BOARD OF EDUCATION OF THE WOODSTOWN-PILESGROVE REGIONAL SCHOOL DISTRICT REGULAR BOARD MEETING May 31, 2012 7:00 p.m. Mary S. Shoemaker Library I. CALL TO ORDER A. Flag Salute. B. Reading of Statement of Notice: C. Roll Call. The New Jersey Open Public Meetings Law was enacted to ensure the rights of the public to have advance notice of and to attend the meetings of the public bodies at which any business affecting their interest is discussed or acted upon. In accordance with the provisions of this Act, the Woodstown-Pilesgrove Regional Board of Education has caused notice of this meeting to be published by having the date, time, and place thereof posted in the Today s Sunbeam, Elmer Times, Borough of Woodstown Municipal Hall, Township of Pilesgrove Municipal Hall, general offices and faculty rooms of the district s three schools, the school district s central office, and with the Borough of Woodstown Clerk and the Township of Pilesgrove Clerk. II. STAFF/STUDENT RECOGNITION A. Mary Shoemaker School Young Wolverines of the Month. B. Woodstown Middle School Junior Wolverines of the Month. C. Woodstown High School Wolverines of the Month. D. Building and District Teachers of the Year. III. PRESENTATIONS A. Presentation of School Foundation Grant Awards John Hathaway. B. Dual Credit Guidance Department Andrea Bramante, Nannette Hathaway, and Gabrielle Heyel.
IV. APPROVAL OF MINUTES *A. Motion to approve the following minutes: 1. April 18, 2012 Special Meeting and Executive Session. 2. April 26, 2012 Regular Meeting. V. FINANCIAL REPORTS A. Board Secretary Report: 1. Pursuant to N.J.A.C. 6A:23A-16.10 (c)3, I certify that as of March 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Woodstown-Pilesgrove Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23-16.10 (a)1. B. Treasurer of School Funds Report: 1. The March 31, 2012, preliminary Report of the Treasurer of School Funds for the 2011-2012 school year is in agreement with the March 31, 2012, preliminary Report of the Board Secretary, pending audit. C. Certification: *1. Motion, pursuant to N.J.A.C. 6A:23A-16.10 (c)4, that the Woodstown- Pilesgrove Regional Board of Education certifies that as of May 31, 2012, and after review of the Secretary s Monthly Financial Report and the Treasurer s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a)1 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. *D. Motion to approve the transfer of funds as previously approved by the Superintendent pursuant to 18A:22-8.1 for the month of March 2012. *E. Motion to approve EFTs for March 2012, additional hand check payments for March 2012, and payment list for the month of May 2012. *F. Motion to accept the following reports: 1. Student Activities Account and Athletic Account for the month of April 2012. 2. Scholarships for the month of April 2012. 3. Odyssey of the Mind for the month of April 2012. 4. Cafeteria report for the month of March 2012.
G. Motion to accept Woodstown Community School report for the month of April 2012. VI. AUDIENCE PARTICIPATION VII. COMMITTEE REPORTS AND RECOMMENDATIONS A. Educational Programs Mrs. Eileen Miller, Chairperson * 1. Motion to approve the following items: a. High School field trips as attached. b. Home instruction approvals: 1. Local ID # 142194/NJSMART # 6812450301 medical. 2. Local ID # 142344NJSMART # 8549931845 administrative request. c. 2012-2013 NJSIAA membership resolution and payment of dues as per the attached. d. Acceptance of district Harassment, Intimidation and Bullying report dated May 2012, and to provide notification letters as required to the parents/guardians advising that this information has been provided to the Board of Education. e. 2012-2013 Proposed School Calendar as attached. f. High School's 2012-2013 Student Handbook as attached. 2. Motion to approve the following items (voting not applicable to sending district representatives): a. Field trips for the Middle and Shoemaker Schools as attached. b. Middle School's 2012-2013 Student Handbook as attached. B. Policy Mr. Stan Leathers, Chairperson *1. Motion to adopt the following policies on second reading: a. Policy #1330 Use of School Facilities (Revision). b. Policies #4111 and #4211 Recruitment, Selection and Hiring (Revision). c. Policy #9125 Treasurer of School Moneys (Revision). d. Policy #9270 Conflict of Interest (Revision). C. Personnel Mr. George Rey, Chairperson * 1. Motion to appoint Pamela Crinite as Child Study Team Secretary effective July 1, 2012, through June 30, 2013, at Step 10, 12 months ($41,565.00); see attached. * 2. Motion to approve the following items: a. Extension of medical leave of absence for Kim Micale, High School English Teacher, for twelve weeks following her surgery of March 26, 2012, taking her through the end of the 2011-2012 school year.
