WARREN TOWNSHIP SCHOOLS Board of Education Meeting * April 22, 2013 * 7:00 PM Mount Horeb School I. Call to Order and Statement of Presiding Officer Mildred Spiller, President Re: Chapter 231 P.L. 1975: The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2013. This notice was on that date posted on the bulletin board in the Township Office, sent to the Courier News and the Echoes Sentinel, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act. II. III. IV. Pledge of Allegiance Roll Call CA, DD, JD, DH, KH, RM, JS, GS, MS Presentation Buddy-to-Buddy Mathematics Textbook Selection Recommendation V. Minutes RESOLVED, that the Board of Education approves the public and private session minutes of the April 8, 2013 Board Meeting. VI. VII. VIII. IX. Correspondence and Information HIB Information Total # of Total # of Determined Bullying Investigations: Incidents: 0 0 President's Remarks Mildred Spiller Warren Township Schools Mission Statement: In partnership with family and community, provide an environment where each child is valued and experiences the challenge and excitement of learning with the expectation that all students shall achieve the New Jersey Core Curriculum Content Standards at all grade levels. Superintendent s Remarks Tami Crader Committee Reports X. Discussion XI. Public Commentary (including opportunity to speak about items for Board Consideration/Action) Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence; 2. Each statement made by a participant shall be limited to three minutes duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate); 3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and 4. All statements shall be directed to the presiding officer no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate). XII. Items for Board Consideration/Action A. Education A.1. HIB Report RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on April 17, 2013. A.2. A.3. A.4. A.5. A.6. A.7. Approval of HIB Self-Assessment RESOLVED, that the Board of Education approves the School Self-Assessment for grading each school s progress under the Anti-Bullying Bill of Rights Act. Out-of-Zone Request RESOLVED, that the Board of Education approves the out-of-zone request for the following student: a. Student #621227 Kindergarten, Angelo L. Tomaso School, from on or about May 1, 2013 through June 25, 2013. The parents will transport the student. 2014-2015 School Year Calendar RESOLVED, that the Board of Education approves the calendar for the 2014-2015 school year, dated April 22, 2013. Tuition Out Student RESOLVED, that the Board of Education approves an aide for an out-of-district placement, Student #120483, at William Annin Middle School (Bernards Township Schools), beginning March 5, 2013. The cost to the district is $16,217.86. (This motion is in addition to the original motion approved on December 10, 2012.) Mathematics Textbook Adoption RESOLVED, that the Board of Education approves the following textbook series: a. Go Math!, Houghton Mifflin Harcourt, 2012, for K-5 students b. Big Ideas Math, Big Ideas Learning/Houghton Mifflin Harcourt, 2014, for 6-8 students Professional Service Provider Update RESOLVED, that the Board of Education approves the addition of Kid Therapy LLC to provide PT services, at a cost of $144 per hour. B. Finance/Operations/Transportation B.1. Payment of Bills RESOLVED, that the Board of Education approves the payment of bills for the month of April 2013 in the amount of $4,165,809.47. B.2. Board Secretary's and Treasurer's Report WHEREAS, the Board of Education has received the attached report of the secretary for the month of March, 2013. WHEREAS, this report shows the following balances on March 31, 2013 2
FUND CASH BALANCE APPROPRIATION BALANCE FUND BALANCE (10) General Current Exp. Fund $9,310,462.71 $1,573,466.18 (11) Current Expense $3,114,610.92 (12) Capital Outlay $1,021,166.08 (13) Special Schools $1,675.38 (20) Special Revenue Fund ($111,755.54) ($21,992.58) $0.00 (30) Capital Projects Fund $0.00 $0.00 (40) Debt Service Fund $168.04 $83.39 $84.65 TOTAL $9,198,875.21 $4,115,543.19 $1,573,550.83 WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it RESOLVED, the Board of Education accepts the above reference reports and certifications and be it FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year. B.3. Budget Transfers for Month of March 2013 RESOLVED, that the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160: TO: FROM: 11-000-100-566-08-01 Tuition - Private (Regular SY) 11-000-100-562-08-01 Tuition - Other LEAs (Reg. SY) $35,000 11-000-219-390-08-00 CST Professional/Technical Svcs. 11-000-219-104-00-00 Salaries - Child Study Team $10,000 11-000-223-600-12-00 Staff Training Supplies 11-000-221-600-12-00 Curriculum Supplies $1,000 11-000-230-820-00-00 Judgments Against the District 11-000-230-339-01-00 Admin. - Purch. Prof. Svcs. $10,000 11-000-230-820-00-00 Judgments Against the District 11-000-230-590-01-00 Other Purchased Svcs. (Various) $5,000 11-000-230-820-00-00 Judgments Against the District 11-000-230-610-01-00 Administration - Supplies $5,000 11-000-240-600-03-10 Administrative Supplies - Central 11-000-240-800-03-00 Principal Dues - Central $300 11-000-240-610-00-05 District Supplies - ALT 11-000-240-610-00-07 District Supplies - Middle $1,200 11-000-261-610-09-04 Maintenance Supplies - MH 11-000-261-420-04-52 Maint. Repairs - Hurricane - MH $1,365 11-000-261-610-09-07 Maintenance Supplies - MS 11-000-261-420-07-52 Maint. Repairs - Hurricane - MS $1,500 11-000-266-610-09-07 Security - Maint. Middle 11-000-261-420-04-52 Maint. Repairs - Hurricane - MH $1,075 11-190-100-640-07-00 Textbooks - Middle 11-190-100-890-12-00 Misc. Instructional Expense $3,500 11-402-100-610-07-00 Sports Supplies 11-230-100-600-07-00 Basic Skills Supplies - MS $400 12-000-252-730-00-00 Administrative IT Equipment 11-000-291-270-00-00 Health Benefits $52,000 12-000-400-390-06-02 Prof. Svcs. - WD Roof Replace. 11-000-291-270-00-00 Health Benefits $113,000 12-120-100-730-05-00 Instructional Equipment - ALT 11-190-100-610-05-10 Instructional Supplies - ALT $4,600 12-120-100-730-05-00 Instructional Equipment - ALT 12-120-100-730-03-00 Instructional Equipment CS $800 GRAND TOTAL $245,740 3
