Annex to the SGH Senate Resolution no.590 of 22 February 2012 Rules and Regulations of Doctoral Studies at the Warsaw School of Economics Preliminary provisions 1 1. Rules and Regulations of doctoral studies at the Warsaw School of Economics (hereinafter referred to as the Regulations) determine the organisation of doctoral studies and the relevant rights and obligations of doctoral students undertaking full or part-time studies conducted in Polish or in a foreign language. 2. Should any domestic or international, bilateral or multilateral agreements on doctoral programmes binding on SGH provide for other doctoral students rights and obligations concerning the organisation and mode of studies than those specified in the Regulations, such provisions shall be obeyed within the limits of the applicable law. The Rector may specify, by way of an order, different doctoral students rights and obligations concerning the mode of studies than otherwise stated in the Regulations, should this be required for the performance of SGH obligations resulting from such agreements.
RIGHTS AND OBLIGATIONS 2 1. Doctoral student s rights and obligations shall be acquired upon matriculation and taking of an oath whose wording shall be determined by SGH statutes. A person admitted to doctoral studies shall confirm having taken the oath in writing. 2. Enrolment in doctoral studies shall result from: 1) compliance with the admission requirements; 2) a transfer from another SGH Collegium, another university or research entity pursuant to the following rules: a) the right to be admitted via the transfer mode shall be given to a doctoral student who passed at least 1 year of a doctoral programme in another entity conducting doctoral studies if the credit was obtained not more than one year before, b) the enrolment decision via the transfer mode shall be made by the Head of studies to which the doctoral student is to be transferred and shall determine the scope of and the dates for filling curriculum discrepancies and, upon consultation with relevant lecturers, the dates for passing the courses on general curriculum, c) for doctoral students enrolled via the transfer mode the time spent studying before the transfer shall be counted as the planned time of study specified in para 8. 3 A doctoral student shall receive a doctoral student s ID card and a student s book. He/she shall make a statement set out in the annex to these Regulations. 4 1. A doctoral student shall have all the rights resulting from the Act of 27 July 2005 The Law on Higher Education (Journal of Laws No. 164, item 1365 as amended), the SGH statutes and regulations issued on this basis, defined in these Regulations and other provisions with regard to doctoral studies. 2. A doctoral student shall specifically have the right to:
1) have his/her personal dignity respected by every member of the academic community; 2) conduct research and obtain assistance from SGH staff and units as well as use the university infrastructure; 3) participate in the life of the academic community; 4) become a meber of doctoral student organisations and other associations active at SGH; 5) pursue cultural, sports and tourist interests and use the respective SGH infrastructure; 6) access the SGH Library; 7) take a holiday break of up to eight weeks in the time free of academic instruction. 5 1. A doctoral student shall act according to the oath, the Regulations and other provisions effective at SGH as well as decisions made by the Head of programme concerning the mode of studies. 2. A doctoral student shall be specifically obliged to: 1) obey academic rules and customs; 2) take special care of SGH reputation and property; 3) participate in classes and organisational activities provided for by the curriculum; 4) pass all the courses in due time, conduct scientific research, run academic instruction and meet other requirements stated in the curriculum; 5) take examinations on an independent and ethical basis and conduct research work according to the laws protecting intellectual property; 6) settle financial liabilities to SGH without delay; 7) immediately notify the secretary of studies of any changes in personal data relevant to the course of studies, in particular the name and surname, residence or correspondence address;
8) submit a report on the conducted research and academic instruction at the end of every academic year; 9) select, by the end of the first year of studies, a research tutor from among the SGH faculty or, upon the study Head s consent, from among the faculty of other universities or research institutions; 10) have an account on the SGH electronic mail server with the SGH domain address and use it with regard to study related matters; being unfamiliar with the information sent by SGH to doctoral students mail accounts does not exempt them from due and timely performance of all obligations. 6 Doctoral student s rights and obligations shall expire on completion of classes of the last year of studies or removal from the list of doctoral students. It does not apply to the doctoral student s outstanding liabilities to SGH. ORGANISATION OF STUDIES 7 1. Doctoral studies are conducted by SGH Collegia. 2. The Head of studies is responsible for the organisation and implementation of the study curriculum. 8 1. The planned time framework of the studies shall be 4 years. 2. The planned date of completion of studies ending in the summer semester shall be 30 September, and for studies ending in the winter semester the last day of February, unless otherwise stated pursuant to 20. 9 1. The academic year shall last from 1 October till 30 September of the next calendar year. 2. Doctoral studies may commence in the winter or summer semester.
10 SGH shall charge tuition fees for part-time doctoral studies and the issued documents on the terms outlined in separate regulations. 11 1. Studies are conducted according to the doctoral studies curriculum. 2. Studies are conducted pursuant to the law on the establishment of doctoral studies defining their curriculum, educational results, study loads of compulsory and elective courses included in the curriculum together with the ECTS credit points assigned to them as well as the required academic instruction work. TERMS AND MODE OF CLASS PARTICIPATION 12 1. All forms of classes, academic instruction practice and research work included in the curriculum shall be subject to credits. 13 1. A doctoral student s absence from any class shall be justified immediately after the cessation of the reason thereof. 2. The lecturer shall determine the way the student is expected to make up for the absence and set a deadline therefor. 14 1. Credits for classes are awarded according to the following grading scale: 1) 5.0 very good; 2) 4.5 good plus; 3) 4.0 good; 4) 3.5 satisfactory plus; 5) 3.0 satisfactory; 6) 2.0 fail. 2. Research work and classes are subject to descriptive assessment.
