GIRLS BOARDING The Lodge

SIR ROGER MANWOOD S SCHOOL GIRLS BOARDING The Lodge

TABLE OF CONTENTS Aims of the School 3 Contact Details 5 Chain of Command 6 Boarding Principles and 7 Practice Boarding Procedures: Medical Policy and Procedures: Structure of the Day 10 Weekend Timetable 10 Flexible Boarding 12 Breakfast 13 Homework 13 Dormitory Arrangements 13 Contact with Parents/Guardians 14 Church and Community Links 14 Freetime, School Trips, Visits and Excursions 14 Use of the Wireless Internet 15 Welfare and Discipline 16 Privacy 17 Prefect System 17 Boarding Council/Catering Committee 17 Lockers and Money 18 House Fund 18 Emergency/Disaster Strategy Procedure 18 Special Educational Needs SEN 19 Race Equality Policy 19 Provision for pupils with religious, dietary, 19 language and cultural needs Health and Safety 20 Policy re Risk Assessment for parties and 21 sleepovers Behaviour and Discipline Policy 22 Missing Pesons Policy 22 Monitoring Risk Assessments 23 Complaints Policy 23 26 Administration of Prescribed and Non- Prescribed Medication by Matrons and House Staff Protocol regarding the prescription of medication by a doctor to a boarder who does not wish boarding staff to know Child Protection Policy 29 House Rules and daily 32 running of the house 27 28 2

AIMS OF THE SCHOOL The school aims to provide an education which is suited to the needs of individual pupils enabling them to discover and develop their full potential. It also aims to prepare pupils for the opportunities, responsibilities and experiences of adult life. The aims of the School are set and agreed by the Governors. 1) to maintain and develop in pupils lively, enquiring minds; to promote the ability to question and argue 2) to foster attitudes which will instil self-confidence in pupils, create in them a sense of personal excellence and help them to acquire knowledge and skills relevant to life and work in a fast changing world 3) to emphasise the importance of language and number, the aesthetic and physical areas of learning, and to develop competence in them 4) to help pupils to develop personal, spiritual and moral values, an understanding of religions and beliefs, a tolerance of others and their ways of life 5) to help pupils to understand the world in which they live and the interdependence of individuals, groups and nations 6) to develop in pupils the ability to appreciate critically human achievements and aspirations. It is the duty and responsibility of all staff to promote the aims of the school, not only in the teaching context but also in every aspect of dealings with pupils and each other. We should seek to provide a caring community which encourages concern and respect for the welfare of others. The school seeks to achieve these aims by: a) providing a broad curriculum which is balanced, relevant, enjoyable and challenging to pupils b) effective teaching and management of learning c) providing a wide range of extra-curricular activities d) providing an environment which supports pupils learning and their emotional and physical growth e) effective careers guidance, including work experience f) good internal and external communications 3

In addition we should seek to:- 1) uphold the principle of equal opportunity and ensure that each member of the school is held in the proper esteem 2) establish close links with the local community, feeder schools, higher education and those areas of life beyond the school 3) ensure that the school is able to respond in a positive way to the challenge of rapid change in a modern world. 4

CONTACT DETAILS Staff : Houseparents: Housetutors: Matron: Mrs P Coles Mr T Outon Mrs K Hunt Telephone Nos: Manwood Lodge: 01304 612307 Sir Roger Manwood's School: 01304 613286 (Fax): 01304 615336 Independent Listener (Mrs Taylor) 01304 613782 e.mail: Website: lodge@srms.kent.sch.uk www.srms.kent.sch.uk 5

CHAIN OF COMMAND H.M. D.H.M. H.P. Grange H.P. Lodge H.T. H.T. H.T. H.T. H.T. H.T. M M DOMESTICS DOMESTICS H.M. D.H.M. H.P. H.T. M Headteacher Deputy Headteacher Houseparent Housetutor Matron 6

BOARDING PRINCIPLES AND PRACTICE There are two boarding houses at Sir Roger Manwood s School, Manwood Grange which takes in the boy boarders and Manwood Lodge which is the girls house. Each house has a Houseparent, who takes overall responsibility for the running of the House, a Matron and Housetutor, all resident, and both Houses have a number of non-resident Housetutors as well. The major aim of boarding at Sir Roger Manwood s School is to provide a stable environment in which pupils can develop into mature young adults benefiting from the selective education which Sir Roger Manwood s provides. Entry therefore, is either through the Kent Test Selection Procedure or by sitting the School s own comparable entrance examination at different ages or on the basis of good enough GCSE results at the age of 16 for entry onto A Level courses in the Sixth Form. Pupils and students work and progress is carefully monitored by the House Staff throughout the term through discussion with other teaching staff, the checking of homework and homework diaries and by using Assessments issued at regular intervals throughout the year and the annual report. These are also issued to parents. In addition parents and guardians are encouraged to discuss any matter which concerns them at any time on an informal basis with the Houseparent who will for their part speak with a pupil s parents should he/she feel the need to do so. Clearly during term-time the Boarding House becomes home to the boarding pupil and therefore academic progress is not the sole consideration as far as the School is concerned. Sir Roger Manwood s aims to provide a caring, bright and stimulating environment wherein young people can feel secure, develop friendships and grow up happy in themselves with the ability to enjoy life. Both Boarding Houses are clean, neat and bright with well-appointed dormitories, bathrooms, showers and toilet facilities. Boarders have access to computers, musical instruments, sky television and videos, house libraries, table tennis, snooker/pool tables, common rooms and kitchens which provide food and drink preparation facilities. Each House has a pay-phone exclusively for pupils use as well as e-mail facilities. Main meals are taken in the School Dining Hall which is three minutes walk from both Boarding Houses. Both Boarding Houses, as indeed is the School, are set in very pleasant surroundings with a variety of facilities which boarders are encouraged to use. There are extensive playing fields, a Sports Hall, large hard play area, an astro-surfaced area for hockey, five-a-side football and tennis etc. Within the school buildings are extensive IT facilities, art rooms, technology workshops, music rooms and a drama studio which boarders along with day pupils are also encouraged to use both during the lunch-hour and after school as a part of the extensive extra-curricular programme which the school offers. In addition many of these facilities are available later in the evening and at weekends. Boarders are also encouraged to go on the many School trips organised, for example, evening theatre visits arranged by the English department. The development of friendship with day pupils is encouraged 7