b. High School volunteers as per the attached. c. Summer workers as follows: 1. High School office workers for 6 hours per day at the rate of $8.00 per hour: a. Andrea Wentzell: July 2 through August 10, 2012. b. Kathy Parks: July 16 through August 24, 2012. 2. Buildings & Grounds Department workers as attached effective July 9 through August 17, 2012, except as noted below. Compensation shall be for 6 hours per day at the rate of $7.25 per hour except as follows: a. Paint Crew Foreman Peter Mazzagatti $12.00 per hour. b. Paint Crew Worker John Jones $8.00 per hour. c. Grounds Crew Worker John LeMaire $8.00 per hour, effective June 4, 2012. d. Summer nursing and summer ag hours for 2012 as per the attached. e. Appointment of personnel to High School extra-duty positions for the 2012-2013 school year as per the attached list. f. Appointment of personnel to extra-duty athletic positions for the 2012-2013 school year as per the attached. g. Professional Development Request of Patricia Braxton to attend Lego Mindstorms Programming for Absolute Beginners at Rowan University on June 25-27, 2012; see attached. 3. Motion to approve the following items (voting not applicable to sending district representatives): a. Middle School and Shoemaker School volunteers as attached. b. Summer office workers as follows, each to be paid for 6 hours per day at the rate of $8.00 per hour: 1. Middle School Karen Lindenmuth: July 9 through August 17, 2012. 2. Shoemaker School Christine Serwan: July 2 through August 10, 2012. c. Appointment of personnel to Middle School extra-duty positions for the 2012-2013 school year as per the attached list. D. Finance/Facilities/Transportation Mrs. Debbie Duffield, Chairperson * 1. Motion to approve the following items: a. Apply for the Preliminary FY13 Perkins Secondary Grant in the amount of $12,854.00. b. Education, Inc., to provide educational services to High School student #7531879682 during the 2011-2012 school year at $44.00 per hour. c. Hampton Behavioral Health Center to provide education services to High School student #3476788469 during the 2011-2012 school year at $40.00 per hour. d. Joint purchasing agreement with Alloway Township School District for milk, juice, dairy, ice cream, and baked goods for the 2012-2013 school year.
e. Joint purchasing agreement with Pittsgrove Township Board of Education for paper, office/school materials and supplies for the 2012-2013 school year. f. Joint purchasing agreement with Pittsgrove Township Board of Education for natural gas beginning January 2012 through December 2012. g. Requisition for Taxes for the 2012-2013 school year and attached resolutions. h. Set Non-Resident Children of Full-Time Staff Members tuition fee at $5,634.00 for the 2012-2013 school year as per policy #5118. i. Revise the 2011-2012 Non-Resident Children of Full-Time Staff Members tuition fee from $5,730.00 to $5,618.00 due to tax levy decrease. j. Salem County Vocational Technical Schools Host Site Academy Partnership Agreement for the 2012-2013 school year. k. Salem County Special Services School District Itinerant/Shared Services Agreement for onsite therapeutic intervention for the 2012-2013 school year. l. Establishment of the Judy Morgan Entrepreneurial Spirit Scholarship. m. Placement of two additional High School students at the Salem County Special Services School District Alternative High School at $17,687.00 per student, to be prorated, for the remainder of the 2011-2012 school year as follows: 1. Student #6784417589 beginning April 11, 2012. 2. Student #7604011960 beginning April 18, 2012. n. Woodstown-Pilesgrove School Foundation grant awards to the Woodstown High School as follows: 1. Melissa Cifaloglio in the amount of $1,000.00 for 5 Singer sewing machines. 