District Consultation Council Meeting April 24, 2017 2:00 p.m. Anaheim Campus Room 105 Videoconferencing of the meeting will be available at Cypress College Complex Room 405 and the Fullerton College President s Conference Room A AGENDA CONSENT CALENDAR & SUMMARY 1. Approval of Consent Agenda Items N/A 2. March 27, 2017 Summary Action STRATEGIC GOALS & PLANNING 1. Promise Program Status Information 2. Districtwide Enrollment Management Advisory Committee Information 3. Subcommittee Report: District Curriculum Coordinating Committee Information 4. Flex Days Decision Making Information 5. Network Refresh Assessment Findings Information 6. IEPI Visits Information 7. Budget Update Information 8. Budgetary Process from the College to the District Action OPERATIONAL REVIEW 1. POLICY 1. Adjunct Faculty Hiring Workgroup Status Information OTHER ITEMS 1. FUTURE MEETING ITEMS 1. Future Teaching Proposals 2. Clarification of BP5500, Standards of Student Conduct and Discipline
DISTRICT CONSULTATION COUNCIL March 27, 2017 District Consultation Council Summary March 27, 2017 Page 1 of 3 SUMMARY MEMBERS PRESENT: Josh Ashenmiller, Dana Clahane, Victoria Deemer, Cathy Dunne, Adam Gottdank, Jolena Grande, Manjit Grewall, Sharon Kelly, Cherry Li-Bugg, Cheryl Marshall, Arturo Ocampo, Valentina Purtell, Irma Ramos, Greg Schulz, Bryan Seiling, Bob Simpson, Pete Snyder, Olivia Veloz, and Fred Williams. Chancellor Cheryl Marshall called the meeting to order at 2:05 p.m. CONSENT CALENDAR & SUMMARY Consent Items: The agenda contained no consent calendar items for approval. Summary: The summary of the February 27, 2017, meeting was approved as submitted. STRATEGIC GOALS & PLANNING Promise Program Status: Chancellor Marshall stated that the promise program would continue to appear on the DCC agenda in order to keep the group informed. She indicated that the District is interested in setting up a small pilot program of students with the Anaheim Union High School District (AUHSD) which could serve as a potential first cohort. Dr. Marshall also reported on a future meeting with AUHSD, the Orange County Department of Education (OCDE), and the North Orange County Chamber of Commerce to develop strategies in order to further guided pathways. Budget Update: Dr. Marshall addressed the District s current budget deficit by framing the discussion around the following points: 1) Principles; 2) Integrated Planning; 3) Resource Allocation; and 4) Next Steps. Principles: Chancellor Marshall shared her perspective on the District s current budget and the sense of urgency required to determine how the District should approach the 2017-18 year. She emphasized that the current climate is the result of declining enrollment, and not the result of a single group or site within the District. Integrated Planning: The Chancellor noted that the budget deficit would force the District to move towards our ideal vision, mission, and values by looking at what core programs and services we offer. She encouraged everyone to look at all of the various funding sources to determine how we can blend them to support the general fund and to think outside of the box and look beyond silos in order to combine resources and align planning and funding streams. She highlighted the need to prioritize work and use data to inform decision-making. Resource Allocation: The enrollment decrease of 1,500 FTES translated to a loss of $7.5 million, and combined with decent raises, benefits increases, and no slowdown in hiring, all contributed to the current deficit. Dr. Marshall shared that last fall a review of the budget allocation model began as an exercise in critical thinking and resulted in the evaluation of a push-out allocation
model mirroring the State s model. The push-out model is based on FTES earned, and includes the tracking of district-wide expenses by site, with District Services expenses factored in. The model empowers campuses, but also has built in accountability. While there is no perfect model, Dr. Marshall stated that the goal is to develop a blend that fits the District. Dr. Marshall shared that hiring discussions in Chancellor s Staff meetings have included not filling retirements and monitoring the FON. A Staff Justification Worksheet for non-faculty positions was also created, and is now used by Chancellor s Staff to determine positions that will be filled and those that will be placed on hold. Copies of the blank form, examples of recently completed forms, and a listing of the Human Resources recruitment status of non-faculty positions were all distributed to council members. Next Steps: Staff will continue to review the push-out model to analyze implications