Hardy County Schools Regular School Board Meeting Hardy County Board of Education Office November 5, 2018 Members Present: Nancy Hahn, President Douglas Hines, Vice President Dixie Bean Melvin Shook Jr. Jerry Yates Arrived at 5:08 p.m. Administrators Present: Sheena Van Meter, Superintendent Jennifer Strawderman, Assistant Superintendent Steve Williams, Director of Administrative Programs Others Present: Shawn Cullers Jean Flanagan Charles Hill Nancy Hill Amy Smith Isaiah Smith Chris Baker Lori Montoya Tammy Bennett Sonja Morton Public Comments: Amy Smith I. Call to Order President Nancy Hahn, President, called the meeting to order at 5:00 p.m. II. Prayer Dixie Bean opened the meeting with prayer. III. Pledge of Allegiance Douglas Hines led the group in the Pledge of Allegiance. IV. Introductions Introductions were made around the room. V. Approval of Agenda A motion was made by Douglas Hines, seconded by Melvin Shook, to approve the agenda with updated transportation request and personnel actions. 4-0 motion carried
Page 2 VI. Presentation No Presentations VII. Public Comments Ms. Amy Smith, concerned parent, addressed the Board regarding Moorefield High School s graduation date. Ms. Smith expressed concern of having graduation on Monday, May 27, 2018. The processing plants, Pilgrims, work on holidays and employees would lose a day of work and their holiday pay. Ms. Smith expressed concern on why the date needed to be changed since it has always been held on the Saturday of Memorial Day. VIII. Consent Items A. Board Minutes October 15, 2018 B. Transportation Request October 22-28, 2018 Cody Dent Moorefield High School FFA Indianapolis, IN November 2-3, 2018 Lori Evans Moorefield High School Cheerleaders Clarksburg, WV November 8-9, 2018 Mary Catherine Slack Moorefield High School FCCLA Shepherd University November 9, 2018 Gretchen Cremann Moorefield High School Student Council Charleston, WV December 6, 2018 Julie Barb Moorefield High School Social Studies and Science Department Washington, D.C. On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Consent Items. 4-0 motion carried IX. Unfinished Business A. Discussion of Work Orders Steve Williams X. New Business Mr. Steve Williams, Director of Administrative Programs, provided the Board a copy of the work orders from each school. Mr. Williams addressed the possibility of moving the entry lock to the outside door at Moorefield High School or adding the additional lock. The Board requested for Mr. Williams to get pricing. Jerry Yates Arrived at 5:08 p.m. A. Approval of the Removal of Tobacco Control Policy JDE On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved to remove Tobacco Control Policy JDE from the Hardy County Schools Policy Book.
Page 3 B. Approval of Additional Fundraisers On the motion of Douglas Hines, seconded by Melvin Shook, the Board approved the additional fundraisers for 2018-2019 school year as presented. C. Discussion of Moorefield High School Graduation Ms. Sheena Van Meter, Superintendent, provided the Board information regarding Moorefield High School s graduation. Ms. Van Meter wrote a letter and submitted it to Dr. Steven Paine, State Superintendent of Schools, requesting for graduation to be allowed to take place on the Saturday before Memorial Day. D. In County/Out of County Transfers On the motion of Douglas Hines, seconded by Jerry Yates, the Board approved to uphold the Superintendent and Principal s recommendation as presented. Approved Transfers: I. M. from Mineral County to Hardy County XI. Board Members/Superintendent Discussion No Action May Be Taken Ms. Sheena Van Meter discussed with the Board the proposal from Walters & Heishman, PLLC regarding a proposal to purchase a home, owned by Mr. Joseph C. Zirk, located at 320 Willow Street, Moorefield, WV 26836. The Board advised Ms. Van Meter they do not wish to purchase property. Mr. Melvin Shook asked what the HPS fee that was paid was for. Ms. Van Meter explained it was a fee for negotiations and bidding for Child Nutrition food contracts. Mr. Douglas Hines stated the work on the excess levy needs to begin now. Ms. Sheena Van Meter advised the Board the service contracts would go out in March. XII. Future Agenda Items First Energy Electric Usage Study Child Nutrition Update Rebecca Lewis XIII. Announcements November 15, 2018 Board Member School Visits MIS/MMS 8:30 a.m. November 26, 2018 Hardy County Board of Education Meeting BOE 5:00 p.m. December 18, 2018 Tri-County Board Meeting MHS 6:00 p.m.
Page 4 XIV. Mission Statements/Accomplishments The Board congratulated Moorefield High School s Volleyball Team for competing in the state volleyball championship. The Board congratulated Ms. Marsha Hahn for receiving a coaching award. The Board congratulated Justin Frye, Travis Wilkins, Austin Fridley, Adam Harper, Nick Martin, Rebecca Orndorff, and Sloan Williams for receiving their National FFA Degree. The Board congratulated James Crossland for receiving a national award at the FFA convention. XV. Personnel Service Personnel Hirings: Steven Stevenson: Cook II, MIS/MMS, effective November 6, 2018 John M. Belt: Substitute Custodian, effective 2018-2019 SY Melodea L. Eversole: Substitute Cook, effective 2018-2019 SY On the motion of Dixie Bean, seconded by Jerry Yates the Board approved the following: Professional Personnel Hirings: Michelle Phillips: Math Teacher, Grades 7/8, EHEMS, effective 2019-2020 Betinna Sperry: Academic Support Co-Instructor, EHEMS, effective November 7, 2018 Gerritt C. Dayton: Substitute Teacher, effective 2018-2019 SY On the motion of Douglas Hines, seconded by Melvin Shook the Board approved the following: Extra-Curricular Professional Personnel Hirings: Cody Dent: Mentor, Agriculture Education Teacher, EHHS, effective 2018-2019 SY only Amanda Riggleman: Math Field Day Advisor, MIS, effective 2018-2019 SY only Rachel Baker: Social Studies Fair Advisor, MIS, effective 2018-2019 SY only Randall Shockey: Student Council Advisor, EHEMS, effective 2018-2019 SY only Lacee Kesner: FFA Advisor, EHHS, effective November 6, 2018 On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following: Athletic Hiring: Michelle A. Wilkins: Authorized Certified Coach Without Pay, Girls Basketball, EHEMS, effective 2018-2019 SY James Matt Teets: Authorized Certified Coach Without Pay, Boys Basketball, EHEMS, effective 2018-2019 SY
Page 5 James Matt Teets: Assistant Boys Basketball Coach, EHHS, effective 2018-2019 SY Eric Linville: Authorized Certified Coach Without Pay, Boys Basketball, effective 2018-2019 SY On the motion of Douglas Hines, seconded by Jerry Yates, the Board approved the following: Approved Extra Pay as Supervisory Aide: Kristy See: MIS, effective 2018-2019 SY only Approved Resignation: Carolyn Tusing: Substitute Aide, effective October 15, 2018 Approved Volunteers: Sarah Amanda Combs: Volunteer, EHEMS, effective 2018-2019 SY Mariah Payne: Volunteer, EHHS, effective 2018-2019 SY Connie Wood: Volunteer, EHEMS, effective 2018-2019 SY Ramona Daugherty: Volunteer, EHEMS, effective 2018-2019 SY XVI. Adjournment On the motion of Douglas Hines, seconded by Jerry Yates, the meeting adjourned at 5:54 p.m. Nancy Hahn, President _ Sheena Van Meter, Secretary _