School Board Members present: Administration present: R. Moyer Ratigan; Chair, E. Christo; Vice chair, T. Baker, W. Skoglund and S. Smylie. Dr. R. Sullivan; Superintendent, B. Hopkins; Assistant Superintendent, B. Hickey; Business Administrator and M. DeBlois; Principal. 1. Call to Order R. Moyer Ratigan called the meeting to order at 6: 02 p.m. The Board agreed to take an immediate facility tour at 6:02 p.m. A. Lajoie lead the tour accompanied by the Board, Administration and audience members present. The Board, Administration and audience members returned from the facility tour at 6:25 p.m. 4. New Business (Out of Order) a. PE/Health/Guidance Presentation C. Lemerise represented the K 8 th PE curriculum. The program is based on the State and National Standards for each grade level including skill based activities, fundamental skills and sport skills. Grades one through eighth grade students attend PE class two times each week for 45 minutes. The Kindergarten students attend PE class once each week for 30 minutes. Molly Wynn represented the Guidance Program and provided a written overview of the program. The Guidance Program is based on the State and National standards and spans the K 8 grades. Students meet once a week for 45 minutes each class. This program runs for half the year and then switches students with the Health curriculum. The program is geared through the Developmental ages for each grade. A Curriculum Mapping of the Guidance Program is available for review. C. Lemerise represented the Health curriculum for grades K 8. Classes are held once a week for 45 minutes and usually held for half of the year and switches with the Guidance Curriculum. Kindergarten class meets once a week for 30 minutes. All units are based on the State and National Standards. The program used is called The Great Body Shop. Puberty and Human Development are also discussed during this class. W. Nowak; LAS School Nurse was introduced and provides a variety of services. 2. Reports a. Superintendent Superintendent Sullivan and Assistant Superintendent B. Hopkins provided a written report and discussed: Hosting a meeting with the new teachers and providing an introduction to SAU21. 1
The school year began without problems for all the Districts. Principals meetings were held. A new date will be announced for The Parental Series sponsored by the Seabrook PEAKS (Partners Encouraging Aspirations for our Kid s Success) leadership Team. This program will be held in Seabrook. b. Principal M. DeBlois provided a written report and discussed: LAS school enrollment is 277 students. Students and teachers are on task and off to a positive start of the new year. A ten minute earlier start to the school day along with other schedule modifications allows for more access to the gym for PE classes. Beth Simon is the new Cafeteria Coordinator and has implemented a successful new wireless lunch payment system with a new lunch program and procedures. Grades 1 5 students go to recess before lunch. More Y program materials have been sent out again for parents to review. 34 students are enrolled in Kindergarten. Title One services The NWEA connects the need for the math and literacy services. c. Financial B. Hickey provided a Business Office Memorandum and a financial report and discussed: 2012 2013 Budget Development B. Hickey provided and recommended a timeline for the 2012 2013 Budget Development. The Board agreed to choose dates to work on the budget at the October school board meeting. ii. Capital Improvements Program for 2012 2017 Discussed. Kensington Road No proposals have been submitted for the barn RFP. The NH Preservation Society is assisting with looking for interested parties. Establishing a building fund, the use of impact fees, employer contribution rates for the state retirement system and the financial report. Life safety computer controls for air quality, roof, paving and facilities upgrade information. Oil prices, electricity rates, and bus fuel expenses. Frank Stifter; Chair of the Hampton Falls School Facility Committee has requested information about the LAS facility, to prepare a case for a new gym and school renovations. E. Christo left the meeting at 7:40 p.m. d. Facility i. Energy Benchmark Report A. Lajoie discussed the New Hampshire Energy Smart Schools Program prepared by TRC. 2
Windows, motors, electricity and ventilation are all involved with the costs. Cost management for the facility determines when and how we can use the facility during the off school hours. The Board thanked A. Lajoie for the Facility tour. A. Lajoie commended the janitorial crew for all their hard work during the summer time. 3. Minutes The Board agreed to review the July 7, 2011 Non public minutes at the next meeting. W. Skoglund moved to approve the July 21, 2011 School Board Minutes as written. Seconded by S. Smylie. Motion passed 3 0 1. (T. Baker abstained.) W. Skoglund moved to approve the July 25, 2011 School Board Minutes as amended. 4. Continuing Business Seconded by S. Smylie. Motion passed 4 0. a. Student Activity Fund Procedures Discussions included: M. DeBlois submitted for the Boards consideration a Transfer of Funds Form, Funds Request Form and Administrative Procedure Guidelines which could be accessed for future fundraisers, reconciliation and disbursements, and Activity Funds. What happens to any remaining funds from an Eighth Grade Fund? Consideration would be a class gift to the school, or a start up fund for the incoming Eighth Grade class as their foundation. M. DeBlois requested direction from the Board to see what should be done with any remaining Eighth Grade funds. Monthly Reconciliations would be calculated for each Club or Sports Activity. Each Club/Sports Advisor and B. Hickey would receive an update of all of the financial activity for each Club on a monthly basis. The Seventh and Eighth Grade parents would receive a financial overview of the funds in January and again at the end of school year. Appropriate decisions and parameters on spending funds, Class activities is any business that relates to the class and other activities need to be very specific. A class account has a termination point. DI monies and other clubs who have left over funds are considered on going and have no termination point. DI parents will be informed about the financial process and expectations. Student decision involvement will be addressed. 3
