VOL VISION 2020 STRATEGIC PLAN IMPLEMENTATION

VOL VISION 2020 STRATEGIC PLAN IMPLEMENTATION

CONTENTS Vol Vision 2020 Summary Overview Approach Plan Phase 1 Key Initiatives, Timelines, Accountability Strategy Dashboard Phase 1 Metrics and Indicators to Track Progress p. 3 p. 8 p. 31 The implementation plan will be updated annually based on progress. Phase 1: Planned campus wide initiatives as of June 2016 Phase 2: High impact college and division initiatives will be integrated in Spring 2017 2

IMPLEMENTATION APPROACH Vol Vision 2020 Phase 1 Phase 2 Go Forward Complete In Progress Fall 2016 Summer 2017 Fall 2018 Forward Vol Vision 2020 High Level Direction and Goals Board Approved Structure Phase 1 Action Plan Planned Campus Wide Actions and Primary Metrics Board Review in June Campus Roll Out in August College and Division Plans Phase 2 Action Plan Integrate High Impact College and Division Actions Phase 2 Strategy Dashboard Secondary Metrics and Goals; Indicators of Excellence Integrate Vol Vision with Key Processes Budget, Planning, Performance Review Annual Assessment and Strategy Adjustment Progress Reporting 3

RESPONSIBILITIES Vol Vision 2020 Chancellor and Provost Vol Vision Executive Champions and Working Teams Deans and Vice Chancellors Align campus-wide strategy with Vol Vision Prioritize, plan, and implement actions requiring campus coordination Track Top 25/comparative metrics Align College and Division strategy with Vol Vision Prioritize, plan, and implement actions specific to College and Division Define and track indicators of excellence Define and track secondary campus strategy metrics Category Executive Champion Vol Vision 2020 Chancellor, Provost 1: Undergraduate Education Provost, Vice Chancellor Student Life 2: Graduate Education Provost 3: Research, Scholarship, Creative Activity & Vice Chancellor for Research and 4: Faculty and Staff Provost, Vice Chancellor for Human Resources 5: Resources and Infrastructure VC for Administration & Finance, VC Development and Alumni 6: Diversity and Inclusion Chancellor, Cabinet 4

IMPLEMENTATION PLAN PHASE 1 EXAMPLE A Each Vol Vision priority summarized at a high level B matrix outlines planned initiatives, strategic priority alignment, timeline, and team lead; supporting tactics also described (not shown) 5

STRATEGY DASHBOARD PHASE 1 & 2 PHASE 1 Top 25/ Comparative Metrics Past Progress, Peers, 2020 Goals PHASE 2 Secondary Campus Strategy Metrics and Goals; Indicators of Excellence (Not Shown) An online Strategy Dashboard for Phase 1 will be launched in Fall 2016. 6

TIMELINE Immediate August 2016 Fall 2016 Spring 2017 Summe r 2017 Structure Plan and Strategy Dashboard Phase 1 Progress Report to Board (June) Working Teams Kick Off, Phase 1 Stakeholder Feedback Phase 1 Begins Communication Roll Out for Campus Strategy Dashboard Roll Out (Phase 1 Web) College/Division Strategic Plans and Indicators of Excellence (Begin) Budget Hearings and Funding Decisions Plan and Strategy Dashboard Phase 2 Progress Report to Board 7

IMPLEMENTATION PLAN PHASE 1 8

1 UNDERGRADUATE EDUCATION Recruit, enrich, and graduate undergraduate students who are prepared to enter the global community as lifelong learners and authentic leaders. 1. Recruitment and Retention 2. Education Innovation and Student Experience 3. After Graduation Effectiveness and Cost Management Foundation: Student Centric Communication and Processes, Data-Driven Decisions 9