and find agreement on District expenses, and will run it simultaneously with the current model. The Board of Trustees will hold a budget study session to discuss everything shared with the DCC and more, including the possibility of moving positions to soft money which would be a philosophical shift for the District. The Districtwide Enrollment Management Advisory Committee (DEMAC) will continue to look at enrollment management. The Chancellor concluded her remarks by stating that there is no magic wand or silver bullet, and that the District would need to increase revenue and decrease costs all while attempting to address salary and benefits concerns. In the ensuing discussion, questions were raised about 1) being over-cap on employees; 2) unused excess growth dollars at the State staying in the community college system; and 3) monthly budget status meetings. In response, the following was provided: 1) normal attrition will help balance the employee figures over the course of a few years; 2) portions of the unused growth dollars will go to stability funding in year one, and hopefully increased advocacy will help ensure that the remaining dollars are used to fund deficit areas within the system; and 3) monthly meetings currently take place via the Council on Budget and Facilities (CBF) where more information will materialize after the Governor s May Revise. Dr. Marshall stated that the DCC will continue to talk about the budget, asked constituent group representatives to invite her to attend campus meetings to continue to discuss it, and encouraged those with questions to feel free to email her directly. Budgetary Process from the College to the District: This item will return to the April 24 DCC meeting for discussion and consideration. Districtwide Enrollment Management Advisory Committee: At the March 6 DEMAC meeting, Dr. Pam Deegan conducted an enrollment management training presentation that focused on the fundamentals of enrollment management, terminology, reporting, and scheduling best practices. Chancellor Marshall stated that Dr. Deegan is under contract with the District through June 30, 2017, and is available for additional training opportunities at any campus meetings. Dr. Marshall also noted that the DEMAC subgroups are continuing to meet and will report their findings at the April 3 DEMAC meeting. She also stated that faculty will also be granted access to the enrollment management database, and that training would be included for them. Subcommittee Report: Institutional Effectiveness Coordinating Council: Vice Chancellor Li-Bugg reported that the Institutional Effectiveness Coordinating Council (IECC) recently held District Consultation Council Summary March 27, 2017 Page 2 of 3
its first meeting of the semester and plans to focus on the District Strategic Plan 2017-2020. Planned activities include: campus focus groups and satisfaction and climate surveys of District Services. Institutional Effectiveness Partnership Initiative Visits: The District s Institutional Effectiveness Partnership Initiative (IEPI) visit is scheduled for April 26, and the visiting Partnership Resource Team (PRT) will focus on institutional planning and enrollment management. Participants representing both the DCC and DEMAC will be solicited to meet with the PRT during their visit. Fullerton College will host their IEPI visit on April 3 with a focus on institutional effectiveness, and meetings taking place with various campus committees and constituencies. OTHER ITEMS SCE Accreditation Visit: Dr. Marshall congratulated SCE on their successful accreditation visit where they received great feedback for their innovation, collaboration, and best practices. Fullerton College Night at Angels Stadium: Tickets for Fullerton College Night at Angels Stadium are still available for purchase with the proceeds benefiting the College s Food Bank and the Students of Distinction Awards. Cypress College 50 th Anniversary Celebration: The Cypress College 50 th Anniversary celebration will take place on Saturday, April 1 and will include a festival and reunion on campus. ADJOURNMENT: The meeting adjourned at 3:37 p.m. District Consultation Council Summary March 27, 2017 Page 3 of 3
PARTNERS 7-12 Anaheim Union Educational Pledge Implementation Plan Participating Partners Anaheim Union High School District California State University, Fullerton City of Anaheim North Orange County Community College District University of California, Irvine Our Mission We believe that through an intentional comprehensive support system, ALL AUHSD graduates attending Fullerton College, Cypress College, CSUF, and UCI will complete their post-secondary goals.