because of the broadening experience it gives to both parties. Visits to day pupils homes on exeat weekends make a good break for boarders while day pupils benefit from holiday stays at their boarding friends homes. There is a commitment towards providing a boarding curriculum, that is, the provision of a wide variety of activities for boarders at weekends and during the evenings. The major aim is to provide a broad range of stimulating activities which range through drama, music, sport, theatre/cinema visits which will enhance the life of the individual boarder at Sir Roger Manwood s. With regard to the boarding curriculum two further points need to be made. Firstly, the Boarding Houses at Sir Roger Manwood s School have always retained an individuality due to a number of factors which include their geographical location, their own internal characteristics and the character and nature of the House staff. However, there are strong links between the Houses, and boarders are allowed to visit the other House with permission from the tutors in charge. In addition there are several occasions every year when the two Houses enjoy an activity together. Secondly, within the corporate identity which is a boarding house, the individuality of the boarder has to be recognised. He or she has to be allowed time and space to be able to relax in their own company or in the company of close friends it is not possible to organise boarders lives entirely, neither should the school attempt to do so. Clearly an important responsibility of the boarding staff is the spiritual welfare of the children in their care. They are in loco parentis and have a duty to ensure the moral development of each boarder. Boarders attend an ecumenical service in St Clement s Church at 9.30am on Sundays, but Roman Catholics may attend family service at the Roman Catholic Church if they prefer. The Anglican Rector of Sandwich has a significant input into the School both as a Governor and as the person who sometimes conducts the weekly service. Some boarders take confirmation while they are members of the School. The School s link with St Clement s is an important link with the wider community of Sandwich. There is a strong commitment to boarding at Sir Roger Manwood s with a clear determination to provide the best environment for those who choose to board. Part of that commitment is to review and assess what the School provides and constantly seek to improve it. Whole School Policies, specifically those which refer to Bullying, Child Protection, Drugs and Race Equality apply equally to boarding and the Boarding Houses. This is also true of School Rules. It is clear, however, that both Manwood Grange (Boys) and Manwood Lodge (Girls) extend these and introduce rules of their own in order to maintain the smooth running of each house. 8

Boarding Procedures 9

STRUCTURE OF THE DAY Boarders are woken around 7.00 a.m. and are seen by House staff before going to breakfast between 7.30 a.m. and 8.00 a.m. School starts at 8.40 a.m. During the afternoon sixth form boarders may return to their Boarding Houses for Private Study Periods and allowed to study quietly in their rooms. All other boarders may not generally return to the House unless permission has been given to retrieve something they have forgotten. School ends at 3.20 p.m. and boarders then return to the House to change into casuals and have free time until tea at 5.45 p.m. The first prep takes place at 6.30 p.m. until 7.45 p.m. when there is a small assembly for notices and general business. Following a 45 minute break a second prep begins, the length of which depends on the age of the pupil, as does bedtime. WEEKEND TIMETABLE FOR FULL-TIME BOARDERS Saturday is a free day for boarders as there is no school. Getting up is later than during the week and so subsequently is breakfast. In both Houses boarders are allowed to relax and wind-down or chill-out after the rigours of the week though they need to stay clear of the cleaners. Year 11 are allowed to stay out until 8.00 p.m. and the sixth form until 11.00 p.m. The first four years must remain in their houses or on the grounds unless express permission is given for them to be out. All boarders wishing to go beyond Sandwich, for example to Deal, Dover or Canterbury, must register their requests with the House staff and agree a return time. After school and at the weekends when boarders wish to go into Sandwich, Year 7 must always be accompanied by older pupils. There are organised trips to Ashford, Bluewater, Dover, Canterbury etc. Visits may be made to the Pantomime, Theatre and local Zoos over the School year. Friday evening and Saturday evening are times for relaxation. Junior boarders may watch a film of their choice or play cards or board games with the House parents. On Sunday boarders are woken at 8.00 a.m., breakfast is at 8.30 a.m. and there is a church service for the boarding community at 9.30 a.m. Thereafter, throughout Sunday, boarders may partake in a number of activities which range from sports such as basketball and badminton in the Sports Hall, to swimming, bowling and visits to local attractions such as castles, zoos etc. Prep on Sunday is held between 6.00 p.m. and 7.30 p.m. and afterwards senior boarders watch a film of their choice. The timetables in more detail are: 10

