PID 270 Early Alert Appointment Tracking for Students (SARS) In Progress 110.1 13 14 The implementation of the SARS package will allow integration of essential components of GRCC's institutional student success and retention strategies. It will also enable GRCC to replace both Starfish and AdvisorTrac. PID 251_1 Service Management Ticket System In Progress 88.5 14 15 PID 246 Synchronized Login for Curriculum Software IT Project List In Progress 61.5 14 15 To develop a way to enable faculty and other users to access curriculum software WEAVEOnline and Curriculog using their Active Directory sign on. In Progress 57 13 14 Fixing the automation to add or remove faculty to or from class sections. PID 051 Blackboard Automation (Add Remove Faculty) PID 013 Webbuilder Content Migrated In Progress 14 15 Migrate remaining content off of Webbuilder. There is very little left in this system to move over. PID 026_2 Bb Analytics Financials In Progress 13 14 This is a data warehouse project for housing and reporting on our financials information... PID 026_4 Bb Analytics Financial Aid In Progress 13 14 PID 119 Automated Time Sheets In Progress 13 14 Automate Timesheets utilizing ImageNow PID 164 Professional Deveopment Self In Progress Reporting PID 165 SAP Process In Progress 14 15 Automating the student appeal process for finacial aid utilizing ImageNow. PID 244 Implementation of Curriculog In Progress 13 14 To establish Curriculog as the Curriculum database for Program and Course Development and Revision and as the database to hold official program and course documentation. This will replace the current CARP database and establish a program level curriculum database. PID 245 Web Posting of Program Tuition and Fees In Progress 13 14 To create a web page that has the correct tuition and fees posted for each GRCC program. PID 247 epayables In Progress 13 14 To cut down on paper, postage, and check fraud and to make payments to vendors easier and faster. Page: 1 of 8
PID 260 Non Credit Online Student Center In Progress 14 15 The goal of this project would be for non credit (Job Training) students Access access to the online center. Students can see their enrollment, view/print their schedule, enrollment verification, accept/decline their financial aid, view any issues they may have with their aid (communication), view account summary, view grades, update personal information, and request transcript. This would free up staff to work on other projects and a better use of college resources. PID 026_3 Bb Analytics Learn Suspended 13 14 Data warehouse for Blackboard LMS... PID 291 Enrollment 150 Sub Loan Reporting Hold 104.8 14 15 There are significant NSLDS reporting changes taking effect, with new layouts being accepted in April and becoming mandatory as of July 1. We will likely see PeopleSoft redeliver the Consolidated Statistics process in FA Regs 3 (Bundle #33, April) which will require significant reengineering if not an entire rewrite of our custom Clearinghouse extract SQR, SRNSLCGR. PID 233 3Cs for Student Records Hold 102.2 14 15 We will regularly be using the 3Cs system to broadcast a variety of communications to students and faculty. The overall intent is to remove manual collection of mailing lists and data during regular periods of the year. Also, we'd like to target students and staff with specific data (within FERPA boundaries) that clarifies the reason for communication and the action required. PID 293 SARS TRAK Hold 93 14 15 SARS TRAK will replace our institutional use of TutorTrac, which is used to track student use of academic tutorial labs. PID 269 Mandatory Orientation Hold 91.6 Students are enrolling in classes without going through orientation We need to find a way in PS to prevent enrollment until a student has attending an orientation sessions Page: 2 of 8