PARTNERS 7-12 April 21, 2017 Dear AUHSD 7 th Educational Pledge Scholar, The members of the Anaheim Union Educational Pledge Partners welcome you to the Anaheim Union High School District learning community! We are committed to guiding you through your educational journey and look forward to celebrating your future success. As a future graduate of the Anaheim Union High School District, you will be college and career ready. It is our pledge to support you in completing your educational goals. We believe that through a collaborative support system, ALL AUHSD graduates attending Fullerton College, Cypress College, California State University, Fullerton (CSUF) and University of California, Irvine (UCI) will complete their future college and career goals. Anaheim Union Educational Pledge Scholars benefit from special courses and programs that meet their individual academic needs. Our pledge to you: The Anaheim Union High School District pledges to create a year by year roadmap that will offer multiple pathways to completing your college and career goals. The City of Anaheim pledges to create opportunities for you to apply and develop your relationship and job skills through mentorships and internships that will be offered while you are in high school and college. The North Orange County Community College District, through Cypress and Fullerton Colleges and North Orange Continuing Education, pledges to intentionally monitor and guide you through a program of study to complete an associate of arts/science degree and/or a professional certificate. The California State University, Fullerton pledges to intentionally monitor and guide you through a bachelor s degree that meets your future career goals. The University of California, Irvine pledges to intentionally monitor and guide you through a bachelor s degree that meets your future career goals. We look forward to supporting you towards graduation and beyond!
Superintendent Mayor President President President Chancellor Chancellor
PARTNERS 7-12 Anaheim Union High School District Implementation Commitments Junior High School 7 th Grade 8 th Grade Academic Planning: 6-Year plan created Academic Planning: 6-Year Plan Created College and Career Planning: College and Career Fair College Exploration 7 th Grade Activity College and Career Planning: College and Career Fair College Exploration 8 th Grade Activity Parent Engagement: College Awareness workshops Parent Engagement: A-G Awareness Workshop Professional Learning: A-G Awareness Presentation Professional Learning: College Systems Awareness Presentation
PARTNERS 7-12 Anaheim Union High School District Implementation Commitments High School 9 th Grade 10 th Grade Academic Planning: 6-Year Plan Updated A-G Course Completion of 2.0 or higher 10 Hours of Civic Learning Capstone Planning College and Career Planning: College Fieldtrip Autobiographical Essay Completed College and Career Fair Anaheim Innovative Mentoring Experience (AIME) Parent Engagement: Planning your future workshop Post-secondary options workshop Parent Leadership Academy 1.0 Academic Planning: 6-Year Plan Updated A-G Course Completion of 2.0 or higher 10 Hours of Civic Learning CTE Pathway Capstone Planning College and Career Planning: College Fieldtrip PSAT Education Pledge Contract College and Career Fair Anaheim Innovative Mentoring Experience (AIME) Parent Engagement: Parent Leadership Academy 2.0 Professional Learning: A-G Awareness Presentation Intersegmental faculty colloquium Professional Learning: Intersegmental faculty colloquium
PARTNERS 7-12 Anaheim Union High School District Implementation Commitments High School 11 th Grade 12 th Grade Academic Planning: 6-Year Plan Updated A-G Course Completion of 2.0 or higher SBAC Assessment CTE Pathway 10 Hours of Civic Learning Dual Enrollment Classes Capstone Planning College and Career Planning: Junior Push Activity Transcript evaluation 12 th grade planning ASVAB Assessment UC Essay Activity Anaheim Innovative Mentoring Experience (AIME) Summer Internships (AIME) Parent Engagement: College admissions process workshop Parent Leadership Academy 2.0 Professional Learning: Intersegmental faculty colloquium Academic Planning: 6-Year Plan Updated Ensure 4 th year of math A-G Course Completion of 2.0 or higher Dual Enrollment Classes Capstone Senior Portfolio and Interview 10 Hours of Civic Learning Seal of Biliteracy College and Career Planning: Educational Pledge Day (Fall) College applications Assessments Career options Anaheim Innovative Mentoring Experience (AIME) Spring Preview pledge Day (Spring) Parent Engagement: FAFSA workshop Professional Learning: Intersegmental faculty colloquium