MANWOOD LODGE TIMETABLES: Monday - Friday Time Activity 07.20 Rising bell 07.30 08.10 Breakfast 08.30 To school, all rooms to be left tidy and beds made. 15.25 End of lessons. Attend after school clubs, go into Sandwich (with prior permission) 17.45 Tea 18.30 First prep 19.30 Assembly 20.15 Second prep 20.45 End of prep Year 9-11 Year 12-13 are expected to continue until all necessary work in complete, but not beyond bedtime. 21.00 Year 7 Bedtime. House Quiet 21.15 Year 8 Bedtime 21.30 Year 9 Bedtime 22.00 Year 10 Bedtime 22.30 Year 11 Bedtime 13.00 Years 12 and 13 Bedtime. All lights out and everyone quiet. Years 7 11 may read/talk VERY quietly for 30 minutes after bedtime. Friday evening is relaxed and there is a 30 minute extension on bedtimes. 11

Saturday Time Activity 08.30 09.30 Breakfast (Optional) 09.30 10.30 Everyone out of bedrooms and bathrooms to allow for cleaning 12.30 Lunch Activities or own pre-arranged outing 17.00 Tea LATEST return times for Years 7-9 on own outing 18.00 LATEST return times for Years 10 on own outing 19.15 Junior video 20.00 LATEST return times for Years 11 on own outing 23.00 LATEST return times for Years 12-13 on own outing Sunday Time Activity 08.00 Bell 08.30 09.15 Breakfast 09.15 Leave for Church 09.30 Boarders Service at St Clement s Church Occasionally Boarders join the main church service which is held later. 10.30 12.00 Autumn and Spring Terms Sports Hall open for badminton and fitness. 12.30 Lunch Activities, own pre-arranged outing or free time to relax or catch up on work. Year 7-9 will often be expected to join in arranged activities. 14.30 15.30 Autumn and Spring Terms Sports Hall open for basketball. 17.00 Tea 18.00 Prep 19.30 Assembly FLEXIBLE BOARDING Sir Roger Manwood's has a flexible boarding policy. Pupils may board full time at Sir Roger Manwood's or if their parents wish they may board only during the School week. If accommodation space allows, day pupils may board for short periods of time on a bed and breakfast basis by arrangement. 12

BREAKFAST This policy is designed to be followed by all Boarders, House Staff and Kitchen Staff at Sir Roger Manwood s School. 1. On weekdays and Sunday mornings ALL boarders in both the Lodge and the Grange will go to breakfast in the School Dining Hall. The only exception will be those specifically given permission not to do so by the Houseparent or Matron because they are unwell. 2. Breakfast will be served from 7.30 a.m. until 8.10 a.m. 3. Boarders must vacate their boarding houses by 8.30 a.m. at the very latest. 4. On Saturday mornings breakfast is optional, and boarders may lie-in until 10.00 a.m. 5. On Sunday morning boarders must be in breakfast by 8.45 a.m. which will be served until 9.15 a.m. HOMEWORK Boarders in the first five years are supervised and assisted in the prep room by a tutor. All other boarders work in their study bedrooms. DORMITORY ARRANGEMENTS The aim in both Houses is to have separate year groups in separate dormitories though this is not always possible; for example, sometimes a Year 7 boarder may have to go into a Year 8 dormitory. In both Houses younger boarders are likely to share a larger dormitory in greater numbers. They do their prep in a designated prep room under the supervision of a prefect or a tutor. From Year 10 upwards boarders share study bedrooms in smaller numbers, usually in twos. Prefects and House-staff move around the House visiting study bedrooms during prep. 13

CONTACT WITH PARENTS /GUARDIANS Many parents maintain regular communication with their children by telephone. However, the arrival of a letter, or better still a parcel, is a noted event, and long intervals between the arrival of letters cause disappointments. The boarders have access to freely available computers for sending and receiving e-mail. Parents or guardians of full-time boarders are very welcome to come at weekends to take their child out for a treat, (meals at restaurants are popular). However these need to be cleared with the house staff to avoid clashes with house events etc. Boarders are allowed home for major family events such as weddings, but if school is to be missed, permission must be sought in writing from the Headmaster. CHURCH AND COMMUNITY LINKS Boarders attending their own services at St Clement s Church take an active role in reading the Lesson and prayers. FREETIME/SCHOOL AND HOUSE TRIPS, VISITS AND EXCURSIONS Both Houses are equipped with computers, table-tennis, books, board games, TVs and videos, kitchens and common rooms. The Grange has a pool table, some exercise and gymnastic equipment and the Lodge has a small snooker table and an annex with a larger kitchen. Sir Roger Manwood's school day is from 8.40 a.m. until 3.20 p.m. Monday to Friday. The School has a thriving extra-curricular programme which encompasses all the major sports and a number of minority ones, as well as Drama, Dance, music etc which often take place after School. In addition to the facilities which provide the above there are a wide variety of other areas which are open to boarders on the School campus which include the Library, Computer suites, Art rooms, Design and Technology workshops as well as the attractive School grounds themselves. Boarders are encouraged to avail themselves of all this while they are resident here. In addition the School and Boarding Houses organise trips and excursions to a wide variety of both academic and pleasurable attractions which include theatres, Art galleries, theme and pleasure parks, House Dinners, Bonfire Night, Boarders Supper at Christmas etc. These are always run and accompanied by experienced staff and in the case of trips, visits and excursions according to guidelines laid down by Kent County Council s Outdoor Education Unit. Boarders are free to go beyond the confines of the School Campus without adult supervision subject to clear guidelines and rules. No boarder in Years 7 to 11 from either House may leave the School premises both during the week and the weekend without informing and obtaining permission of a member of 14