PID 268 TAACCCT MCAM Grant Data Hold 88.6 14 15 To either develop OR purchase AND eventually implement a system Tracking Info that accruately tracks and reports the Manufacturing Coalition Grant GRCC recently received to construct an advanced manufacturing lab at the Tassell MTEC. The resulting system must ensure that the tracking information is set up correctly and allows for accurate federal grant reporting to occur. PID 266 ImageNow Transcript Routing Improvement Hold 88.3 14 15 This project will improve the transcript intake and evaluation process by streamlining the routing in Image Now. PID 267 M TEC TAA MCAM Grant Advanced Manuf Lab Hold 87.5 14 15 This project involves making an advanced manufacturing lab (including CAD) in room 124 at the Tassell M TEC to provide advanced manufacturing simulation for Welding, CNC, and manufacturing offerings at GRCC. PID 285 Mandatory Placement Self Enrollment Hold 86.1 14 15 Updating PeopleSoft to allow AFP students to self enroll in approved classes, thus eliminating the requirement to see a counselor at the start of the term. PID 288 Class Waiting List Hold 84.5 14 15 A class wait list would provide the opportunity for students to indicate their preference for a particular section; therefore allowing enrollment ease for students and the section management ability to open new sections if warranted as well as maximize the fullness rate on the wait listed sections. PID 287 Module Course Withdrawal ROF Calc Hold 81 13 14 To reduce the monetary impact of this regulation on students and the institution. PID 277 Readmit Process Hold 76.8 14 15 This project will support a pilot approved by ProDeans to discontinue students who have not attended in two or more years. This will force them to go through a readmit process to update their information including major and catalog year, and ensure that our active student list is accurate in PeopleSoft. PID 295 Assessment_Certification Scheduling Hold 74.5 14 15 Ability to electronically have students schedule assessment and track certifications for students gained through non credit program. Page: 3 of 8
PID 289 Scholarship Mgmt Software Hold 73.2 14 15 Implementation/integration of 3rd party scholarship management Integration software to help improve scholarship application, awarding and reporting processes. PID 111 Parking Form, Parking and Door Hold 72 14 15 Migrate the reports from Webbuilder. This needs to be completed as Access, and reports soon as possible so old server can be retired PID 232 Contributor Relations Hold 71.8 14 15 This project will allow College Advancement to properly track contributor relations, activities and donations. It will significantly enhance the college s ability to cultivate potential contributors, resulting in actual donations to the college. PID 040 CS HCM Split Hold 70.5 14 15 Separate the HR Side of PeopleSoft from Campus Solutions(Student). PID 299 Online Student Training Module Hold 69.5 14 15 A system to provide federally mandated both alcohol and drug and sexual assault prevention for all new GRCC students. PID 264 Email Notification of Award Letters Hold 64.5 14 15 This process would (in part) replace the paper award letter notification to students. We would replace paper notification being sent to students with an email that informs the student to view their Online Student Center (OSC) when their aid has been awarded. 3Cs setup PID 228 Transfer Evaluation System Import Hold 63 We aim to secure funding for a the Transfer Evaluation System (TES) created by CollegeSource. If approved, we will subscribe this year and begin using it to maintain and update equivalencies and articulation agreements. CollegeSource takes a flat file and imports all of our courses as part of the implementation. Going in reverse, we will then need to import equivalencies built there, in a daily process. Again, a flat file containing new equivalencies will be the transport method. PID 252 Student Records Process Improvement (SICE) Page: 4 of 8 Hold 63 14 15 Use Image Now to improve process improvement in relation to retention and access of student co op information and awarded class certificates required for program accredication.
