavior, the best course of action is to discuss it directly with that staff member. 1. If the trainee feels that he/she needs consultation and support in order to deal with the conflict, and the conflict is with the trainee s primary supervisor, the trainee should seek consultation with the Training Director. 2. If the trainee feels that he/she needs consultation and support in order to deal with the conflict,if the conflict is with any staff member other than the trainee s primary supervisor, the trainee should consult with his/her supervisor. In those rare instances where informal means are unsuccessful in rectifying the issue, the Training Director is the final arbiter; if the Training Director is involved in the conflict, the CPS Director will be the final arbiter. In the case of legal or harassment concerns, psychology trainees and counseling interns are entitled to pursue Ohio University s reporting procedures available through the Office of Institutional Equity and/or reporting procedures of the State of Ohio Board of Psychology or the Board of Counseling and Social Work. 7-30
Revision date: September 9, 2008 Policy No. 7.28: Disciplinary Actions for Pre-Doctoral Psychology Interns As a member of APPIC, CPS abides by the policies and procedures set forth by these organizations. Procedures The procedures for due process are outlined in the APPIC section of the CPS Training Handbook for Pre-Doctoral Psychology Interns. The Training Director is responsible for creating and posting, in a public manner, the procedures for appeals. The Training Director is responsible for reviewing on an annual basis the appeals process. 7-31
Revision date: September 9, 2008 Policy No. 7.29: Appeals Process for Pre-Doctoral Psychology Interns The appeals process may be used by a pre-doctoral psychology intern when s/he is in disagreement with an evaluation and/or disciplinary action. The procedures for due process are outlined in the APPIC section of the CPS Training Handbook for Pre-Doctoral Psychology Interns. The Training Director is responsible for creating and posting, in a public manner, the procedures for appeals. The Training Director is responsible for reviewing on an annual basis the appeals process. 7-32
Revision date: September 9, 2008 Policy No. 7.30: Grievance Procedures for Pre-Doctoral Psychology Interns If a pre-doctoral psychology intern experiences difficulty with a supervisor or has complaints about some aspect of training, the intern has an opportunity to go through grievance procedures. If possible, the intern should first discuss concerns directly with the primary supervisor. If the concerns involve a conflict with a primary supervisor, the Training Director will assist in mediating the conflict. If not satisfied with the outcome of the first step, the intern can next discuss concerns with the Training Director. If the concern involves a deficiency an aspect of training in the internship, the Training Director will try to correct the situation if at all possible. If the intern is still not satisfied with the outcome, s/he can file a formal written grievance with the Training Director and proceed to the third step. The intern can next ask to present their formal written grievance to the Administrative Council. The Council will listen to the intern s concerns and suggestions as well as the concerns and suggestions of all other parties involved and then vote on how to proceed. When the Council reaches a decision, the intern who filed the grievance will be given a written response by the Council informing the intern of that decision. If the intern, at any point, is dissatisfied with the grievance process, s/he can contact the Association of Psychology Postdoctoral and Internship Centers (APPPIC) and ask for help. In the case of legal or harassment concerns, pre-doctoral psychology interns are entitled to pursue Ohio University s reporting procedures available through the Office of Institutional Equity. 7-33
Revision date: Policy No. 7.31: Outside Employment for Pre-Doctoral Psychology Interns Because of the intensity of the internship year, interns are discouraged from seeking or maintaining outside employment. However, if an intern chooses to work outside the internship, there are requirements and considerations in place. Outside employment may not interfere with the intern s ability to perform required duties at the internship Outside employment may not conflict with the requirements and schedule of the internship program. CPS maintains an 8am-5pm schedule, Monday through Friday, with flexible hours for after-hours groups or consultations. The internship requires a 40+ hour per week time commitment. Interns are expected to make significant progress toward the completion of their dissertation during the training year. 7-34