the boarding staff. During the week this will mean from 3.30 5.30 p.m. returning in time for tea. On their return they report in to the member of the boarding staff on duty. Boarders in Years 12 and 13 from either House may go into Sandwich without asking permission from a member of the boarding Staff but must obtain permission if going elsewhere. During the week this will mean for all boarders from 3.30 5.30 returning in time for tea. During the week permission will only normally be given for boarders to go into Sandwich. At weekends boarders may go further afield e.g. to Deal, Canterbury etc, again provided they have the permission of the boarding staff and tell them their destination. On their return, boarders must report to the member of the boarding house on duty. On Saturdays Years 7-10 must return to the Boarding Houses by 6.00 p.m., Year 11 by 8.00 p.m. and Years 12 and 13 by 11.00 p.m. Year 7 boarders must be accompanied by older boarders who are clear that they have a responsibility to them. When they do go off the School premises boarders are expected to be in groups. Off the School premises, boarders behaviour is expected to be exemplary at all times. Boarders are allowed to go to parties or sleepovers provided that the Risk Assessment re Boarders being allowed to attend parties or sleepovers is carried out. USE OF THE WIRELESS INTERNET Both Boarding Houses at SRMS provide Wireless Internet access for boarders, recognising the importance of the internet for communication with parents, school work and social connections. The school takes all reasonable measures to prevent boarders gaining access to unsuitable material on the Internet. This includes filtering at source to ensure all IWF recommended sites are blocked, having Net Nanny installed on stand alone machines supplied by the School and asking boarders to attend an e-safety education session annually. All boarders are asked to sign a statement regarding their own responsibilities for safe conduct when using IT and the internet. Older 15

boarders have the privilege of internet access in their own rooms. privilege may be removed if use is considered inappropriate. This We ask all parents who provide their children with laptop computers, to discuss safe use of the internet and to purchase and install filtration systems for use with their laptops while in the Boarding House. WELFARE AND DISCIPLINE There is always a duty tutor, and boarders are encouraged to come at any reasonable time with any problem or any concern or just for a chat. Privacy however, is also something that pupils and students have to learn to give others and to take for themselves and this is part of the responsibility of growing up in a community. Each House has its rules and seeks to establish a reasonable discipline, the maintenance of which falls on the prefects as well as the House Staff who are in overall charge. In both Houses boarders can speak to the House-staff when the House meets as a body for assembly. There is also a food committee with representatives from each House which meets with the chief caterer on a number of occasions during the term. Each boarder is free to meet and speak with any member of the boarding staff formally or informally on a constant basis. They may also meet with the Headteacher and the Deputy. Parents are also free to voice their views to both the House-staff and the Headmaster. There is a twice termly meeting between the Headmaster, Deputy Headmaster and the Houseparents of the two Houses at which boarding issues are raised and discussed. New boarders are inducted into the Boarding House and its routine in an informal and formal manner. Both House-staff, prefects and contemporaries speak to, help and direct newcomers. Both Houses have a printed Survival Guide which contains everything any boarder needs to know during his boarding life. The House staff, of both Houses are available to all boarders who may wish to discuss a personal or welfare issue with them. Boarders may wish to discuss such matters with their Form-tutor or Head of Year. They may also if they wish raise such issues with the school s Special Educational Needs Coordinator (SENCO) who has a responsibility for pupil welfare. The SENCO is also able to direct pupils towards the school Counsellor as well as similar agencies outside the School. Boarders may approach any member of staff they wish. The School has an Independent Listener who is outside the boarding and teaching staff whom boarders may contact directly about personal problems or concerns at school. The telephone number of the Independent Listener is posted next to the pupils telephones in both the Lodge and the Grange. Both these avenues are known to all boarders. 16