1 UNDERGRADUATE EDUCATION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 1 Undergraduate Education Enrollment Growth Recruitment (In State, Out of State, Transfer) AP Enrollment Management Recruitment and Retention Enrollment Growth Retention (Analytics to Target Retention Interventions) Undergraduate Student Diversity Recruitment and Retention Improve Transfer Student Experience and Retention AP Enrollment, VP Academic Affairs AP Enrollment, VP Academic Affairs VP Academic Affairs, Registrar, AP Enrollment Retention of Financial Aid and Scholarships AP Enrollment, VP Academic Affairs 10

1 UNDERGRADUATE EDUCATION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 1 Undergraduate Education Experience Learning and Education Innovation Effective Academic Support Systems Experience Learning (QEP Quality Enhancement Plan for Accreditation) Redesign of General Education Expand Programs to Challenge High Achieving Students Initiative to Improve the Quality of Teaching Global and Multicultural Curriculum and Student Experiences (Phase 2 QEP, General Education) Advising 2020 Integrated Academic and Career Advising Model Early Alerts and Academic Support for High Non Complete Courses Alternative Graduation Paths for High Attrition Majors Course Availability and Timetable Effectiveness Lead VP Academic Affairs, AP Education Innovation VP Academic Affairs, Gen Ed Committee VP Academic Affairs, Honors VP Academic Affairs, VP Faculty VP Academic Affairs, International Education VP Academic Affairs, AP Student Success, Advisors VP Academic Affairs/ Associate Deans VP Academic Affairs/ Associate Deans VP Academic Affairs/ Registrar/Assoc Deans 11

1 UNDERGRADUATE EDUCATION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 1 Undergraduate Education Volunteer Experience Comprehensive First Year Experience Essential Student Space Improvement (Residential, Student Union, Classrooms/Labs) Lead VC Student Life/ VP Academic Affairs VC Student Life/ VC Admin and Finance Expand Student and Involvement VC Student Life Volunteer Network High quality Health, Wellness, and Safety Programs and Services Expand Alumni Involvement (Recruiting, Career Development)* VC Student Life AP Alumni Affairs Effectiveness Foundation 12 Student One stop Services Expansion/ Veterans Resource Center* Student Centric Process Redesign and Technology Tools * Quality and Use of Student and Academic Data* Retention Analytics/ Business Intelligence Platform AP Enrollment Services, One Stop AP Budget and Technology/ CIO AP Budget and Technology/ CIO AP Budget and Technology/ CIO * Note: Volunteer Network, Veterans Resource Center, Technology Tools, and Student and Academic Data Initiatives will also benefit graduate students

2 GRADUATE EDUCATION Strengthen graduate education through an emphasis on excellence and improvement of the graduate student experience. 1. Excellence in Graduate Education 2. Graduate Enrollment 3. Graduate Student Success and Placement Effectiveness and Cost Management Foundation Graduate School Services, Data-Driven Decisions 13

2 GRADUATE EDUCATION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 2 Graduate Education Excellence Enrollment Define and Track Indicators of Excellence for Graduate Education (College, Unit Metrics) Strategic Growth Plan for Graduate Education Improve Graduate Student Recruitment Graduate Student Diversity Recruitment, Retention, and Completion Graduate Funding Model Tuition Alternatives for Online Programs Deans, VP Graduate Education Deans, VP Graduate Education Deans, VP Graduate Education Deans, VP Graduate Education Provost, VC Admin & Finance, VP Grad. Ed. Provost, VC Admin & Finance, VP Grad. Ed. 14

2 GRADUATE EDUCATION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 2 Graduate Education Student Success and Placement Career Coaching/Professional Development Quality of Teaching Training for Graduate Students Deans, VP Graduate Education Deans, VP Graduate Education Effectiveness Foundation Graduate School ( Communication, Processes, and Service Levels) Graduate Blueprint (Graduate Student Data Project) VP Graduate Education VP Graduate Education, AP Budget and Tech, IR * Note: Selected initiatives in the Undergraduate Plan (Volunteer Network, Veterans Resource Center, Technology Tools, and Student and Academic Data) will also benefit graduate students 15