The Board opened the meeting up to public comments Comments and discussions included: The Old Salt receipts, Student Activity Funds are discussed during public meetings, Team Expectations, Administrative Procedures, voicing any personnel complaints with Dr. Sullivan; Superintendent, All Activity Accounts have been audited yearly and are currently being audited by an independent auditor, and raffles or valuables are also addressed by the Student Activity Guidelines. b. Kensington Road Property Update Discussions included a land survey, questions submitted by D. Bison, school expansion, access to Rte 84, emergency easement, wetland identification, 500 feet of frontage, secondary access to LAS, moving the 5 Kensington Road house, impact fees, and that lot line adjustments are not recommended. T. Baker moved to suspend the School Board s rule not to continue the meeting at 9:15 p.m. Seconded by S. Smylie. Motion passed 4 0. c. Facilities Upgrade Committee Not discussed. d. Full Day Kindergarten Study Committee A survey will be distributed to the community. Selectman McDermott will send the survey via the town e mail list. e. Board Goals 2011 2012 The Board agreed to review and address the Board Goals at the next meeting. i. Superintendent s Goals Superintendent Sullivan provided the following goals for the Board to review. Continue K 12 district curriculum development, alignment, articulation and implementation through the vertical team process. Refine fiscal accountability systems to ensure for effective management of school budget resources. Strategies include maximizing the capabilities of the MUNIS financial system and strengthen our mechanisms for fiscal control, internal accounting processes and reporting. Develop a district wide communications plan in order to promote the SAU as a professional and responsive organization dedicated to student achievement. 4
As determined by individual School Boards, develop a Superintendent goal that aligns with that Board s 2011 2012 goals. f. Board/Committee assignments i. Newsletter W. Skoglund agreed to write the November/December Newsletter due October 10, 2011. S. Smylie agreed to write the March/April Newsletter due February 13, 2012. 5. New Business b.set Deliberation Session Dates The 2012 Deliberative Session is scheduled for Thursday, February 9, 2012. c. Suspension and Expulsion of pupils RSA 193:13 (b) Discussed. 6. Public Comment of Agenda Items Comments and discussions included a supportive pay as you go approach, changes with the retirement fund and road funds from the state, pollution control device losing tax revenue which will affect the school tax portion, tax rate information will be delayed, school tour very informative, LAS outstanding appearance for the opening of school, video camera at the front door but not identified, cost of the lunch wireless system, census data, PA28 form to use for projections of school growth, population expansion, impact fees for program expansion due to population growth, Free electric program, electrical savings comparisons, and the Facilities Report. 7. Voting on Agenda Items T. Baker moved to approve the Capital Improvement Program as written. B. Hickey will complete the CIP as written. Seconded by W. Skoglund. Motion passed 4 0. S. Smylie moved to approve the 2012 Deliberative Session date for February 9, 2012. Seconded by T. Baker. Motion passed 4 0. R. Baker moved to approve the letter written by R. Ratigan, Chair addressing Dr. Robert M. Sullivan as written. The Hampton Falls School Board authorizes you under RSA 193:13 (b) (Suspension and Expulsion of Pupils) the authority to continue the suspension 5
of a pupil for a period in excess of ten (10) school days. Seconded by W. Skoglund. Motion passed 4 0. W. Skoglund moved to go forward with the Wetland Survey encumbering the entire parcel of land. The cost will not exceed $6,000. Seconded by S. Smylie. Motion passed 4 0. T. Baker moved to authorize the use of the Impact Fees. The Architectural plan expenses are $3,000., The Wetlands Survey expenses up to $6,000., and the remaining monies to pay the Hampton Falls portion of the Winnicunnet High School Bond. The Hampton Falls Board of Selectman will be notified. Seconded by W. Skoglund. Motion passed 4 0. The Board agreed to expand the Title One position as requested by M. DeBlois. 8. Signing of the Manifest The Board members present signed the manifest. The next School Board meeting is October 6, 2011. 9. T. Baker moved to move into non public session under RSA 91 A: 3 ll (c) at 9:52 p.m. Roll call vote. R. Moyer Ratigan says yes, T. Baker says yes, W. Skoglund says yes, and S. Smylie says yes. Respectfully submitted, Maureen Hastings School Clerk (Minutes approved 10/6/11) 6