If a boarder approaches any of the people mentioned above, it should be made clear to the boarder that the School s policy on confidentiality will apply. PRIVACY The School maintains a high level of supervision of the boarders in its care by the boarding staff. This is done by appropriate patrolling of the Boarding Houses and the surrounding areas as well as being available in the boarding accommodation. At all times the boarding staff will act in a way that avoids intruding unnecessarily on boarders privacy e.g. by knocking on dormitory doors before entering especially at times when boarders are dressing/undressing, changing or showering. SENIOR GIRL SYSTEM Year 13 boarders are usually senior girls in both Houses as are often Year 12 boarders. In both Houses a Guidance sheet is provided. In both Houses there are regular meetings between the prefects and the Boarding staff. There is constant communication on an informal basis between the Boarding staff and the prefects. There are clear guidelines as to their duties and the sanctions available to them. Senior girls are given clear guidelines on the Schools Bullying policy and how to look out for and deal with bullying. They are also told how to deal with child abuse. Senior girls are expected to set a good example to younger pupils at all time. High standards of behaviour, dress and work should be maintained. They are expected to maintain discipline of younger pupils especially in the absence of staff, but also need to be approachable in order to help younger pupils with problems. Duties are carried out in rotation. At the start of each term Senior Girls are responsible for organising rotas for duties and videos. It is hoped that the Senior Girls will help to organize House events. COUNCIL/CATERING COMMITTEE/BOARDERS VIEWS There is a Boarding Council which meets twice per term to discuss boarding issues. This consists of junior and senior representatives from both houses and either the Head or Deputy Head one of whom chairs the meetings. The views expressed at these meetings are taken into account in the development and practice of boarding. There is also a boarder s catering committee which meets on a similar basis. At the end of the Summer term all boarders have the chance to make their views known by filling in a questionnaire regarding boarding and their experience over the previous year. Again, these views are taken into account in the development and practice of boarding. 17

In both Houses prefects are consulted about the rules of their particular House and how they might be applied. LOCKERS AND MONEY Each boarder is provided with a lockable locker and parents are also encouraged to provide them with a lockable tuckbox. Boarders are encouraged to make a personal effort to look after their possessions. The Housestaff will always look after a boarder s money if asked indeed boarding staff frequently make this clear to boarders. HOUSE FUND House Fund Charges appear each term on the House Account bill. This has in the past paid for trips which are not charged directly to parents, e.g. Bowling, Ice skating, meals out in addition this account also pays for rented videos, games, fireworks, barbecues, sports gear etc. EMERGENCY/DISASTER STRATEGY Each House has an up to date list of telephone numbers for emergency contact. These include: Emergency Services (sometimes 999 is not sufficient) Boarding House Doctors and Surgeries Local Hospitals Headmaster work and home Parents work and home Guardians work and home Caretaker work and home These are accessible and the location is known to the Houseparent and Housetutors. On discovery of, or receiving a report of an emergency / disaster e.g. severe accident, fire, outbreaks of illness etc which involves serious injury or loss of life boarding staff must: 18

I. Inform the emergency services II. Inform the Houseparent III. Inform the Headmaster or Deputy Headmasters IV. When the extent of emergency / disaster is known then parents will be informed and arrangements made for them to come either to School or Hospital. V. Arrangements will be made for a member of the Boarding staff to remain with the other boarders. VI. If necessary counselling will be made available to boarders. VII. In the case of serious allegations or complaints the Head or Deputy Head must be informed as soon as is practically possible. SPECIAL EDUCATIONAL NEEDS (SEN) Most House-staff teach in the main School and therefore as a matter of course receive a list of those pupils on the SEN list from the SENCO which will include boarders with SEN problems. The SENCO will discuss the progress of boarding SEN pupils on a regular basis with House-staff. In their turn, House-staff will speak to and seek advice from the SENCO on SEN pupils. For those pupils who have dyslexic or dyspraxic difficulties one to one help is provided. If a pupil is suffering with emotional problems counselling is available if they agree to it. Dyslexic and dyspraxic pupils have help provide on a weekly basis. RACE EQUALITY POLICY The School has a Race Equality Policy to which it requires strict adherence. Many boarders in Sir Roger Manwood's School come from abroad most notably from Hong Kong, Germany and Nigeria. They are integrated into the Boarding and School communities. Lessons in both written and spoken English are provided on a regular basis for those pupils who have linguistic difficulties. Boarders are expected to speak English in the House, in order not to exclude others of different nationalities. PROVISION FOR PUPILS WITH RELIGIOUS, DIETARY, LANGUAGE, CULTURAL NEEDS Every effort is made to provide boarders who have a special dietary requirement with their needs this would be done by liaison between the boarder, Houseparent the head caterer and parents. At present all pupils at Sir Roger Manwood's School attend the boarders Church of England service in St Clement s Church or at the local Roman Catholic Church. A number of boarders are from overseas who, when they come into the School, have limited use of English. The School, provides support in written 19

and spoken English, for those students identified to require it, which enables them to quickly develop their use of English to enable them to cope with lessons in an English school as well as the general demands placed upon them by living in an English environment which is likely to be strange to them. As explained in our offer letter parents will be charged for this support if their child is identified as requiring it. All of the overseas boarders have the facility to take public examinations (GCSE, AS and A2 level) while they are members of the School. The School also has developed through the British Council a link with mainland China. We have a Chinese National working on the staff full-time teaching Mandarin Both within boarding and the School as a whole much is done to help overseas boarders get the most out of their stay at the School. HEALTH AND SAFETY Both Boarding Houses are subject to a Safety Audit and Risk Assessment by the School s Health and Safety Adviser. These are reviewed and updated regularly.. 20