RESEARCH, SCHOLARSHIP, CREATIVE ACTIVITY AND ENGAGEMENT 3 Strengthen our capacity, productivity, and recognition across our total portfolio of research, scholarship, creative activity, and engagement. 1. Excellence Across Total Portfolio 2. Sponsored Research Competitiveness 3. and Outreach 4. Education Mission Effectiveness and Cost Management Foundation: Research Infrastructure, Core Facilities, Compliance 16

3 RESEARCH, SCHOLARSHIP, CREATIVE ACTIVITY AND ENGAGEMENT IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 3 Research, Scholarship, Creative Activity, and Excellence Across Total Portfolio Sponsored Research Define and Track Indicators of Excellence for All Research and Scholarship (College, Unit) Define Areas of Research Excellence in Sponsored Research Publicize Faculty Accomplishments in Areas of Excellence Across the Portfolio Increase External Recognition of Faculty Accomplishments (Using Faculty Award Measures) Report Faculty Scholarly Activity (Publications, Citations) Increase UT ORNL Joint Faculty Appointments (Including Governor s Chairs) Growth in Bredesen Center through Sponsored Research Implement new PhD in Data Science (Graduate and Research Joint Initiative) Deans VC Research and VC Research and Provost, VC Research and Provost, VC Research and Deans, VC Research and, Provost Deans, VC Research and, Provost Provost, VC Research and 17

3 RESEARCH, SCHOLARSHIP, CREATIVE ACTIVITY AND ENGAGEMENT IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 3 Research, Scholarship, Creative Activity, and Sponsored Research Pursue Government University Industry Foundation Partnerships (Leveraging UTRF) Promote Transdisciplinary Research (Programs, Faculty Review and Evaluation) Expand Large, Strategic Collaborations with ORNL, CNS Y12 Pursue Large Scale Grant Opportunities in Areas of Research Excellence Expand Existing Federal Agency Sponsors and Pursue Growth with New Agencies Expand Pre Award and Proposal Development Support Increase Commercialization Activity (Spin Out Acquisition, Deal Flow, 3 rd Party Investments) VC Research and Provost, VC Research and VC Research and VC Research and VC Research and VC Research and VC Research and 18

3 RESEARCH, SCHOLARSHIP, CREATIVE ACTIVITY AND ENGAGEMENT IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 3 Research, Scholarship, Creative Activity, and & Outreach Education Mission Effectiveness Foundation Expand and Outreach Expand Undergraduate Research Experiences Expand Support for Graduate Research and Fellowships Improve Physical Research Infrastructure (Campus Master Plan) and Expand Core Facilities and Services Implement Upgrade to Research Administration Systems Expand Information Resources and Services in the Library Federal Compliance Plan (Research) Lead VC Research and Provost, VC Research and Provost, VC Research and VC Admin and Finance, VC Research and Eng. UT System Dean of Libraries VC, Research and 19

4 FACULTY AND STAFF Attract, develop, and retain stellar faculty and staff who exemplify our values and strive for excellence. 1. Recruit and Retain Top Talent 2. Compensation Gap 3. Excellence and Professional Development Effectiveness and Cost Management Foundation: Systems to Support Performance Evaluation and Management, Data-Driven Decisions 20

4 FACULTY AND STAFF IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 4 Faculty Recruit and Retain Top Talent Faculty Recruit Top Faculty Talent Faculty Faculty Diversity Recruitment and Retention Deans, Provost, VP Faculty, Heads Deans, Provost, VP Faculty Work Life Programs/Campus Climate Faculty Vice Provost Faculty Compensation Gap Faculty Quality of Instructional and Research Space (Campus Master Plan) Competitive Compensation and Start Up Packages VC Admin & Finance Deans, Provost, Vice Provost Faculty 21