PID 296 On line Registration Construction Hold 61.8 14 15 Students who want to register for Construction Apprenticeship or Appren Construction Electrical classes can do so on line without GRCC staff assistance... PID 194 Admissions Application Improvements Hold 61.5 At present, when you link to the admissions application, it goes to a blank/generic looking page that doesn't look like a part of GRCC. The goal of his project is to give the admissions application a GRCC look and feel. PID 258 ImageNow for Upward Bound Hold 61.3 This project will enable staff to access Upward Bound's documents quickly. This project will also enable more efficient interfacing between the Upward Bound office and the Student Records office for document sharing. PID 142 Honors Progress Tracking Hold 58.5 Create a tracking system through ImageNOW for Staff to efficiently and effectively track Honors Student's colloqium event reflection papers. Roughly 150 Honors students... PID 297 Blackboard Non credit Course Setup Hold 57.5 Currently job training and training solutions classes in blackboard appear as duplicate classes when an second or third section of the class begins. We are requesting that some kind of date solution (class end date) is able to be put into PS or Blackboard so when one section finishes only the next sessions blackboard shows. This will eliminate instructor confusion and allow for more blackboard use for non credit students. PID 282 Shipping Receiving Tracking System PID 235 Imaging Process for Emergency Grant Program Hold 55.6 Integrate with people financials to record when package is received at dock, and then also record when customer has received their package internally. Automate receiving process by Integrate with people financials to record when package is received at dock, and then also record when customer has received their package internally. Currently a manual process. Hold 55.5 To cut down on student response time (keep within two days), simplify the workflow process and efficiency, create better documentation process, and more easily and effective inform students of decision... Page: 5 of 8
PID 259 ImageNow for Academic Support Hold 55.1 14 15 This project involves scanning and indexing existing and new documents essential the function of the Academic Support department into a digital form. PID 146 Image Now for Cashiers Office Hold 54 To install Image Now (hardware and software) in the Cashier's Office to image the back files of Cashier's Office documents. PID 144 Financial Services eforms Hold 52.5 Migrate several financial services forms to ImageNow PID 272 BlackBoard Automated Job Hold 52 Modify the automation of student BlackBoard accounts for Job Training Training (non credit) students. I believe this is currently done manually each month. Automation would assist our faculty and staff (JT and IT) from having to do this manually each month when students begin. Job Training would like to increase its usage of BlackBoard and success within its courses in compliance with the minimum standards set by AGC. PID 236 FA to Raider Card Transfers Hold 49.5 Migrate the current manual RaiderCard transfers from Financial Aid money to an electronic process. This collaborative effort between the bookstore, Financial Aid and Student Life, will improve and simplify this process and will help us address the critical issue around our ability to serve students in multiple locations as ideally they will not have to physically come to campus in order to utilize this service as they do now. PID 234 Class Overload Form Hold 48 Set up a workflow process in Image Now for the front facing student overload request form to email the appropriate associate dean to investigate the request, make and record a decision, and notify the requestor of the decision. PID 215 Dual Enrollment Online Admissions App Hold 46.5 To automate the application process for GRCC s Dual Enrollment students and develop an online application like GRCC s Degree/Personal Interest/Job Training Students... Page: 6 of 8
PID 229 Tech Solution for Pay for Perf Hold 46.5 Develop a web form for the Meet &Confer pay for performance Systems evaluation document. This form would mirror our existing form and process. This would allow our employees to have an online tool to complete and have access at all times. Human Resources would need "administrative" rights to send all completed forms to personnel files/image now at the completion of each fiscal year. PID 240 GRCC Career Webpage Big Blue Door Hold 43.5 To redesign and merge the Counseiling and Career Center (career related information) and Career Development with the assitance of a consultant, Pace and Partners. PID 205 Student Schedule Passing Time Hold 42 Give student's a warning if they schedule a class that starts at the same time another class ends...... PID 227 Create New Admissions Pages Hold 42 To provide standardized information about academic programs, eliminate redundancy, and make pages more attractive and easy to maintain. PID 213 Modify Orientation Registration Form Hold 37.5 To revise current orientation registration web form to screen students for admissions status and replicate the form to be sent to the mandatory placement (MND) population. PID 182 ImageNow for DEL Hold 34.5 This project will help automate, organize, and process the information involved in managing the approximately 2000 students in service learning, honors, study away, as well as those attending DEL events... PID 224 R25 Upgrade Hold 14 15 Upgrade R25 PID 254 Shared Calendar Change Event Hold Mgt PID 286 Curriculog PeopleSoft Integration New Project To provide the seamless transfer of data between PeopleSoft and Curriculog and eliminate the duplication of work and errors associated with manual data entry. Page: 7 of 8
IT Project List Page: 8 of 8