2. Lori Raggio in the amount of $950.00 for display materials for presenting student artwork. o. Additional hours for summer 2012 for Carol Bowling, Transportation Coordinator, on an as needed basis, not to exceed $2,500. p. Fire/Security Drills performed at the High/Middle School for the month of April 2012. q. Gloucester County Special Services School District Choice School Program participation agreement for the 2012-2013 school year. r. Gloucester County Special Services School District Aid-in-Lieu participation agreement for the 2012-2013 school year. s. Sterling High School Shared Services Agreement. t. Report of the Woodstown High/Middle School Bus Emergency Evacuation Drill held on April 24, 2012. u. Addendum to High/Middle School transportation route SP1 for the addition of one bus aide in the PM only beginning April 23, 2012, through the end of the 2011-2012 school year at a per diem of $17.50. 2. Motion to approve the following items (voting not applicable to sending district representatives): a. Woodstown-Pilesgrove School Foundation grant awards to the Mary Shoemaker School as follows:
VIII. OLD BUSINESS ITEMS 1. Allison Barnes, Charlene Grubb, and Kathryn Luciano in the amount of $1,200.00 for a mobile document camera and projector. 2. Martha Champigny, Beth Neiderman, and Jamie Morgan in the amount of $1,500.00 for books to serve as summer reading material (the Baggie Books program). 3. Susan Chapman-Kankowski in the amount of $1,975.00 for an Epson document camera and mounted projector. b. Woodstown-Pilesgrove School Foundation grant awards to the Woodstown Middle School as follows: 1. Shelly Cortes in the amount of $1,500.00 for grade 5 reading materials. 2. Joan Barbagiovanni in the amount of $3,500.00 for grade 6 through 8 reading materials. 3. Jeffrey Allen in the amount of $3,235.00 for 30 T1-84 Plus E-Z spot calculators. 4. Heather Vinciguerra in the amount of $1,040.00 for a Lego robotics program. 5. Mauricio Castro in the amount of $2,500.00 for a Smart Board and projector. c. Fire/Security Drills performed at the Mary S. Shoemaker School for the month of April 2012. d. Requesting approval from the Executive County Superintendent to transfer additional funds to the Capital Outlay account for the Mary S. Shoemaker roof replacement project in the amount of $41,000.00. e. Report of the Mary Shoemaker School Bus Emergency Evacuation Drill held on April 20, 2012. f. Addendum to Mary Shoemaker route S-7 for the addition of one bus aide beginning May 3, 2012, through the end of the 2011-2012 school year at a per diem of $39.00. IX. NEW BUSINESS ITEMS A. Building Referendum *1. Appointment of Bond Counsel. *2. Amendment to Long Range Facility Plan. *3. Submission of Project to NJDOE. *4. Submission of Bond Proposal at Annual School Election. X. OTHER REPORTS A. Verbal 1. President Mr. Chapman Vail. 2. Superintendent Mr. Thomas A. Coleman, Jr. 3. Business Administrator Mr. Frank A. Rizzo
XI. ADMINISTRATIVE REPORTS XII. SENDING DISTRICT REPORTS A. Alloway Mr. Richard Morris. B. Upper Pittsgrove Mr. Daniel Belisario. XIII. SCHOOL AGE CHILD CARE (SACC) REPORT Mrs. Eileen Miller XIV. DELEGATE REPORT A. Mrs. Eileen Miller. B. Mrs. Debbie Duffield Alternate. XV. FUTURE MEETINGS A. June 19, 2012 Policy Committee, 5:30 p.m., district office. B. June 19, 2012 Finance/Facilities Committee, 6:30 p.m., district office. C. June 21, 2012 Personnel Committee, 5:30 p.m., district office. D. June 21, 2012 Ed Programs Committee, 6:30 p.m., district office. E. June 28, 2012 Regular Board Meeting, 7:00 p.m., Mary Shoemaker School Library. XVI. IMPORTANT DATES A. June 6, 2012 Spring Sports Awards 7:00 p.m., High School Auditorium. B. June 7, 2012 Senior Awards Night 7:00 p.m., High/Middle School Cafeteria. C. June 10, 2012 Baccalaureate 7:00 p.m., High/Middle School Cafeteria. D. June 12, 2012 4 th Grade Promotion 9:00 a.m., Shoemaker School Multi-Purpose Room. E. June 12, 2012 8 th Grade Promotion 7:00 p.m., High/Middle School Gymnasium. F. June 13, 2012 8 th Grade Awards Ceremony 9:00 a.m., High School Auditorium. G. June 13, 2012 High School Graduation 6:30 p.m., High School Stadium. XVII. COMMUNICATIONS XVIII. FOR YOUR INFORMATION A. Enrollment Reports. B. Suspension Reports. XIX. ADJOURNMENT * Voting applicable to sending district representatives.