B.4. Travel Approval Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance. Now Therefore Be It RESOVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable: May 2013 Colleen Krumm, WS, Implement Common Core Math, Bridgewater $219 Lauren Valera, WS, Tchrs of Eng to Othr Langs Conf, New Brunswick $276 June 2013 Patricia Leonhardt, BOE, NJASBO Conference, Atlantic City $534 All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. B.5. B.6. B.7. 403(b) Plan Document for Public Education RESOLVED, that the Board of Education approves the Revised 403(b) Plan Document for Public Education Organizations, dated April 22, 2013, for the Warren Township Schools, effective May 1, 2013. This revision adds ASPire as an additional vendor. Purchase of Truck RESOLVED, that the Board of Education approves the purchase of a Ford 2013 F550 Dump Truck from Route 23 Automall. The total cost, including options, is $72,693.27. This item will be purchased under Morris County Cooperative Pricing (Contract #15-C). Purchase Of Copy Machines RESOLVED, that the Board of Education approves the purchase of two (2) copy machines, at a total cost of $38,144, from Atlantic Tomorrow's Office of Freehold, NJ. The district will purchase one Savin MP9002 and one Savin MP6002SP copier, which will be placed in the faculty room of ALT and the main office of Woodland School. These purchases are covered by NJ State Contract A51464. B.8. Tax Payment Schedule for 2013-2014 School Year RESOLVED, that the Board of Education approves the following tax payment schedule for 2013-2014 from the Township of Warren: July 8, 2013 700,000 January 2, 2014 3,195,858 July 18, 2013 700,000 August 1, 2013 700,000 February 3, 2014 3,195,858 August 15, 2013 1,000,000 September 3, 2013 2,000,000 March 3, 2014 3,195,858 September 16, 2013 2,000,000 October 1, 2013 4,025,048 April 1, 2014 3,195,858 November 1, 2013 4,025,048 May 1, 2014 3,195,858 December 2, 2013 4,025,049 June 2, 2014 3,195,855 TOTAL 2013-2014: 38,350,290 4
B.9. B.10. B.11. Use of GovDeals for the Sale of Surplus RESOLVED, that the Board of Education is the owner of certain surplus property which is no longer needed for public use; and WHEREAS, the Board is desirous of selling said surplus property in an as is condition without express or implied warranties. NOW THEREFORE, be it RESOLVED that the Board approves: (1) The sale of the surplus property may be conducted through GovDeals pursuant to State Contract A-83453/T2581 in accordance with the terms and conditions of the State Contract. The terms and conditions of the agreement entered into with GovDeals is available online at govdeals.com and also available from the Warren Township School District s Business Office. (2) Any sales would be conducted online with govdeals.com as the address of the auction site. (3) All sales would be conducted pursuant to Local Finance Notice 2008-9. (4) All surplus property would be sold in an as is condition without express or implied warranties with the successful bidder required to execute a Hold Harmless and Indemnification Agreement concerning use of said surplus property. (5) The School District reserves the right to accept or reject any bid submitted. Sale of Obsolete Items RESOLVED, that the Board of Education declares as obsolete items as listed on the attached; and BE IT FURTHER RESOLVED, that the Board of Education approves the sale of the listed equipment in accordance with N.J.S.A. 18A:18A:45 Sale of Property. Technology Purchasing RESOLVED, that the Board of Education approves technology purchasing, through WSCA Contract 70256 with Dell, as follows: 50 Laptops for MS Carts - $46,067.50 25 Laptops for MS I&D Lab - $23,270 25 Laptops for WS Library - $23,033.75 58 Desktops for MS - $54,717.78 C. Personnel/Student Services C.1. Retirements RESOLVED, that the Board of Education approves the retirements of the following staff: a. Susan Lewis, Computer Teacher, Mt. Horeb School, for the purpose of retirement, with appreciation for her 15 years of service to the Warren Township students, effective June 30, 2013. b. Employee #0343, for the purpose of retirement, effective June 30, 2013. C.2. Substitute Teachers RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2012-2013 school year: a. Cristina Rodriguez b. Sarah Contractor c. Concetta Coffey 5
C.3. C.4. Family Leave Request RESOLVED, that the Board of Education approves the following: a. Employee #1911 for leave under NJFLA (unpaid with benefits) from September 3, 2013 through November 26, 2013 and child rearing leave (unpaid without benefits) from November 27, 2013 through June 30, 2014, with an anticipated return date of September 2, 2014. Employment for the 2012-2013 School Year RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq. a. Transfer of Alexandra Esposito, Classroom Paraprofessional, Angelo L. Tomaso, to Classroom Paraprofessional, Mount Horeb School, effective April 1, 2013 through June 30, 2013. b. Ruth Rillo, Multi-duty Paraprofessional, 10 hours, Central School, Step 2-3 of the 2012-2013 salary guide, $5,163 (prorated) effective on or about May 15, 2013 through June 30, 2013. XIII. XIV. XV. XVI. Old Business Reporting of Related Services New Business Public Commentary Adjourn 6