POLICY RE RISK ASSESSMENT FOR BOARDERS BEING ALLOWED TO ATTEND PARTIES OR SLEEPOVERS. Boarders may go to parties or sleepovers provided that: i. The parents of the boarder contact the boarder s Houseparent and give their permission. (If this is by telephone, the Houseparent should make a written note which includes the time and date of the call). ii. iii. iv. The parents of the party-giver contact the Houseparent and agree that the boarder can attend. This applies to sleepovers also. The Houseparent is satisfied that the party would be supervised properly (e.g. if the parents of the party-giver were not to be present at the party then the Houseparent would not allow the boarder to attend this also applies to sleepovers). In the case of boarders attending parties and staying out overnight and sleepovers at a friend s house points i, ii and iii above must be applied. v. Boarders attending parties and/or sleepovers agree a time of return to the Boarding House with the Houseparent and report back at that time. Boarders are allowed, with permission, to go to 2 parties/sleepovers (2 parties or 2 sleepovers or one party plus one sleepover) per half term. They are allowed one of the other with permission on either a Friday or Saturday evening of a weekend but not both. If a boarder has permission to stay out overnight on a Saturday night, he/she must return to their Boarding House in time to be in Church on Sunday morning at 9.30 a.m. 21

BEHAVIOUR AND DISCIPLINE POLICY Boarders are subject to the Behaviour and Discipline policies of the day School while they are in School throughout the day. Within the Boarding Houses, the boarders are subject to a further set of rules and guidelines as well as extra sanctions and rewards which are peculiar to Boarding. At all times the aims are the same as those put forward in the School Behaviour Policies and to further ensure that each house runs smoothly caring both for the welfare of the boarders as a whole as well as the individual. The rules of the House encourage respect consideration and self-discipline. However, sanctions will be employed for infractions. Minor offences e.g. bad manners, lateness, failure to complete duties will be dealt with by Staff. More serious offences e.g. deliberate rudeness, inflicting harm to a person or damage to property will be dealt with by the Houseparent and may result in gating for a period of time appropriate to the severity of the offence. Very serious offences e.g. use of drugs, theft etc will be dealt with by the Headmaster and may result in exclusion (possibly permanent) from the school and/or boarding. All punishments administered by the House staff will also be entered in their own punishment book and monitored by the Head or Deputy Head. Guidance on these rules and does and don ts are contained in Boarders survival guides issued to each boarder. House staff continuously reinforce good behaviour and discipline by talking to and discussing issues with individuals and the House as a whole at Assemblies. Punishments issued by House staff are recorded in Punishment Books which are monitored by Houseparents and the Headteacher and his Deputy. MISSING PERSONS POLICY From time to time a situation could arise when a boarder (or boarders) may be missing. The term missing applies to unauthorised absence from the boarding house or the school premises. This would usually be discovered at roll-calls, registration within school, normal routine checks within the boarding house, comments and information passed on to staff by other boarders etc. Boarding staff, and teaching staff within the broader School community often develop a certain sense about boarders and pupils in their care and should be prepared to act on their suspicions. It is also to be hoped that there is within the boarding houses a caring community and that boarders themselves will feel that they can report any unauthorised absences to boarding staff. 22

Procedure to be adopted on discovering a missing boarder or boarders: If at any time the duty member of staff considers a boarder to be at serious risk of harm they should immediately contact the Emergency Services (999) followed by the House Parents, Deputy Headteacher and Headteacher. 1. The boarding house duty staff should first check if they have a scheduled commitment. 2. Conduct a thorough search of the boarding house and its environs. 3. Talk to boarders and / or day pupils to try to ascertain (a) who saw the boarder last (b) in what circumstances (c) what was the mood of the boarder immediately before leaving / recently (d) who the boarder s day friends are 4. If after 30 minutes the pupil has not been found. Contact the House Parents, if they have not already been informed. The House Parent should take control of the search at this stage and should attempt to contact the pupil by mobile phone as well as to act on any information given by peers. 5. Duty Staff in the other Barding House should be alerted so that they can carry out stages (2) and (3) also. 6. Check local transport facilities (bus stops, railway stations etc.) 7. If appropriate, check local cafés, public houses etc. 8. If within 1 hour this fails to provide any information as to the Boarders whereabouts and an agreed procedure with other parties to return the Boarder to the Boarding house, then contact the Deputy Headteacher in charge of boarding in the first instance. (If they are not available then the Headteacher or other Deputy Headteacher) 9. After discussion of all the information collected, the Deputy Headteacher will coordinate further response. 10. If the pupil cannot be located within 2 hours the Headteacher and Emergency Services should be informed (in that order) of the unauthorised absence, to formally register the Boarder missing and to initiate a broader search. A record of the search procedures conducted, including timings, a description of the boarder and the time of the last verified sighting should be given to the police. Parents must also be informed at this stage. 11. Boarding staff continue to council and support remaining boarders in the House. Even at this late stage by careful listening it might be possible to pick up further information re the whereabouts of the runaway. 12. When the situation has been resolved the House Parent should ensure that all the individuals involved in the search have been informed. A formal written record should be made within 24 hours and copied to the Deputy Headteacher and Headteacher. Further liaison should also take place with parents. 23