PARTNERS 7-12 Anaheim Union Educational Pledge Options for students after high school graduation 4-Year College or University CSU Fullerton UC Irvine Community College plus Transfer to 4-Year College (Cypress College or Fullerton College) CSU Fullerton UC Irvine Community College AA/AS Degree CTE Pathway Certificate (Cypress College or Fullerton College or North Orang Continuing Education) Military Services Workforce
Anaheim Union Educational Pledge City of Anaheim Implementation Commitments Offer mentoring opportunities for any student in the Anaheim Union High School District through the Anaheim Innovation Mentoring Experience (AIME) program. Offer summer internships through the Anaheim Innovation Mentoring Experience (AIME) program to high school juniors.
Anaheim Union Educational Pledge North Orange County Community College District Implementation Commitments North Orange County Community College District (NOCCCD) campuses Cypress College, Fullerton College and North Orange Continuing Education will work in collaboration with AUHSD to provide students, parents, and staff with resources promoting higher education: o NOCCCD will work with AUHSD staff to provide resources and services for students in grades 7 th through 12 th. o NOCCCD will work with AUHSD staff to provide parent workshops on financial aid and the admission process for the Cypress and Fullerton Colleges. o NOCCCD will provide dual enrollment courses in AUHSD schools. o For students who participate in AIME, the following resources will be provided: Offer mentoring opportunities for any student in the Anaheim Union High School District through the Anaheim Innovation Mentoring Experience (AIME) program. Offer summer internships through the Anaheim Innovation Mentoring Experience (AIME) program to high school juniors. NOCCCD campuses will support AUHSD students to ensure their success throughout the transition from high school to community college onto completion of their educational goals. o Provide college mentors at AUHSD High Schools. o Opportunity to participate in summer enrichment programs.
Anaheim Union Educational Pledge California State University, Fullerton Implementation Commitments CSUF will work in collaboration with AUHSD to provide students, parents, and staff with resources promoting higher education: o Work in collaboration with AUHSD to provide students, parents, and staff with resources promoting higher education for students in grades 7 th through 12 th. o Provide student and parent workshops on A-G, financial aid, college readiness and the admission process for the California State University, Fullerton. CSUF will provide mentoring opportunities: o Offer summer internships through the Anaheim Innovation Mentoring Experience (AIME) to high school juniors. o Provide mentoring program for first-time freshmen to work with a mentor from CSU Fullerton, College of Education. CSUF will provide a Spring preview Day hosted at CSUF in the spring for committed students.: o Symbolic handing off of students from AUHSD to CSUF. o The event would benefit from a parent component.
Anaheim Union Educational Pledge University of California, Irvine Implementation Commitments UCI will work in collaboration with AUHSD to provide students, parents, and staff with resources promoting higher education: o Parent workshops on A-G, financial aid, and the admission process for the University of California. UCI will serve as an additional safety net for students and ensure their success throughout the transition from high school and community college. UCI will provide all AUHSD students with a transfer pathway guarantee: o UCI will provide all graduates of Anaheim Union High School District who enroll as freshmen at Cypress College or Fullerton College and complete the requirements will be provided with guaranteed admission to UCI if they have a cumulative GPA that meets or exceeds the minimum required special transfer programs. Students must also meet any additional criteria for eligibility including: meeting major prerequisites, auditions, timelines, deadlines, etc. Students are also advised to choose an alternate major if applying to impacted academic programs, i.e., majors in Engineering, ICS, Business, and Nursing Science. UCI will provide all AUHSD graduates who enroll at UCI with support onto graduation: o Support via the Student Outreach and Retention (SOAR) Center at UCI. o Support from a retention advisor who provides 1 to 1 consultations and guide to UCI resources. o Students who participate with the SOAR Center will be provided with access to: Special information via the SOAR mailing lists: to learn about additional opportunities. The Center for Educational Partnerships (CFEP) book scholarship program. Leadership training and professional development. Student success workshops focusing on retention and student success. Tailored event such as annual Leadership Summits. Program t-shirt, quarterly raffles, and incentives.