3. Grades shall be entered into examination reports, class credit sheets and student books. 4. In the case of receiving a failing grade or not taking the examination in the first examination term a doctoral student shall have the right to a retake in the second term. 5. Upon a well-grounded application of a doctoral student submitted within 7 days of the date of announcement of the final fail grade in a course, the Head of studies may order the board examination to be held not earlier than 14 days and not later than 1 month from the date of filing the application. 6. The board examination is taken before a committee appointed by the Dean of the Collegium. At the doctoral student s request, a representative of the Doctoral Student Board recommended by the relevant body of the SGH Doctoral Student Board shall sit on the committee. 7. Research work shall be assessed by the doctoral student s tutor or supervisor. 8. Academic instruction work shall be assessed by the doctoral student s tutor or supervisor. 9. The Head of studies shall grant annual credit for research conducted by the doctoral student, covering his/her study curriculum as well as conducting academic instruction practice in the way defined by the Collegium Council. 15 1. The Head of studies shall be a doctoral student s immediate superior. 2. The Head of studies shall settle individual issues arising from the course of studies. 3. In particular, the Head of studies shall make decisions with regard to: 1) setting two terms for obtaining final grades in every course; 2) following a doctoral student s well-grounded application, giving a consent to set different dates for obtaining final grades. 4. The Head of studies shall make a decision to remove a doctoral student from the student list if he/she received a fail grade in the board examination or failed to take it altogether. 5. Dean of the Collegium shall consider a doctoral student s complaints with regard to obtaining credit for research, covering the curriculum or conducting academic instruction.
PERIODICAL CREDITS 16 Credits are obtained on an annual basis. 17 1. The year of studies is regarded as passed after obtaining positive final grades in all courses, research work and academic instruction practice included in the study curriculum of a given year. 2. A doctoral student who passed the year and does not default on tuition fee payments shall be admitted to the next year of studies. 18 1. Apart from the cases defined in 16.4 the Head of studies shall remove a doctoral student from the student list in the following situations: 1) a failure to commence study in due time; 2) a submission of a written resignation note; 3) a lawful ruling of the Disciplinary Committee on the expulsion of the doctoral student from SGH. 2. The Head of studies may remove a doctoral student from the student list should he default on the relevant tuition fee payments. 3. Should credit be not granted for a given year, the Head of studies shall: 1) give consent for the doctoral student to repeat the courses and academic instruction practice as well as his/her outstanding research work and to be conditionally admitted to the next year; 2) resolve to remove the doctoral student from the student list. 4. The following rules shall be applied when approving of the repetition of courses, academic instruction practice and the failed research as well as when granting conditional admission: 1) the period allowed for conditional credit must not be longer than one year;
2) conditional admission may not be granted in the final year of studies. 5. A doctoral student who has been removed from the student list shall be obliged to settle all his/her liabilities with SGH. SABBATICAL LEAVES AND PROLONGATION OF STUDIES 19 1. At the request of a doctoral student, the Head of studies shall grant a maternity leave, additional maternity leave, leave on the terms and conditions of a maternity leave, additional leave on the terms and conditions of a maternity leave and a paternity leave. The Head of studies shall extend the duration of doctoral studies by the time periods of these leaves. 2. At the request of a doctoral student, justified by extraordinary circumstances including temporary inability to continue studying due to a health condition, necessity to take care of a sick family member or a child of up to 4 years of age or a child with a certified disability, the Head of study may extend the duration of studies exempting the doctoral student from class participation. The joint prolongation time over the total period of doctoral studies must not exceed one year. 3. The Head of studies, having consulted the tutor or the supervisor, may prolong the duration of doctoral studies, simultaneously releasing the doctoral student from the duty of attending classes, in well-grounded cases due to the necessity of conducting long lasting research, for the time period of the research duration, however not longer than by two years in total. RESUMPTION OF STUDIES 20 1. The Dean of the Collegium may allow for the resumption of studies by a person who was removed from the list of students after passing the first year of studies, unless the person
was removed owing to a disciplinary punishment of expulsion from SGH which has not been expunged or if more than three years have lapsed since the penalty. 2. The person resuming studies shall be obliged to take an oath. 3. The resumption may be effected not earlier than in the following year after the removal subject to the removal being due to a default on tuition fee payment. 4. A doctoral student resuming studies is admitted to the year not later than following the last year the doctoral student had passed before being removed from the list of doctoral students. The year of conditional admission shall not be regarded as passed. COMPLETION OF STUDIES 21 1. Studies shall be deemed completed on the day of acquiring the third cycle qualifications following compliance with the requirements provided for in the study curriculum. 2. A doctoral student who has passed all the courses required by the curriculum shall receive a certificate of his/her academic record. RESOLUTION OF DOCTORAL STUDENTS ISSUES 22 1. The Head of studies shall settle doctoral students individual issues at their written request or by his own motion (ex officio). 2. An application signed by the applicant shall be submitted to the Collegium office within 7 days of the occurence of circumstances giving rise to the application. The application should include the applicant s personal data, outline the subject matter and comply with other requirements specified in a special ruling. 3. An incomplete doctoral student s application, after the ineffective lapse of a 7-day period indicated in the notice requesting completion of the application shall not be considered if the missing information makes it impossible to formulate a reasonable decision.
23 1. A doctoral student shall have the right to appeal the decision of the Head of studies to the Rector. 2. The appeal shall be filed through the Head of studies within 14 days of the service of the decision. 24 Other doctoral students issues unaccounted for in these Regulations as well as not regulated by other provisions of law shall be settled by the Rector.
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