MONITORING RISK ASSESSMENTS, PUNISHMENTS, COMPLAINTS AND ACCIDENTS ETC. At regular intervals (at least once per term usually after half term) the Head and/or the Deputy Head will monitor the above. The House parents will provide the record books of punishments, complaints and accidents for their House for the Head or Deputy Head to examine. The Head and or Deputy Head will also ascertain whether the recommendations made in the various Risk Assessments appertaining to the two Houses are being adhered to again on a termly basis. The Head and/or the Deputy Head will then discuss with the House parents any issues which arise out of this monitoring and whether any further action needs to be taken. COMPLAINTS POLICY The School recognises that from time to time, boarders, staff and parents are likely to have complaints about the way they are treated or about the way that they have been dealt with by the system. This policy seeks to establish a procedure by which complaints can be made and subsequently dealt with. In each Boarding House in a place known to all boarders of that House are pro-formas which boarders may use to make a complaint. Any boarder wishing to make a complaint may use one of these pro-formas detailing the complaint(s) on it. They may or may not sign the form as they wish. The form may be handed to any member of the boarding staff or to the Headteacher or Deputy Headteacher or simply be placed in a box in a place known to the boarders. This box will be checked once per day by the Houseparent. A boarder may, if they so wish, make a complaint orally in person to a member of the boarding staff or the Headmaster or Deputy Headteacher. Parents who wish to make a complaint are free to do so in person by e-mail, letter or by telephone to the Houseparent, Deputy Headteacher or Headteacher. Any complaint, no matter how it is made must be investigated and be dealt with as soon as possible and should be resolved either to the complainant s satisfaction or with an otherwise appropriate outcome which balances the rights and duties of complainants without reasonable delay. No complainant will be penalised for making a complaint in good faith. A written record is kept in each House of serious complaints and their outcome which is regularly reviewed by the Head and Deputy Headteacher. 24

Medical Policy and Procedures 25

MEDICAL POLICY It is the aim of Sir Roger Manwood's School to provide a healthy environment for all the boarders in its care. In order to achieve this, the staff in both Houses as well as the general teaching and support staff are naturally vigilant in their oversight of the pupils in their charge in order to make every effort to ensure that they are fit and healthy on a day to day basis. Specific Medical Provision for boarders is as follows: 1) Both boarding Houses have a Matron who is responsible to the Houseparent for the welfare of the boarders in his or her charge. 2) Both Boarding Houses have a designated area where an ill or sick boarder can be removed to be away from other boarders. In both cases these areas are close to their own individual washing and toileting facilities. 3) All boarders are registered with local doctors and many with local dentists (according to parental preference). Matrons are free to contact any of the doctors within the practices to obtain professional guidance and consultations. 4) All boarders may choose whether or not they are accompanied by staff at an appointment with a doctor, dentist or orthodontist etc. 5) All boarders may choose, where possible, to see either a male or female doctor. 6) All boarders medical information is regarded as confidential and the professional obligations of the doctor towards the boarder is recognised. Any medical information on a boarder should only be divulged on a strict need to know basis. This dissemination of medical information should also take into account the School s Confidentiality Policy particularly the Fraser Guidelines or Gillick Competency as stated therein. 7) All boarders ability to consent to, or refuse, medical or dental treatment should be acknowledged. This is again based on the Fraser Guidelines or Gillick Competency as stated in the School s Confidentiality Policy. Any doctor, dentist or nurse proposing any treatment must judge whether or not the pupil understands the nature of the treatment, as well as the consequences of refusal and can thus be deemed competent. Parental consent is required for any pupil not deemed competent. 8) All routine immunisations for each boarder should be up to date in accordance with Department of Health schedules. Those who are not fully immunised should receive appropriate immunisations as soon as practicable, both for their own protection and for that of the wider school community. 9) Boarders, staff and parents will be provided with health advice as necessary - much of this will be provided for the boarders in the mainstream school (PSHE programme). This is done both in an informal and a formal manner. 10) The School works to identify social care needs, special education needs and child protection issues with regard to boarders both within the boarding environment and within the broader School framework. 26

11) All parents/guardians of boarders must provide the School with the information required by the Medical Questionnaire form. They must also supply the School with 2 copies of a completed medical consent form (copies attached). Parents/guardians must inform the School immediately of any change in their child s medical condition (e.g. after a holiday). House staff should also update these forms and inform parents immediately. PROTOCOL FOR THE ADMINISTRATION OF PRESCRIBED AND NON- PRESCRIBED MEDICATION BY MATRONS AND HOUSE STAFF 1. Any prescribed medicine will only be administered by Matrons and House Staff to the Boarder for whom it is prescribed. 2. Any prescribed medicine will be administered according to the directions given by the doctor and/or the Pharmacy. 3. The administration of a prescribed medicine will be recorded on an individual chart made up for the particular boarder for whom it is prescribed which will be kept in the boarders medical file. 4. Prescribed medication such as pain killers which are to be administered as necessary are to be done so when needed and according to the directions given by the doctor and/or the Pharmacy. Again a written record, as in 2 above, must be kept. 5. A boarder, in some circumstances, may need to administer a prescribed drug him/herself as necessary e.g. an asthma inhaler. Where this is the case the Policy for the Self-administration for non prescribed Medicines must be followed. 6. Non-prescribed medicines used in the Boarding Houses are listed (attached). Such medicines will be administered in accordance to the directions given on the packaging of the individual medicines. Matrons and House Staff must always check precautions regarding administration, side effects, contra-indications, expiry date etc. 7. An appropriate written record of the administration of such drugs must be kept by Matrons and House Staff. When issuing medication the following procedure should be followed. The reason for giving the medication must be established. Check whether that pupil is allergic to any medication. Check whether or not the pupil has taken any medication recently and, if so, what (e.g. paracetamol must not be taken more frequently than every four hours and the maximum dose in 24 hours for that age group, printed on the pack, must not be exceeded). Check that the medication is age appropriate ie some medications are for age 12+. Check whether or not the pupil has taken that medication before and, if so, whether there were any problems. Check the expiry or use by date on the medication package or container. 27

