Saranac Community School Board of Education Agenda Regular Meeting April 26, 2018 7:00 PM Library, Saranac Jr/Sr High School 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes 2 4. Additions & Deletions to the Agenda 5. Comments from Guests - Agenda Items 6. Action Items a. Accept Gifts 4 b. Pay Bills 6 c. Approve Budget Amendment 30 d. Approve Part-time Leave of Absence 35 e. Approve 2018-19 School Calendar 37 7. Presentation Items a. District Strategic Plan - Community Relations 40 8. Comments from Guests - Non Agenda Items 9. Superintendent's Report 10. Board Requests/Reports 11. Communications 12. Approve Executive Session Minutes 13. Closed Session for Negotiation Purposes 14. Other 15. Adjournment "This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated on the agenda."
Saranac Community Schools Board of Education Meeting #16 The regular meeting of the Saranac Community Schools Board of Education was held on Thursday, April 12, 2018 in the Library, Saranac Jr/Sr High School, 150 Pleasant Street, Saranac, MI. The meeting was called to order at 7:00 p.m. Present: Courtnay, Doll, Elliott, Hawkins, Jackson, Price & VanKuiken. Sarah Doll led in the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes from regular meeting dated March 22 nd and Finance Committee minutes dated April 9, 2018 were approved as presented. APPROVE TREASURER S REPORT: The Treasurer s Report for March was accepted as presented. ADDITIONS & DELETIONS TO THE AGENDA: None COMMENTS FROM GUESTS AGENDA ITEMS: None STUDENT REPORT: None ADMINISTRATOR S UPDATE: Elementary Principal, Mike Catrell reported the M-Step testing for 3 rd -6 th grade starts this week. They completed March is Reading Month and achieved all their goals. The book fair is going on right now. JSH Principal, Josh Leader reported they have started the statewide standardized testing this week. Ionia County Parent Advisory Council at the ISD will be recognizing Special Education award nominations for teachers, Melissa Chaffins & Tracy Dahms, and student Kyle Koerner. MSU s traveling theatre troupe will be performing for students on April 13. Friday April 20 there will be a Fine Arts Night at 7 p.m. at the JSH. Orientation for 7 th & 9 th grade students and parents will be held Thursday, May 10 th at 6:30 p.m. Prom will be held Saturday, April 28 th at the University Club in Grand Rapids. National Honor Society induction is April 24. Graduation speaker for this year is Virgil Biggs. Student, Kendahl Overbeck was at the meeting to receive a certificate from the board in recognition of her nomination for the MHSAA scholar-athlete Award. APPROVE SUPERINTENDENT S CONTRACT: Motion by Price, supported by Doll and unanimously approved that the Saranac Board of Education approve the Superintendent s Contract from July 1 st, 2018 to June 30, 2021. STRATEGIC PLAN FACILITIES AND ENVIRONMENT: Superintendent, Jason Smith updated the board on the District Strategic Plan Facilities and Learning Environment with the current progress and continued plans for the 2018-2019 school year. 2
2 ND BUDGET AMENDMENT: Superintendent, Jason Smith presented the 2 nd budget amendment for general fund, and the 1 st budget amendment for food service. COMMENTS FROM GUESTS NON AGENDA ITEMS: None SUPERINTENDENT S REPORT: Jason Smith reported the Appreciation Dinner is set for Tuesday, April 17 at 6 p.m. We will be providing a room for Head Start in the Elementary School for next year. Technology Director, John Milewski is looking into IT requirements for the Microsoft Academy curriculum. The administrators have begun initial discussions on the FY 19 budget. There is a meeting on Friday, April 13 with the Michigan Department of Treasury. There will be an article in the Sentinel regarding the upcoming bond election and the voting locations. BOARD REQUESTS/REPORTS: A board member reported that the PTSO carnival is scheduled for April 27. A board member reported on state budget bills that impact homeschool partnerships. COMMUNICATIONS: None CLOSED SESSION FOR NEGOTIATION PURPOSES: Motion by VanKuiken, supported by Courtnay that the Saranac Board of Education go into closed session at 8:25 p.m. for the purpose of negotiation planning, returning to open session at 8:32 p.m. Roll Call Vote: Yes Courtnay, Doll, Elliott, Hawkins, Jackson, Price & VanKuiken,. Motion Carried. OTHER: Superintendent Smith reported on the 2018-2019 school calendar. There being no further business to come before the Board at this time, and no objection, the meeting adjourned at 8:40 p.m. Respectfully submitted, David Price Secretary 3
TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Accept Gifts Here are the latest gifts received from various people and organizations for April. To: Donation for: Amount Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 1,000.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 500.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 25.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 50.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 50.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 200.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 50.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 40.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 435.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 501.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 125.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 250.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Community Schools Donation to the Community Dinner $ 300.00 Saranac Jr/Sr High Purple Game/Relay for Life $ 100.00 Saranac Jr/Sr High Donation to the Band Program $ 200.00 Steven Brown Scholarship Donation $ 10,000.00 4
Saranac Jr/Sr High-Band Program Donation of Black Yamaha Drum Set $ 2,000.00 Saranac Jr/Sr High Donation of Weight Room Equipment $ - Saranac Jr/Sr High Baseball Donation $ 100.00 $ - Total This Month $ 18,876.00 Total Gifts for 2017-2018 Including This Month $ 166,006.94 Suggested Resolution I move that the Saranac Board of Education approve the gifts as listed above in the amount of $18,876.00. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 5
TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Approval of Bills Bills Paid: $791,724.31from General Fund for March & April. Suggested Resolution I move that the Saranac Board of Education approve the bills paid from General Fund in the amount of $791,724.31for March & April as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 6
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TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Budget Amendment At the last meeting you reviewed the 2 nd budget amendment for the 2017-18 General Fund, and the 1 st budget amendment for Food Service and are now ready to be approved. Background: Suggested Resolution I move that the Saranac Board of Education approve the 2 nd budget amendment for the 2017-18 school year as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 30
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TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Teacher Partial Leave of Absence Per the SEA collective Bargaining Agreement any tenured bargaining unit member (teacher) who was at one time a full-time employee and is currently less than full-time is considered to be on a partial leave of absence. An employee on a partial leave of absence is entitled to return to a comparable position for which he/she is certified and qualified, even if such a return necessitates displacement of a bargaining unit member. Those employees on a partial leave of absence must notify the Board of Education in writing by April 15 th if they wish to return to full time employment for the following year or request a continued partial leave of absence. We have been notified by one of the teachers that they wish to remain on a partial leave of absence for the 2018-2019 school year. The request can be handled in one of two ways. 1. Agree to the request as submitted. This will allow the teacher to continue to work half time but have the right to request to return to full time at the end of the year. 2. Deny the request. This will require the teacher to either return to full time employment next year or resign half of their position and become a half time teacher. This would only entitle them to half time employment in future years. Background: Suggested Resolution I move that the Saranac Board of Education approve/deny the request for the teacher to remain on a partial leave of absence for the 2018-2019 school year as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 35
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TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Approve the 2018-19 School Calendar At the last meeting I presented you with a draft of the school calendar for next year. We are ready for this to be approved so that we can get this out to parents and staff. Suggested Resolution I move that the Saranac Board of Education approve the 2018-19 school calendar as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 37
Saranac Community Schools Calendar 2018-19 August September October 1 2 3 1 2 3 4 5 6 7 8 9 10 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 4 17 18 19 20 21 19 22 23 24 25 26 23 27 28 29 30 31 4 25 26 27 28 29 23 29 30 31 46 November December January 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 14 15 16 17 18 S 90* 19 20 21 22 23 20 24 25 26 27 28 15 21 22 23 24 25 19 26 27 28 29 30 66 31 81 28 29 30 31 100 February March April 1 1 1 2 3 4 5 4 5 6 7 8 4 5 6 7 8 8 9 10 11 12 11 12 13 14 15 11 12 13 14 15 15 16 17 18 19 18 19 20 21 22 20 18 19 20 21 22 19 22 23 24 25 26 16 25 26 27 28 120 25 26 27 28 29 139 29 30 155 May June 1 2 3 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 10 11 12 13 14 S 90 8 9 10 11 12 13 14 15 16 17 17 18 19 20 21 15 16 17 18 19 20 21 22 23 24 22 25 26 27 28 29 4 22 23 24 25 26 27 28 29 30 31 177 180* 29 30 31 169 full student days 3 Opening work/pd 2 Half Student/WD 1 Half Days for all Holiday /No School 8 Half Student/PD Semester end July 38
2018-2019 Calendar SEA Proposal 1 August 22 nd Opening Day Administration Meeting (3.0) August 23 rd Professional Development (3.0) Work Day (3.0) Includes SEA Mtg August 24 th Professional Development (6.0) August 27 th First day with students (half-day 3.25) Work Time (3.0) August 31st Labor Day Weekend No School September 3rd Labor Day No School September 4 th School Resumes September 21 st Students half day (3.25)/Staff PD (3.0 hours) October 8 th Columbus Day Students half day (3.25)/Staff PD (3.0 hours) October 26 th No School for Students or Staff Parent/Teacher Conference Week November 2 nd Students half day (3.25) Staff PD (3.0 hours) November 21 st Students and Staff half day (3.25) November 22 nd & 23 rd Thanksgiving Break No School December 24 th Jan 5 th Winter Break No School January 7 th School Resumes January 18 th End of 1 st Semester - 90 student days January 21 st Martin Luther King Day Student half day (3.25)/Staff PD (3.0 hours) February 18 th President s Day - Students half day (3.25) Staff PD (3.0 hours) March 8 th No School for Students or Staff Parent/Teacher Conference Week March 15 th Students half day (3.25)/Staff PD (3.0 hours) March 29 th April 5 th Spring Break April 19 th Good Friday - No School for Students and Staff May 17 th Students half day (3.25) Staff PD (3.0 hours) May 24 th Students and Staff half day (3.25) May 27 th Memorial Day No School June 6 th Students and Staff half day (3.25) Work Day (2.0) End of second Semester (90 days) Notes: Student instructional hours 169 days @ 6.33 hours/day 1,069.77 Minimum of 180 instructional days required 11 days @ 3.25 hours/day 35.75 Minimum of 1098 hours of instruction required TOTAL 1,105.52 169 Teacher Days @ 6.83 hours/day - includes lunch 1,154.27 9 Teacher Half-Days/PD/WD @ 3.83 hours/day - includes lunch 34.47 2 Teacher Half Days @ 3.58 hours/day - (11/21, 5/24) 7.16 Professional Development 30.00 (8/23-3, 8/24-6, 9/21-3,10/8-3, 11/2-3, 1/21-3, 2/18-3, 3/15-3, 5/17-3) Parent Teacher Conferences - (To be determined) 15.00 Opening Day/Building Meetings - (8/22) 3.00 Open House/Awards Night 1.00 Teacher Work Day - (8/23-3, 8/27-3, 6/6-2) 8.00 Principal Meetings - (To be determined) 6.00 TOTAL HOURS 1,258.90 First Day of School for Students - August 27 th Last Day of School for Students - June 6 th 39
TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: DSP Community Relations JSH Principal, Josh Leader will give an update on the District Strategic Plan on Community Relations. 40
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