4 FACULTY AND STAFF IMPLEMENTATION Tactical Action Plan Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 4 Faculty Excellence and Professional Development Faculty Expand Programs Targeted at National Faculty Awards Increase Number of Professorships Performance Evaluation Process Improvement Diversified Workload Models Initiative to Improve the Quality of Teaching Faculty Development, Mentorship, and Leadership Training Non Tenure Track Faculty Compensation, Support and Professional Development Lead VC Research and, VP Faculty VC Development & Alumni, Provost, Deans Deans, Provost, Vice Provost Faculty Deans, Provost, Vice Provost Faculty Deans, Provost, Vice Provost Faculty Vice Provost Faculty Vice Provost Faculty 22

4 FACULTY AND STAFF IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 4 Staff Recruit and Retain Top Talent Staff and Leadership Recruit and Retain Top Talent Leadership and Staff Staff and Leadership Diversity Recruitment and Retention Lead Chancellors Cabinet, VC Human Resources Chancellors Cabinet, VC Human Resources, Diversity Council Work Life Programs/Campus Climate Staff VC Human Resources Improve Onboarding Process VC Human Resources Compensation Gap Excellence and Professional Development Competitive Compensation Chancellors Cabinet, VC Human Resources Career Paths and Position Analysis VC Human Resources Professional Development VC Human Resources Succession Planning VC Human Resources Campus Awards and Recognition for Staff Excellence VC Human Resources 23

4 FACULTY AND STAFF IMPLEMENTATION Tactical Action Plan Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Priority 4 Faculty and Staff Effectiveness Foundation Expand Elements Functionality and Achieve Full Adoption (Faculty Workload Tracking System) Lead VP Faculty Performance Evaluation Process Redesign Staff VC Human Resources Retention Data Analytics (Data, Exit Interviews) VP Faculty, VC Human Resources 24

5 RESOURCES AND INFRASTRUCTURE Develop a resource base for the future; continue transformation of campus infrastructure. 1. Diversify Resource Base 2. Effectiveness and Cost Management 3. Campus Transformation 25

5 RESOURCES AND INFRASTRUCTURE IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 5 Resources and Infrastructure Diversify Revenue Base Managed Enrollment Growth (Recruitment, Retention, Student Mix) Growth in Philanthropy Performance Based Funding Metrics Sponsored Research Growth Growth in Strategic Business Unit/ Auxiliaries Contributions AP Enrollment; ALL Cabinet and Deans VC Development/Alumni; ALL Cabinet and Deans Provost, ALL Cabinet and Deans Deans, VC Research and VC, Administration and Finance 26

5 RESOURCES AND INFRASTRUCTURE IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 5 Resources and Infrastructure Effectiveness and Cost Management* Campus Transformation Resource Allocation, Reallocation and Efficiencies Business Process Streamlining and Shared Services Pilots Space and Asset Utilization Information Systems, Reporting and Quality of Data Campus Master Plan Technology Master Plan VC Admin & Finance, Provost, ALL Cabinet and Deans VC Admin & Finance, Provost, ALL Cabinet and Deans VC Admin & Finance, Provost, ALL Cabinet and Deans VC Admin & Finance, CIO, ALL Cabinet and Deans VC Admin & Finance CIO, VC Admin & Finance * Note: All other priorities have an effectiveness and cost management element. The actions in this priority address campus wide initiatives related to budget reallocation, business efficiencies, and data systems 27

6 DIVERSITY AND INCLUSION Enhance diversity and inclusion. 1. Campus Profile 2. Campus Climate 3. Education and Research Effectiveness Foundation: Compliance, Quality and Use of Data 28

6 DIVERSITY AND INCLUSION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 6 Diversity and Inclusion Campus Profile Undergraduate Student Diversity Recruitment and Retention* Graduate Student Diversity Recruitment and Retention* Faculty Diversity Recruitment and Retention* Staff and Leadership Diversity Recruitment and Retention* Deans, AP Enrollment, VP Academic Affairs Deans, VP Graduate Education Deans, Provost, VP Faculty Chancellors Cabinet, VC Human Resources * Note: Selected initiatives in the Diversity and Inclusion plan are integrated with plans in different priorities. The Council for Diversity and Interculturalism ( CDI ) reports to the Chancellor and will be engaged in these initiatives. 29