The pupil must take the medication under the supervision of the person issuing it. Record the details the name of the pupil, the reason for the medication, the name of the medication, the dose, the date and time. These must be recorded immediately in the relevant written records with the person administering the medication signing and dating any written record. PROTOCOL REGARDING THE PRESCRIPTION OF MEDICATION BY A DOCTOR TO A BOARDER WHO DOES NOT WISH BOARDING STAFF TO KNOW Normally Sir Roger Manwood's expects boarders in both boarding houses to receive medical treatment and medication with the full knowledge of the boarding staff within their boarding house. (This does not in any way breach the issue of confidentiality as stated in the general Boarding Medical Policy). However, there may be some instances when a boarder is prescribed medication by a doctor and does not wish boarding staff to know. In these circumstances boarders must be made aware that they should keep the medication in a locked area to which no other pupils have access. 28

CHILD PROTECTION POLICY Introduction: This policy has been developed in accordance with the principles established by the Children Act 1989, Sections 175 and 176 Education Act 2002 and related guidance including The Framework for the Assessment of Children in Need and their Families and Working Together to Safeguard Children. The Governors and staff of Sir Roger Manwood's School take seriously our responsibility to promote the welfare and safeguard all the children and young people entrusted to our care. The Designated Child Protection Co-ordinator (DCPC) who has overall responsibility for child protection practice in school is Ms C A Buchanan. As part of the ethos of the school we are committed to: Maintaining children s welfare as our paramount concern Providing an environment in which children and young people feel safe, secure, valued and respected; confident to talk openly and sure of being listed to Providing suitable support and guidance so that students have a range of appropriate adults who they feel confident to approach if they are in difficulties Using the curriculum to provide opportunities for increasing self awareness, self esteem, assertiveness and decision making so that students have a range of contacts and strategies to ensure their own protection and understand the importance of protecting others Working with parents to build an understanding of the school s responsibility to ensure the welfare of all children including the need for referral to other agencies in some situations Ensuring all staff are able to recognise the signs and symptoms of abuse and are aware of the school s procedures and lines of communication Monitoring children and young people who have been identified as in need including the need for protection; keeping confidential records which are stored securely and shared appropriately with other professionals 29

Developing effective and supportive liaison with other agencies ROLES AND RESPONSIBILITIES: School: The school is responsible for ensuring that all action taken is in line with Kent s Child in need child protection procedure. This process implemented in April 2001 follows the requirements of the central government guidance contained in the Framework for Assessment of Children in Need and their Families and Working Together to Safeguard Children. The child protection process is now incorporated within a comprehensive policy and procedure for all children in need. The role of the school within this procedure is to contribute to the identification, referral and assessment of children in need including children who have suffered, be suffering or who are at risk of suffering significant harm. The school may also have a role in the provision of services to Children in Need and their families. All adults in school have a role to play in relation to: Protecting children from abuse Promoting the welfare of children Preventing children from being harmed The role of the school in situations where there are child protection concerns is NOT to investigate but to recognise and refer. Designated Child Protection Co-ordinator: The Designated Child Protection Co-ordinator is responsible for: Co-ordinating child protection action within school Liaising with other agencies Ensuring that locally established procedures are followed including reporting and referral processes Acting as a consultant for staff to discuss concerns Making referrals as necessary Maintaining a confidential recording system Representing or ensuring the school is appropriately represented at inter-agency meetings in particular Child Protection Conferences Managing and monitoring the school s part in Child care/protection plans Organising training for all school staff Liaising with other professionals 30

House rules and daily running of the house 31

DUTIES All girls will be expected to perform duties in order to help with the smooth running of the Lodge and maintenance of cleanliness. Anyone knowing that they will be unable to carry out their duty should ensure that they arrange for someone else to do that task on a swap basis. BELL The bell should be rung at 07.20 Monday to Friday, 8.30 on Saturday and 08.00 on Sunday. SUPPER BOX The supper box should be collected at tea and brought back to the Lodge. The bread should be placed in the bread bin, biscuits and jars in the drawer, large drinks tins in the cupboard, any fresh meats, cheese, etc in the fridge and the dinner tickets in the table drawer. The empty box should then be placed by the old newspapers. The girl on supper box is also responsible for returning to the canteen any plates, etc from late meals and trays from special occasions. MILK Milk should be collected and placed in the fridge. New milk should be placed behind the cartons already there and any out of date milk should be disposed of. TV ROOM The room should be tidied late in the evening to ensure that no rubbish nor crockery have been left lying around and that the chairs are neatly arranged. KITCHEN All work surfaces should be cleaned and jars, containers, etc tidied away. Any remaining washing up should also be done. This duty should be carried out just before bedtime. RULES The organization of the Lodge is based on mutual trust and respect. RESPECT fellow boarders staff property yourself. 32