North Orange County Community College District DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: April 18, 2017 From: Deborah Ludford Re: Agenda Item for District Consultation Council Meeting of April 24, 2017 1. AGENDA ITEM NAME Network Refresh Assessment Findings 2. AGENDA ITEM ACTION (Please check all that apply.) Information Only X Second Reading Review/Discussion First Reading Action Consent Agenda Item 3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 30 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM: At the meeting of September 13, 2016, the Board approved the hiring of WTC Consulting Inc. to conduct a Network Assessment. WTC conducted focus groups at all three campuses and conducted a Districtwide survey of students and staff regarding future network needs. Several groups had the opportunity to provide input including Chancellor s Staff, the Technology Coordinating Council and a Working Group consisting of technology staff, faculty and administrators across the District. In addition, WTC conducted detailed reviews of the existing network infrastructure across the District. WTC will present their findings as well as a recommendation to move forward with the design of a new network. 5. RECOMMENDATION: Presentation of the findings will include time for questions and discussion. 6. OTHER PEOPLE CONSULTED, INFORMED OR ATTENDING MEETING ABOUT THIS ITEM: Chancellor s Staff District Technology Roundtable Technology Coordinating Council Network Refresh Working Group NOTE: Please forward this form by required dates with all backup material to the Chancellor's Office.
North Orange County Community College District DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: February 17, 2017 From: Tina Johannsen, United Faculty President, Professor of Psychiatric Technology, Health Science Division Re: Agenda Item for District Consultation Council Meeting of April 24, 2017 1. AGENDA ITEM NAME: Budgetary Process from the College to the District 2. AGENDA ITEM ACTION (Please check all that apply.) Information Only Second Reading Review/Discussion X Action X First Reading Consent Agenda Item 3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10-15 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM: Often times individuals determine a division or department need to better perform their job, serve their students, or launch a pilot program or process within their area. We have one-time funding, emergency funding, grant their own criteria, their own timelines, their own justification, etc., etc. Timelines are often short, and these requests are than submitted to various individuals, where, unless you are in the right meeting at the right time, you may never find out what became of your request. Decisions are often made by committees that may use subjective choice in their decision-making and there is very little acknowledgement of the amount of effort that goes into the process of creating these different funding requests. This can create frustration at the process, and anger at the results. We have been told the District is now in stability mode. This means we should be watching our budget carefully. United Faculty has been tasked with finding ways to be more efficient to make more of the budget available for bringing faculty up to the 75 th percentile in wages, benefits and total compensation. Looking at ways to streamline any process and use time more effectively are means of efficiency. Looking carefully at how we do our budget process and aligning the Colleges & SCE s needs more effectuality with the District goals can result in having a process where funds are available to more and varied individuals is different ways. 5. RECOMMENDATION: Create a sub-committee of DCC to look at a best practice approach to multi-school budgeting, aligning the process to identify where all governance groups are represented, where we preserve the autonomy for the schools, but simplify the process to see where generalizations of timelines and sharing of information could be beneficial to the process. 6. OTHER PEOPLE CONSULTED, INFORMED OR ATTENDING MEETING ABOUT THIS ITEM: United Faculty Representative Council, Cypress Senate President. NOTE: Please forward this form by required dates with all backup material to the Chancellor's Office.