6 DIVERSITY AND INCLUSION IMPLEMENTATION Action Plan Vol Vision 2020 Strategic Priority Alignment Start Action Campus Wide Initiatives 1 2 3 4 5 6 Active 17 18 Lead Priority 6 Diversity and Inclusion Campus Climate Education and Research Campus Diversity Metrics Plan (Metrics, Baseline, Survey Strategy) Review of COACHE and Modern Think Surveys with Campus Commissions (Blacks, Women, LGBT+) Student Campus Climate Survey Education and Training Plan and Programs Faculty, Staff and Students Work Life Programs/ Campus Climate Faculty and Staff Retention* Global and Multicultural Curriculum and Student Experiences (Phase 2 QEP, General Education) Research and in Diversity and Inclusion CDI*, AP Institutional Research CDI*, AP Institutional Research UT System CDI*, VP Faculty, VC Human Resources, VC Student Life CDI*, VP Faculty, VC Human Resources VP Academic Affairs VC, Research and Compliance Federal Compliance Plan (Title 9, ADA) OED, VC Student Life, Provost * Note: The Council for Diversity and Interculturalism reports to the Chancellor and will be engaged in these activities. 30

STRATEGY DASHBOARD PHASE 1 31

STRATEGY DASHBOARD PRIMARY METRICS (PHASE 1) Priority 1 Undergraduate Education 2010 Baseline 2014 Assessment 2020 Goal ACT Equivalent 29/24 29/24 Remain at Peer Range First-to-Second Year Retention 84% 87% 90% Six Year Graduation 60% 69% 80% Priority 2 Graduate Education PhD Degrees 277 317 365 Master s and Professional Degrees 1,845 1,811 2,083 Priority 3 Research, Scholarship, Creative Activity, and Federal Research Expenditures $70 M $128 M $200 M Total Research Expenditures $165 M $246 M $346 M Priority 4 Faculty and Staff Faculty Salary Range $108K - $67K $130K - $76K Narrow Gap with Peers Undergraduate Student to Tenure-Line Faculty 20 19 Remain at Peer Range Faculty Awards (CMUP) 10 12 Narrow Gap with Peers Priority 5 Resources and Infrastructure Teaching and Support Expenditures/Student $16,100 $19,487 $22,400 Five Year Average Philanthropic Support N/A $83.5 M $110 M 32

STRATEGY DASHBOARD PRIMARY METRICS, PEERS (PHASE 1) Comparative Peers Three categories of peers Aspiration, Target, and Current Selected in 2010 based on public flagship/land grant status, US News ranking, and research Strategy Dashboard Performance vs. Peers Track gaps in high level metrics to TARGET GROUP peers (8 schools) Chart performance in 12 primary metrics against all peers annually ASPIRATION Nation s Best Public Research Universities University of California Berkeley University of California Los Angeles University of Virginia University of Michigan Ann Arbor University of North Carolina Chapel Hill University of Illinois Urbana-Champaign University of Wisconsin Madison University of California Davis University of California Santa Barbara University of Washington Seattle Pennsylvania State University University of Florida University of Texas Austin The Ohio State University University of Maryland College Park University of Pittsburgh TARGET Research Universities Rank between #20 and #30 in US News University of Georgia Clemson University Purdue University Texas A&M College Station University of Minnesota Rutgers, State University of New Jersey Indiana University Michigan State University CURRENT Research Universities Viewed as Comparable Peers Today Auburn University Iowa State University North Carolina State University Raleigh 33

STRATEGY DASHBOARD PRIMARY METRICS, PEERS (PHASE 1) The Strategy Dashboard will track annual progress in the primary metrics. Supporting charts will show performance compared to all peers (see below) and gaps to target peers. 34